2021-08-31-accounts - Trinity Methodist Church.

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Minutes of the Trinity Church Council meeting held on 24 February 2022 in the church lounge taken by Julian Rogers.

Opening devotions were led by the Rev. Peter Rayson - a period of reflection followed by Kyrie Eleison.
Present: Rev Peter Rayson, June Harmer, Sally Reynolds, Charles Reynolds, Yvonne Daniels, Trevor Daniels, Carol Secret, Julian Rogers, Jane Spall, Joan Porter, Jenny Watson, Pat Wall, Paul Gee, Val Howlett, Danny Howlett, Margaret Oldham, Val woods, Edna Earl, Rosemary Roberts
Apologies: Sue Groome, Gill Wintle, Rosie Roberts, Ans Bates, Revd. Louise Morrisey, Rev Robert Soanes, Jeanette Soanes, Janet Ramsden
The membership of the meeting was affirmed as the same as the previous meeting.
Appointment of TCC Secretary: Margaret Oldham was appointed with thanks by the meeting to the role of Church Council Secretary. She will be supported by a rota or ‘minute takers’.
Correspondence: None noted
Minutes of the Previous Meeting: There were four amendments. Para 14 – add Val Howlett as Worship Leader; Para 18 – change ‘Heather’ to ‘Val Howlett’; Para 10 – last line – remove word ‘unanimously’. In addition, it should have been recorded under ‘Finance’ that the financial schedule for 20/21 had been presented and accepted. These were then accepted as a true and accurate record and signed by Revd. Peter.
Matters Arising: None noted.
Pastoral Committee had continued to meet with their community either in person or via phone. Ann Amos and Joan Porter were welcomed to the team after completion of their training. Joan will focus on the Ladies group and Ann will visit others in near future. There are now 8 pastoral visitors with each playing their role in visiting/phoning one or more people. The meeting voted and agreed to accept Ann and Joan formally as part of the team. It was also noted that Sonia Barker had requested her membership be moved to Trinity. The meeting voted and agreed to her membership. A suitable service – possibly Easter – would be used to formally welcome her.
Steward’s Report: A written report has been circulated. This is attached to these minutes. The meeting agreed to the Stewards making decisions on the level of Covid precautions to be followed going forward. It was noted that Kessingland are continuing to ‘Zoom’ their services each Sunday. In addition to the events noted in the report it was highlighted that there would also be an Easter Coffee Morning with raffle to help with church funds.
Finance: A written report has been circulated and is attached to these minutes. There remains general concern over the level of income v the amount expended – particularly for assessment although general expenses were likely to rise significantly too. The meeting agreed that the Manchester reserve of £9706.58 could be withdrawn. The church community would be reminded of our financial position and invited to consider raising their giving by at least £1 per week
Property: The committee continued to meet. Their focus had been on the financial situation. There were no significant capital costs anticipated. A new internal water meter had been installed. Heating in the main worship space would continue to be

manually activated and not left on timer. Money had been raised (through events and donations) for a defibrillator. Further investigation was still required but it was hoped to install an automatic system on the external wall of the church (near the lounge).

Risk assessment: It is necessary for each group (Including worship) to undertake or update their risk assessments. Each activity needs a responsible person to ensure this is undertaken. Carol Secret had potential templates. The stewarding team would help coordinate with the various groups (eg Ladies Group, Café, Cleaning, Flower, Worship, Playgroup) to ensure it was completed. The completed assessments would be kept by the Church Council Secretary.
Playgroup: 12-14 children currently - below optimum due to loss of 3yr olds. Funding not matching costs. We are required to pay National Living Wage and consequently we hope to secure financial support from the District to allow this to happen (it was not clear how long this might be for). The potential consequence of no help with funding is that we would have to reduce staff numbers.
Cafe: This continues to be a well used service and popular with its customers. Over an approx. 21 week period the café had contributed about £1288 to church funds. We would continue to advertise when it is open and hope more church users as well as wider community use the facility.
Safeguarding: There is a written report attached to these minutes. No issues to report. Thanks were expressed to Alan Stevens for his work with the team.
GDPR: An annual checklist was currently being completed. The meeting was reminded of everyone’s responsibility for GDPR matters. The policy was displayed on the notice board opposite the toilets.
Connexion, District, Circuit: Rev Julian Pursehouse is back and in good health following a period of illness. Due to current financial pressure on churches assessments had been set slightly lower than last year. However, the consequence of this is that Circuit would have all their reserves committed and no funds would be available for grants. On a positive note a new Superintendent Minister – Rev Martin Keenan and a new Deacon – Rev Linda Kincherton would be taking up appointment in September 2022.
God in Love Unites Us: Rev Robert had expressed and interest in being authorised to take same sex weddings. Julian Rogers (and Charles Reynolds) are the two trustees that can sign the necessary authorisation forms.
Future Events: Other than those already noted in the Stewards report it was mentioned that there would be an Easter Coffee Morning (TBC) and that the next General Church Meeting would be on 26[th] June following the service
AOB: COVID restrictions/precautions would be reviewed by the Stewards. It was likely that people would be asked to remain sensitive to others and keep wearing masks whilst in close proximity.
Dates: 26 June 12.00pm General Church Meeting (in worship area), 14 July 7pm – Church Council (lounge), 13 October 7.00pm Church Council (lounge). Meeting closed at 8.30pm with the Grace

