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2020-12-31-accounts

ST MARY’S CHURCH, EASTROP

Registered Charity Number 1130650

Annual Report

and

Financial Statements

of the

Parochial Church Council

For the year ended 31st December 2020

Independent Examiner M S Snow Chartered Accountant 2 Broxfield Close Oadby Leicester LE2 5WJ

ST. MARY’S CHURCH – TRUSTEES’ ANNUAL REPORT 2020

Aim and purpose

The primary objective of the Parochial Church council (PCC) is the promotion of the Gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England. The PCC (Powers) Measure 1956 states that the PCC "is to cooperate with the minister in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical".

The PCC is also specifically responsible for the effective operation and maintenance of the Church Centre including the buildings.

Objectives and activities

The PCC is committed to enabling as many people as possible to worship at St. Mary’s. When planning our activities we have considered the Commission’s guidance on public benefit, and in particular, the supplementary guidance on charities for the advancement of religion. St Mary's has further developed a statement of purpose:

St Mary's aims to be a 7-day a week church for all ages -

To facilitate this it is important to ensure the continued maintenance of the fabric of the Church Centre.

Extraordinary events of 2020

2020 has been a notable year in the life of the nation and St Mary’s - a global coronavirus pandemic and the retirement of our Rector of 34 years, Revd Canon Clive Hawkins. These two situations have affected the usual operation of St Mary’s and there has been strong use of technology and inventiveness in our ongoing commitment to the core objectives stated above.

The Coronavirus Pandemic

This has had a significant effect on the normal operation of St Mary’s. The virus began to emerge in the UK in January 2020 and by late March, the country was locked down, and the government closed all places of public worship. This first lockdown was eased in July, followed by a second four week lockdown in November, both of which affected the ongoing operation of the church. During the periods of easement, the Sunday services and children’s groups took different forms.

From January to mid March, the church operated three Sunday services with an average of 231 adults across the morning services and 112 adults in the evening service plus up to 10 under 16’s. There were 95 children from creche age to aged 14.

From the onset of lockdown in March, the church moved to a pre-recorded service on the church website and YouTube, available to watch from 10am on Sunday. As the weeks progressed, more of the songs were recorded by our church musicians rather than using generally available online material. A children’s programme was recorded weekly and available from 9.30am on Sundays. Young people 11-18 were catered for with Zoom sessions. Funday Sunday ran monthly on Zoom until July 2020. As restrictions were eased in late July, a 10am service started in the church (also live-streamed), with a

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ST. MARY’S CHURCH – TRUSTEES’ ANNUAL REPORT 2020

congregation of 80-100 socially distanced. An evening service was added and then a second morning service, all with the same content. Sunday children and youth groups also restarted in September. The same pattern continued after the November lockdown.

The streamed services are non-interactive and although the platforms track in real time how many devices access them, this does not count how many individuals there are watching per device, who the individuals are or from where they are watching. Views after the live event are similarly anonymous. On average, the morning service was viewed 270 times (in real time and in the following seven days) from March to early July, at which point a live service was streamed, and attracted about 180 viewings. The children’s pre-recorded services attracted an average of 60 views (in real time and in the following seven days).

The online services have been accessible to most of the church members. Some older members have accessed the service via a telephone link. Many have also joined the midweek Zoom groups. Some teenagers ,who initially joined groups on Zoom, became less inclined to do so towards the end of the year as the pandemic continued and so much of their school or college life was also on screen.

Because of the pandemic, the APCM took place in October 2020 and the Electoral Roll was recorded at 349.

Retirement of the Rector

After 34 years of service at St Mary’s, the Rector, Reverend Canon Clive Hawkins announced his retirement, and his last Sunday was on September 27th, 2020. The easing of lockdown measures enabled the church to hold three services that Sunday and, although not all members could attend, all the services were streamed and each one had different presentations to Clive and Cathy. St Mary’s is very grateful to Clive and Cathy for their commitment and faithful service to the Lord in the fellowship.

In November, St Mary’s vacancy was confirmed by the Diocese and the process of creating a Parish Profile commenced. This was informed by a questionnaire to the congregation. During November and December, as part of this process, meetings were held by the PCC and with the Patrons, CPAS and the Bishop of Basingstoke. The process will continue into 2021 with an expectation of appointment of a new Rector to join in autumn 2021.

