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2022-03-31-accounts

FEARON COMMUNITY ASSOCIATION LTD

(A COMPANY LIMITED BY GUARANTEE)

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

Company Number: 6852232 Charity Number: 1130457

Cound & Co LLP

Chartered Accountants 1 Princes Court Royal Way Loughborough Leics LE11 5XR

Tel: 01509 214163

- 1 -

FEARON COMMUNITY ASSOCIATION LIMITED

TRUSTEES ANNUAL REPORT

The trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2022.

1) REFERENCE AND ADMINISTRATIVE DETAILS

a) REGISTERED CHARITY NUMBER

1130457

b) COMPANY NUMBER

6852232

c) REGISTERED OFFICE

Fearon Hall Rectory Road Loughborough Leics, LE11 1PL

d) BANKERS

Metro Bank One Southampton Row London WC1B 5HA

e) SOLICITORS

Moss Solicitors LLP 80-81 Woodgate Loughborough LE11 XE

f) ACCOUNTANTS AND INDEPENDENT EXAMINERS

Cound & Co LLP 1 Princes Court Royal Way Loughborough Leics, LE11 5XR

DIRECTORS AND TRUSTEES

The directors of the charitable company (the charity) are its trustees for the purpose of the charity law and throughout this report are collectively referred to as the trustees.

The trustees who served during the period were as follows:

R E Thorpe M L Welbourne A B Rhodes S Modi R M M Cant G L Thomson M Charlesworth

- 2 -

FEARON COMMUNITY ASSOCIATION LIMITED

TRUSTEES ANNUAL REPORT

2) OBJECTIVES AND ACTIVITIES

The Memorandum of Association dated 19 March 2009 states that the objects of the charity are to provide educational, social and recreational facilities for people living in the North East area of Loughborough and to maintain and run the building known as the Fearon Hall as a centre offering such opportunities.

The Association’s income comprises grants from local authorities, rental income from the hire of the Hall’s function rooms and the sale of lunches.

3) STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

Fearon Community Association Ltd is a company limited by guarantee governed by its Memorandum and Articles of Association dated 19 March 2009. It is a charity registered with the Charity Commission. Membership is open to any affiliated group using the community centre, each of whom agree to contribute up to £10 in the event of the charity being wound up.

Appointment of Trustees

As set out in the Articles of Association, the Association has a minimum of three trustees and it is not subject to a maximum number. One trustee retires in rotation at each Annual General Meeting, but may be re-appointed. Members are invited to nominate trustees prior to the AGM.

Trustee Induction and Training

New trustees are advised of their obligations under charity and company law, the content of the Memorandum and Articles of Association as well as the structure and decision making process of the committee.

Public Benefit

The trustees have had regard to the guidance published by the Charities Commission in respect of public benefit when exercising any powers or duties to which the guidance is relevant.

4) RISK MANAGEMENT

The management committee confirms that the major risks to which the charity is exposed have been reviewed and systems have been established to mitigate those risks.

5) ACHIEVEMENTS AND PERFORMANCE

The beginning of the financial year saw the UK still in partial lockdown and whilst a phased easing of the rules had begun, it was not until February 2022 when the government issued its ‘Living with Covid’ guidance and all restrictions came to an end.

Our decision last year to keep the Association running during the Pandemic and the Hall open at every opportunity, despite the ever-shifting rules, has allowed us to hit the ground running as restrictions eased, and our community began to feel confident enough to return to the ‘new’ normal.

Now more than ever it seems, is the need for us to provide the services needed in line with our strategic aims - support for families, reducing loneliness and isolation, tackling physical and mental health issues and improving confidence and self-esteem in those that find themselves particularly vulnerable in this post-pandemic period.

.

- 3 -

FEARON COMMUNITY ASSOCIATION LIMITED

TRUSTEES ANNUAL REPORT

5) ACHIEVEMENTS AND PERFORMANCE (continued)

I am extremely proud of the way that our team at the Hall (staff and volunteers alike) have adapted to the circumstances and continue to deliver a varied yet relevant programme of activities - re-establishing old favourites and introducing new initiatives with a focus on a revived café, an exciting community arts programme and an introductory counselling offering.

We are delighted that The National Lottery Community Fund has recognised the vital role we play. Thanks to the generosity of the National Lottery, we will be able to continue to develop the range of activities and opportunities we provide and stay relevant to the needs of our modern society.

While this significant five-year funding is a blessing, it also comes with a great responsibility - ensuring the money is spent in the most effective way and achieving the best outcomes.

