## _**CENTRAL AMENITIES FUND**_ # _**HMS SULTAN**_ ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **For Period** **1 April 2022 to 31 March 2023** **Registered Charity No. 1130481** ## **Trustees’ Annual Report and Comments** ||Central Amenities Fund HMS SULTAN| |---|---| |Charity Registered No:|1130481| |Covering the Accounting|Year: 1 April 2022 to 31 March 2023| |Address:|HMS SULTAN| ||Military Road| ||Gosport PO12 3BY| |Governing Document:|Constitution (Mess Rules)| |Object:|The primary aim of the CAF is to promote the welfare and| ||military efficiency of Naval and other Service personnel| ||serving in HMS Sultan. This is interpreted as to “improve the| ||wellbeing (both morale and physical) and efficiency of| ||establishment personnel through the provisions of services,| ||amenities and activities that are not within the remit of Crown| ||or employer requirements”.| |Trustee:|Captain J Voyce OBE Royal Navy (until 27 Jun 22).| ||Captain J Deakin OBE Royal Navy (from 28 Jun 22.| |Trustee selection method:|Appointed as such by the Naval Secretary.| |Bankers:|Lloyds TSB| ||High Street| ||Gosport| ||Hants| |Independent Examiner:|Marianne ButcherFMAAT| ||5 Nursery Road| ||Havant| ||Hants PO9 3BG| |Activities and Achievements: To have resources available for expenditure on improvements|| ||to the quality of life, and the engenderment of espirit de corps.| ||The fund continues to meet its object by the provision of| ||leisure and sporting activities. Numerous grants have been| ||made to individuals for sporting and adventurous training| ||activities. The fund continues to act as a central bank and| ||support for many charitable and non-charitable funds| ||operating in HMS Sultan.| |Financial Review:|The fund gained £40.3K over the year. It was worth £397.8K,| ||including the designated £57.5K for the lodge replacement| ||fund. The fund had £117.2K in the bank and £345.5K in other| ||accounts which more than covered the £165K that belonged to| ||other funds. Grants paid out totalled £35.5K, mainly as a| ||result of the Bonfire night making a substantial profit of| ||£39.4K.| Investment Selection Policy: No investments were held. Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. These are considered to be the £343.5K held in deposit accounts. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. In addition, the Trustee seeks to have funds available for major capital projects. The Trustee will endeavour not to set aside funds unnecessarily. Grant Policy: Grants may be made to mess members to assist with the personal contributions to sporting, adventurous training, or other activities. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Half yearly independent examination of the accounts will mitigate the risk of any mismanagement by the mess committee. Public Benefit Statement: This fund provides public benefit by assisting Service personnel to perform their roles more effectively within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests. I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities, the charity should undertake. Declaration: I declare, in my capacity of Charity Trustee, that I have approved the above report. Signed on Original Name Captain J Deakin OBE Royal Navy Appointment Commanding Officer and sole Managing Trustee Date 29 April 2023 ## **HMS SULTAN CENTRAL AMENITIES FUND** Registered Charity No 1130481 ## **BALANCE SHEET** ## **31 March 2023** |**Fixed Assets**
Notes
