2024-03-31-accounts

WARDROOM MESS

HMS COLLINGWOOD

ANNUAL REPORT AND FINANCIAL STATEMENTS

For Period

1 April 2023 to 31 March 2024

Registered Charity No. 1130657

Trustees’ Annual Report and Comments

Wardroom Mess HMS COLLINGWOOD

Charity Registered No: 1130657 Covering the Accounting Year: 1 April 2023 to 31 March 2024 Address: HMS COLLINGWOOD Newgate Lane Fareham PO14 1AS Governing Document: Constitution (Mess Rules) Object: Promotion of the Military Efficiency and Operational Effectiveness of the Armed Forces by the provision of mess facilities to Commissioned Officers serving in His Majesty’s Ship COLLINGWOOD. Trustee: Captain T Davey Royal Navy Trustee selection method: Appointed as such by the Naval Secretary. Bankers: 1. Lloyds TSB Fareham 2. Bank of Scotland Edinburgh Independent Examiner: P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG Activities and Achievements: To have resources available for expenditure on improvements to the quality of life, and the engenderment of espirit de corps. The mess put on a full social programme for its members with generous subsidies to functions from the profits made from the bar and other taxable activities. Financial Review: The main fund, (excluding the OA) had fallen by £26.9K to £93K including property and stock worth £49.7K. The main reason for the fall being the function subsidy overspend and the resulting VAT bill. Bank, Cash and deposit assets of £30.8K did not cover the liabilities of £78.5K even allowing for mess bills totalling £18K arriving in Apr. There is a cash flow issue which will mean that the mess cannot pay some of its bills on time. Investment Selection Policy: The investments aim to achieve income rather than growth. The risk profile is an even split between shares and securities.

Financial Reserves Policy: The Trustee has considered the level of reserves that is required, appropriate to the charity’s needs. This is the £68.4K held in BlackRock Charities Investment Funds. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily. Grant Policy: Grants may be made to mess members to assist with the personal contributions to sporting, adventurous training, or other activities. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Half yearly independent examinations of the accounts will mitigate the risk of any mismanagement by the mess committee. Public Benefit Statement: This fund provides public benefit by assisting Service personnel to perform their roles more effectively within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests. I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities, the charity should undertake.

Declaration:

I declare, in my capacity of Charity Trustee, that I have approved the above report.

Signature	Signed On Original
Name	Captain T Davey Royal Navy.
Appointment	Commanding Officer and Sole Managing Trustee
Date	24 May 2024

HMS COLLINGWOOD WARDROOM MESS

Charity Registration Number 1130657

BALANCE SHEET

31-Mar-24

ASSETS Note Fixed Assets Mess Property 7 Investments 2 Total Fixed Assets Current Assets Stocks at cost Bar & Shop Laid Down Port Debtors and Prepayments 8 Mess Bills Cash Bank Accounts Charities Deposit Account Total Current Assets LIABILITIES Current Liabilities Trade Creditors 9 Crown Creditor Other Creditors 9A VAT Central Bank for Autonomous Funds CNEO Dinner Fund RAESS Fund N&D Officers Association Total Current Liabilities Net Current Assets Net Assets	UNRESTRICTED FUNDS 33,605.00 £ 68,357.37 £ 101,962.37 £ 9,428.73 £ 6,710.12 £ 4,870.42 £ 17,795.17 £ 3,019.65 £ 23,465.10 £ 4,347.03 £ 69,636.22 £ 32,431.48 £ 29,828.49 £ 9,265.33 £ 1,191.78 £ 2,192.13 £ 647.93 £ 2,991.07 £ 78,548.21 £ (8,911.99) £ 93,050.38 £	RESTRICTED FUNDS Page 7 5,802.45 £ 5,802.45 £ - £ 5,802.45 £ 5,802.45 £	TOTAL FUNDS 33,605.00 £ 68,357.37 £ 101,962.37 £ 9,428.73 £ 6,710.12 £ 4,870.42 £ 17,795.17 £ 3,019.65 £ 29,267.55 £ 4,347.03 £ 75,438.67 £ 32,431.48 £ 29,828.49 £ 9,265.33 £ 1,191.78 £ 2,192.13 £ 647.93 £ 2,991.07 £ 78,548.21 £ (3,109.54) £ 98,852.83 £	£ £	31-Mar-23 40,980.00 66,605.95
				£ £ £ £ £ £ £ £	107,585.95 9,062.15 8,550.53 2,694.83 23,836.40 463.47 23,651.46 4,175.18
				£	72,434.02
				£ £ £ £ £ £ £	33,397.96 9,522.02 5,531.35 (827.48) 1,966.50 647.93 3,955.57
				£ £	54,193.85 18,240.17
				£	125,826.12

