CENTRAL AMENITIES FUND
HMS SULTAN
ANNUAL REPORT AND FINANCIAL STATEMENTS
For Period
1 April 2023 to 31 March 2024
Registered Charity No. 1130481
Trustees’ Annual Report and Comments
| Central Amenities Fund HMS SULTAN | |
|---|---|
| Charity Registered No: | 1130481 |
| Covering the Accounting | Year: 1 April 2023 to 31 March 2024 |
| Address: | HMS SULTAN |
| Military Road | |
| Gosport PO12 3BY | |
| Governing Document: | Constitution (Mess Rules) |
| Object: | The primary aim of the CAF is to promote the welfare and |
| military efficiency of Naval and other Service personnel | |
| serving in HMS Sultan. This is interpreted as to “improve the | |
| wellbeing (both morale and physical) and efficiency of | |
| establishment personnel through the provisions of services, | |
| amenities and activities that are not within the remit of Crown | |
| or employer requirements”. | |
| Trustee: | Captain J Deakin OBE Royal Navy (until 8 January 2024) |
| Captain M Hamilton Royal Navy (from 9 January 2024) | |
| Trustee selection method: | Appointed as such by the Naval Secretary. |
| Bankers: | RBS-Holts |
| Farnborough | |
| GU14 7NR | |
| Independent Examiner: | Peter NichollsMBE MAAT |
| 5 Nursery Road | |
| Havant | |
| Hants PO9 3BG | |
| Activities and Achievements: To have resources available for expenditure on improvements | |
| to the quality of life, and the engenderment of espirit de corps. | |
| The fund continues to meet its object by the provision of | |
| leisure and sporting activities. Numerous grants have been | |
| made to individuals for sporting and adventurous training | |
| activities. The fund continues to act as a central bank and | |
| support for many charitable and non-charitable funds | |
| operating in HMS Sultan. | |
| Financial Review: | The net worth of the fund had increased by £75.7K to its new |
| value of £464.3K. This was a result of subsuming the | |
| Summer Show fund into the CAF - £37.4K, Bonfire Night | |
| profit -£29.1K, Caravan Parking - £37.5K and Interest - | |
| £14.2K. This funded sports and grants expenditure of £37.9K | |
| as well as other small running costs. |
Investment Selection Policy: No investments were held.
Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. These are considered to be the £370K held in deposit accounts. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. In addition, the Trustee seeks to have funds available for major capital projects. The Trustee will endeavour not to set aside funds unnecessarily.
Grant Policy: Grants may be made to mess members to assist with the personal contributions to sporting, adventurous training, or other activities.
Risk Assessment:
The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Half yearly independent examination of the accounts will mitigate the risk of any mismanagement by the mess committee.
Public Benefit Statement:
This fund provides public benefit by assisting Service personnel to perform their roles more effectively within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests.
I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities, the charity should undertake.
Declaration:
I declare, in my capacity of Charity Trustee, that I have approved the above report.
Signed On Original
Name Captain M Hamilton Royal Navy
Appointment Commanding Officer and Sole Managing Trustee
Date 30 April 2024
HMS SULTAN CENTRAL AMENITIES FUND
Registered Charity No 1130481
BALANCE SHEET
31 March 2024
| Fixed Assets Notes Property 7 Current Assets Stocks 8,259.01 £ Debtors & Prepayments 8 45,360.06 £ 95 Day Deposit Account 162,739.57 £ Treasury Reserve 206,837.26 £ Bank 100,952.41 £ Cash 20,322.60 £ 544,470.91 £ Current Liabilities Creditors 9 16,916.00 £ Charitable Funds 10 44,880.35 £ Non Charitable Funds 11/11A 60,913.47 £ 122,709.82 £ Net Current Assets(Liabilities) Total Net Assets Represented by General Fund Lodge Replacement Fund (Designated) Projects Fund (Designated) |
42,541.00 £ 45,741.00 £ 4,945.61 £ 34,270.43 £ 145,544.83 £ 200,000.00 £ 117,159.65 £ 18,049.99 £ 519,970.51 £ 12,148.60 £ _53,396.21 £ 111,584.57 £ 177,129.38 £ 421,761.09 £ 342,841.13 £ 464,302.09 £ 388,582.13 £ 363,964.76 £ _344,781.15 £ 62,983.98 £ 52,983.98 £ 37,353.35 £ - £ 464,302.09 £ 388,582.13 £ 31 March 2023 |
42,541.00 £ 45,741.00 £ 4,945.61 £ 34,270.43 £ 145,544.83 £ 200,000.00 £ 117,159.65 £ 18,049.99 £ 519,970.51 £ 12,148.60 £ _53,396.21 £ 111,584.57 £ 177,129.38 £ 421,761.09 £ 342,841.13 £ 464,302.09 £ 388,582.13 £ 363,964.76 £ _344,781.15 £ 62,983.98 £ 52,983.98 £ 37,353.35 £ - £ 464,302.09 £ 388,582.13 £ 31 March 2023 |
|---|---|---|
| 388,582.13 £ |
||
| 344,781.15 £ 52,983.98 £ - £ |
||
| 388,582.13 £ |
* Corrected Figures
Approved on 30 April 2024 Signed on Original
Captain M Hamilton Royal Navy Sole Managing Trustee
1
SULTCAFMar24BSZBALANCE SHEET
HMS SULTAN CENTRAL AMENITIES FUND
Notes to the Accounts dated 31 March 2024
Note 1 - Accounting policies
a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice. UK Accounting Standards and the Charities Acts.
