OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-09-30-accounts

Commando Logistic Regiment Royal Marines Sergeants’ Mess Fund Report Ending:

September 30

2020

The Trustee’s Annual Report and Accounts for: Cdo Log Regt RM Sergeants’ Mess Fund by Lt Col R P M Jones RM Charity Number: 1130631

COMMANDO LOGISTIC REGIMENT ROYAL MARINES Sergeants’ Mess Fund

Contents

Page
Charity Information 3
Trustee’s Report 4 - 7
Independent Examiner's Report 8
Statement of Financial Activities (2015) 9
Statement of Financial Activities 10
Balance Sheet 11
Notes to the Accounts 12 - 17

1

COMMANDO LOGISTIC REGIMENT ROYAL MARINES

Sergeants’ Mess Fund

REFERENCE AND ADMINSTRATION INFORMATION

Trustee: Lt Col R P M Jones RM Commanding Officer & Managing Trustee Charity No: 1130631 Charity Offices: Headquarters Commando Logistic Regiment Royal Marines Royal Marines Barracks CHIVENOR Barnstaple Devon EX31 4AZ Independent WO2 W McCallum RM Examiner: Corps Service Funds Accountant Navy Command Headquarters Normandy Building Whale Island Portsmouth PO2 8ER Bankers: Lloyds Bank PLC Cross Street Barnstaple Devon

2

COMMANDO LOGISTIC REGIMENT ROYAL MARINES

Sergeants’ Mess Fund REPORT OF THE TRUSTEE FOR THE YEAR ENDED 30 SEPTEMBER 2020

The Trustee presents his report along with the financial statements of the Fund for the year ended 30 September 2020. The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.

The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts and comply with the Fund’s Trust Deed, the Charities Act 2011 and the Statement of Recommended Practice: Accounting and Reporting by Charities 2005.

In preparing the financial statements the Trustee should follow best practise and:

The Sergeants’ Mess Fund of Commando Logistic Regiment Royal Marines was created to provide amenities, entertainment and facilities for the SNCOs within Royal Marines Barracks Chivenor that is not otherwise provided for by the public purse and to promote military efficiency and well-being. The Commanding Officer of Commando Logistic Regiment Royal Marines is the sole Managing Trustee in line with current service regulations. The Trustee is selected by appointment from within the Royal Marines and will generally change at regular intervals. Trustees are inducted by appointment and will have received training in account management in accordance with Service Fund Regulations and whose duties are laid down in Queens Regulations.

The Trustee has delegated the day to day running of the account to nominated representatives ( The Supervising Officer & Treasurer ) from within the unit organisation. Committee (Mess) meetings are held on a frequent basis and have been structured to provide a wide representation of members to represent the best interests of the (The Sgts’ Mess) Fund. However, all decisions are recorded and approved by the Trustee as laid down within the Charter.

3

Trustee’s Report for the year ended 30 September 2020 continued

The management have considered the major risks to which the Fund is exposed. These risks are continually reviewed, and the management have established systems and procedures to manage them. The Trustee considers, by reviewing the accounts monthly, the management can manage and review the income over expenditure.

Objectives and Activities

The Fund exists for the collective benefit of all SNCOs in Royal Marines Barracks Chivenor and the main objective is to provide appropriate social amenities, facilities and financial support to enhance the military and individual skills of all members.

The objects of the Fund are for the promotion of efficiency of the Armed Forces of the Crown by the provision and support of amenities, facilities and activities for the efficiency and well-being of service personnel and their families.

The Fund carries out these objects by:

Providing and assisting personnel to more effectively perform their roles within the Armed Forces of the Crown by providing amenities and supporting social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining their teamwork, skills, fitness, confidence, character, spirit, attitude and morale. As a result, the Sgts’ Mess Fund promotes the efficiency of the Armed Forces of the Crown by enhancing the capability of the Royal Marines and attached Service personnel to undertake the roles demanded of it; including the defence of the United Kingdom and its interests.

Income to the (Sgts’ Mess) Fund is derived from voluntary subscriptions, various grants and occasional donations. This income is enough to meet the demands of the various activities and assist the organisation to carry out the individual and / or group activities to assist in enhancing Service life within the unit and immediate local area. This has been demonstrated by the varied grants to groups and individuals to pursue activities and in doing so have enhanced military efficiency, improved morale and enhanced the general welfare of the personnel of the Unit.