Property
7
**Current Assets**
Stocks
4,945.61
£
Debtors & Prepayments
8
34,270.43
£
95 Day Deposit Account
145,544.83
£
Treasury Reserve
200,000.00
£
Bank
117,159.65
£
Cash
18,049.99
£
519,970.51
£
**Current Liabilities**
Creditors
9
2,965.60
£
Charitable Funds
10
53,396.21
£
Non Charitable Funds
11/11A
111,584.57
£
167,946.38
£
Net Current Assets(Liabilities)
**Total Net Assets**
**Represented by**
General Fund
Lodge Replacement Fund (Designated)
Projects Fund (Designated)|45,741.00
£
_48,941.00_
_£_
_4,882.91_
_£_
_20,529.43_
_£_
_343,307.59_
_£_
_-_
_£_
_97,111.22_
_£_
_31,478.81_
_£_
_497,309.96_
_£_
_15,399.00_
_£_
_69,428.22_
_£_
_103,946.65_
_£_
_188,773.87_
_£_
352,024.13
£
_308,536.09_
_£_
**397,765.13**
**£**
**_357,477.09_**
**_£_**
344,781.15
£
_304,977.09_
_£_
52,983.98
£
_47,500.00_
_£_
-
£
_5,000.00_
_£_
**397,765.13**
**£**
**_357,477.09_**
**_£_**
_31 March 2022_|45,741.00
£
_48,941.00_
_£_
_4,882.91_
_£_
_20,529.43_
_£_
_343,307.59_
_£_
_-_
_£_
_97,111.22_
_£_
_31,478.81_
_£_
_497,309.96_
_£_
_15,399.00_
_£_
_69,428.22_
_£_
_103,946.65_
_£_
_188,773.87_
_£_
352,024.13
£
_308,536.09_
_£_
**397,765.13**
**£**
**_357,477.09_**
**_£_**
344,781.15
£
_304,977.09_
_£_
52,983.98
£
_47,500.00_
_£_
-
£
_5,000.00_
_£_
**397,765.13**
**£**
**_357,477.09_**
**_£_**
_31 March 2022_| |---|---|---| |||**_357,477.09_**
**_£_**| |||_304,977.09_
_£_
_47,500.00_
_£_
_5,000.00_
_£_| |||**_357,477.09_**
**_£_**| Approved on 29 April 2023 Signed on Original Captain J Deakin OBE RN Sole Managing Trustee 1 SULTCAFMar23BSZ.xlsBALANCE SHEET ## **HMS SULTAN CENTRAL AMENITIES FUND** ## **Notes to the Accounts dated 31 March 2023** ## **Note 1 - Accounting policies** a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice. UK Accounting Standards and the Charities Act. ## Income a. Donations are included in the Statement of Financial Activities (SOFA) when the CAF becomes entitled to the donation or grant and it is reasonably certain that it will be received. - b. Incoming resources from fund raising are reported gross in the SOFA - c. Intangible income is not included in the accounts. - d. The CAF receives no unpaid volunteer help. - e. Investment income is included in the accounts when receivable. ## Expenditure and liabilities a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the CAF to the expenditure. b. Administration costs are incurred by the CAF Manager. These costs are not apportioned as his tasks are wide ranging in support of leisure and amenities and include the maintenance of the Central Bank facility for other funds. ## Assets a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £50. They are valued at cost or a reasonable value on receipt. The CAF does not have a policy of revaluation. Depreciation is annual, straight line and over the estimated life of the item. The Lodge is depreciated at 5% per annum. b. Investments on a recognised stock exchange are valued at market value at the date of the Balance Sheet or at best estimate of market value. c. Stocks are valued at the lower of cost or market value. ## **Note 2 - Investments** None currently held. 2 ## **HMS SULTAN CENTRAL AMENITIES FUND** ## **STATEMENT OF FINANCIAL ACTIVITIES** 12 months to 31 March 2023 |**Income**
Donations
Charitable Activities
