PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF CHRIST CHURCH, EATON, NORWICH Registered Charity Number 1130553
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31[ST] DECEMBER 2021
INCUMBENT Rev Dr P.H. Richmond
BANK Barclays Bank PLC.
PARISH OFFICE Church Lane, Eaton, Norwich, Norfolk, NR4 6NW
0
PAROCHIAL CHURCH COUNCIL of the PARISH OF CHRIST CHURCH EATON TRUSTEES’ REPORT
YEAR ENDED 31[st] DECEMBER 2021
General
The PCC is a registered Charity – Charity Number 1130553 – under the name:
Parochial Church Council of the Ecclesiastical Parish of Christ Church, Eaton, Norwich.
Aims
The aims of the Charity are to promote the Church Mission in the Eaton, Norwich, Norfolk area by maintaining the Church and engaging in charitable fund-raising work for the benefit of the local Church and also for the aims of the wider Church Mission. The PCC has considered the Charity Commission’s guidance on public benefit and tries to help people in the parish grow as disciples of Jesus Christ and in service to others. It maintains the building and keeps it open to the public throughout the year. Accounts
The accounts are set out on pages 3 to 7 in the format prescribed by the Church Accounting Regulations. These are designed to comply with Charity Commission Regulations regarding financial statements for an entity of this size.
Treasurer’s Comments on the Accounts
I returned to the PCC during December of 2021 in the role of Treasurer after a short break of a little over a year as Garry Wheatley had to step down for personal reasons. We thank Garry for his service and wish him all the best. The accounts were left in excellent order thanks to his efforts and the ongoing daily efforts of Sarah Barley in the Church Office.
The annual accounts are broadly similar to the previous year. Overall income in 2021 was nominally down compared to 2020, largely attributable to a single large donation during 2020, and lower income tax recovery during 2021. However, the effects of the pandemic have been mitigated with planned giving nominally up over the previous year. There was a nominal increase in overall church expenses from the previous year. Church renovation costs were down significantly as much work had been done in 2020. However, there was an investment of £10,129 in a sound system to better facilitate the Church services online. Two generous donations were made towards this.
Looking ahead, Christ Church has enrolled in the new Parish Giving Scheme to commence 2022 which replaces the current locally administered Planned Giving Scheme. The new scheme is administered by the Diocese and will benefit Christ Church by assuming the administrative burden and handling of planned donations and Gift Aid payments. I would like to thank Catherine Jefferies who has done a sterling job of administering the current Planned Giving Scheme for many years. The new Parish Giving Scheme (PGS) has been set up by the Diocese to help us best manage regular donations. It is run as a partnership between dioceses on a cost sharing basis. There is no direct cost to Christ Church. The main beneficiary of this scheme will be our church. Through your generous commitment, we can be assured of a regular, tax-efficient source of income which has the capacity and option to increase with the cost of living yet involves virtually no administration. Your gift will be passed back to our parish by the 10th of each month. Gift Aid will be received separately once the PGS has received it from HMRC.
Reserves Policy
It is PCC policy to try to maintain a balance on free reserves equal to at least three months’ unrestricted payments. It is held to smooth out fluctuations in cash flow and to meet emergencies. The balance of the free reserves at the Year End was sufficient to meet this target.
1
Investment Policy
The Council’s Investment policy is that of ‘Cautious Safety’ short term deposits. Organisation
The Trustees usually meet on a monthly basis at which all matters regarding the running of the Church and its finances are discussed. Functions are delegated to working groups as necessary and risks, both financial and physical, are discussed as a matter of course. We are reliant on the Internet as never before and on the website managed by Catherine Richmond. All the members of the PCC are Trustees and their responsibilities have been made clear to them.