In making those grants the management has considered the impact on the Fund accounts, and where necessary has designated the amounts shown in the accounts to be carried over to the following year which represent the amounts allocated but not yet spent.

The activities of the (Sgts’ Mess) Fund, in the form of social events and trading are accounted for by means of Designated and where necessary via Restricted Funds. The management find that by using these funds to analyse the income and expenditure, it can control the various projects within the Fund more easily and enable current and future charitable objects. The summary of income and expenditure relating to the various Funds can be found at Notes 16 & 17.

Grant Making Policy

The policy of the Trustee is to manage the Fund's affairs with prudence, taking into consideration the long term, as well as a short-term view of the Fund whilst expending the income in accordance with the purpose laid down in the Fund's Charter. Grants to groups and individuals are made within the bounds of the Charter.

4

Trustee’s Report for the year ended 30 September 2020 continued

Fund (SNCO Mess) meetings are held monthly when it is practically possible where the management committee will consider bids and applications to the Fund. Any bids falling outside the bounds of the Charter are not normally approved unless they are within the spirit of the aim of the Fund Charter. The Fund Charter is reviewed regularly to ensure that the aims and objectives continue to be achieved and management are within the bounds of the regulations laid down.

Financial Review

The turnover to the account has been good and activity at a reasonable level. There has also been a steady flow in the way of income and expenditure within the accounting period. The Fund remains as a going concern with enough funds available for day to day and future activities. The management are working to increase the resources available for the Fund beneficiaries and the management and Treasurer regularly review the account to enhance income streams.

The Trustee is generally satisfied with the performance of the Fund over the last accounting period and considers that expenditure has been within the Charter of the Fund.

Plan

The charitable objectives for the forthcoming year are to:

Reserves Policy

The Trustee’s policy is to maintain enough level of reserves to provide a stable base for the Fund’s continuing activities. General reserves are normally only maintained at a level which is enough to meet the running costs of the Fund and to make grants in accordance with the Fund's objectives on a regular basis.

Risk Management

The Trustee’s view is that a good level of reserves and the low administrative costs of the Fund mean that its exposure to risk is very limited. The Trustee, as a matter of principle, does not accept any obligations on behalf of the Fund without having the funds immediately available to meet those obligations.

The internal checks and controls governed by Service regulations and the Independent Examination ensure that regular and random checks are applied to the Fund to safeguard its assets and grant making policy. Any recommendations highlighted during the Independent Examination, to improve objectives or governance, is implemented for the benefit of management and the personnel within the unit.

5

Trustee’s Report for the year ended 30 September 2020 continued

Investment Policy

The Trustee has the power to invest in such assets as he sees fit within the restrictions of the Investment policy laid down in Service Fund Regulations Chapter 8. The Trustee's aim is to invest all funds surplus to immediate requirements in interest bearing accounts to maximise the returns. However, due to the financial position of the Fund now it does not have enough surplus funds to invest.

Trustee’s Responsibilities in Relation to the Financial Statements

The law applicable to charities in England and Wales requires the Trustee to prepare financial statements for each financial year which give a true and fair view of the Fund's financial activities during the year and its financial position at the end of the year. In preparing financial statements giving a true and fair view, the Trustee should follow best practice and:

Select suitable accounting policies and apply them consistently.

Make judgements and estimates that are reasonable and prudent.

State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and;

Prepare the financial statements on a going concern basis unless it is inappropriate to assume that the Fund will continue to operate.

The Managing Trustee is responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Fund and which enable him to ensure that the financial statements comply with the Charities Act 2011, the Fund (Accounts and Reports) Regulations and the provision of the Governing Document. The Trustee is responsible for safeguarding the assets of the Fund and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approval

This report was approved and signed by the Trustee on:

Date:

15[th] December 2020

Signature:

R P M Jones

R P M Jones Lieutenant Colonel Royal Marines Commanding Officer

6

COMMANDO LOGISTIC REGIMENT ROYAL MARINES Sergeants Mess Fund

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE PERIOD ENDED 30 SEPTEMBER 2020

Respective Responsibilities of Trustee and Examiner

The Fund’s Trustee is responsible for the preparation of the accounts. The Fund Trustee considers that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act, follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act, and state whether matters have come to my attention.

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Fund and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent Examiner’s Statement

Your attention is to drawn to the fact that the Fund has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.