However, this funding, along with the continued support from Charnwood Borough Council through our renewed strategic partnership grant, does not mean we can rest on our financial laurels! Alongside this community delivery we have a sustained drive to generate income through bookings, room hire and fundraising events. It is extremely positive to see that the improvements to the Hall during lockdown are now paying dividends through an increase in bookings. All of this income is reinvested back into the Association in order to deliver our community benefit from the Hall so I must take this opportunity to thank all of you who pay to use the Hall through room hire, attending events and using our café.

There is still much work to do. As the number of visitors to the Hall increases we have a balancing act to perform - to continue to deliver our charitable aims with the responsibility of running a financially viable business.

With the invaluable support of our financial partners and our incredible team, I am confident the Association will rise to the challenge.

6) FINANCIAL REVIEW

With the post-pandemic gradual reopening over this reporting period it is encouraging to see that revenue from activities in the Hall rebounded with some strength. However this coincided with an increase in expenditure in line with the return of a full opening. We will need to carefully manage this transition to a busier centre as we move towards our long-term goal of being financially viable without grant income.

Although overall income is down this year this is mainly due to the level of Covid support grants and the kitchen refurbishment grants in 2020-21. However revenues from Hall activities rebounded really well with room hire back up by just over £40,000, café takings up by over £18,000 and events and activities income back up by over £8,000.

We have seen associated costs increase in line with the return of regular activities such as cleaning costs up by £4,949, café costs and wages up by £22,482, volunteer expenses up by £1,407, computers/IT photocopying and telephone costs up by £4,359. Electricity and gas costs increased by £3,519 which is a combination of increased usage and increased prices.

Repairs and maintenance saw a significant drop of £43,981 due to the previous year including the kitchen refurbishment, but this still does remain a significant cost of £25,201. This does mean that much of the Hall has now seen highly overdue improvements and redecoration, but the schedule of future improvements will continue for the next couple of years or so.

Along with a beneficial revaluation to our pension scheme deficit of £8,371 the above variances resulted in a surplus for the year of £16,977. The coming year and the next few years beyond will still be challenging as the Association tries to meet its obligations to serve the community and to generate sufficient income to pay staff and overhead costs.

- 4 -

FEARON COMMUNITY ASSOCIATION LIMITED

TRUSTEES ANNUAL REPORT

7) RESERVES POLICY

The charity’s reserves policy is to hold, if possible, reserves equivalent to six months expenditure.

…………………………………………… A B Rhodes Chair

…………………………………………… M L Welbourne Treasurer

1 June 2022

- 5 -

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

FEARON COMMUNITY ASSOCIATION LIMITED

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2022 which are set out on pages 6 to 13.

Responsibilities and Basis of Report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirement of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities 2011 Act (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner’s Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

D R Gradon MA FCA Cound & Co LLP Chartered Accountants 1 Princes Court Royal Way Loughborough Leics LE11 5XR

1 June 2022

FEARON COMMUNITY ASSOCIATION LIMITED

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2022

INCOME FROM:
Generated Funds
Activities for generating funds
Investment Income
Charitable Activities
Miscellaneous Income
Cafe Income
Council Grants
Fundraising Events
Other Grants
Donations
TOTAL INCOME
EXPENDITURE:
Charitable Activities
Cafe Expenses & Wages
Fundraising Event Expenses
Operating Costs
Pension provision adjustment
Governance Costs
Classes and Groups expenditure
TOTAL EXPENDITURE
Net Income (Expenditure) and Net Movement in Funds
RECONCILIATION OF FUNDS
TOTAL FUNDS BROUGHT FORWARD
TOTAL FUNDS CARRIED FORWARD
Unrestricted
Unrestricted
Funds
Funds
Notes
2022
2021
2
67546
17016
3
15
46
1449
1500
19920
1806
4a
46489
93071
-
964
4b
85603
127931
-
5574
__
_
£221022
£247908


5
34666
12184
150
120
6
146990
167737
15
(8369)
1014
7
13842
13447
16766
7749


£204045
£202251


16977
45657
44023
(1634)
__
_
£61000
£44023

___

FEARON COMMUNITY ASSOCIATION LIMITED

BALANCE SHEET AS AT 31 MARCH 2022


FIXED ASSETS
CURRENT ASSETS
Debtors
Cash
Bank
CREDITORS - Due within one period
TOTAL NET ASSETS
PROVISIONS FOR LIABILITIES AND CHARGES
TOTAL ASSETS LESS CURRENT LIABILITIES
UNRESTRICTED FUNDS
Accumulated Fund
Notes 2022
2021
10
4887
8
4871
6757
2099
323
70616
51242
_

77586
58322
9
17391
60195
9231

_

65082
15
4082

£61000
_
13
£61000
___
11601
49091
_
60692
16669

£44023
__
£44023
______

For the year ending 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities:

These financial statements were approved by the Board on 1 June 2022 and signed on its behalf by

………………………………………

A B Rhodes (Chair)

The information on pages 8 to 14 form an integral part of these financial statements.

