02/12/2019
The Parish of Christchurch, Bushmead, Luton
in the Diocese of St Albans
Registered Charity no 1130499
Trustees Annual Report and Financial Statements of the Parochial Church Council
For the year Ended 31[st] December 2020
As presented to the Church Extraordinary General Meeting on 31[st] October 2021
Following independent examination by:
Mark Plane Whittaker Plane Ltd., 78 Bute Street, Luton, LU1 2EY
**Worshipping * Connecting * Equipping ***
Empowering * Sending
1.0 Objectives and activities of Christchurch Bushmead
1.1 Charitable Purposes
The Parochial Church Council has the responsibility of cooperating with the incumbent, the Reverend Tim Madeley following his appointment and licencing on 4[th] September 2019, in promoting in the parish of Christchurch, Bushmead, Luton, the whole mission of the church, pastoral, evangelistic and social and the maintenance of the church building for public use and worship.
1.2 Public Benefit Statement
The Parochial Church Council is committed to enabling as many people as possible to worship within the church building and to leading worship within the local primary school within the parish. Worship sessions have also been arranged within Bushmead Court and Castle Troy (care homes within the parish). From April 2020 the 10:30 Sunday service was streamed during the lockdown, and since, making access to public worship possible even when the building was closed.
Weekly Church services are open to all who wish to join the regular congregation both on Sunday mornings and Wednesday lunchtimes when regular services are held and at times of the traditional festivals of Easter and Christmas. Children’s sessions are run on Sundays during the main worship services and parents are invited to bring their children to these and to Family Church once a month where a breakfast is provided. This year also saw the restarting of an 8:00 service on Sunday mornings. During lockdown the building was closed.
In addition to church services social activities have been held that were open to the wider community until the lockdown commenced. The building was let out on a regular basis during January to March to other local organisations and activity groups and will be reopened for this once the lockdowns are finished and people are again willing to hire the building for group meetings.
1.3 Activities undertaken
Regular worship is offered every Sunday morning and Wednesday lunchtime with a regular attendance of 60 on Sundays and 15 on Wednesdays when the building was open normally.
During January to March other activities included:
Home study groups Bushmead singers Thirst Café Fitness Sessions Mustard Seed Lunch Club and Light Bite Men’s Breakfast Ladies Breakfast Youth and Children’s work Family Church
Worshipping * Connecting * Equipping * Empowering * Sending
Page 2
However, since the lockdowns started from April 2020 many of these had to close and will be reopened as circumstances allow.
We have a pastoral support group that assist members of the church and community on a regular basis and they have been involved in some quite difficult and ongoing situations, but we have seen God at work in people’s lives in amazing ways. During lockdown we worked with the local community centre to aid those in need through a telephone helpline by delivering shopping to those who were housebound and a listening ear when necessary.
Further details of these activities can be found within the Annual Report presented at the Annual Parochial Church Meeting on 16th May 2021.
2.0 Achievements and Performance
It is with regret that the PCC had to make the decision to make our pastoral assistant redundant at the end of July 2020 due to much of the work allocated to her by the previous incumbent was considered part of the duties of the incumbent.
The church continues to employ one member of staff, as an administrator who attend the building regularly to unlock of the non-church users and undertake administrative tasks.
The church electoral roll for the period 1[st] January 2020 to 31[st] December 2020 stands at 58 members,19 of whom are resident within the parish and 39 who are non-resident. During the financial year there have been there were no changes to the roll.
The church has two members elected by the church members, who attend the Deanery Synod along with the Vicar. In addition, we also have two church members who are on both the Deanery and Diocesan Synods and hold posts of responsibility within the Deanery Synod.
3.0 Financial Review
- 3.1 Reserves Policy
The PCC operates with a policy of holding approximately two months of cash to meet the normal monthly expenditure of the church council.