Income
-
a. Donations are included in the Statement of Financial Activities (SOFA) when the CAF becomes entitled to the donation or grant and it is reasonably certain that it will be received.
-
b. Income from fund raising are reported gross in the SOFA
-
c. Intangible income is not included in the accounts.
-
d. The CAF receives no unpaid volunteer help.
-
e. Investment income is included in the accounts when receivable.
Expenditure and Liabilities
a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the CAF to the expenditure.
b. Administration costs are incurred by the CAF Manager. These costs are not apportioned as his tasks are wide ranging in support of leisure and amenities and include the maintenance of the Central Bank facility for other funds.
Assets
a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £50. They are valued at cost or a reasonable value on receipt. The CAF does not have a policy of revaluation. Depreciation is annual, straight line and over the estimated life of the item. The Lodge is depreciated at 5% per annum.
b. Investments on a recognised stock exchange are valued at market value at the date of the Balance Sheet or at best estimate of market value.
- c. Stocks are valued at the lower of cost or market value.
Note 2 - Investments
None currently held.
2
HMS SULTAN CENTRAL AMENITIES FUND
STATEMENT OF FINANCIAL ACTIVITIES
12 months to 31 March 2024
| Income Donations Charitable Activities Other Trading Activities Investment Income Total Income 3 Expenditure Charitable Activities Raising Funds Total Expenditure 4 Net Income Plus Previous Year Correction Net Movement of Funds Total Funds Brought Forward 1 Apr 23 Total Funds Carried Forward 31 Mar 24 |
47,640.36 £ 81,767.64 £ 37,503.00 £ 14,201.32 £ 181,112.32 £ 103,301.10 £ 2,568.00 £ 105,869.10 £ 75,243.22 £ 476.74 £ 75,719.96 £ 388,582.13 £ 464,302.09 £ |
Previous Year 7,589.02 £ 81,753.85 £ 37,159.16 £ * 3,827.02 £ 130,329.05 £ 97,787.01 £ 1,437.00 £ 99,224.01 £ 31,105.04 £ - £ 31,105.04 £ 357,477.09 £ 388,582.13 £ |
|---|---|---|
* Corrected Figure
3
SULTCAFMar24BSZSOFA SUM
Note 3 - Income
| Donations Summer Show Fund Closed Grants & Donations BBQs Mess Contributions Charitable Activities Lodge Pool & Snooker Jet Wash Bike Sheds Crested Goods & Resale Items Bonfire Night Misc Other Trading Activities Caravan Parking Investment Income Interest Total Income Note 4 - Expenditure Charitable Activities Operating Costs Lodge Lodge Replacement Costs Grants Sports & Activities Repairs & Renewals Televisions Bonfire Night Entertainment Jet Wash Pool & Snooker Insurance Sky TV - Bar Crested & Other Resale Items Trophy Hire Misc Support Costs Examination and Accounts Office Expenses Bank and World Pay Charges Depreciation & Write Offs Raising Funds Caravan Parking Total Expenditure |
37,353.35 £ 7,574.17 £ 192.84 £ 2,520.00 £ 15,212.50 £ 241.73 £ 1,827.10 £ 50.00 £ 2,332.50 £ 61,254.71 £ 849.10 £ 14,028.17 £ - £ 32,344.41 £ 5,596.13 £ 136.55 £ - £ 32,107.53 £ 1,500.00 £ 3,670.47 £ 126.45 £ 1,783.11 £ 159.00 £ 3,264.79 £ 191.17 £ 25.00 £ 1,710.00 £ 2,884.85 £ 573.47 £ 3,200.00 £ |
- £ 5,545.76 £ - £ 2,043.26 £ 47,640.36 £ 7,589.02 £ 13,983.50 £ 1,032.75 £ 1,245.10 £ 375.00 £ 738.25 £ 64,369.25 £ 10.00 £ 81,767.64 £ 81,753.85 £ 37,503.00 £ _37,159.16 £ 14,201.32 £ 3,827.02 £ 181,112.32 £ 130,329.05 £ _Corrected Figure 10,180.01 £ 4,516.02 £ 36,547.67 £ 3,161.67 £ 55.00 £ 66.00 £ 24,990.35 £ 1,014.98 £ 3,611.45 £ 1,394.60 £ 1,766.71 £ 93.00 £ 647.70 £ 191.17 £ - £ 1,640.00 £ 3,368.66 £ 1,342.02 £ 3,200.00 £ 103,301.10 £ 97,787.01 £ 2,568.00 £ 1,437.00 £ 105,869.10 £ 99,224.01 £ Previous Year Previous Year |
|---|---|---|
4
Note 5 - Paid Employees
The fund has no paid employees.