- 8 -

FEARON COMMUNITY ASSOCIATION LIMITED

NOTES TO THE ACCOUNTS – FOR THE YEAR ENDED 31 MARCH 2022

1 ACCOUNTING POLICIES

a) Basis of Preparation of Financial Statements

These financial statements have been prepared in accordance with the Charities SORP (FRS102): “Accounting and Reporting by Charities, Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with FRS102, the Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS102”) (effective 1 January 2015), FRS102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (effective September 2015), The Charities Act 2011 and the Companies Act 2006. The disclosure requirements of section 1A of FRS102 have been applied other than where additional disclosure is required to show a true and fair view.

The Charity constitutes a public benefit under FRS102.

b) Company Status

The charity is a company limited by guarantee. The trustees of the company are named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.

c) Fund Accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are to be used for specific purposes as laid down by the donor and expenditure which meets these criteria is charged to the fund.

d) Incoming Resources

All incoming resources are included in the SOFA when the charity is legally entitled to the income and can be quantified with reasonable accuracy.

e) Resources Expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs to that category. Resources expended include attributable VAT which cannot be recovered.

f) Tangible Fixed Assets and Depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at a rate calculated to write off the cost of each asset over its expected useful life as follows:

Fixtures, Fittings and Equipment - 3 Year Straight line

g) Stock

Stocks are valued at the lower of cost and net realisable value, after making due allowances for slow and obsolete moving items.

h) Pensions

The pension costs charged in the accounts represent the contributions payable by the charity during the year.

i) Foreign Currency

Currencies are translated at the conversion rate on the balance sheet date.

- 9 -

FEARON COMMUNITY ASSOCIATION LIMITED

NOTES TO THE ACCOUNTS – FOR THE YEAR ENDED 31 MARCH 2022

2
3
4a
4b
ACTIVITIES FOR GENERATING FUNDS
Unrestricted
Unrestricted
Funds
Funds
Rents and Lease Income Comprise:
2022
2021
Room Rental Income
57677
16883
Photocopying
1615
105
Classes and Groups
8254
28
_

£67546
£17016

_
INVESTMENT INCOME
2022
2021
Bank Interest
£15
£46


COUNCIL GRANTS
Unrestricted
Unrestricted
Funds
Funds
2022
2021
CBC - Core Grant
30489
30489
CBC - Covid support Grants
16000
28310
CBC - Local Restriction Support Grant
-
12500
LCC – Communities Fund Grant
-
11955
LCC – Tackling Inequalities Fund
-
9817
__
_
£46489
£93071


OTHER GRANTS
2022
2021
Lottery Grant
82594
70000
Kitchen Refurbishment
-
44784
Activities Coordinator
-
2500
Coop – Food Poverty Relief
1843
-
Furlough Claims
1166
10647


£85603
£127931

___

- 10 -

FEARON COMMUNITY ASSOCIATION LIMITED

NOTES TO THE ACCOUNTS – FOR THE YEAR ENDED 31 MARCH 2022

5
6
7
CAFE COSTS
Unrestricted
Unrestricted
Funds
Funds
2022
2021
Wages
24756
9829
Purchases & Cleaning
9910
2355
_

£34666
£12184

_
OPERATING COSTS
Unrestricted
Unrestricted
Funds
Funds
2022
2021
Advertising & Marketing
1531
-
Repairs and Refurbishment
25201
69182
Cleaning Materials & Wages
20741
15792
Salaries
24445
23088
Staff Pension
1574
1407
Licences
1808
1566
Light and Heat
12176
8657
Insurance
5536
4562
Water
1465
1475
Telephone
2514
1272
Postage and Stationery
1468
1731
Photocopying
2566
921
Miscellaneous (canteen, volunteers’ lunches etc)
5483
3290
Rent
2175
1
Loss on Exchange
42
190
Depreciation
6714
5115
Bad Debt (Recovered
-
150
Hall Management Fees
27509
27500
Training
807
75
Computer Expenses
3235
1763
_