Other Trading Activities
Investment Income
Total Income
3
**Expenditure**
Charitable Activities
Raising Funds
Total Expenditure
4
Net income
Total Funds brought forward 1 Apr 22
Net Movement of Funds
Total Funds carried forward 31 Mar 23|7,589.02
£
81,753.85
£
46,342.16
£
3,827.02
£
139,512.05
£
97,787.01
£
1,437.00
£
99,224.01
£
40,288.04
£
357,477.09
£
40,288.04
£
397,765.13
£||_Previous Year_
_2,535.00_
_£_
_74,703.37_
_£_
_38,241.00_
_£_
_413.17_
_£_| |---|---|---|---| ||||_115,892.54_
_£_| ||||_72,264.77_
_£_
_2,336.89_
_£_| ||||_74,601.66_
_£_| ||||_41,290.88_
_£_
_316,186.21_
_£_
_41,290.88_
_£_| ||||_357,477.09_
_£_| 3 SULTCAFMar23BSZ.xlsSOFA SUM ## **Note 3 - Income** |_Donations_
Grants & Donations
Mess Contributions
_Charitable Activities_
Lodge
Pool & Snooker
ESS
Jet Wash
Bike Sheds
Crested Goods & Resale items
Bonfire Night
Sports & Activities Fund
Misc
_Other Trading Activities_
Caravan parking
_Investment Income_
Interest
Total Income
**Note 4 - Expenditure**
_Charitable Activities_
Operating Costs
Lodge
Lodge Replacement Costs
Grants
Sports & Activities
Repairs & Renewals
Televisions
Bonfire Night
Entertainment
Jet wash
Pool & Snooker
Insurance
Sky TV - Bar
Crested Items & Resale items
Trophy Hire
Leading Hands Start Up
Misc
Support Costs
Examination and Accounts
Office Expenses
Bank and World Pay Charges
Depreciation & Write Offs
_Raising Funds_
Caravan Parking
Total Expenditure|5,545.76
£
2,043.26
£
13,983.50
£
1,032.75
£
-
£
1,245.10
£
375.00
£
738.25
£
64,369.25
£
10.00
£
-
£
10,180.01
£
4,516.02
£
36,547.67
£
3,161.67
£
55.00
£
66.00
£
24,990.35
£
1,014.98
£
3,611.45
£
1,394.60
£
1,766.71
£
93.00
£
647.70
£
191.17
£
-
£
-
£
1,640.00
£
3,368.66
£
1,342.02
£
3,200.00
£|_15.00_
_£_
_2,520.00_
_£_
7,589.02
£
_2,535.00_
_£_
_14,933.00_
_£_
_336.05_
_£_
_0.44_
_£_
_2,948.50_
_£_
_250.00_
_£_
_837.50_
_£_
_54,170.15_
_£_
_140.00_
_£_
_1,087.73_
_£_
81,753.85
£
_74,703.37_
_£_
46,342.16
£
_38,241.00_
_£_
3,827.02
£
_413.17_
_£_
139,512.05
£
_115,892.54_
_£_
_12,098.77_
_£_
_-_
_£_
_13,021.17_
_£_
_5,925.83_
_£_
_1,348.80_
_£_
_2,299.90_
_£_
_20,855.66_
_£_
_-_
_£_
_3,609.60_
_£_
_583.14_
_£_
_1,714.75_
_£_
_158.00_
_£_
_879.60_
_£_
_191.17_
_£_
_1,082.73_
_£_
_72.00_
_£_
_1,630.00_
_£_
_2,921.39_
_£_
_672.26_
_£_
_3,200.00_
_£_
97,787.01
£
_72,264.77_
_£_
1,437.00
£
_2,336.89_
_£_
99,224.01
£
_74,601.66_
_£_
Previous Year
Previous Year|_15.00_
_£_
_2,520.00_
_£_
7,589.02
£
_2,535.00_
_£_
_14,933.00_
_£_
_336.05_
_£_
_0.44_
_£_
_2,948.50_
_£_
_250.00_
_£_
_837.50_
_£_
_54,170.15_
_£_
_140.00_
_£_
_1,087.73_
_£_
81,753.85
£
_74,703.37_
_£_
46,342.16
£
_38,241.00_
_£_
3,827.02
£
_413.17_
_£_
139,512.05
£
_115,892.54_
_£_
_12,098.77_
_£_
_-_
_£_
_13,021.17_
_£_
_5,925.83_
_£_
_1,348.80_
_£_
_2,299.90_
_£_
_20,855.66_
_£_
_-_
_£_
_3,609.60_
_£_
_583.14_
_£_
_1,714.75_
_£_
_158.00_
_£_
_879.60_
_£_
_191.17_
_£_
_1,082.73_
_£_
_72.00_
_£_
_1,630.00_
_£_
_2,921.39_
_£_
_672.26_
_£_
_3,200.00_
_£_
97,787.01
£
_72,264.77_
_£_
1,437.00
£
_2,336.89_
_£_
99,224.01
£
_74,601.66_
_£_
Previous Year
Previous Year| |---|---|---|---| ||||_74,601.66_
