Minutes of the Annual Church Meeting held on Thursday 15[th] June 2023 ## **Tavistock Methodist Church** |Ref|Minutes|Actions| |---|---|---| ||Rev Chris Brown opened the meetingat 7.30p.m.|| |1.&2.|**Welcome & Opening Devotions**
Chris welcomed everyone and began by reading from 1 Corinthians 13. He explained that
we often lose the fact that this is Paul speaking to the Church in Corinth. He then read out
a blog post, written by TS Rainer, entitled “I am a Church Member”.
Chris then explained that this is a General Church Meeting, not an AGM. The purpose is to
consider the work of the church and to appoint Church Stewards, Congregational reps to
Church Council and then Church Council reps to the Circuit Meeting. Reports are received,
but do not need to be approved at this meeting. The meeting is open to all church
attendees and church members, but we need to remember that Church Council roles can
onlybe filled byMembers.|| |3.|**Approval of members of the meeting**
A list of members of the meetingwas distributed aspart of the calling papers.|| |4.|**Apologies**
Apologies were received from:
Trudi Massey; Andy Marsh; Hilary Boot-Handford; Andy Wing; Mary Clarke; Anna Dodd;
Joan Gosling;Ruth Newman;Neil Moass;CathyMoass and Janet Singleton.|| |5.|**Minutes of the previous meeting**
Minutes were approved and signed byChris.|| |6.|**Matters Arising**
None|| |7.|**Notification of Any Other Business incl. conflict of interest**
None|| |8.|**Correspondence**
None received|| |9.|**Appointments**
Rob and Jackie Palmer are stepping down as Stewards and Chris expressed his thanks for
all they have done over the years, especially during the height of Covid. We appreciate all
they have done.
In her report to the meeting, the Senior Steward requested that the meeting affirm the
current stewards team and to appoint a new Steward – Liz Rowe. The Stewards team
consists of:
Jennifer Youé
Pauline Sawyer (who will share the Senior Steward role with Jennifer)
Andy Marsh
John Wright
Iris Wright
Rene Chambers
Kathy Watts
Liz Rowe
**This was agreed by those present at the meeting and eligible to vote**
Chris explained that congregational reps to Church Council are usually appointed for six
years, but this is not binding and they can continue.
Of those appointed in 2017, Jackie Shillabeer wishes to step down; Margaret Smith wishes
to continue and Ruth Newman was reappointed in her absence.
Rob Palmer volunteered to come on as a congregational rep to the Church Council.
**These appointments were agreed by thosepresent at the meeting and eligible to vote.**|| Minutes of the Annual Church Meeting held on Thursday 15[th] June 2023 ## **Tavistock Methodist Church** **The meeting also gave its agreement for new reps to be sought at the next Church Council meeting, and for that meeting to give its approval.** TMC Reps to Circuit Meeting that are standing down, from the date of this meeting, are: Geoff Orton, Lorraine Orton and Jenny Page No new Church Council reps to Circuit Meeting came forward so t **he meeting gave its agreement for new Circuit Meeting reps to be sought at the next Church Council meeting, and for that meeting to give its approval.** It would be great to encourage others, especially younger people to come along to these meetings and to become reps. Also to explore how to open up these meetings and engage people. 10. **Connexional, District and Circuit matters** Chris reported that EDI training needs to be carried out by specific office holders. We do this as we want to be inclusive. It is a one-off with a commitment to review attitudes once a year. It can be done online and the District is arranging some face to face training too. ## 11. **New Mission** The Extra-Ordinary Circuit Meeting (in May) discussed the future of the Youldon Way Manse. Chris explained that this property is let to tenants at the moment, but it could be sold. The September Circuit Meeting will decide on this. Chris explained that because the building belongs to the Methodist Church and not the Circuit, a percentage levy of the sale proceeds may be taken by the connexion. However, this could be avoided if we can justify the use of the funds throughout the Circuit. This could be done under the New Places for New People scheme. Discussion followed about some new areas of work that could come under this banner, but Chris stressed that we must not come up with a scheme just to try and avoid the levy being taken. If the manse is sold, we will still have a large pot of funds and there are grants available anyway. The District are aware of the Horrabridge building and how this could meet NPNP criteria. Ali is on the District Committee, but until the Horrabridge Church Council is formed not a lot can be done there. There don’t appear to be any burning projects in the minds of TMC folk. But Chris outlined his vision for an outdoor church. If anyone has any ideas, please let the Stewards or Chris know. Chris is going to talk to the next Circuit Meeting about forming a new group to investigate how we can grow numerically. Training is available. 12. **Reports from the life of the Church (as distributed prior to the meeting)** Amendments/updates to the reports were made as follows: Family Work Management – it should read “the Treasurer’s financial forecasts have given us the confidence to confirm new 24 month contracts for all the family workers for the period ending 31[st] August 2025” Property – Peter Rowe updated on the damp issues in the building. Investigations will ## **Tavistock Methodist Church** Minutes of the Annual Church Meeting held on Thursday 15[th] June 2023 ||need to be carried out and the Church Council decide on what should be done.