The following served on the Council during the year 2021:-
| Clergy Reader Wardens |
The Rev’d Dr Patrick Richmond Mr Alistair Bolt Mrs Bridget Archer Mrs Vivien Humber Mrs Catherine Jeffries |
ex officio ex officio ex officio (resigned 10.5.2021) Elected 2016 (ex officio) Elected 2017 (ex officio) |
|---|---|---|
| Deanery Synod |
Mr John Harrison (with PTO as Retired Reader) Prof. David Scott Mrs Vivien Humber Mrs Catherine Jeffries Mr Garry WheatleyTreasurer Mr Tony GrubbTreasurer Mrs Susan MitchellSecretary Mr Chris Mitchell Mr Ian Parkes Mr David Archer |
Elected 2017 (ex officio) 2020-2023 Elected 2017 (ex officio) 2020-2023 2020-2023 8/2/2021-2023 Elected 29/04/2019 Resigned 8/11/2021 Co-opted 13/12/2021 Co-opted 30/04/2017 Elected 29/04/2018 Elected 29/04/2018 Elected 29/09/2020 Elected 29/09/2020 |
| Mr John Ladd | Elected 29/09/2020 | |
| Ms Caroline Gibbs | Elected 29/09/2020 | |
| Mr Peter Smith | Elected 29/09/2020 | |
| Mr Richard Middleton | Elected 29/09/2020 |
Approved by the PCC on 3[rd] May 2022 and signed on their behalf by
Treasurer Tony Grubb Chairman Revd Dr. P.Richmond
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PAROCHIAL CHURCH COUNCIL OF THE PARISH OF CHRIST CHURCH EATON STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31st DECEMBER 2021
| NOTE INCOMING RESOURCES 2 Incoming Resources from Donors 2a Other Voluntary incoming resources 2b Income from Charity and ancillary trading 2c Income from investments 2d TOTAL INCOMING RESOURCES RESOURCES USED 3 Grants and Donations 3a Activities directly relating to the work of the churches 3b Church management and administration 3c TOTAL RESOURCES USED NET INCOMING/OUTGOING RESOURCES NET MOVEMENT IN FUNDS Balances brought forward 1st January Funds Transferred Balances carried forward at 31st December FUNDS BALANCES page General Fund 7 Cottage Fund 7 Hall Fund 7 Restricted funds Organ Fund 7 Friends of CCEPCC 7 Burial Ground Fund 7 Renovation Fund balance Windows 7 Bell Tower Fund 7 Childrens Fund 7 |
UNRESTRICTED RESTRICTED FUNDS FUNDS General £ £ 80,685 300 - 6,615 23,547 - 6,861 - |
2021 2020 £ £ 80,985 98,863 6,615 4,267 23,547 16,362 6,861 7,646 TOTAL FUNDS |
|---|---|---|
| 111,093 6,915 |
118,008 127,138 |
|
| 2,656 - 107,331 130 13,248 - |
2,656 1,580 107,461 105,346 13,248 12,776 |
|
| 123,235 130 |
123,365 119,702 |
|
| 12,142 - 6,785 |
5,357 - 7,436 |
|
| 12,142 - 6,785 |
5,357 - 7,436 |
|
| 121,965 9,627 109,823 16,412 |
131,592 124,156 - 126,235 131,592 |
|
| 65,143 97,343 14,631 9,154 30,049 15,468 |
||
| 109,823 121,965 |
||
| 3,488 3,617 11,592 4,678 50 50 - 782 782 500 500 |
||
| 16,412 9,627 |
||
| 126,235 131,592 |
Page 3
PAROCHIAL CHURCH COUNCIL OF THE PARISH OF CHRIST CHURCH EATON BALANCE SHEET
FOR THE YEAR ENDED 31st DECEMBER 2021
| NOTE FIXED ASSETS Tangible fixed assets CURRENT ASSETS Debtors and prepayments Short term deposits Cash and Bank LIABILITIES Amounts falling due within one year 14 NET CURRENT ASSETS NET ASSETS FUNDS Restricted Funds page 3 Unrestricted Funds General Fund page 3 Cottage Fund page 3 Hall Repair Fund page 3 15 |
£ £ £ £ 0 0 5,364 5,200 30,859 30,842 100,129 106,820 136,352 142,862 10,117 11,270 126,235 131,592 126,235 131,592 16,412 9,627 65,143 97,343 14,631 9,154 30,049 15,468 126,235 131,592 2021 2020 |
£ £ £ £ 0 0 5,364 5,200 30,859 30,842 100,129 106,820 136,352 142,862 10,117 11,270 126,235 131,592 126,235 131,592 16,412 9,627 65,143 97,343 14,631 9,154 30,049 15,468 126,235 131,592 2021 2020 |
£ £ £ £ 0 0 5,364 5,200 30,859 30,842 100,129 106,820 136,352 142,862 10,117 11,270 126,235 131,592 126,235 131,592 16,412 9,627 65,143 97,343 14,631 9,154 30,049 15,468 126,235 131,592 2021 2020 |
£ £ £ £ 0 0 5,364 5,200 30,859 30,842 100,129 106,820 136,352 142,862 10,117 11,270 126,235 131,592 126,235 131,592 16,412 9,627 65,143 97,343 14,631 9,154 30,049 15,468 126,235 131,592 2021 2020 |
|---|---|---|---|---|
| 136,352 | 142,862 | |||
| 10,117 | 11,270 | |||
| 126,235 | 131,592 | |||
| 16,412 65,143 14,631 30,049 |
9,627 97,343 9,154 15,468 |
|||
| 126,235 | 131,592 |
Approved by the Trustees on 16th April 2022 and signed on their behalf by:-
Chairman Rev'd Dr. Patrick Richmond Treasurer Tony Grubb
The notes on pages 5 to 7 form part of these accounts
Page 4
PAROCHIAL CHURCH COUNCIL of the PARISH OF CHRIST CHURCH EATON NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2021
1 ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable current accounting standards and the Charities Act and SORP; under the historical cost convention. They are designed to comply Charity Commission Regulations regarding financial statements for an entity of this size.