£146990
£167737


GOVERNANCE COSTS
2022
2021
Accountancy
1680
1513
Bookkeeping
5144
4094
Legal and Professional Fees
7018
7840

_
£13842
£13447

__
CAFE COSTS
Unrestricted
Unrestricted
Funds
Funds
2022
2021
Wages
24756
9829
Purchases & Cleaning
9910
2355
_

£34666
£12184

_
OPERATING COSTS
Unrestricted
Unrestricted
Funds
Funds
2022
2021
Advertising & Marketing
1531
-
Repairs and Refurbishment
25201
69182
Cleaning Materials & Wages
20741
15792
Salaries
24445
23088
Staff Pension
1574
1407
Licences
1808
1566
Light and Heat
12176
8657
Insurance
5536
4562
Water
1465
1475
Telephone
2514
1272
Postage and Stationery
1468
1731
Photocopying
2566
921
Miscellaneous (canteen, volunteers’ lunches etc)
5483
3290
Rent
2175
1
Loss on Exchange
42
190
Depreciation
6714
5115
Bad Debt (Recovered
-
150
Hall Management Fees
27509
27500
Training
807
75
Computer Expenses
3235
1763
_

£146990
£167737


GOVERNANCE COSTS
2022
2021
Accountancy
1680
1513
Bookkeeping
5144
4094
Legal and Professional Fees
7018
7840

_
£13842
£13447

__
CAFE COSTS
Unrestricted
Unrestricted
Funds
Funds
2022
2021
Wages
24756
9829
Purchases & Cleaning
9910
2355
_

£34666
£12184

_
OPERATING COSTS
Unrestricted
Unrestricted
Funds
Funds
2022
2021
Advertising & Marketing
1531
-
Repairs and Refurbishment
25201
69182
Cleaning Materials & Wages
20741
15792
Salaries
24445
23088
Staff Pension
1574
1407
Licences
1808
1566
Light and Heat
12176
8657
Insurance
5536
4562
Water
1465
1475
Telephone
2514
1272
Postage and Stationery
1468
1731
Photocopying
2566
921
Miscellaneous (canteen, volunteers’ lunches etc)
5483
3290
Rent
2175
1
Loss on Exchange
42
190
Depreciation
6714
5115
Bad Debt (Recovered
-
150
Hall Management Fees
27509
27500
Training
807
75
Computer Expenses
3235
1763
_

£146990
£167737


GOVERNANCE COSTS
2022
2021
Accountancy
1680
1513
Bookkeeping
5144
4094
Legal and Professional Fees
7018
7840

_
£13842
£13447

__
2021
1513
4094
7840
_
£13447
___
2021

- 11 -

FEARON COMMUNITY ASSOCIATION LIMITED

NOTES TO THE ACCOUNTS – FOR THE YEAR ENDED 31 MARCH 2022

8
9
DEBTORS
2022
Hiring of Hall
2344
Prepayments
2527
Other Debtors
-
_
£4871

CREDITORS- Amounts falling due within one year
2022
Room Hire in Advance
1653
Accruals
3316
Suppliers
-
Other Creditors
12422
__
£17391
_____
_ 2021
4437
1457
863
_
£6757
___
2021
1666
3075
2251
2239
_
£9231
___

10 FIXED ASSETS

a) Leasehold Property Fearon Hall is owned by the PCC of All Saints with Holy Trinity with the Leicester Diocesan Board of Finance.

Under a lease agreement dated 9 July 2021 the hall is let to Fearon Community Association Ltd for 25 years at the following rent: -

Year 1: £3,000 Year 2: £6,000 Year 3: £9,000

From Year 4 onwards the rent is increased in line with the Retail Price Index.

Any property refurbishments are written off in full in the year.

Tangible Fixed Assets
Cost at 1 April 2021
Additions in Year
Disposals in Year
At 31 March 2022
Depreciation
At 1 April 2021
Charge for the Year
At 31 March 2022
Net Book Value at 31 March 2022
Net Book Value at 31 March 2021
Fixtures
Fittings &
Equipment
Total
23278
23278
-
-
--
-
_

£23278
£23278

_
11677
11677
6714
6714


£18391
£18391
_

£4887
£4887

_
£11601
£11601

b) Tangible Fixed Assets

- 12 -

FEARON COMMUNITY ASSOCIATION LIMITED

NOTES TO THE ACCOUNTS – FOR THE YEAR ENDED 31 MARCH 2022

11 TRUSTEES REMUNERATION & RELATED PARTY TRANSACTIONS

M L Welbourne is a director of Coalraven Ltd, which provided bookkeeping services to the charity. None of the other trustees received any fees or expense payments.