- 3.2 Statement of year end amounts and reserves
| Total income | £ 102,659 |
|---|---|
| Total expenditure | £ 106,209 |
| Excess of Expenditure over income | £ 3,550 |
| Total Funds available to the church at 1stJanuary 2021 | £ 21,673 |
- 3.3 All Funds included
The accounts include all funds that are run by the PCC.
Worshipping * Connecting * Equipping * Empowering * Sending
Page 3
3.4 Accounting Procedures
These accounts have been prepared on a spreadsheet and the Gift Aid claim prepared using the Donations Co-ordinator package from Data Developments.
The financial statements produced at the end of this report have been printed directly from the spreadsheet used.
- 3.5 Statement of Going Concern
The Financial statements indicate an excess of expenditure over income for the financial year. The PCC are confident that considering the drop in the excess of expenditure over income experienced during the year compared to previous years, along with the church being in vacancy for 8 months of the year when there is traditionally a drop in income, that the church is capable of returning to a balanced income and expenditure over the few couple of years. Analysis of the 2020 figures indicate that despite the Covid-19 lockdown and restrictions to the use of the building not allowing lettings for much of the year the church members have stepped up to meet much of the shortfall due to the drop in lettings.
4.0 Structure, Governance and Management
- 4.1 Type of Charity
The Parochial Church Council is an Excepted Charity
- 4.2 How Trustees are Recruited
The trustees for the Charity are the members of the church that are ex-officio due to the office that they hold within the church (Vicar and Church Wardens) and those members who are elected by the members of the church on the Electoral Roll of the Parish to serve on Deanery Synod and the PCC.
5.0 Reference and Administration Details
- 5.1 Registered Name of Charity
The Parochial Church Council of the Ecclesiastical Parish of Christchurch Bushmead, Luton
- 5.2 Working Title of Charity
Christchurch, Bushmead.
- 5.3 Charity Registration Number
1130499
Worshipping * Connecting * Equipping * Empowering * Sending
Page 4
5.4 Venue Address
2, Hancock Drive, Bushmead, Luton LU2 7SF
5.5 Administrative Address
2, Hancock Drive, Bushmead, Luton LU2 7SF
- 5.6 List of Trustees
The following were trustees during the financial year 1[st] January 2020 to 31[st] December 2020.
Revd. Tim Madeley – Vicar – Appointed September 2019 Mr. Stephen Brooks – Churchwarden Mr. Dean Toney – Churchwarden Mrs. Wendy Peck Dr David Dallinger Mrs Christina Pearce Miss Julia Miller Mrs. Betty Adhokorie – Appointed April 2019 Mrs Helen Roche – Appointed April 2019 Mrs Doreen Watts – Appointed April 2019
- 5.7 Volunteers
Mr Brendan Roche – Book-keeper.
6.0 Funds held as custodian trustee on behalf of others
There are no funds held on behalf of others.
7.0 Financial Statements
It should be noted that the financial statements are for the period 1[st] January 2020 to 31[st] December 2020 whereas the Annual report of activities relates to the period April 2020 to April 2021 when it was produced.
- 1) The balance sheet shows that the church is £3,550 poorer than last year due to the excess of expenditure over income. It is difficult to compare this with the previous times because of lockdowns during the year and additional donations received from members with a view to offsetting the loss of lettings income.
Worshipping * Connecting * Equipping * Empowering * Sending
Page 5
-
2) The loss of lettings income amounts to £15,271 and the plate collections are down £3,335 when compared to 2019. This amounts to a loss of expected income of £18,606.
-
3) The accounts also incorporate an depreciation adjustment of £1,291 relating to previous years to bring it back in accordance with the stated accounting policy. This has the effect of reducing the value of the assets held and, therefore, increasing the allowance for depreciation used with in these accounts.
-
4) The accounts also include a provision for a £6,700 future pension payment under Section 75 of the Pensions Act 1995. Occasioned by us longer having anybody in the Church of England Pension scheme that was set up in the early 2000’s when we started offering pensions to the staff we employed. Although it does not technically arise until 1[st] February 2021 it has been included in the accounts as it is a known liability when the figures were produced.