_£_| 4 ## **Note 5 - Paid Employees** The fund has no paid employees. ## **Note 6 - Trustees and Other Related Parties** - a. No expenses or emoluments have been paid to the Sole Managing Trustee - b. There are no amounts due to or from the Sole Managing Trustee - c. The sole Managing Trustee is also the sole Managing Trustee of the Wardroom HMS Sultan and the WO, SR & SNCO Mess HMS Sultan. These funds pay contributions to the CAF. The Trustee is also the Trustee of the charitable funds that use the CAF as their bank. (Note 10) ## **Note 7 - Fixed Assets - Fixtures, Fittings and Equipment** |Total value at beginning of year
Less Depreciation
Value at 31 March 2023
**Note 8 - Miscellaneous Debtors**
Interest Accrued
ESS - Sky and BT TV
Yacht Club
Lodge Prepaid
TV Licence Prepaid
Insurance Prepaid
Caravan Parking
**Note 9 - Creditors (payable in less than one year)**
Twickenham
Lodge Hires Prepaid
Accounts Examinations|48,941.00
£
(3,200.00)
£| |---|---| ||45,741.00
£| ||1,140.00
£
2,172.67
£
25,592.76
£
3,946.00
£
93.00
£
296.00
£
1,030.00
£| ||34,270.43
£| ||(2,029.40)
£
4,175.00
£
820.00
£| ||2,965.60
£| ## **Note 10 - Service Funds using the Central Amenities Fund as a Bank** |Boxing Fund
Churches
Cinema Club
D Mar E Prize
Field Gun
Golf Society
Haven
LH Mess
Lo Cost racing
Music Club
Radio Contol
RNAESS
Sports Club
Steam Lorry
Sultan Car Repair Club
Theatre
Volunteer Band
War Gaming Club|2,903.86
£
1,395.50
£
1,640.28
£
3,203.77
£
493.52
£
188.78
£
3,724.39
£
3,146.63
£
99.10
£
1,372.52
£
437.26
£
3,276.75
£
5,859.88
£
4,133.64
£
6,258.86
£
11,558.10
£
2,809.05
£
894.32
£| |---|---| ||53,396.21
£| 5 ## **Note 11 - Approved Funds Using the Central Amenities Fund as a Bank** |Alston Memorial fund
AEO Dinner
Aviation Society Visits
Air Museum
BZ Fund
Community Fund
CNEO Dinner
Centurion Association
Centurion (Charity)
Charity Chest
Garage Deposits
Golf Champs 14
Imarest Fund
Bike Sheds
Collections
Sick Bay Fund
Summer Show
TM Conference
Tiered Seating
Wives Club
Affiliates Dinner
All Rates Ball
RN Engineers Open
TV Deposits
Nuclear Entertainments Fund
RNAESS Tea Boat
764 Tea Boat|1,110.54
£
2,884.82
£
678.58
£
353.00
£
1,286.01
£
6,803.46
£
1,301.67
£
9,993.58
£
977.26
£
8,655.67
£
1,090.00
£
180.70
£
310.71
£
30.00
£
117.00
£
290.12
£
37,353.35
£
1,879.74
£
3,424.99
£
74.14
£
2,000.00
£
975.29
£
5,573.03
£
450.00
£
3,276.90
£
281.74
£
149.94
£| |---|---| ||91,502.24
£| ## **Note 11A - Temporary & Dispersing Funds** |Grass Roots
RNRMC Grants
Collection Tins
Families Day
SM Remembrance|1,232.95
£
4,225.57
£
97.39
£
11,596.00
£
2,930.42
£| |---|---| ||20,082.33
£| ## **Note 12 - Endowment or Restricted Income Funds - None held** ## **Note 13 - Other Information** - a. The CAF does not have any material commitments not provided for in the accounts - b. The CAF has not given any guarantees to any third party that could be called on at the year end. c. The CAF has not granted any loans. - d. The CAF did not make any ex gratia payments during the year. ## **Declarations** - a. The Trustee has not changed the year end date nor the length of the CAF's financial year. - b. The CAF does has two designated funds. - c. All the CAF's operations are continuing operations and there were no operations discontinued or acquired during the year. - d. The CAF has no intangible assets (other than office space provided by MOD) - e. There were no interfund loans outstanding at the balance sheet date. - f. None of the CAF's functional assets have been revalued during the year and the CAF does not have a policy of revaluation of these assets. - g. The CAF has no material fixed assets which have not been capitalised and included in the Balance Sheet. 