Approved on 24 May 2024 Signed On Original

Captain T Davey Royal Navy Sole Managing Trustee

1

CWRMar24Z.xlsBALANCE SHEET

HMS COLLINGWOOD WARDROOM MESS FUND

STATEMENT OF FINANCIAL ACTIVITIES

For year ended 31 Mar 24

Note

Income from: Donations & Grants Charitable Activites Other Trading Activities Investment Other Income Total Income 3 Expenditure on Raising Funds Charitable Activities Total Expenditure 4 Net Loss Plus Unrealised Gain or (Loss) on Investments Net Movement in Funds Total Funds Brought Forward Total Funds Carried Forward	208,631.43 £ 70,035.49 £ 2,641.05 £ 3,383.33 £ 284,691.30 £ 68,449.34 £ 244,900.39 £ 313,349.73 £ (28,658.43) £ 1,751.42 £ (26,907.01) £ 119,957.39 £ 93,050.38 £	Restricted Fund 6,237.19 £ 6,237.19 £ 6,303.47 £ 6,303.47 £ (66.28) £ (66.28) £ 5,868.73 £ 5,802.45 £ 2023/24	Total 214,868.62 £ 70,035.49 £ 2,641.05 £ 3,383.33 £ 290,928.49 £ 68,449.34 £ 251,203.86 £ 319,653.20 £ (28,724.71) £ 1,751.42 £ (26,973.29) £ 125,826.12 £ 98,852.83 £	2022/23 261,287.60 £ 16,751.18 £ 2,476.19 £ 3,608.33 £
				284,123.30 £ 15,045.40 £ 299,330.72 £
				314,376.12 £ (30,252.82) £ (4,187.83) £ (34,440.65) £ 160,266.77 £
				125,826.12 £

2

CWRMar24Z.xlsSOFA SUM

HMS COLLINGWOOD WARDROOM MESS FUND

Notes to the Accounts dated 31 March 2024

Note 1 - Accounting policies

a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice, UK Accounting Standards and the Charities Acts.

Income

a. Donations are included in the Statement of Financial Activities (SOFA) when the CAF becomes entitled to the donation or grant and it is reasonably certain that it will be received.

• b. Incoming resources from fund raising are reported gross in the SOFA

• c. Intangible income is not included in the accounts.

• d. The CAF receives no unpaid volunteer help.

• e. Investment income is included in the accounts when receivable.

Expenditure and Liabilities

a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the Mess to the expenditure.

Assets

a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £250. They are valued at cost or a reasonable value on receipt. The Mess does not have a policy of revaluation.

b. Depreciation is six monthly, straight line and over the estimated life of the item. It is not practical to apportion depreciation to any particular activity and therefore depreciation is shown as a single item under support costs.

c. Investments on a recognised stock exchange are valued at market value at the date of the Balance Sheet or the last valuation provided by the Investment Managers.

d. Stocks are valued at the lower of cost or market value.

Note 2 - Investments - BlackRock

BlackRock Charities UK Bond Fund Market Value at 31 Mar 23 Loss on Revaluation Market Value at 31 Mar 24 BlackRock Charities UK Equity Fund Market Value at 31 Mar 23 Gain on Revaluation Market Value at 31 Mar 24	20,786.31 £ (141.41) £
	20,644.90 £
	45,819.64 £ 1,892.83 £
	47,712.47 £
	68,357.37 £

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HMS COLLINGWOOD WARDROOM MESS FUND

Notes to the Accounts dated 31 March 2024

Note 3 - Income

Charitable Activities Mess Subs Associate Members Subs Short Stay Civilians Subs Function Income Bar Sales Laid Down Port Sales Dry Cleaning Other Trading Activities Private Functions Private Function Surplus Facility and Admin Charges Miscellaneous Income Sale of Crystal Investment Income Bank Interest Investment Dividends Other Income OAs Subsidy Contribution Total Income

78,384.63 £ 82,557.61 £ 5,452.50 £ 5,370.00 £ 1,254.00 £ 1,707.48 £ 49,983.43 £ 96,919.99 £ 70,167.29 £ 67,837.98 £ 2,334.24 £ 379.17 £ 1,055.34 £ 450.87 £ 208,631.43 £ 255,223.10 £ 68,072.04 £ 16,513.71 £ 1,135.56 £ - £ 284.84 £ - £ 47.89 £ - £ 495.16 £ 237.47 £ 70,035.49 £ 16,751.18 £ 200.02 £ 77.58 £ 2,441.03 £ 2,398.61 £ £2,641.05 2,476.19 £ 3,383.33 £ 3,608.33 £ 284,691.30 £ 278,058.80 £ 2022/23 2023/24