Achievement and performance

Worship and Prayer

During 2020 there were no infant thanksgivings, or infant baptisms and there was no Baptism and Confirmation Service because of the coronavirus restrictions. There were six weddings and three funerals at the church, and eight funerals at the crematorium. There were ten communion services in early 2020, but none from March - December.

Preaching was shared between the Rector and the Curate until the Rector’s departure in October, since when the preaching on Sunday has been shared between the Curate, Rob Phillips, and a number of lay members, as well as a visit by the Bishop of Basingstoke, David Williams. The children’s recorded sessions have been run by the Curate, Caroline West, with help from a small core of children’s group leaders.

From January to mid March, the two Sunday morning services included groups for children and young people from crèche to 14 years, with the group for older teenagers, Unite+, meeting after the evening service. From March onwards, no separate children’s groups met - they were catered for as a single group either through a streamed session or all together when coronavirus regulations permitted.

Groups which have continued to meet, mostly over Zoom, are:

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ST. MARY’S CHURCH – TRUSTEES’ ANNUAL REPORT 2020

In addition to the Sunday services the PCC is keen to ensure that there are other means whereby church members can meet and grow in their faith. Housegroups provide an opportunity for small groups to study the bible together. There are 20 housegroups which are held on first, third, and fifth Wednesdays (although a small number of Housegroups meet on Tuesdays or Thursdays instead). During 2020, most of these were held via Zoom.

An annual Prayer Diary is produced to facilitate church members in prayer for the church, parish and wider local, national and worldwide community. Attendance via Zoom at our twice monthly prayer meeting has increased to an average of 60+ people.

Other regular study groups which managed to meet during 2020, usually via Zoom, are:

Deanery, Diocesan and General Synod

Five members of the PCC plus three clergy sit on the Deanery Synod, three on the Diocesan Synod and one on the General Synod. This provides the PCC with important links between the parish and the wider structure of the Church of England.

The Church Centre Complex

The PCC wants the Church Centre to be available to our community. The Church Centre is generally open during the week from 9:30am to 3:00pm but, in line with coronavirus advice, has been closed since late March 2020 with the office staff working at home. In normal times, other events are regularly run outside of this core time, but have been ceased since March 2020.

Outreach to the local community is a key role of the church. There are around 350 additional names in other weekly registers which include Youth and Children’s groups, Lunch Club, Parent & Toddlers, Dads’ Toddler group and others. These weekday groups for both younger and older members of the community are growing in popularity and provide a valued service in their own right, but we also hope and pray that they might be a way into the spiritual life of the church. It is hoped that they can resume in 2021 once coronavirus restrictions are lifted. Details of groups are:

Children’s and youth groups

Six newsletters were sent to 50 children from Sunday groups, Whizz Kidz and ACE.

Other regular activities

Two women’s weekends away were held in early 2020 before lockdown.

Groups listed below were cancelled from March onwards although some groups maintained contact with their members through sending out updates and goody bags.

Groups which met via Zoom include: Funday Sunday, S-40 Plus, Connect (Sunday and Wednesday evenings).

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ST. MARY’S CHURCH – TRUSTEES’ ANNUAL REPORT 2020

Holiday club for 5-11 year olds operated outside for four mornings with restricted numbers.

Occasional courses for those new to St Mary’s, marriage preparation, house group leadership and preaching workshops are also run from time to time.

The activities within the Church Centre are only possible because of the background work of support services provided by others. This year in particular put a heavy burden on the music team and the PA/ AV/streaming team (listed below) and St Mary’s has been greatly appreciative of the work of these individuals. There was significantly more social media activity during 2020 for both youth work, advent publicity and church services.

Music Roger Day, Dan Hawkins, Hayden Jenkins & Joe Fuller
PA/AV/Streaming Alan Morris, Alistair Maxwell, Andy Beckwith, Chris Lambert, David
Freeman, Edward Mason, Glenn Walton, Graham Ivey, Joshua Maxwell,
Matthew Kettle, Phil Neeves, Robert Bristow, Sam Baker, Tim Fry,
Timothy Furlong, Tony Ruto & William Bristow
Sermon recording Barry Thorn & Glenn Walton
IT & Telecoms Tim Robinson, Timothy Furlong

There are of course many others who are part of various teams and others who have no official title, who serve, and are, as they say, “known unto God” and appreciated by us all.