12
13
STAFF COSTS
Salaries
Pension Costs
Average number of full time equivalent employees
No. of staff earning over £60000 per annum
STATEMENT OF FUNDS
At 31
March
2021
B/Fwd
Unrestricted Funds
£44023
_____
Income
221022
______
Expenditure
204045
_
2022
88259
1574
_
£89833


5
__
-
_
Transfers
-
_____
2021
71539
1407
_
£72946

5
__
-
_
At 31
March
2022
C/Fwd
61000
____

14 CONTROL

The Charity is controlled by its Members.

15 THE PENSIONS TRUST – THE GROWTH PLAN

The company participates in the scheme, a multi-employer scheme which provides benefits to some 950 nonassociated participating employers. The scheme is a defined benefit scheme in the UK. It is not possible for the company to obtain sufficient information to enable it to account for the scheme as a defined benefit scheme. Therefore it accounts for the scheme as a defined contribution scheme.

The scheme is subject to the funding legislation outlined in the Pensions Act 2004 which came into force on 30 December 2005. This, together with documents issued by the Pensions Regulator and Technical Actuarial Standards issued by the Financial Reporting Council, set out the framework for funding defined benefit occupational pension schemes in the UK.

The scheme is classified as a 'last-man standing arrangement'. Therefore the company is potentially liable for other participating employers' obligations if those employers are unable to meet their share of the scheme deficit following withdrawal from the scheme. Participating employers are legally required to meet their share of the scheme deficit on an annuity purchase basis on withdrawal from the scheme.

A full actuarial valuation for the scheme was carried out at 30 September 2017. This valuation showed assets of £795m, liabilities of £926m and a deficit of £131m. To eliminate this funding shortfall, the Trustee has asked the participating employers to pay additional contributions to the scheme as follows:

- 13 -

FEARON COMMUNITY ASSOCIATION LIMITED

NOTES TO THE ACCOUNTS – FOR THE YEAR ENDED 31 MARCH 2021

Deficit Contributions

From 1 April 2019 to 31 January 2025:

£11,243,000 per annum (payable monthly and increasing by 3% each on 1[st] April)

Unless a concession has been agreed with the Trustee the term to 31 January 2025 applies. Note that the scheme’s previous valuation was carried out with an effective date of 30 September 2014. This valuation showed assets of £793m, liabilities of £970m and a deficit of £177m. To eliminate this funding shortfall, the Trustee has asked the participating employers to pay additional contributions to the scheme as follows:

Deficit Contributions

From 1 April 2016 to 30 September 2025:

From 1 April 2016 to 30 September 2028:

£12,945,440 per annum (payable monthly and increasing by 3% each on 1st April) £54,560 per annum

(payable monthly and increasing by 3% each on 1st April)

The recovery plan contributions are allocated to each participating employer in line with their estimated share of the Series 1 and Series 2 scheme liabilities.

Where the scheme is in deficit and where the company has agreed to a deficit funding arrangement the company recognises a liability for this obligation. The amount recognised is the net present value of the deficit reduction contributions payable under the agreement that relates to the deficit. The present value is calculated using the discount rate detailed in these disclosures. The unwinding of the discount rate is recognised as a finance cost.

PRESENT VALUES OF PROVISION

31 March 2022 31 March 2021 31 March 2020
(£s) (£s) (£s)
Present value of provision 4082 16669 19750

RECONCILIATION OF OPENING AND CLOSING PROVISIONS

Period Ending Period Ending
31 March 2022 31 March 2021
(£s) (£s)
Provision at start of period 16669 19750
Unwinding of the discount factor (interest expense) 96 444
Deficit contribution paid (4218) (4095)
Remeasurements - impact of any change in assumptions (94) 570
Remeasurements - amendments to the contribution schedule (8371) -
Provision at end of period 4082 16669

- 14 -

FEARON COMMUNITY ASSOCIATION LIMITED

NOTES TO THE ACCOUNTS – FOR THE YEAR ENDED 31 MARCH 2021

The following schedule details and deficit contributions agreed between the company and the scheme at each year end period:

Year ending 31 March 2022 31 March 2021 31 March 2020
Year 1 1487 4218 4095
Year 2 1487 4345 4218
Year 3 1239 4475 4345
Year 4 3841 4475
Year 5 3841
Year 6
Year 7
Year 8
Year 9
Year 10