-
5) After conversations with the Independent Examiner the boiler replacement In November 2020 has been capitalised so that it’s cost is taken across 10 years.
-
6) During 2020 the church set aside 10% (£8,874) of the funds given to the church by its members. The distribution of these is in the process of being reviewed and details of the distribution will be made available later in the year.
.
Worshipping * Connecting * Equipping * Empowering * Sending
Page 6
Independent Examiner’s Report to the Trustees / Members of the Parochial Church Council of Christchurch Bushmead Luton
I report on the accounts for the year ended 31st December 2020, which are set out on pages 8 to 15.
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £25,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales (ICAEW).
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act
• to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
- to state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 386 of the Companies Act 2006 and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Name: Mark Plane LU1 2EY
Relevant professional qualification or body: ICAEW
Address: 78 Bute Street, Luton, Date: 20/09/2021
Worshipping * Connecting * Equipping * Empowering * Sending
Page 7
Christchurch Bushmead
Balance Sheet as at 31st December 2020
----- Start of picture text -----
Total Prior
funds Year
Fixed Assets
Tangible assets 10,157 5596
10,157 5596
Current Assets
Debtors 14,514 18311
Cash at bank and in hand 40,344 25648
54,858 43959
Liabilities
Creditors : Amounts falling due within one year 43,342 24332
43,342 24332
Net current assets less current liabilities 11,516 19627
Total assets less current liabilities 21,673 25223
Total net assets less liabilities 21,673 25223
Represented by
Unrestricted
General fund 18,229 21779
Designated
Letton Hall 1,898 1898
Youth Weekend 143 143
Restricted
Youth Work and Equipment 1,610 1610
Agency collection -207 -207
Endowment 0 0
Funds of the church 21,673 25223
----- End of picture text -----
Statement of assets and liabilities
| Fixed Assets - Tangible assets Plant, equipment, chair & furniture Musical & lighting equipment Computer and IT equipment Totals Current assets - Cash at bank and in hand Bank Current Account Petty Cash Totals Current assets - Debtors Accounts receivable Totals Liabilities - Debtors - falling due within one year Accounts payable Totals Grand totals |
General Designated Restricted Endowment This Year Last Year 7,168 7,168 1369 2,989 2,989 4227 0 0 0 10,157 0 0 0 10,157 5596 35,931 2,951 1,403 0 40,285 25382 59 0 0 0 59 266 35,990 2,951 1,403 0 40,344 25648 13,914 600 0 0 14,514 18311 13,914 600 0 0 14,514 18311 41,832 1,510 0 0 43,342 24332 41,832 1,510 0 0 43,342 24332 18,229 2,041 1,403 0 21,673 25223 |
|---|---|
Christchurch Bushmead
Fund Movement by Type - Year ended 31st December 2020
| General fund Unrestricted Letton Hall Designated Youth Weekend Designated Youth Work and Equipment Restricted Agency Collection Restricted Endowment Endowment |
Opening Incoming Outgoing Transfers Gains/losses 21,779 102,659 106,209 21,779 102,659 106,209 0 0 1,898 0 0 1,898 0 0 0 0 143 0 0 143 0 0 0 0 1,610 0 0 1,610 0 0 0 0 -207 0 0 -207 0 0 0 0 0 0 0 0 0 0 0 0 25,223 102,659 106,209 0 0 |