Pastoral Care

The Rector, Curates and Pastoral Coordinator ensure that where people are unable to attend church due to sickness or age they are visited or telephoned, depending on medical vulnerability or coronavirus limitations. The pastoral coordinator ensures that where church members are in need they receive support and guidance. Where they were not able to access the services online, or do not have email, they have been delivered the weekly notices and song sheet.

Safeguarding

The PCC is up to date with its safeguarding responsibilities. The PCC confirms that it has due regard to the House of Bishops’ guidance on safeguarding children and vulnerable adults. The PCC’s safeguarding policy is up to date and in use. DBS checks are up to date for all necessary people.

Mission and Evangelism

We are actively involved in the Anglican Church Worldwide and in 2020 had ongoing links to Christian workers in a number of other countries including Argentina, Australia, Chile, France, Kenya, Romania, South Africa and Uganda.

A great deal of effort was made to run Holiday Club safely and 68 primary aged children were able to attend. During 2020, outreach events took place for children, such as Zoom Bake-along in December for 5-11 year olds. St Mary's also ran a Bethlehem Experience in December, which attracted 160 adults and children, and taught the Christmas story in dramatic form.

Eastrop parish was extended in 2019 to include Black Dam and Rucstall adding around 2,500 more residents to the parish. We delivered two newsletters to the parish, in October and December, giving information about the church and our online and Christmas events. The Open the Book team leads assemblies at four local schools on a regular basis including Rucstall which is in our parish. The Bethlehem Experience was filmed and sent to three local schools for use in Assemblies.

Regular courses of Christianity Explored are offered to both church members and guests and this year they took place over Zoom.

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ST. MARY’S CHURCH – TRUSTEES’ ANNUAL REPORT 2020

Ecumenical Relationships

We are members of the One Church, Basingstoke and take part in joint events including a Christmas Nativity walkabout. Individual members are involved in the Food Bank, Town Centre Chaplaincy, the Winter Night Shelter and ‘Open the Book’ schools team.

The Future

The PCC is keen to ensure that the current range of activities is maintained where they are needed and are of benefit to the church and the community and it is important that other opportunities continue to be sought.

Financial Review

On 31st December 2020, the cash in the bank and on short term deposit for the General Fund (including funds held by small groups) was £136,339 (2019 £149,193) for the restricted Building Fund £82,482 (2019 £80,889).

The General Fund had income of £163,469 (2019 £237,086) and expenditure of £164,535 (2019 £200,667), before a depreciation charge of £2,520 (2019 £3,292), resulting in a deficit of £3,586 (2019 surplus £33,127). A full analysis of income and expenditure is included in Notes 2 and 3 to the accounts. Excluding a legacy of £24,515 received in 2019 incoming resources from donors fell by £11,388.

Giving subject to Gift Aid, the related Gift Aid and other tax efficient giving were down by £7,934. The majority of this related to some irregular givers stopping, church members moving away and £1,600 from amounts that would have been given at church services. So far, COVID-19 does not appear to have had a significant effect on regular giving. Other giving from donors was down by £3,454.

Other income, Note 2c, was down £37,529. This mostly relates to events that are self funded which due to Covid-19 either did not run or when allowed to go ahead were at a much reduced level. Resources used, Note 3, similarly were down by £36.132. The amount paid to the Diocese increased by £8,431 being a higher contribution to the Common Mission Fund and £4,000 to subsidise the cost of not putting the Curate on furlough. The cost of subsidised events fell in line with the lower income. Costs were incurred in relation to streaming services and meeting of groups remotely but these were more than covered by reduced costs in other areas such as utilities and printing.

During the 5 years 2013 to 2017 the General Fund sustained a cumulative deficit of £29,486. This was planned to enable a reduction in the level of reserves held. Then to mitigate and stabilise the rate of decrease of reserves a 2% increase was requested for giving for both 2018 and 2019 giving. However, following continued generous giving by the congregation in the 2019 appeal for 2020 there was no request for increased giving. The continuing level of generosity of the congregation, in difficult circumstances, and the level of reserves meant that in the 2020 appeal for 2021 there was no request for increased giving. However, the continuing need for new giving to replace that lost when church members’ circumstances change or they move away was emphasised.