Safeguarding – David Benzie reported that details of the EDI training are on his
Safeguarding report.
Finance – Neil Tamblin reported that the Accounts have been signed off by the auditor and
the Annual Charity Commission return has been done. The Reserves policy will need to be
voted on at the October Church Council meeting and we are looking for a new Treasurer
and Finance Committee Secretary.
Zimbabwe Support Group – David Norman reminded the meeting of the Sponsored Walk
on Saturday 8thJuly. Details are in the notices.
Lifegroups – please join one if you aren’t already attending.
Romania – Margaret Smith updated on the recent visit. Their worship is vibrant and
numbers are growing despite being materially not well off. 70 are being baptised soon.
**The reports were received by thosepresent and eligible to vote.**|| |---|---|---| |13.|**Future dates**
None mentioned|| |14.|**Date of next Church Council meeting:**
Thursday19thOctober 2023 at 7:30p.m.|| |15.|**Closing prayer:**
Chris closed the meetingat 8:48p.m. withprayer|| CHURCH RECEIPTS AND PAYMENTS ACCOUNTS THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS Tavisto¢k Methodist Church FOR THE YEAR ENDED 31 August 2023 Tavislock Circuit Circuit no 24 Registered Charity - Charily Registration number 1130587 If nol a registered charity Her Majesty's Revenue and Customs Gift Aid number (The HMRC number is equivalent lo a registered charity number in terms of evidence of charitable status and may be used to give to donors or grant funders wishing lo see evidence of the organisation's charitable stslus. Methodist charities in England and Wales that are nol regislered charities are excepted from registration under Statutory Instrument 2014 No.2421 Minister.. Rev Chris Bmwn Church Stewards.. Rene Chambers Jennifer Youe John Wrighl Andy Marsh Iris Wright Pauline Sawyer Kathy Watts Treasurer.. Neil Tamblin ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 Tavistock Methodist Church Unrestrlcted Restrlcted Totals thls Funds Funds year Totals last year SECTION A a1 RECEIPTS Note Offerin s and Tax recovered Bank and CFB interest and Investment income 132,596 132.596 118,954 a3 1,571 1.571 16.001 26,598 176,766 227 a4 Lettin 16,001 26,598 176,766 12,257 5,366 136,804 a5 Other receipts TOTAL RECEIPTS a6 la71 SECTION B b1 PAYMENTS b2 Circuit Assessment or Share 100,000 100,000 95,125 b3 Donations 7,800 7.800 12,250 Re airs and Maintenance Utilities Ilnsurances, water charges, healing & lighlingl 12,727 12.727 12,S91 b5 13,702 13.702 11,600 b6 b7 Other payments TOTAL PAYMENTS 29,480 163,708 29.480 163,708 28,308 159,874 b8 Ib91 SECTION C NET RECEIPTSIPAYMENTS FOR THE YEAR c1 a6-b8 13,058 13.058 23,070 Total funds brought forward from last year 53,383 53.383 76,453 Sub totsl c1+c2 66,440 66.440 53.383 c4 Transfers and ad'ustments c7 c5 TOTAL FUNDS AT END OF YEAR Ic3+c4} 66,440 66.440 Ic81 53.383 {c61 SECTION D FOR INFORMATION ONLY: MONEY RECEIVED AND PASSED ON TO EXTERNAL ORGANISATIONS Ithese amounts are not to be included in total receiptslpayments figure5 above) d1 Balance brou ht forward from last ear d2 Offerin sIGifts- received for exlemal or anisalions 3,021 2,175 d3 OfferingslGifts passed to exlemal organisations 3,021 2,175 d4 BALANCE STILL TO BE PAID Id1 +d2-d31 Tavistock Methodist Church SECTION E Please foll¢)w the Guidan¢e Notes to eom Itte this Summary of the Church aCcO￿Th￿ lor the year ended 31 August 2022 and Iniemal Organlsaiions reporbng to the Church Councillchurch Meeiing. Note that the lunds of an Intemol Organisation would normally be Restrided fun4$ unle$s Il ¢gul¢ bg ¢learlyshgwn