FUNDS
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
Restricted Funds are sums of money that are held in trust for particular purposes and can only be spent on those purposes. The accounts includeinclude all transactions for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
INCOMING RESOURCES
Voluntary Income and Capital Sources
Collections are recognised when received by or on behalf of the PCC.
Planned giving receivable under covenant is recognised only when received. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement and the amount due.
Funds raised by Fetes, Garden Parties and similar events are accounted for gross.
Sales of Books, and magazines from Church bookstall are accounted for gross.
Other Ordinary Income
Rental income from the letting of Church premises is recognised when the rental is due.
Income from Investments
Interest is accounted for when receivable; any recoverable tax is accounted for in the same year.
RESOURCES USED
Consecrated Land and Buildings and Movable Church Furnishings
Consecrated and beneficed property is excluded from the accounts by S.96(2)(a) of the Charities Act 1993. No value is placed on movable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC considers this to be inalienable property. All expenditure incurred during the year on consecrated or benefice buildings and movable church furnishings, whether maintenance or improvement, is written off as expenditure in the Statement of Financial Activities.
Other Fixtures, Fittings and Office Equipment
Equipment used within the church premises is depreciated over 4 years when capitalised. Individual items of equipment with a purchase price of £1,000 or less are written off when acquired.
CURRENT ASSETS
Amounts owing to the PCC at 31st December in respect of fees. rents or other income are shown as debtors less any provision for amounts that may prove uncollectable.
Short Term Deposits include cash held on deposit either with CBF Church of England Funds or the Bank.
FUNDS OPERATED
The PCC operated various funds during the year as follows: General Fund Unrestricted To fund the general running and maintenance costs of the Church and PCC. Cottage Fund Unrestricted / Designated Funds set aside for Running costs; maintenance and major repairs. Parish Hall Fund Unrestricted / Designated Funds set aside for Running costs; maintenance and major repairs. Restoration (Windows) Fund Restricted Donations received for projects beyond general expenditure. Organ Fund Restricted To fund Organ Replacement Church Renovation Fund Restricted Donations received for renovation works Bell Tower Fund Restricted Donations received for renovation works Burial Fund Restricted Donations received specificaly for Burial costs. Friends of CCEPCC Restricted Fund Raising for projects to be designated by the Friends.
Page 5
PAROCHIAL CHURCH COUNCIL OF THE PARISH OF CHRIST CHURCH EATON NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31st DECEMBER 2021
| 2 INCOMING RESOURCES 2a Incoming resources from Donors Planned Giving Income Tax Recovered Collections at all services Sundry Donations 2b Other voluntary resources Legacies Friends of CCE 2c Income from charitable and ancillary trading Church hall lettings etc. Church hire fees Other income Fees 2d Income from investments Cottage Rent Receivable Bank interest TOTAL INCOMING RESOURCES 3 RESOURCES USED 3a Grants and Donations Donations to nominated charities 3b Activities directly related to Church work Ministry: Parish Share Pastoral Expenses Service Costs - Organ & Choir Expenses etc. Church - running expenses Church Renovations Sound system Social Activities Children and Young people Holiday Club paid from Group income Church hall running costs Cottage running costs 3c Church Management and Administration Office costs Office costs paid from Group income Independent Examiner's Fees Bank charges TOTAL RESOURCES USED 4 TRUSTEES REMUNERATION |
UNRESTRICTED RESTRICTED FUNDS FUNDS £ £ 55,053 12,857 300 2,560 10,215 80,685 300 6,615 - 6,615 18,038 570 2,171 2,768 23,547 - 6,836 25 6,861 - 111,093 6,915 2,656 - 2,656 65,629 776 5,529 130 11,185 7,337 10,129 936 956 3,031 1,823 107,331 130 11,684 1,200 364 13,248 - 123,235 130 |
2021 2020 £ £ 55,053 53,279 13,157 20,113 2,560 5,536 10,215 19,935 TOTAL FUNDS |
|---|---|---|
| 80,985 98,863 |
||
| - 6,615 4,267 |
||
| 6,615 4,267 |
||
| 18,038 14,250 570 2,171 528 2,768 1,584 |
||
| 23,547 16,362 |
||
| 6,836 7,384 25 262 |
||
| 6,861 7,646 |
||
| 118,008 127,138 |
||
| 2,656 1,580 |
||
| 2,656 1,580 |
||
| 65,629 65,419 776 1,051 5,659 5,774 11,185 13,621 7,337 16,982 10,129 - 161 936 201 956 3,031 1,779 1,823 358 |
||
| 107,461 105,346 |
||
| 11,684 11,285 - 25 1,200 1,200 364 266 |
||
| 13,248 12,776 |
||
| 123,365 119,702 |
||
No Trustees received any remuneration or benefits during the year.