Building Fund giving and income tax recovered was £3,208 (2019 £3,176). During the year there was no expenditure capitalised and £294 was expended on building maintenance (2019 £441).

St Mary’s is actively seeking a new Rector who may be in post in autumn. In order to provide continuity of ministry, the PCC has designated funds of £20,000 to enable the Curate to remain at St Mary’s until December 2021. These funds will cover the housing and employment costs of the Curate should he decide to remain until then, but he may secure an alternative role before. It is possible that no expenditure will be required and any funds not used will be reassigned to the general funds.

The PCC has approved the attached financial statements, which show a true and fair view of the financial activity during 2020 and the state of affairs at 31st December 2020. The statements include the accounting policies under which they have been prepared.

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ST. MARY’S CHURCH – TRUSTEES’ ANNUAL REPORT 2020

Amounts paid to members of the PCC are also disclosed in the accounts.

The Finance Team comprised: David Elkin (Treasurer), Ted Dunn (Assistant Treasurer), David Marlow (Building Fund Treasurer and Stewardship Secretary).

Reserves Policy

The PCC has a policy to maintain a balance of General Fund net current assets, excluding book stock, of approximately 6 months of annual expenditure. The net current assets of £138,448 (excluding book stock of £11,591) at the year-end represents 10.1 months of 2020 annual expenditure or 8.4 months of 2019 annual expenditure. Excluding the legacy of £24,515 received in 2019 the net current assets at the year end would represent 8.3 months expenditure. Reserves are held as a buffer against the cost of general running expenses in the event of a substantial reduction in income or changes to costs, for example, changes to the funding of clergy costs from the diocese and the costs of employing additional staff. The PCC considers that in this time of uncertainty the level of reserves held is reasonable and prudent

The Building Fund is restricted to building projects and the maintenance of the church buildings, including the Church Centre Complex. The net current assets in the Building Fund were £82,521. The fund benefited from a legacy of approximately £90,000 in the two years to 2008 when the level of annual giving was £25,000. Since then giving to the fund has been discouraged and the annual amount continues to be under £4,000.

It is the policy of the PCC to invest reserves in the Central Board of Finance, Church of England Deposit Fund which is “AAAmmf” rated by Fitch Ratings.

Risk Management

The PCC maintains policies to mitigate identified risks. The policies are regularly reviewed and monitored by the PCC and kept up to date in accordance with good practice.

Structure, Governance and Management

The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a charity (registered number 1130650) registered with the Charity Commission. The appointment of PCC members is governed by the Synodical Government Measure: Church Representation Rules. All Christians attending the church are encouraged to register on the Electoral Roll enabling them to vote at the APCM and stand for election to the PCC.

The PCC met six times during 2020, with an average 89% attendance, with the key aims as follows:

The PCC has a Standing Committee (comprising the Rector, Treasurer and the two Churchwardens) to which the control of day to day expenditure has been delegated. The Churchwardens and Rector are responsible for the day to day management of the Church within the overall policy established by the PCC and carried out by the clergy, staff and a host of volunteers.

Reference and Administrative Information

St Mary's is the parish church for Eastrop Parish, Basingstoke, Hampshire, and comes within the Diocese of Winchester. The full name if the charity is The Parochial Church Council of the

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ST. MARY’S CHURCH – TRUSTEES’ ANNUAL REPORT 2020

Ecclesiastical Parish of St. Mary’s Eastrop, Basingstoke, with a working name of St. Mary’s Eastrop PCC.

The church is located in Goat Lane and the full postal address is St Mary's Church, Goat Lane, Eastrop, Basingstoke, RG21 7PZ. Any correspondence should be directed to the Church Office at the above address. The Church Office can also be contacted by telephone on 01256 464249 between the hours of 9:30am to 3:00pm Mondays to Fridays. Information is available on www.stmarys-basingstoke.org.uk.

Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. PCC members who served at any time from 1[st] January 2020 to the date the report was approved are:

Clergy (Ex officio) Clive Hawkins Diocesan Synod until 31/10/20
Caroline West
Rob Phillips Diocesan Synod
Churchwardens Philip Hiorns Diocesan Synod
(elected annually) Jefferson Lynch Deanery Synod
General Synod Chris Fry General Synod
PCC Deanery Synod Representatives Emma Hayes Diocesan Synod
Philip Hiorns Diocesan Synod
Kathryn Key Until April 2023
Jefferson Lynch Until April 2023
David Elkin Until April 2023
Elected Members Colin Barton
(Until 2021) Zoe Tebbs
Ruth Williamson
Andrew Leonard
Mat Rundle
Avril Murray
Elected Members Roger Day
(Until 2022) Alistair Maxwell
Tim Robinson
Janet Waldock
Rupert Webster
Colin Williams

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ST. MARY’S CHURCH – TRUSTEES’ ANNUAL REPORT 2020

Ruth Williamson took over the duties of PCC Secretary from Sarah Payne.

The PCC banks with the National Westminster Bank, Basingstoke Branch, 3 London Street, Basingstoke, RG21 7NS and also has accounts with CAF Bank Online.

The PCC does not have any other formal advisors, legal or otherwise. However, where the PCC considered it appropriate, such advice would be sought.

Approved by the PCC on the 13th April, 2021 and signed on their behalf by the PCC Vice Chairman, Dr Philip Hiorns.

9

Independent Examiner’s Report to the members / trustees of St. Mary’s, Eastrop, Parochial Church Council

I report on the accounts for the year ended 31[st ] December 2020 which are set out on pages 11 to 16.

Respective Responsibilities of the PCC and the Examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with the General Directions given by the Charity Commission.

An examination includes a review of the accounting documentation kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to the matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with s.130 of the Charities Act; and

  3. to prepare accounts which accord with these accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

M. S. Snow ACA 2 Broxfield Close Oadby Leicester LE2 5WJ

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PAROCHIAL CHURCH COUNCIL OF ST. MARY'S, EASTROP

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 31st December 2020

INCOMING RESOURCES
Incoming Resources from Donors
Other Voluntary Incoming Resources
Income from Charitable and Ancillary Trading
RESOURCES EXPENDED
Church Activities
Governance Costs
NET INCOMING RESOURCES BEFORE OTHER
RECOGNISED GAINS AND LOSSES
DEPRECIATION
NET MOVEMENT IN FUNDS
Balance brought forward - 1st January 2020
TRANSFERS BETWEEN FUNDS
BALANCE CARRIED FORWARD
@ 31ST DECEMBER 2020
Notes
2a
2b
2c
3a
3b
5
9		 Unrestricted Unrestricted Capital Restricted TOTAL TOTAL
General
Fund
Ministry
Fund
Property
Fund
Building
Fund		 2020
 2019
134,402
--
--
3,208
137,610
394
--
--
337
731
28,673
--
--
--
28,673
163,469
--
0
3,545
167,014
164,335
--
--
294
164,629
200
--
--
--
200
164,535
--
0
294
164,829
(1,066)
--
0
3,251
2,185
(2,520)
--
(3,541)
(26,884)
(32,945)
(3,586)
--
(3,541)
(23,633)
(30,760)
167,108
--
162,751
875,004
1,204,863
(20,000)
20,000
143,522
20,000
159,210
851,371
1,174,103		 173,481
1,171
66,202
240,854
200,908
200
201,108
39,747
(33,718)
6,029
1,198,834
1,204,863

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PAROCHIAL CHURCH COUNCIL OF ST. MARY'S, EASTROP

BALANCE SHEET AS AT 31ST DECEMBER 2020

2020 2019
Notes
FIXED ASSETS
Tangible Fixed Assets 5 941,543 973,053
941,543 973,053
CURRENT ASSETS
Stock 11,591 11,209
Debtors 6 4,583 5,517
Short Term Deposits - CBF 189,255 194,576
Cash in Bank and In Hand 29,566 35,506
234,995 246,808
LIABILITIES
Amounts falling due within one year 7 (2,435) (14,998)
NET CURRENT ASSETS 232,560 231,810
LIABILITIES
Falling due in more than one year 7 0 0
TOTAL NET ASSETS 1,174,103 1,204,863
PARISH FUNDS
Unrestricted - General Fund 8 143,522 167,108
Unrestricted - Ministry Fund 8 20,000 --
Capital - Property Fund 8 159,210 162,751
Restricted - Building Fund 8 851,371 875,004
1,174,103 1,204,863

Approved by the PCC on the 13th April 2021 and signed on its behalf by:

Dr P Hiorns

The notes on pages 13 to 16 form part of these accounts

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PAROCHIAL CHURCH COUNCIL OF ST. MARY'S, EASTROP

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31st December 2020

`

1 ACCOUNTING POLICIES

The financial statements have been prepared in accordance with the Accounting and Reporting by Charities; Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 01/01/2015) - (Charity SORP (FRS102)) and the Charities Act 2011.