Billy McCallum

15[th] December 2020

W McCallum WO2 RM Corps Service Funds Accountant

7

COMMANDO LOGISTIC REGIMENT ROYAL MARINES Sergeants Mess Fund

STATEMENT OF FINANCIAL ACTIVITIES (SOFA) 2015

Income and Endowments from:
Donations and Legacies
Charitable Activities
Other Trading Activities
TOTAL
Expenditure On:
Raising Funds
Charitable Activities
Other
TOTAL
Net Gains / Losses on Investments
Net Income / Expenditure
Transfers Between Funds
Net Movement in Funds
Reconciliation of Funds
Total Funds Brought Forward
Total Funds Carried Forward		 Unrestricted
Restricted
Total
Prior
Funds
Funds
Funds
Funds
£
£
£
£
0
145
145
1,435
61,915
5,165
67,080
79,434
261
0
261
1,048
62,176
5,310
67,486
81,917
13,422
0
13,422
22,736
30,452
3,979
34,431
50,559
2,948
0
2,948
3,567
46,822
3,979
50,801
77,061
0
0
0
0
15,353
1,331
16,685
4,856
0
0
0
0
15,353
1,331
16,685
4,856
60,875
3,054
63,929
76,228
4,386
80,614

COMMANDO LOGISTIC REGIMENT ROYAL MARINES

8

Sergeants’ Mess Fund

STATEMENT OF FINANCIAL ACTIVITIES FOR STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER THE YEAR ENDED 30 SEPTEMBER THE YEAR ENDED 30 SEPTEMBER 2020
Unrestricted Restricted Current Previous
Notes Funds Funds Total Total
£ £ £ £
INCOMING RESOURCES
Voluntary Income 2 0 145 145 1,435
Activities for Generating Funds 3 260 0 260 1,048
Investment Income 4 0 0 0 0
Incoming Resources Charitable
Activities		 5 61,915 5,165 67,080 79,434
Other Incoming Resources 6 0 0 0 0
TOTAL INCOMING
RESOURCES		 62,176 5,310 67,486 81,917
RESOURCES EXPENDED
Investment Management Costs 7 0 0 0 0
Costs of Generating Funds 8 39 0 39 60
Charitable Activities 9 43,212 3,574 46,786 71,864
Governance Costs 10 534 0 534 473
Grants and Donations 11 90 404 494 1,097
Other Costs 12 2,948 0 2,948 3,567
TOTAL RESOURCES
EXPENDED		 46,822 3,979 50,801 77,061
Net Incoming / Outgoing
Resources before Transfers		 15,353 1,331 16,685 4,856
Gross Transfers between funds 0 0 0 0
Net Incoming resources before
holding gains and losses		 15,353 1,331 16,685 4,856
Other recognised gains / (losses)
Gains (losses) on revaluation on
the Charity's fixed assets		 0 0 0 0
Unrealised gains / losses on
investments assets		 0 0 0 0
Net Movement in Fund 15,353 1,331 16,685 4,856
Total Funds from Previous Year 60,875 3,054 63,929
TOTAL FUNDS CARRIED
FORWARD		 76,228 4,386 80,614

The notes on pages 12 - 17 form part of these financial statements.

9

COMMANDO LOGISTICS ROYAL MARINES

Sergeants’ Mess Fund

BALANCE SHEET AS AT 30 SEPTEMBER 2020

Notes
Fixed Assets
Tangible Assets
13
Total Fixed Assets
Current Assets
Stock
Debtors and Pre-Payments
14
Cash at Bank and in Hand
Total Current Assets
Creditors: amounts falling due within
one year
15
Net Current assets / (liabilities)
Total Assets less current liabilities
Net Assets
Funds of the Charity
Unrestricted
16
Restricted
17
Worth of Fund
Approved by the Managing Trustee on:		 4,788
3,085
75,039		 2020
£
2,423
2,423
85,335
80,614
80,614
76,228
4,386
80,614		 4,690
3,824
57,884		 2019
£
3,603
3,603


70,001
63,929
82,912 66,398
1,508 6,072
1,508 6,072
63,929
60,875
3,054
63,929

15 Dec 2020 ( Date)

R P M Jones (Signature)

R P M Jones Lieutenant Colonel Royal Marines Managing Trustee

10

COMMANDO LOGISTIC REGIMENT ROYAL MARINES

Sergeants’ Mess Fund

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020

1 ACCOUNTING POLICIES

1.1 Basis of Preparation of Accounts

The accounts are prepared under the historical cost convention modified by the inclusion of fixed asset investments at market value. The accounts have been prepared in accordance with the Statement of Recommended Practice (SORP), "Accounting and Reporting by Charities" published in 2005 and applicable accounting standards.