Ihattheycoul4 be usgd fr￿ ony M&lhodisl purpgs9 This $Bdion rnusl bè Comple￿d ￿ arrive St the oro$$ Intomè and ex¢*ndilure ioials olthe Churth IlorOSS InC￿e exceeds the Accruals thrèshold. thèn the Attruals ol accounting AND A DIFFERENT FORM musl Usgd to rgWrtlh& accounts Iseg Mglhodisl wgbsitel- Pleas& r&ferlo ihg guidance notes regarding Iransf&rs beiwggn the District and connectEd District Organisations. INTERNAL ORGANISATIONS Nel Receiptsl mEnts Opening balances Recei ments Ad"ustments balanEps Famll Wort Pro 33.756 42.148 8,382 49.244 40,852 Parent & Toddlers 236 940 Notwork Grou 400 4W Sub ioial Df Intemal 35.563 43.717 8.1S4 e11 e12 Church accounts Ilotals broughtforward from page 2-tDta15 columnl 176,766 1fj3,7fy8 Ib91 13,Q58 53,383 CE 66,441 BY CHVRCH 212,329 207,425 4,904 103,571 108,475 onlinue on a $eparats $h&el il nece55aryand brifU thè totals foN3rd TOTAL RECEIPTS TOTAL PAYMENTS SECTION F OPENING BAL4J4CES CLOSING BALANCES CHURCH- CASH FUNDS HELD at 31 August 2022 C8sh in h8nd Bank ¢utront Acwunt 11.835 25,321 Bank De Cèntr£l Fin8nee Bo8rd 41.548 Trustees for Meth￿1$1 Church Putposes Otherfunds SVB TOTAL-Church sccounts 53.383 66,440 dosing balance total from above) le121 $0.188 42,035 TOTAL CASH FUND8 HELD BY CHURCH 103.571 108,475 8ECTION G Al 31 August 2022 Al 31 August 2023 OTHER ASSETS and LNBILITIES Includ& Endowmen r Insurrince dwumenl 5.908.968 5.908,968 herAssets- Contents (valuation as PEr Insurance document 201 156 201 156 Loan - show amount outstandi Earend f5 Include only Funds held aiTrustees for Methodlst chU￿h Purposes g1 I￿lY￿S anyother Investrnenls (not the cash glement olTM¢P Itusls aKountslhis Is induded in lin&15 Name of Church Tavi8to¢k M?thodi$t Church Declarations and Scrutiny I confirm that these Receipt and Payment based accounts for the year to 31 August 2023 have been prepared from the records of the Church and that they include all funds under the control of the Church irustees. Signature of treasurer Dale.. Name and address of treasurer . rA-(￿@￿,￿j -.3.......LF.o ..S.Lus Pkifi Post Code.................. Presentation to the Church trustees I confirm that the annual report and accounts for the year ended 31 August 2023 will be Presented to the meetino of the Church trustees held on .. J.q...of! 10>.3 Signature of the Chair of the meeling Name oftba Chairofthe meeting ...L...F.....E.O.d.rl............ Date.l.q.. Name of Church: Tavistock Methodist Church I report to the Trustees on my examination of the financial statements of Tavistock Methodist Church Ithe Charity) for the year ended 31 August 2023 Responsibilitie5 and basis of report As the Trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Acll. I report in respect of my examination of the Charity's financial ststements ¢arried out under section 145 of the 2011 Acl. In carrying out my examination I have followed all the applicable Directions given by the Charity Comrnission under section 14515llbl of the 2011 Act. Independent examinerfs ststement I have completed my examination. I confirm that no matters have corne lo my attention in connection with the examination giving me ¢aiJse lo believo that in any material ros￿¢1.. 1. 1 have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. 