The PCC constitutes a public benefit entity as defined by FRS 102.

The transition from previous accounting standards did not give rise to any restatement of figures or changes to the accounting policies adopted

The financial statements have been prepared under the historic cost convention.

There are no material uncertainties about the charity's ability to continue operating.

Funds

The PCC operates three separate funds.

The General Fund represents the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.

The Capital Fund represents the purchase cost of 19 Beaulieu Court and the Annexe (Old Rectory).

The Building Fund is a restricted special appeal fund operated specifically to support the construction of the Auditorium, the associated remodelling of the premises and subsequent significant repairs and refurbishment of all church buildings.

No other restricted funds are operated by the PCC. Attention is drawn to the notice about Church Funds displayed near the main entrance.

The accounts include all transactions, assets and liabilities for which the PCC are responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.

Incoming Resources

Voluntary Income and Capital Sources

Collections are recognised when received by or on behalf of the PCC.

Planned giving under gift aid is recognised when the income is received. Income Tax recoverable on gift aid is recognised at the same time as giving is received.

Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain.

Income relating to other activities (for example, Coffee Shop, Men's and Women's Weekends, Catering, Bookstall and other groups) is recognised as the activities occur. Income and expenditure are recognised separately.

Other income

Rental income from the short term hire of the church premises is recognised when the rental is due.

Income from Investments

Interest is accounted for when receivable.

Resources Used

Grants

Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.

Activities Directly Relating to the Work Of The Church

The diocesan parish share is accounted for when payable. Other expenditure is accounted for when the liability is crystalised.

Taxation

As a Charity the PCC does not undertake any activity which falls within the scope of UK Income taxation.

Fixed Assets

Consecrated Land and Buildings and Moveable Church Furnishings

Consecrated and beneficed property is excluded from the accounts by s.96(2)(a) of the Charities Act 2011.

No value is placed on moveable church furnishings held by the church wardens on special trust for the PCC and which require a faculty for disposal since the PCC considers this to be inalienable property. All expenditure incurred during the year on consecrated or beneficed buildings and moveable church furnishings, whether maintenance or improvement, is written off as expenditure in the Statement of Financial Activities and separately disclosed.

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PAROCHIAL CHURCH COUNCIL OF ST. MARY'S, EASTROP

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31st December 2020

`

1 ACCOUNTING POLICIES (continued)

Non-consecrated property

Non-consecrated property is depreciated on a straight line basis over 50 years (2% per annum). Leasehold improvements are depreciated on a straight line basis over 10 years.

Other Fixtures, Fittings, and Office Equipment

Equipment used within the church premises is capitalised at cost and depreciated on a straight line basis over 4 years. Individual items of equipment with a purchase price of £300 or less are written off when the asset is acquired. Long lasting equipment, such as replacement boilers, carpets and the PA system are depreciated on a straight line basis over 10 years.

Current Assets

Amounts owing to the PCC at 31st December in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove uncollectable.

Short-term deposits include cash held on deposit either with the CBF Church of England Funds or at the bank.

Financial Instruments

The PCC only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Reserves

To act as a buffer to smooth fluctuations from month to month and protect against unforeseen significant reductions in giving or increases in expenditure. The PCC aim to hold the equivalent of approximately six months of General Fund annual expenditure in the form of net current assets, excluding book stocks.

2 INCOMING RESOURCES

2
INCOMING RESOURCES
2a Incoming resources from Donors
Tax Efficient Giving
Gifts Subject to Gift Aid
Gift Aid Small Donations Scheme (GASDS)
Income Tax Recovered on Gift Aid
Without Gift Aid (CAF, Stewardship)
Other giving
Legacy
2b Income from Investments
Interest on Deposits with Bank and
Central Board of Finance
2c Income from Charitable and Ancillary Trading
Coffee Shop, Under 5's & St. Mary's Catering
Focus, Football, Cricket and Craft
Youth & Children's Groups
Holiday Club
Mens and Womens Weekends, Conventions and Other Events
Other Rent and Activities
St. Mary's Bookstall
Weddings and Funerals
TOTAL INCOMING RESOURCES		 General
Building
Fund
Fund
90,217
2,662
229
--
22,498
546
4,031
--
17,427
--
--
--
134,402
3,208
394
337
394
337
2,327
--
2,559
--
4,074
--
1,005
--
16,921
--
22
--
1,330
--
435
--
28,673
0
163,469
3,545		 TOTALS
2020
92,879
229
23,044
4,031
17,427
--		 2019
97,833
1,525
25,343
3,384
20,881
24,515