Closing 18,229 18,229 1,898 1,898 143 143 1,610 1,610 -207 -207 0 0 21,673 |
|---|---|---|
Christchurch Bushmead
Analysis of Income and Expenditure - Year ended 31st December 2020
| INCOME & ENDOWMENTS Donations and legacies 0101 Planned Giving - Bank Gift Aid 0110 Planned Giving - Envelopes Gift Aid 0201 Planned Giving - Bank not Gift Aid 0210 Planned Giving - Envelopes not Gift Aid 0301 Loose plate collections 0401 Donations - Bank Gift Aid 0402 Donations - Bank not Gift Aid 0405 Gift Day - Bank Gift Aid 0406 Gift Day - Bank not Gift Aid 0501 Specific external causes Bank Gift Aid 0502 Specific external causes Bank not Gift Aid 0510 Specific church activity - Bank Gift Aid 0511 Specific church activity - Bank not Gift Aid 0515 Discretionary Fund 0601 Tax recoverable via Gift Aid 0701 Legacies 0801 Grants 0901 Other funds generated 1260 Letton Hall Income from charitable activities 1211 Parochial fees retained by PCC 1212 Parochial fees for extras 1230 Room hire 1240 Mustard Seed & Lite Bite 1241 Thirst Café 1250 Events 1270 Youth Weekend 1290 Miscellaneous Other trading activities 1320 Fund Raising Income Investments 1001 Dividends 1020 Bank and Building Society Interest Other Income 1280 Youth Work and Equipment 1310 Other Income EXPENDITURE Raising funds 1710 Costs of applying for grants 1720 Costs of stewardship campaign 2240 Mustard Seed & Lite Bite 2241 Thirst Café Expenditure on charitable activity 2101 Salary - Parish Assistant 2102 NI and Pension costs for Parish Assistant 2103 Expenses Clergy and vacancy costs 2104 Training/Away days 2110 Parish Share 2111 Parochial Fees 2112 Parochial Fees - extras 2150 Pastoral Care 2190 Discretionary Fund 2250 Events - Church 2260 Letton Hall 2280 Alpha Course 2290 Outreach Events and Publicity 2301 Caretaking and cleaner costs 2310 Routine cleaning & repairs 2320 Servicing and major repairs 2331 Utilities - Gas 2332 Utilities - Electricity |
INCOME TOTAL | Unrestricted Designated Restricted Endowment This Year Last Year 41,962 0 0 0 41,962 27,720 2,870 0 0 0 2,870 7,977 7,817 0 0 0 7,817 4,960 3,524 0 0 0 3,524 3,793 2,032 0 0 0 2,032 5,367 3,707 0 0 0 3,707 11,569 460 0 0 0 460 0 6,850 0 0 0 6,850 0 2,559 0 0 0 2,559 0 85 0 0 0 85 130 0 0 0 0 0 0 82 0 0 0 82 0 0 0 0 0 0 0 0 0 0 0 0 0 15,799 0 0 0 15,799 11,081 0 0 0 0 0 0 4,514 0 0 0 4,514 0 0 0 0 0 0 0 0 0 0 0 0 940 Total 92,262 0 0 0 92,262 73,537 2,260 0 0 0 2,260 483 11 0 0 0 11 107 5,836 0 0 0 5,836 21,107 1,500 0 0 0 1,500 7,393 386 0 0 0 386 722 163 0 0 0 163 833 0 0 0 0 0 0 140 0 0 0 140 -21 Total 10,296 0 0 0 10,296 30,624 0 0 0 0 0 0 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 0 0 0 0 0 214 102 0 0 0 102 0 Total 102 0 0 0 102 214 102,659 0 0 0 102,659 104,375 0 0 0 0 0 0 20 0 0 0 20 0 582 0 0 0 582 3,509 0 0 0 0 0 7 Total 602 0 0 0 602 3,516 5,875 0 0 0 5,875 7,077 150 0 0 0 150 0 158 0 0 0 158 1,455 55 0 0 0 55 120 55,715 0 0 0 55,715 50,534 1,697 0 0 0 1,697 -248 0 0 0 0 0 35 0 0 0 0 0 57 78 0 0 0 78 0 43 0 0 0 43 311 0 0 0 0 0 0 0 0 0 0 0 0 432 0 0 0 432 291 1,665 0 0 0 1,665 2,750 841 0 0 0 841 1,008 3,570 0 0 0 3,570 1,202 1,038 0 0 0 1,038 1,427 1,291 0 0 0 1,291 2,425 |
|---|---|---|