2. the financial statements do not accord with those records. I have no concerns and have come across no other rnatters in connection with the examination lo which attention should be dr8wn in this rtrport in order lo enable 8 proper understsnding of the financial stalements to be reached 3.1 Iw8lhave not. obtained independent verification of all investments wth the Trustees for Methodist Church Purposes I'TMCP'I or held in other Trusts, Bank balances and Funds at the Central Finance Board of the Methodist Church {"CFB"}, which are individually in excess of £10,000 (len thousand pounds) at the balance sheet date. Name Joanne Ta lor FCCA DChA Signature Relevant Professional qualrfication or body Association of Chartered Certified Accounlanls Name of firm Azets Audit Services Address Ty Detw, Lime Tree Court, Cardiff Gale Business Park, Pont rennau, Cardiff, CF23 8AB Dale 0510312024 CHURCH RECEIPTS AND PAYMENTS ACCOUNTS THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS Tavisto¢k Methodist Church FOR THE YEAR ENDED 31 August 2023 Tavislock Circuit Circuit no 24 Registered Charity - Charily Registration number 1130587 If nol a registered charity Her Majesty's Revenue and Customs Gift Aid number (The HMRC number is equivalent lo a registered charity number in terms of evidence of charitable status and may be used to give to donors or grant funders wishing lo see evidence of the organisation's charitable stslus. Methodist charities in England and Wales that are nol regislered charities are excepted from registration under Statutory Instrument 2014 No.2421 Minister.. Rev Chris Bmwn Church Stewards.. Rene Chambers Jennifer Youe John Wrighl Andy Marsh Iris Wright Pauline Sawyer Kathy Watts Treasurer.. Neil Tamblin ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 Tavistock Methodist Church Unrestrlcted Restrlcted Totals thls Funds Funds year Totals last year SECTION A a1 RECEIPTS Note Offerin s and Tax recovered Bank and CFB interest and Investment income 132,596 132.596 118,954 a3 1,571 1.571 16.001 26,598 176,766 227 a4 Lettin 16,001 26,598 176,766 12,257 5,366 136,804 a5 Other receipts TOTAL RECEIPTS a6 la71 SECTION B b1 PAYMENTS b2 Circuit Assessment or Share 100,000 100,000 95,125 b3 Donations 7,800 7.800 12,250 Re airs and Maintenance Utilities Ilnsurances, water charges, healing & lighlingl 12,727 12.727 12,S91 b5 13,702 13.702 11,600 b6 b7 Other payments TOTAL PAYMENTS 29,480 163,708 29.480 163,708 28,308 159,874 b8 Ib91 SECTION C NET RECEIPTSIPAYMENTS FOR THE YEAR c1 a6-b8 13,058 13.058 23,070 Total funds brought forward from last year 53,383 53.383 76,453 Sub totsl c1+c2 66,440 66.440 53.383 c4 Transfers and ad'ustments c7 c5 TOTAL FUNDS AT END OF YEAR Ic3+c4} 66,440 66.440 Ic81 53.383 {c61 SECTION D FOR INFORMATION ONLY: MONEY RECEIVED AND PASSED ON TO EXTERNAL ORGANISATIONS Ithese amounts are not to be included in total receiptslpayments figure5 above) d1 Balance brou ht forward from last ear d2 Offerin sIGifts- received for exlemal or anisalions 3,021 2,175 d3 OfferingslGifts passed to exlemal organisations 3,021 2,175 d4 BALANCE STILL TO BE PAID Id1 +d2-d31 Tavistock Methodist Church SECTION E Please foll¢)w the Guidan¢e Notes to eom Itte this Summary of the Church aCcO￿Th￿ lor the year ended 31 August 2022 and Iniemal Organlsaiions reporbng to the Church Councillchurch Meeiing. Note that the lunds of an Intemol Organisation would normally be Restrided fun4$ unle$s Il ¢gul¢ bg ¢learlyshgwn Ihattheycoul4 be usgd fr￿ ony M&lhodisl purpgs9 This $Bdion rnusl bè Comple￿d ￿ arrive St the oro$$ Intomè and ex¢*ndilure ioials olthe Churth IlorOSS InC￿e exceeds the Accruals thrèshold. thèn the Attruals ol accounting AND A DIFFERENT FORM musl Usgd to rgWrtlh& accounts Iseg Mglhodisl wgbsitel- Pleas& r&ferlo ihg guidance notes regarding Iransf&rs beiwggn the District and connectEd District Organisations. INTERNAL ORGANISATIONS Nel Receiptsl mEnts Opening balances Recei ments Ad"ustments balanEps Famll Wort Pro 