The accounts include the results of the Fund’s operations which are described in the Trustee’s Report all of which are continuing. In addition, the accounts are subject to the current regulations as stated in the following Service Books of Reference:

1.1.1 Fund Structure

General Purpose / Unrestricted / Designated Funds

These are funds that can be used in accordance with the charitable objects at the discretion of the Managing Trustee. Designated funds are unrestricted funds which have been allocated / earmarked for a purpose by the Managing Trustee and committee and are to be declared in the Managing Trustee's comments in accordance with these notes stating what they are intended to be used for and when.

Endowment Funds

Endowment funds are those investments and other gifts accepted by the unit, the capital sum or property being held in perpetuity and the income only being available for charitable use.

Restricted Funds

These are funds that can only be used for restricted purposes within the objects of the Fund. Restrictions arise when specified by the donor or when funds are raised for restricted purposes. Further explanation of the nature and purpose of each fund is to be included in the notes to the accounts.

1.2 Incoming Resources

All incoming resources are recognised once the Fund has entitlement to the resources, it is certain that the resources will be received, and the monetary value of incoming resources can be measured with enough reliability.

11

1.3 Governance, Management and Administration Expenditure

Expenditure on management and administration of the Fund includes all expenditure not directly related to the charitable activity. There are no costs for renting and running the office premises or staff salaries of military personnel, these are absorbed by the MOD.

1.4 Value Added Tax

The Fund is registered for VAT. The Fund is currently under the VAT Threshold.

1.5 Stock

Stock is valued at the lower of cost and net realisable value.

1.6 Investments

Investment income from dividends and interest is brought into account in the year of receipt. Investments when held are reported at market value and a provision is made for unrealised gains or losses each year.

1.7 Resources Expended

Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the Fund to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

1.8 Tangible Fixed Assets Capitalisation and Depreciation

All assets having a purchase value of more than £500 are capitalised. The cost of tangible fixed assets is written off by equal annual instalments over their expected useful lives using the following methods of depreciation.

Depreciation is charged on furniture, fixtures and equipment which is written off as a straight-line basis over their estimated useful life of 2 - 4 years.

Assets with a life of more than one year but with a purchase value of below £500 are included within the inventory but the cost is written off in the year it is incurred and is not depreciated over the useful life of the asset. Where the asset is depreciated over a period of more than 10 years, details of the item and period are provided following note 12.

1.9 Related Party Transactions & Remuneration and Expenses

Whilst the Fund has a close working relationship with the Royal Marines, there are no transactions which require disclosure under SORP 2005. The only transactions made by the Fund in favour of the unit are wholly attributable to the charitable activities of furthering military efficiency. The Managing Trustee is an officer or equivalent and fulfils the role as trustee in accordance with the applicable laws and regulations. No expenses have been paid to the Trustee. If expenses have been paid to the Trustee these are disclosed under the Managing Trustee’s comments.

12

Notes (continued)
2
Voluntary Income
Donations
3
Activities for Generating Funds
Gaming Machine Income
Mess Income
4
Investment Income
5
Income Resources from Charitable Activity
Trading Income
CLR Mess Subs
Visitors Amenity Charge
Function Ticket Sales (Income)
Raffle Ticket Sales (Income)
CLR Presentations
Over Bank Income
Grants from External Sources
Food & Drink Income
CLR Miscellaneous Income
6
Other Income		 2020
£
145
145
£
78
182
260
£
0
£
17,718
32,859
1,563
4,199
0
2,565
590
5,336
1,280
970
67,080
£

0		 2019
£
1,435
1,435
£
408
640
1,048
£

0
£
29,879
29,446
2,199
5,919
856
2,746
851
5,862
1,293
383
79,434
£

0

13

Notes (continued)
7
Investment Management Costs
8
Cost of Generating Funds
Scratch Card Machine Charges
Gaming Machine Charges
9
Charitable Activities
Bar Operating Costs
Dining Room Costs
Entertainment Expenses
Food & Drink Costs
Transport Costs
Coffee Machine Costs
Function Decoration Costs
Equipment Hire
Raffle Expenses
CLR Refunds
CLR Presentations
Additional Staff Costs
Under-bank Costs
Mess Improvements
Photographs & Framing Costs
CLR Miscellaneous Expenses
10
Governance Costs
Insurance Premiums		 2020
£