137,610		 173,481


731

731
2,327
2,559
4,074
1,005
16,921
22
1,330
435
28,673
167,014
1,171

1,171
9,022
4,139
16,005
3,748
27,273
1,750
3,954
311
66,202
240,854

14

PAROCHIAL CHURCH COUNCIL OF ST. MARY'S, EASTROP

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31st December 2020

3
RESOURCES USED
3(a)
Activities Directly Relating to the Work of the Church
Parish Share
Contribution to Diocese for Ordinand Training
Fees not charged but paid to WDBF
Mission and Donations to Charity
Payroll Costs
Office Telephone and Internet
Youth & Children's Groups
Books and Worship Materials
Insurance
Utilities
Equipment and Maintenance
Building Maintenance
Office Expenses
Bank Charges
Cleaning
General Refreshments and Sundries
Costs of Coffee Shop, Under 5's and St. Mary's Catering
Costs of Focus, Football, Cricket and Craft
Cost of Holiday Club
Men's and Women's Conventions and Weekends and Other
Events
Cost of St. Mary's Bookstall books sold and written off
Rector and Curate's Expenses
Visiting Preachers
Beaulieu Court
TOTAL RESOURCES USED
3(b)
Governance Costs
Independent Examiner's Expenses
TOTAL RESOURCES USED
4(a)
STAFF AND OTHER COSTS
The average number of staff on the payroll
Salaries and wages
Social Security costs
Pension Costs		 TOTALS
2020
2019
99,077
--
99,077
90,646
0
0
1,393
1,393
819
590
--
590
3,799
4,274
4,274
4,718
2,139
--
2,139
1,346
5,818
--
5,818
16,367
2,410
--
2,410
3,184
3,088
--
3,088
3,019
7,617
--
7,617
10,025
5,735
--
5,735
5,622
294
294
441
2,585
--
2,585
5,745
66
--
66
88
460
--
460
655
650
--
650
2,787
1,349
--
1,349
3,753
2,305
--
2,305
3,871
1,686
--
1,686
2,998
17,715
--
17,715
31,325
918
--
918
2,609
2,064
--
2,064
3,850
203
--
203
1,100
2,193
--
2,193
2,141
164,335
294
164,629
200,908
Building
Fund
General
Fund		 TOTALS
2020
2019
99,077
--
99,077
90,646
0
0
1,393
1,393
819
590
--
590
3,799
4,274
4,274
4,718
2,139
--
2,139
1,346
5,818
--
5,818
16,367
2,410
--
2,410
3,184
3,088
--
3,088
3,019
7,617
--
7,617
10,025
5,735
--
5,735
5,622
294
294
441
2,585
--
2,585
5,745
66
--
66
88
460
--
460
655
650
--
650
2,787
1,349
--
1,349
3,753
2,305
--
2,305
3,871
1,686
--
1,686
2,998
17,715
--
17,715
31,325
918
--
918
2,609
2,064
--
2,064
3,850
203
--
203
1,100
2,193
--
2,193
2,141
164,335
294
164,629
200,908
Building
Fund
General
Fund		 TOTALS
2020
2019
99,077
--
99,077
90,646
0
0
1,393
1,393
819
590
--
590
3,799
4,274
4,274
4,718
2,139
--
2,139
1,346
5,818
--
5,818
16,367
2,410
--
2,410
3,184
3,088
--
3,088
3,019
7,617
--
7,617
10,025
5,735
--
5,735
5,622
294
294
441
2,585
--
2,585
5,745
66
--
66
88
460
--
460
655
650
--
650
2,787
1,349
--
1,349
3,753
2,305
--
2,305
3,871
1,686
--
1,686
2,998
17,715
--
17,715
31,325
918
--
918
2,609
2,064
--
2,064
3,850
203
--
203
1,100
2,193
--
2,193
2,141
164,335
294
164,629
200,908
Building
Fund
General
Fund
TOTALS
2019
90,646
0
819
3,799
4,718
1,346
16,367
3,184
3,019
10,025
5,622
441
5,745
88
655
2,787
3,753
3,871
2,998
31,325
2,609
3,850
1,100
2,141
200,908
200
--
200
200
--
200
164,535
294
164,829		 200
200
201,108
2020
2
4,274
0
0
4,274		 2019
2
4,718
0
0
4,718