Page 6
PAROCHIAL CHURCH COUNCIL OF THE PARISH OF CHRIST CHURCH EATON NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR TO 31st DECEMBER 2021
| 5 COLMAN ROAD COTTAGE FUND Opening Balance Income - Rent Expenditure Closing Balance 6 PARISH HALL FUND Opening Balance Transfers to-/ from General Fund Income - Hall Hire Expenditure Closing Balance 7 CHURCH WINDOWS FUND Income restricted fo Opening Blance Income Transfer Expenditure Closing Balance 8 ORGAN FUND Income restricted fo Opening Balance Income Expenditure Closing Balance 9 CHILDRENS FUND Opening Balance Income Donations Expenditure Closing Balance 10 BELL TOWER FUND Income restricted to Opening Balance Income Donations plus tax r Expenditure Closing Balance 11 BURIAL GROUND FUND Income restricted to Opening Balance Income Expenditure Closing Balance 12 FRIENDS OF CCEPCC Fundraising Fund Opening Balance Income Expenditure Transfer Closing Balance 13 STAFF COSTS Wages and salaries Pension costs 14 LIABILITIES - amounts falling due within one year Accruals Other Creditors 15 ANALYSIS OF NET ASSETS BY FUNDS Current Assets Current Liabilities FUND BALANCE |
r restoration of church windows r restoration of church organ fund Bell Tower Renovation costs. ecovered Burial costs Unrestricted Restricted Funds Funds 119,940 16,412 10,117 - - 109,823 16,412 2021 |
2021 2020 £ £ 9,154 2,128 6,826 7,384 1,349 - 358 - |
|---|---|---|
| 14,631 9,154 |
||
| 15,468 2,997 - 17,468 14,250 2,887 - 1,779 - |
||
| 30,049 15,468 |
||
| 2,119 18 2,137 - |
||
| - - |
||
| 3,618 3,618 - 130 - - |
||
| 3,488 3,618 |
||
| 500 500 - - |
||
| 500 500 |
||
| 782 782 - - |
||
| 782 782 |
||
| 50 50 |
||
| 50 50 |
||
| 4,678 148 - 6,914 4,851 25 - |
||
| 11,592 4,678 |
||
| 9,942 9,652 82 305 |
||
| 10,024 9,957 |
||
| 1,200 1,200 8,917 10,070 |
||
| 10,117 11,270 |
||
| Unrestricted Restricted Funds Funds 133,235 9,627 11,270 - - 2020 |
||
| £121,965 £9,627 |
Page 7
THE CHURCH OF ENGLAND Diocese of Norwich Independent ExamineF.; Report to the trusteesl members of: On accounts for the year ended: Charity no (rf any): ej ¥¥3 I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year endedll I ITJ Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charitses Act 2011 (Ihe Act"). I report in respect of my examinats'on of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directs"ons given by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs statement tThe charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of l NCQ ]]. Delete [] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounbng records were not kept in accordance with sectson 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charikn'es (Accounts and Reports) Regulats'ons 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examinab"on. I have no concems and have come across no other matters in connection with the examination to ich attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words In the brackets If they do not apply. Signed: Date: IL15 Name: IER Oct 2018
Relevant professional qualification(s) or body (if any) fccK Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for exarniners). Give here brief details of any items that the examiner wishes to disclose IER Oct 2018