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HMS COLLINGWOOD WARDROOM MESS FUND

Notes to the Accounts dated 31 March 2024

Note 4 - Expenditure

Raising Funds Purchase of Crystal Private Function expenses Charitable Activities Trading Costs Cost of Bar Sales Bar Expenses Cost of Port Sales Function Expenses (from subsidies) Function Expenses (from tickets) Additional VAT on Subsidies Mess Running Costs Performing Rights/PPL Mess Guests Mess Committee Lunches & Refreshments Chips on the Bar Television/Video/Audio Newspapers & Magazines Coffee CAF Sports Contribution Dry Cleaning Graduation Expense Flowers Presentations Repairs & Renewals Refurbishment 22/23 - Cannons Refurbishment 22/23 - Mercury/Dryad Room Bar Tills Dining Hall Extras Wages Insurance Trophy Hire Governance Costs Independent Examination Support Costs Bank & BACS Charges Office Expenses Depreciation Total Expenditure	- £ 465.00 £ 68,449.34 £ 14,580.40 £ 68,449.34 £ 15,045.40 £ 53,092.85 £ 52,677.50 £ 4,840.65 £ 4,274.61 £ 1,840.41 £ 300.22 £ 52,721.63 £ 45,386.63 £ 49,983.43 £ 96,919.99 £ 4,747.08 £ 3,646.94 £ 1,424.97 £ 1,219.20 £ 1,140.31 £ 635.55 £ 550.78 £ 822.00 £ 729.07 £ - £ 14,378.61 £ 14,277.06 £ 7,266.03 £ 9,480.05 £ 13,478.41 £ 15,672.53 £ 2,000.00 £ 1,750.00 £ 883.01 £ 360.14 £ 114.71 £ 151.50 £ 5,978.88 £ 7,968.60 £ 950.21 £ 1,423.06 £ 501.71 £ 2,069.10 £ - £ 2,400.00 £ - £ 6,450.00 £ 696.95 £ 1,008.00 £ 7,191.00 £ 7,885.36 £ 48.31 £ 436.84 £ 692.40 £ 1,551.40 £ 533.59 £ 538.21 £ 1,660.00 £ 1,630.00 £ 9,020.46 £ 4,110.35 £ 654.15 £ 1,040.70 £ 7,780.78 £ 6,500.00 £ 244,900.39 £ 292,585.54 £ 313,349.73 £ 307,630.94 £ 2023/24 2022/23	- £ 465.00 £ 68,449.34 £ 14,580.40 £ 68,449.34 £ 15,045.40 £ 53,092.85 £ 52,677.50 £ 4,840.65 £ 4,274.61 £ 1,840.41 £ 300.22 £ 52,721.63 £ 45,386.63 £ 49,983.43 £ 96,919.99 £ 4,747.08 £ 3,646.94 £ 1,424.97 £ 1,219.20 £ 1,140.31 £ 635.55 £ 550.78 £ 822.00 £ 729.07 £ - £ 14,378.61 £ 14,277.06 £ 7,266.03 £ 9,480.05 £ 13,478.41 £ 15,672.53 £ 2,000.00 £ 1,750.00 £ 883.01 £ 360.14 £ 114.71 £ 151.50 £ 5,978.88 £ 7,968.60 £ 950.21 £ 1,423.06 £ 501.71 £ 2,069.10 £ - £ 2,400.00 £ - £ 6,450.00 £ 696.95 £ 1,008.00 £ 7,191.00 £ 7,885.36 £ 48.31 £ 436.84 £ 692.40 £ 1,551.40 £ 533.59 £ 538.21 £ 1,660.00 £ 1,630.00 £ 9,020.46 £ 4,110.35 £ 654.15 £ 1,040.70 £ 7,780.78 £ 6,500.00 £ 244,900.39 £ 292,585.54 £ 313,349.73 £ 307,630.94 £ 2023/24 2022/23
		307,630.94 £

Note 5 - Paid Employees

There are no paid employees, although some casual wages were paid.

Note 6 - Trustee and Other Related Parties

• a. No expenses or emoluments have been paid to the Sole Managing Trustee b. There are no amounts due to or from the Sole Managing Trustee

c. The Sole Managing Trustee is also the Sole Managing Trustee of the Central Amenities Fund HMS Collingwood. The Wardroom pays sums to the CAF as sports contributions on behalf of its members.