0
£
0
39
39
£
13,383
166
4,563
12,680
578
2,937
443
715
1,826
978
3,572
222
842
806
223
2,851
46,785
£
534
534		 2019
£

0
£
(110)
170
60
£
22,677
347
8,032
21,860
397
2,807
1,824
36
3,704
701
4,009
0
997
1,481
350
2,642
71,864
£
473
473

14

Notes (continued)

2020

2019

11 Grants and Donations

Grants are only made to groups or individuals within the unit, taking part in a Corps or Unit recognised activity which has been approved at committee level.

Donations Made from CLR
12
Other Costs
Cleaning Products
Property Depreciation
Garrison PMC Expenditure
Internet Expenses
TV Licence
Write Offs
Newspaper Purchases
SKY Subscriptions
Aquarium Expenditure
13
Fixed Assets
Fixtures, Fittings, Equipment:
Balance Brought Forward
Purchases
Sales & Write Offs
Depreciation
Balance Carried Forward
14
Analysis of Current Assets
Sundry Debtors
Analysis of Current Liabilities and Creditors
15
Creditors under 1 year
Sundry Creditors		 £
494
494
0
1,180
27
57
154
575
724
198
32
2,947
£3,602.86
£0.00
£0.00
£1,179.78
£2,423.08
£
3,085
3,085
£
1,508
1,508		 £
1,097
1,097
£
109
1,456
0
107
150
589
1,065
0
89
3,565
£
3,824
3,824
£
3,637
3,637

Notes (continued)

15

16 Designated Funds

Charitable Activities
Mess Subs – Drafted
Mess Televised Sports Fund
Xmas Decoration Fund
Mess Crystal & Silver Fund
Mess Garden Fund
Mess Audio Visual Fund
CLR VSG Fund
CLR RSM & CO Dining Out
CLR Christmas Ball Fund
CLR Mess Fund
CLR Officers to SNCOs
CLR Corps Birthday Fund
CLR Summer Ball Fund
Bar Sales Overpayments
Mess Functions Fund
CLR JNCOs’ to Sgts’ Mess
CLR Ajax Bay Fund
CLR Beer Festival Fund
CLR Functions Fund
Mess Staff Functions Fund
CLR Sports Fund
CLR Catering Fund
CLR Ajax bar Refurbishment
World Cup Fund
SRS Regimental Dinner Fund
Minor Functions
Total Designated Funds		 Bal b/fwd
Income Transfers
Expenses
75
0
0
0
1,242
0
0
0
12
0
0
0
1,105
0
0
0
294
0
0
0
691
0
0
0
0
0
210
204
0
205
900
958
0
2,083
5,302
7,385
24,125
32,859
16,158
1,458
1,421
0
0
1,246
0
1,897
5,000
4,178
2,293
0
2,093
200
252
590
0
842
709
660
2,100
2,300
469
0
600
1,070
1,438
0
675
762
532
729
3,739
0
1,594
75
0
311
514
0
0
249
837
0
0
0
154
0
1,000
271
2,805
0
0
760
131
0
0
0
0
3,336
0
3,109
0
200
675
771
40,693
42,634
38,452
26,074		 Closing
75
1,242
12
1,105
294
691
7
147
0
39,368
175
2,719
0
0
1,169
0
0
5,000
1,358
266
837
883
2,045
131
227
104
57,855

16

Notes (continued)

17 Restricted Funds
CLR Presentation Fund
Mess Improvements Fund
Mess Meat Draw Fund
CLR Top Table Fund
Mess Charity Fund		 Bal b/fwd
Income
Transfers
Expenses
1,744
2,565
0
2,584
657
0
0
39
380
0
0
0
0
2,600
0
951
272
145
0
404
3,053
5,310
0
3,978		 Closing
1,725
619
380
1,649
13
4,386

Restricted Funds Held

CLR Presentation Fund Mess Improvements Fund Mess Meat Draw Fund CLR Top Table Fund Mess Charity Fund

Purpose

For the provision of leaving gifts to CLR SNCOs Monies set aside for Mess improvements A Fund to account for the Meat Draw transactions A Fund to account for the Top Tables of CLR SNCOs To account for the monies collected for other Charity donations

17