| 2334 Utilities - Water 2340 Insurance 2350 Catering Supplies 2401 Salary - Children and Young People 2402 NI and Pension costs for C&YP 2403 Expenses for C&YP 2404 Pension : Employer cessation (Section 75) 2450 Youth and childrens work costs 2470 Youth Weekend costs 2480 Youth work equipment 2510 Worship costs 2520 Messy Church 2530 PA & Technical 2535 Depreciation 2550 10% Giving 2555 Giving for specific external causes 2580 Gifts for visiting speakers 2601 Salary - Administrator 2602 NI and Pension costs for Administrator 2604 Training/Away days - Administrator 2620 General administration costs 2630 Telephone 2650 Licences Subscriptions DBS checks 2680 Sundry Admin Costs 2690 Governance costs 2701 Church major repairs - structure |
EXPENDITURE TOTAL GRAND TOTAL |
285 0 0 0 803 0 0 0 274 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6,700 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 190 0 0 0 0 0 0 0 350 0 0 0 1,851 0 0 0 8,874 0 0 0 0 0 0 0 0 0 0 0 9,080 0 0 0 0 0 0 0 55 0 0 0 1,110 0 0 0 620 0 0 0 1,407 0 0 0 800 0 0 0 600 0 0 0 0 0 0 0 Total 105,607 0 0 0 106,209 0 0 0 -3,550 0 0 0 |
285 388 803 796 274 454 0 10,159 0 193 0 224 6,700 0 0 102 0 1,500 0 194 190 741 0 164 350 24 1,851 762 8,874 7,247 0 180 0 0 9,080 9,104 0 24 55 0 1,110 1,166 620 550 1,407 985 800 60 600 600 0 0 105,607 104,061 106,209 107,577 -3,550 -3,202 |
|---|---|---|---|
Christchurch Bushmead
Statement of Financial Activities - Year ended 31st December 2020
| Income and endowments from: Donations and legacies Income from charitable activities Other trading activities Investments Other Income Total income Expenditure on: Raising funds Expenditure on charitable activity Total expenditure Net income /( expenditure) resources before transfer Transfers Gross transfers between funds - in Gross transfers between funds - out Other recognised gains / losses Gains / losses on investment assets Gains on revaluation, fixed assets, own use Net movement in funds Total funds bought forward Total funds carried forward |
Unrestricted Restricted Endowment Total Prior year funds funds funds funds total funds 92262 0 0 92262 73540 10296 0 0 10296 30623 0 0 0 0 0 0 0 0 0 0 102 0 0 102 214 102659 0 0 102659 104377 602 0 0 602 3517 105607 0 0 105607 104062 106209 0 0 106209 107579 -3550 0 0 -3550 -3202 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -3550 0 0 -3550 -3202 23820 1403 0 25223 28425 20270 1403 0 21673 25223 |
|---|---|
| Represented by | ||
|---|---|---|
| Unrestricted | ||
| General fund | 18229 | 21779 |
| Designated | ||
| Letton Hall | 1898 | 1898 |
| Youth Weekend | 143 | 143 |
| Restricted | ||
| Agency collection | -207 | -207 |
| Youth Work and Equipment | 1610 | 1610 |
| Endowment | 0 | 0 |
| 21673 | 25223 |
Conclusion There may be minor discrepancies in the totals as the pen are not being shown. The financial statements were fonnally approved by the Parochial Church Council on 6th September 2021 and signed on its behalf by: Dr David Dallinger PCC Treasurer Dean Toney Church Warden Acting PCC Chaimian This report dated 6th September 2021 Worshipping" Connecting ' Equipping. Empowering. Sending Page 8
1. Accounting Policies
The financial statements have been prepared in accordance with the Charities SORP (FRS 102).