5

Note 7 - Tangible Fixed Assets - Property Account - Fixtures & Fittings

Property Valuation as at 31 Mar 23 Additions Less Depreciation Property Valuation at 31 Mar 24 Note 8 - Miscellaneous Debtors and Prepayments CCLA Deposit Interest Prepaid Army v Navy Rugby 2024 Tickets Prepaid Insurance Prepaid PRS/PPL Prepaid CAF Contribution Prepaid TV Licence/Maintenance/Sky Note 9 - Trading Creditors ESS Pressing Needs BOC The Coffee Bean Company Powder Monkey Brewery Visa Card Note 9A - Miscellaneous Creditors Newspapers Christmas Draw Summerball - Marquee HMRC Additional VAT on Function Subsidies PAYD PNIE	40,980.00 £ 405.78 £ (7,780.78) £
	33,605.00 £
	55.00 £ 2,040.42 £ 323.00 £ 1,149.00 £ 667.00 £ 636.00 £
	4,870.42 £
	29,860.08 £ 12.54 £ 94.47 £ 787.60 £ 77.76 £ 1,599.03 £
	32,431.48 £
	352.10 £ 453.35 £ 2,876.68 £ 4,747.08 £ 6.12 £ 830.00 £
	9,265.33 £

Note 10 - Endowment or Restricted Income Funds

The Officers' Association Fund is a restricted fund within the Wardroom Fund (see Note 13)

Note 11 - Other Information

• a. The fund does not have any material commitments not provided for in the accounts

• b. The fund has not given any guarantees to any third party that could be called on at the year end.

• c. The fund has not granted any loans.

• d. The fund did not make any ex gratia payments during the year.

Declarations

a. The Trustee has not changed the year end date nor the length of the fund's financial year.

• b. All the fund's operations are continuing operations and no operations have been discontinued

• c. No funds are in deficit.

d. The fund has no marketable intangible assets

• e. None of the funds functional assets have been revalued during the year and the fund does not have a policy of revaluation of these assets.

f. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet.

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Note 12 - Bar & Shop Trading Account - Year to Mar 24

							Previous	Previous	Year
Sales				£	60,637.08				£	61,046.01
Bar Sales at Cost Price				£	9,530.21				£	6,791.97
				£	70,167.29				£	67,837.98
Cost of Sales				£	(53,092.85)				£	(52,677.50)
Gross Profit				£	17,074.44				£	15,160.48
Gross Profit/Sales at Profit					28.2%					24.8%
Gross Profit/Cost of Sales (= av	mark	up)			32.2%					28.8%
Less expenses:
Spillage/Write Off, Pipeclean	£	(2,284.65)	4.3%			£	(1,691.46)	3.2%
Snacks and Sundries	£	(2,556.00)				£	(2,583.15)
				£	(4,840.65)				£	(4,274.61)
Net Profit			20%	£	12,233.79			18%	£	10,885.87
Note 13 - Officers Association	(Restricted Sub Fund)				- Year to 31 Mar 24
Income							Previous		Year
Subscriptions				£	6,237.19				£	6,064.50
				£	6,237.19				£	6,064.50
Expenditure
OA Contribution to Mess	£	3,383.33				£	3,851.89
OA Contribution to Mess	£	-				£	1,693.33
Sword	£	1,205.04				£	1,083.50
Committee Meeting Food	£	31.26				£	18.71
Subscription Refunds	£	152.51				£	8.34
Wardroom Lunch	£	-				£	56.08
Flowers	£	-				£	33.33
OA Trafalgar Night	£	1,351.33				£	-
Presentation Lunch	£	180.00				£	-
				£	6,303.47				£	6,745.18
Payments exceed Receipts by				£	66.28				£	680.68
Brought Forward 1 Apr 23				£	5,868.73				£	6,549.41
Payments exceed Receipts by				£	(66.28)				£	(680.68)
Carried Forward 31 Mar 24				£	5,802.45				£	5,868.73

7

Independent Examiner’s Report to the Trustee of the Wardroom Mess HMS Collingwood. Registered Charity No. 1130657

I report to the trustee on my examination of the accounts of the Wardroom HMS Collingwood for the year ended 31 March 2024

Respective responsibilities of trustees and examiner

As the charity’s trustee is responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a licenced member of the Association of Accounting Technicians.

Independent examiner’s statement

I have completed my examination; I confirm that no material matters have come to my attention which gives me cause to believe that in any material respect:

• The accounting records were not kept in accordance with section 130 of the Charities Act; or

• The accounts did not accord with the accounting records; or

• The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed On Original

P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG

24 May 2024