6 ## _**CENTRAL AMENITIES FUND**_ # _**HMS SULTAN**_ ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **For Period** **1 April 2022 to 31 March 2023** **Registered Charity No. 1130481** ## **Trustees’ Annual Report and Comments** ||Central Amenities Fund HMS SULTAN| |---|---| |Charity Registered No:|1130481| |Covering the Accounting|Year: 1 April 2022 to 31 March 2023| |Address:|HMS SULTAN| ||Military Road| ||Gosport PO12 3BY| |Governing Document:|Constitution (Mess Rules)| |Object:|The primary aim of the CAF is to promote the welfare and| ||military efficiency of Naval and other Service personnel| ||serving in HMS Sultan. This is interpreted as to “improve the| ||wellbeing (both morale and physical) and efficiency of| ||establishment personnel through the provisions of services,| ||amenities and activities that are not within the remit of Crown| ||or employer requirements”.| |Trustee:|Captain J Voyce OBE Royal Navy (until 27 Jun 22).| ||Captain J Deakin OBE Royal Navy (from 28 Jun 22.| |Trustee selection method:|Appointed as such by the Naval Secretary.| |Bankers:|Lloyds TSB| ||High Street| ||Gosport| ||Hants| |Independent Examiner:|Marianne ButcherFMAAT| ||5 Nursery Road| ||Havant| ||Hants PO9 3BG| |Activities and Achievements: To have resources available for expenditure on improvements|| ||to the quality of life, and the engenderment of espirit de corps.| ||The fund continues to meet its object by the provision of| ||leisure and sporting activities. Numerous grants have been| ||made to individuals for sporting and adventurous training| ||activities. The fund continues to act as a central bank and| ||support for many charitable and non-charitable funds| ||operating in HMS Sultan.| |Financial Review:|The fund gained £40.3K over the year. It was worth £397.8K,| ||including the designated £57.5K for the lodge replacement| ||fund. The fund had £117.2K in the bank and £345.5K in other| ||accounts which more than covered the £165K that belonged to| ||other funds. Grants paid out totalled £35.5K, mainly as a| ||result of the Bonfire night making a substantial profit of| ||£39.4K.| Investment Selection Policy: No investments were held. Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. These are considered to be the £343.5K held in deposit accounts. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. In addition, the Trustee seeks to have funds available for major capital projects. The Trustee will endeavour not to set aside funds unnecessarily. Grant Policy: Grants may be made to mess members to assist with the personal contributions to sporting, adventurous training, or other activities. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Half yearly independent examination of the accounts will mitigate the risk of any mismanagement by the mess committee. Public Benefit Statement: This fund provides public benefit by assisting Service personnel to perform their roles more effectively within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests. I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities, the charity should undertake. Declaration: I declare, in my capacity of Charity Trustee, that I have approved the above report. Signed on Original Name Captain J Deakin OBE Royal Navy Appointment Commanding Officer and sole Managing Trustee Date 29 April 2023