Note 6 - Trustees and Other Related Parties
-
a. No expenses or emoluments have been paid to the Sole Managing Trustee
-
b. There are no amounts due to or from the Sole Managing Trustee
-
c. The Sole Managing Trustee is also the Sole Managing Trustee of the Wardroom HMS Sultan and the WO, SR & SNCO Mess HMS Sultan. These funds pay contributions to the CAF. The Trustee is also the Trustee of the charitable funds that use the CAF as their bank. (Note 10)
Note 7 - Fixed Assets - Fixtures, Fittings and Equipment
| Value at 1 Apr 23 Less Depreciation Value at 31 Mar 24 Note 8 - Miscellaneous Debtors Interest Accrued ESS - Sky and BT TV Yacht Club Lodge Prepaid TV Licence Prepaid Insurance Prepaid RNP Dinner Twickenham Caravan Parking |
45,741.00 £ (3,200.00) £ |
|---|---|
| 42,541.00 £ |
|
| 1,370.00 £ 2,456.10 £ 35,747.06 £ 4,254.00 £ 93.00 £ 297.00 £ 250.00 £ 392.90 £ 500.00 £ |
|
| 45,360.06 £ |
Note 9 - Creditors (payable in less than one year)
| Note 9 - Creditors (payable in less than one year) | |
|---|---|
| Lodge Hires Prepaid Lodge Fuel Expenses Caravan Pitch Prepaid Accounts Examinations |
6,140.00 £ 310.00 £ 9,616.00 £ 850.00 £ |
| 16,916.00 £ |
Note 10 - Service Funds using the Central Amenities Fund as a Bank
| Churches Cinema Club D Mar E Prize E Sports Golf Society Haven LH Mess Lo Cost Racing Music Club Radio Contol RNAESS Sports Club Steam Lorry Sultan Car Repair Club Theatre Volunteer Band War Gaming Club |
947.73 £ 2,817.29 £ 2,155.30 £ 97.17 £ 98.78 £ 3,259.58 £ 3,279.07 £ 99.10 £ 1,947.52 £ 467.26 £ 4,177.40 £ 3,171.69 £ 1,793.33 £ 2,260.20 £ 14,701.58 £ 2,506.28 £ 1,101.07 £ |
|---|---|
| 44,880.35 £ |
5
Note 11 - Approved Funds Using the Central Amenities Fund as a Bank
Alston Memorial fund £ 1,067.04 AEO Dinner £ 2,884.82 Aviation Society Visits £ 1,178.58 Air Museum £ 318.19 Boxing Fund £ 3,439.95 BZ Fund £ 711.01 Community Fund £ 5,468.46 CNEO Dinner £ 1,301.67 Centurion Association £ 6,727.76 Centurion (Charity) £ 727.26 Charity Chest £ 8,355.67 Field Gun £ 789.77 Garage Deposits £ 1,130.00 Golf Champs 14 £ 74.80 Imarest Fund £ 285.15 Bike Sheds £ 30.00 Sick Bay Fund £ 310.12 SULSTEMIC £ 2,788.22 TM Conference £ 1,879.74 Tiered Seating £ 3,424.99 Wives Club £ 74.14 SWAN £ 246.69 RN Engineers Open £ 4,591.98 TV Deposits £ 300.00 Nuclear Entertainments Fund £ 5,241.29 RNAESS Tea Boat £ 358.53 764 Tea Boat £ 362.37 £ 54,068.20
Note 11A - Temporary & Dispersing Funds
| Grass Roots RNRMC Grants Collection Tins SM Remembrance |
160.00 £ 2,678.99 £ 588.86 £ 3,417.42 £ |
|---|---|
| 6,845.27 £ |
Note 12 - Endowment or Restricted Income Funds - None held
Note 13 - Other Information
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a. The CAF does not have any material commitments not provided for in the accounts
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b. The CAF has not given any guarantees to any third party that could be called on at the year end. c. The CAF has not granted any loans.
-
d. The CAF did not make any ex gratia payments during the year.
Declarations
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a. The Trustee has not changed the year end date nor the length of the CAF's financial year.
-
b. The CAF has two designated funds.
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c. All the CAF's operations are continuing operations and there were no operations discontinued or acquired during the year.
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d. The CAF has no intangible assets (other than office space provided by MOD)
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e. There were no interfund loans outstanding at the balance sheet date.
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f. None of the CAF's functional assets have been revalued during the year and the CAF does not have a policy of revaluation of these assets.
-
g. The CAF has no material fixed assets which have not been capitalised and included in the Balance Sheet.
6
Independent Examiner’s Report to the Trustee of the Central Amenities Fund HMS Sultan.
I report on the accounts of the Charity for the year ended 31 March 2024 which are set out in pages 1 to 6 and accompanying notes.
Respective responsibilities of trustees and examiner
The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act.
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to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
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The accounting records were not kept in accordance with section 130 of the Charities Act; or
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The accounts did not accord with the accounting records; or
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The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.
Signed On Original
P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
30 April 2024