33.756 42.148 8,382 49.244 40,852 Parent & Toddlers 236 940 Notwork Grou 400 4W Sub ioial Df Intemal 35.563 43.717 8.1S4 e11 e12 Church accounts Ilotals broughtforward from page 2-tDta15 columnl 176,766 1fj3,7fy8 Ib91 13,Q58 53,383 CE 66,441 BY CHVRCH 212,329 207,425 4,904 103,571 108,475 onlinue on a $eparats $h&el il nece55aryand brifU thè totals foN3rd TOTAL RECEIPTS TOTAL PAYMENTS SECTION F OPENING BAL4J4CES CLOSING BALANCES CHURCH- CASH FUNDS HELD at 31 August 2022 C8sh in h8nd Bank ¢utront Acwunt 11.835 25,321 Bank De Cèntr£l Fin8nee Bo8rd 41.548 Trustees for Meth￿1$1 Church Putposes Otherfunds SVB TOTAL-Church sccounts 53.383 66,440 dosing balance total from above) le121 $0.188 42,035 TOTAL CASH FUND8 HELD BY CHURCH 103.571 108,475 8ECTION G Al 31 August 2022 Al 31 August 2023 OTHER ASSETS and LNBILITIES Includ& Endowmen r Insurrince dwumenl 5.908.968 5.908,968 herAssets- Contents (valuation as PEr Insurance document 201 156 201 156 Loan - show amount outstandi Earend f5 Include only Funds held aiTrustees for Methodlst chU￿h Purposes g1 I￿lY￿S anyother Investrnenls (not the cash glement olTM¢P Itusls aKountslhis Is induded in lin&15 Name of Church Tavi8to¢k M?thodi$t Church Declarations and Scrutiny I confirm that these Receipt and Payment based accounts for the year to 31 August 2023 have been prepared from the records of the Church and that they include all funds under the control of the Church irustees. Signature of treasurer Dale.. Name and address of treasurer . rA-(￿@￿,￿j -.3.......LF.o ..S.Lus Pkifi Post Code.................. Presentation to the Church trustees I confirm that the annual report and accounts for the year ended 31 August 2023 will be Presented to the meetino of the Church trustees held on .. J.q...of! 10>.3 Signature of the Chair of the meeling Name oftba Chairofthe meeting ...L...F.....E.O.d.rl............ Date.l.q.. Name of Church: Tavistock Methodist Church I report to the Trustees on my examination of the financial statements of Tavistock Methodist Church Ithe Charity) for the year ended 31 August 2023 Responsibilitie5 and basis of report As the Trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Acll. I report in respect of my examination of the Charity's financial ststements ¢arried out under section 145 of the 2011 Acl. In carrying out my examination I have followed all the applicable Directions given by the Charity Comrnission under section 14515llbl of the 2011 Act. Independent examinerfs ststement I have completed my examination. I confirm that no matters have corne lo my attention in connection with the examination giving me ¢aiJse lo believo that in any material ros￿¢1.. 1. 1 have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. 2. the financial statements do not accord with those records. I have no concerns and have come across no other rnatters in connection with the examination lo which attention should be dr8wn in this rtrport in order lo enable 8 proper understsnding of the financial stalements to be reached 3.1 Iw8lhave not. obtained independent verification of all investments wth the Trustees for Methodist Church Purposes I'TMCP'I or held in other Trusts, Bank balances and Funds at the Central Finance Board of the Methodist Church {"CFB"}, which are individually in excess of £10,000 (len thousand pounds) at the balance sheet date. Name Joanne Ta lor FCCA DChA Signature Relevant Professional qualrfication or body Association of Chartered Certified Accounlanls Name of firm Azets Audit Services Address Ty Detw, Lime Tree Court, Cardiff Gale Business Park, Pont rennau, Cardiff, CF23 8AB Dale 0510312024