2021-03-31-accounts - Kwa Mkono Disabled Children's Trust

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Kwa Mkono Disabled Children's Trust Registered Charity Number 1130429

Annual Report and Accounts for the Year Ended 31 March 2021

Trustees' Annual Report for the period

Names of the charity trustees who manage the charity

Keith Wright, Chairman Lesley Wright, Secretary Michael Pettman, Treasurer David Miller Anne Rafferty

Charity’s principal address

36 Beel Close, Little Chalfont, Amersham, Buckinghamshire, HP7 9NS

Description of the charity’s trusts

The governing document is a trust deed. The trustees administer the charitable trust; new trustees are selected and appointed by the existing trustees.

Additional governance issues

One or more of the committee members of the Trust will give training to newly appointed Trustees which will include familiarity with the Trust, how the Trust supports the Centre, copies of recent minutes of meetings and accounts and responsibilities of trustees (from the Charity Commission website).

The Charity is managed by the trustee committee which meets at least 3 times per year to conduct the formal business and to pass resolutions to carefully consider the needs of the Kwa Mkono Disabled Children’s Centre, how fund raising should meet these needs and as may be required for the good governance of the Trust.

The Trust’s main direction is to support the Kwa Mkono Disabled Children’s Centre in the Tanga province of Tanzania in East Africa. Staff salaries, equipment, the needs of the children resident at the Centre, further education and special projects and buildings’ maintenance and improvement and special projects are financially supported by the Trust and by the Diocese of Tanga in Tanzania, together with revenue the Centre is able to earn. The Charity works closely with Polio and Children in Need (UK charity registration number 1096394) which has similar objectives and which donates funds for the Centre’s work through the Trust..

Summary of the objects of the charity set out in its governing document

To provide grants of equipment and funds to support the charitable work of the Kwa Mkono Disabled Children’s Centre in Tanzania (the ‘Centre’) as the trustees shall select.

The income of the Trust must be applied for the furtherance of these objects.

Summary of the main activities undertaken for the public benefit

The Trust supports the charitable work of the Kwa Mkono Disabled Children’s Centre in Tanzania by providing grants for equipment and funding so the Centre can offer rehabilitation, education and training to physically disabled young people, enabling them to live independently when they leave.

All the children go to the local schools for primary and secondary education. The Tanzanian Government pays for the fees for secondary school education but additional costs such as uniforms, meals and other extras are paid for by the Trust for the students. A small number may also benefit from a college place, the cost being provided by the Trust and its other charitable supporters.

The Trust offers help on an as needed basis to all secondary students going forward for training for employment such as tailoring, carpentry and computing.

All the residents help with the poultry project and vegetable growing at the Centre to provide both food and income for the hostel.

Treatment and operations are provided when required at St Francis Hospital (adjacent to the Centre) and orthopaedic work and rehabilitation at St Augustine’s Hospital at Muheza and other medical treatment centres in the region as appropriate.

The Centre owns a farm field (‘Shamba’) and tractor for cultivating the Shamba. The Centre staff grows crops, such as maize, for food for the Centre’s children and staff, and for the local community when the harvest is sufficient. The Centre grows its own vegetables using rainwater and grey water collected at the Centre’s site for the benefit of the resident children and staff.

The trustees are aware of the guidance issued by the Charity Commission on public benefit and believe that the foregoing and the summary of achievements in the year, below, show their commitment to provide a public benefit.

Policies on grant making and related investments

Grants are made to the Centre on a quarterly basis to contribute to the Centre’s running costs, medical treatment and further education. Other grants are made for projects at the Centre. Requests for grants for students that would benefit from private or secondary school education or vocational training. are submitted to the Centre. At the discretion of the Committee of the Trust and the Centre staff, grants are made to individuals for further secondary education and training and may include books, tools and other necessities. Education and training will be supervised by Centre personnel and monitored by the Trust.

The Trust does not hold any investments.

Contribution made by volunteers

The Trust’s committee voluntarily give their time and other resources to the Trust. The committee and other volunteers do all fund raising.

Summary of the main achievements of the charity during the year

During the year there were 52 children (25 girls and 27 boys) of varying degees of disability residing at the Centre. 7 children are away from the Centre receiving further education which is paid for by the Centre.

The following projects, repairs and improvements were made to the Centre the during the period covered by this report:

1) The administrator’s accommodation was renovated.

2) A ‘security house’ was built on the Shamba. The dwelling is sufficient for a small family. The house was built to guard against intruders ( both human and monkey) damaging the crops. An area of the Shamba has been given over for the growing of crops for the family use.

3) 7 new wheelchairs have been purchased.

4) The old tractor was unserviceable and a new Swaraj tractor has been purchased. It is now in use on the Shamba for planting and harvesting crops and for pulling the water bowser up hill from the borehole. Water is sold to the community.

5) 11 hectares of the Shamba are under cultivation with maize, casava (mainly a cash crop), banana and peas.

6) More poultry has been added at the Centre. Surplus eggs are sold for income. Consideration is being given to moving the Poultry Farm to the Shamba.