The stipends and pensions of the Rector and Curate (R Phillips) is paid by the Church Commissioners who receive money via the Diocese as part of the Parish Share paid.The Curate (C West) and other St. Mary's employees (excepting part-time cleaners) are paid by the St. Mary's Christian Workers' Trust (CWT). This is a separate, independent charity which was established for the advancement of the Christian religion, in particular by support or paying the salary of Christian workers both in the UK and internationally and secondly, by providing accommodation for Christian workers. The salaries, pension contributions and expenses paid by the CWT came to £116,001 (2019 £121,154). As a result no members of key management personnel are remunerated by the PCC.

4(b) PAYMENTS TO PCC MEMBERS

During the year payments were made to PCC members as follows. The Revd Canon C. Hawkins and the curate R Phillips received expenses of £1,153 and £911 respectively with the latter also reimbursed £788 for expenses incurred on behalf of the church. Payments were made to other PCC members to reimburse expenditure incurred on behalf of the church as follows, The Revd. C West £896, Mrs J. Waldock £426, Mr A Maxwell £351, Mr D Elkin £318, Mr.J Lynch £160 and Mrs R Williamson £126.

15

PAROCHIAL CHURCH COUNCIL OF ST. MARY'S, EASTROP

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31st December 2020

5 FIXED ASSETS

Actual / Deemed Cost
As at 1st January 2020
Upgrades and replacement
Additions
Written-off in the year
As at 31st December 2020
Accumulated Depreciation
As at 1st January 2020
Charge for the year
Written-off in the year
As at 31st December 2020
Net Value
As at 31st December 2020
As at 31st December 2019		 Church
Building
Complex

Annex
(Old Rectory)

19 Beaulieu
Court

19 Beaulieu
Court
Improvements


Fixtures
and
Fittings

Office
and other
Equipment

TOTAL
785,854
109,754
67,159
11,124
254,470
69,268
1,297,629
1,435
1,435
785,854
109,754
67,159
11,124
254,470
70,703
1,299,064
62,737
8,790
5,372
6,281
173,742
67,654
324,576
15,717
2,198
1,343
1,113
11,194
1,380
32,945
78,454
10,988
6,715
7,394
184,936
69,034
357,521
707,400
98,766
60,444
3,730
69,534
1,669
941,543
723,117
100,964
61,787
4,843
80,728
1,614
973,053

The Church Building Complex, Annex and 19 Beaulieu Court are being depreciated over 50 years from 2016.

6 DEBTORS

6 DEBTORS
2020 2019
Income Tax Recoverable 4,115 2,188
Other Debtors and Prepayments 468 3,329
. .
4,583 5,517
7 LIABILITIES
2020 2019
Falling due within one year
NI and PAYE payable on wages -- --
Creditors 2,435 14,998
2,435 14,998
Falling due after one year 0 0
8 ANALYSIS OF NET ASSETS BY FUND
Unrestricted Funds Capital Restricted Total
General Designated Funds Funds
Fixed Assets 13,483 159,210 768,850 941,543
Current Assets 132,471 20,000 0 82,524 234,995
Current Liabilities (2,432) 0 (3) (2,435)
Liabilities falling due in more than one year
Fund Balance 143,522 20,000 159,210 851,371 1,174,103

9 FUND DETAILS

9a Unrestricted funds comprise funds for use at the discretion of the PCC

9b Unrestricted fund designated for addition costs that may be incurred in relation to Curates salary and housing costs in Jul-21 to Dec21 to ensure continuity of ministry during the appointment of a replacement Rector

9d[The restricted funds relate to the fund raising for the construction of the church complex and maintenance of all church buildings.]

10 STRUCTURE, GOVERNANCE AND MANAGEMENT

The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a charity (registered number 1130650) registered with the Charity Commission.

16