Funds
General Church Funds represent the funds of the PCC and are not subject to any restrictions on their use and are available for application for the general purpose of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
Where a fund is raised for a specific purpose e.g. the Youth Equipment Fund, the assets are restricted and held to be used for the specific purpose for which the fund was raised. Any income earned on these assets is added to the fund.
The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body or those that are informal gatherings of church members.
Incoming Resources
Voluntary income and capital sources Collections are recognised when received by or on behalf of the PCC. Income tax recoverable on gift aid donations is recognised when the income is recognised and included in the financial statements as a debtor if not received at the year end. Grants and legacies to the PCC are accounted when the funds are received. Fundraising for specific causes represents collections designated for specific causes
Income from investments
Interest is recognised when received.
Resources Used
Activities directly relating to the work of the Church
The Diocesan of Parish Share is accounted for when payable. Any common fund unpaid at the year-end which has not been waived by the Diocese Board of Finance, is provided for in the financial statements as operation (although not legal) liability is shown as a creditor in the balance sheet. At 31[st] December 2020, £19,715 of the 2020 Parish Share due for the year was outstanding but has been allowed for in these accounts as a creditor. This amount is due to be paid following receipt of the tax recoverable on Gift aided monies when this is received.
Fixed Assets
Consecrated land and buildings and movable church furnishings
Consecrated land and beneficial property is excluded from the financial statements by S96 (2) (a) of the Charities Act 2011
No value is placed on movable church furnishings held by the Churchwardens on special trust for the PCC. The PCC considers this to be inalienable property.
Equipment
Individual items of equipment with a purchase price of £250 or less or used for youth activities, are written off when the asset is acquired.
Worshipping * Connecting * Equipping * Empowering * Sending
Page 14
Depreciation
Depreciation is provided to represent the consumption of the assed at the following rates on a straight-line basis:
| Asset Type | Depreciation rate per annum |
|---|---|
| Plant and kitchen equipment | 10% - 20% |
| Chairs and furniture | 10% |
| Musical, PA and lighting equipment | 10% |
| Computers and IT equipment | 20% |
Current Assets
Amounts owing to the PCC at the year-end are shown as debtors less any provision for amounts that may prove to be uncollectable.
Current Liabilities
Current liabilities represent amounts to be paid as donations or grants to causes approved by the PCC or amounts owed for goods or services provided by creditors which are unpaid at the year-end.
2. Wages and Salaries
| Wages and Salaries including redundancy pay Employer’s NIC Pension Contributions Total |
2020 2019 £ £ 10,527 26,340 150 - 6,700 217 |
|---|---|
| 17,377 43,778 |
The Rev Tim Madeley is employed and paid by the Diocese and his employment costs are recovered through the Parish Share. During the year the church employed 2 (2019 – 3) staff: Church Administrator and Parish Assistant. The Parish Assistant left at the end of July 2020 reducing the staff down to 1. The Pension charge for 2020 relates to a Section 75 employer cessation event relating to there being no further active members left in the Pension Scheme.
3. Fixed Assets
| Cost Brought forward at the start of the year Additions during the year Disposals Carried forward at the end of the year Provision for depreciation Brought forward at the start of the year Provision for the year Disposals Carried forward at the end of the year Net book value at 31 December 2019 Net book value at 31 December 2020 |
Equipment, chairs & furniture Musical & lighting equipment Computer & IT equipment 26,708 26,015 1,320 6,411 - - - - - |
Total 54,044 - - |
|---|---|---|
| 33,119 26,015 1,320 |
60,454 | |
| 25,338 20,790 1,320 243 1,238 - - - - |
47,448 1,482 - |
|
| 25,581 22,028 1,320 |
48,929 | |
| 1,370 4,225 - 1,370 4,225 - |
5,595 11,525 |
Worshipping * Connecting * Equipping * Empowering * Sending
Page 15