7) Gutters have been replaced on the Centre’s buildings.

8) Installation of water piping has started, to supply flushing toilets, shower and kitchen. Before this staff had to drop buckets into the underground fresh water tank and carry them to point of use. An elevated tank will also be installed, which will be filled using a pump in the underground tank. Piping will be used to take water from the tank to the users. The installation will be completed in April 2021.

The vegetable garden at the Centre is usually sufficient for the Centre’s needs with some surplus being sold to villagers. The children are are now covered by health insurance.

Handeni District Council have made an inspection of the Centre. Its report was generally favourable but some repairs are required. These will be attended to when funds are available.

In December the administrator, Fr. John Sembuyagi, arranged a lunch meeting with businessmen, local authority officials and othe local dignatories for ‘Tanzanian Disabled day’, the purpose being to raise funds for the Centre. The children attended sharing their joy with the invited guests.

Friends of the Centre have made gifts of mattresses, food and clothes as well as concrete to make a path suitable for the wheelchairs from the Centre to the school.

There is a Caliper workshop at the centre where children are fitted and shown how to us these aids.

Statement of the charity’s policy on reserves

It is the aim of the Trust to keep in reserve sufficient funds equivalent to 6 months of normal payments made to the Centre. In addition, the Trust will accumulate funds for identified projects, supplemented by fundraising.

Details of any funds materially in deficit

The Trust has no funds in deficit.

Trust Financial review

The pandemic in the last year has made it a difficult one for many charities, but the Trust has come through it well, in spite of not being able to raise funds in the community. This has been entirely due to our donors, responding to the call for funds when needed. In this way the Trust has been able to fund all the projects the Centre and Trust have thought necessary for the maintenance and improvement of the facilities at the Centre(refer to the above paragraph on achievements ).

Donations and grants for the year amounted to £27,867 (2020 - £47,721) below the amount raised for year ending 2020 when exceptional gifts were donated for the Toyota Land Cruiser. Fund raising and sales were £288 (2020 - £3,683), the large reduction due to not being able to raise funds in the community. Receipts for projects increased to £17,750 (2020 - £7,230) largely due to the response of donors for the need for financing projects. Gift Aid claims were £962 (2020 - £6,111). Again reflecting the lower amount of giving in

the year. A further GA claim of £1,395 (2020 - £225) was made just after the financial year and therefore shown as an asset. Total receipts amounted to £46,867 (2020 - £64,745).

Payments to the Centre for running costs were increased at £ 20,751 (2020 - £16,296) and medical treatment was £1,555 about the same as the previous year (2020 - £1,588). Secondary education costs were £3,866 (2020 - £5,358). Projects costs amounted to £22,130 (2020 - £44,112) lower than last year which then included the Trust’s costs for the new vehicle. Bank charges this year amounted to £150 (2020 - £55). These charges are made by Barclays Bank for making transfers in pounds sterling to the Foreign Exchange Company who make the payments to Tanzania. However the FX company reimburses the bank charges to the trust by reducing the amount required for the transfer.

Cash funds going forward at the year end are £12,936 (2020 - £14,521).

The Trust is supported financially by Polio and Children in Need, the Sisters of the Community of the Sacred Passion, the Amersham Methodist Circuit, donations made to Virgin Giving and other generous donors. This giving helps with education costs, projects and contributions to the Centre’s running. The Centre is also supported directly by grants from United Society Partners in the Gospel

The trustees declare that they have approved the report above.

Signed on behalf of the charity’s trustees

Keith Wright, Chairman. 11 June 2021

Kwa Mkono Disabled Children’s Trust Receipts and Payments Accounts

For the Year Ended 31 March 2021

RECEIPTS Donations and grants Fundraising and sales Projects GA claims Total Receipts PAYMENTS Running costs to Centre Medical treatment Secondary education Projects Bank charges Total Payments RECEIPTS LESS PAYMENTS Cash funds at last year end CASH FUNDS AT THIS YEAR END Statements of Assets and Liabilities at the end of the period CASH FUNDS Cash at Bank Cash in hand OTHER ASSETS Gift Aid claim Approved by the Trustees and signed on their behalf	2021 £ 27,867 288 17,750 962 46,867 20,751 1,555 3,866 22,130 150 48,451 (1,585) 14,521 12,936 12,926 10 12,936 1,395	2020 £ 47,721 3,683 7,230 6,111 64,745	2020 £ 47,721 3,683 7,230 6,111 64,745
		16,296 1,587 5,358 44,112 55 67,408
		(2,663) 17,184
		14,521
		14,477 44 14,521
			225

Dated:

Report to the Trustees of Kwa Mkono Disabled Children’s Trust (charity no 1130249), on the accounts year ending 31[st] March 2021 (set out on page 5)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2021

Responsibilities and basis of report

As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:

the accounting records were not kept in accordance with section 130 of the Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed………………………………………………………………Date………………………………..

James Foskett, BSc (Hons), FCA, DChA Cansdales Business Advisers Limited Bourbon Court Nightingales Corner Little Chalfont Bucks HP7 9QS