CPIURCA RECCIPTS AND PAYMENTS ACCOUNTS THE METHODIST CHURCH STAN RM OF ACCOUN Church FOR THE YEAR ENDED 31 Atjgust 2021 Circuit Circuit iio Registered Charity - Charity Registration number If not 8 registered charity Her Majesty's Revenue and Ciistoms Gift Aid number (The HMRC number is equivalent lo J registered charity number in terms of èvidence of charitable status and may be used to give to donors or grant funders wishing to see evidence of the organisalion's Gharilable slalus. Methodist charities In England and Wales that are not registered charities are excepted from registration under Slcilutory Instrument 2014 No.2421 Minister-. t-j I Church Stewards.. Treasurer". 1 of.E

ACC.OUNT% FQR i HE YEAR EIQDFD 3fj AIJCIJ.£T 2a21 TJiire%t'ricted Resiricted Fuiids Tol-ls last yeèr SECTION A 81 RECEIPTS ote Oflerinos and Tax recovèred Bank and CFB interest und Inijestmènt income 2zEi 22.> a3 84 Lettings Other receiDIs a5 a6 TOTAL RECEIPTS Ji IS j la71 bECTION B b1 PAYMENTS b2 CircLJIt A59essment oi. Sharp b3 Oonations b4 Rèpairs and M31nten3nce Ulililie511nsurtsnces, water char es, healin htin ¢1 b5 b6 b7 Olhgr payment5 TOTAL PAYMENTS liL LUAS b8 Ib91 SECTION C NE I REfEIPTSIPAYMENTS OR THE YEAR c1 la6-lJ81 Total funds brought IoTward from last year ¢2 c3 Sub total Ic14c21 Transfers and cld. uslments ICTI c5 TOTAL FUNDS AT END OF YEAR Ic3+c41 Ic81 SECTION D FOR INFORMATION ONLY". MONEY RECEIVED AND PASSED ON I O EXTERNAL ORGANISATIONS (these amounts are not to be included iii total receiptslpayments figures above) d1 BaLallce brought IopN3rd from last ye3r d2 OlleringslGilts- received for external organisalions d3 Offering51Gilt passed lo external orq3nisslions d4 BALANCE STILL TO BE PAID Id1 +d2-d31 2of5

'TAiwi7 7 i?i,7¥¢ kJ5S7 SUMMARY OF CHVRCH ACCOUNTS 1N'fNAL ORfuAN15ATIQN£ RLPOVIIIN@TO"fHE CHUBLH covNfiL SECTIOP4 E IN I EPNA. ORGATr41SAIlONS p$ menls tr12L brought forvjard frDm pHoe BY CHURCH ij'l 5"u I lyl Continue oli rf. &@P3ralÉ SilQ&i TOTAL RECEIPTS TOTAL PAYMENTS ISECTION F STATEENToF ASSETS AND L5AÈILIY¥E5 OPENING 8ALANCES LOSING aALANCES rRuRCH CASH FNDs &IFLD 3t 31 Au9USt 2021 138nk curip.nt AQfAinI 13J ¥6 O.'h8r iknnds SLJEI TOTAL- ¢hurch ) TOTAL CASH FUNDS HELD BY CkEURCH SECTION G S6p.'ErDber2020 OTHER ASSETS LIA8ILITIEQ .nvestn@nis lTrclude Endow15) 26} 136 OEh@r *sJcIs ren

Narp,e of C.nui"cli nl 2021 kiave bppn 5 confirm that Ihpse. Receipt and Payment based accoLints for trhe Ji ear io J1 Auguo prepared from the records of the Church dnd thic I they include all funds under Ihe control of tli& Church Il'Lislees. Sillnature ol treasurek." Dale Name and address of treasurer Post Code...... Presentation to the Church trustees I conlirrn that the annual report and accounts for the year ended 31 August 2021 wereiwitrLbe' presented to the meeting of the Church Iruslees held ori .l¥t-Ill {-,:"" SignaTure of Ihe Chair of the meeting.. Name of Lhe Chair of the Ineeling. .1.4.dtr_ D81è Independent Examiner's Report to the Trustees of the ..ChurGh 11 Charity Number . Responsibilities and basis of report I report to the trustees on my examination of the accounts of the . l.n% ChLJrch for the year ended 31 August 2021 sel out on pagES I lo J.. As the Church s trustees, you are responsible for the preparation ol the acGOLinls in accordance with the réquirements of the Chai'ities Act 2011.j'the Acl'l I report in respect OF my examinatioii of the Church's accounts Carred out under section 145 of the Act and, in carryinq oui my examination, I have followed all the applicable Directions given by the Chai-lly Comrnission Linder sèelion 14515llbl of the Act. deléte. or circle as appropriate 415

NamLJ ol. Church Independent Exaininer's St&t.ement I hcive mPlete(l my exdminaTion. l e.onlirm IPial no rndleri31 m3tters h(Ive come io my atlenliori in nnpction with the examination lcythty-trh3frtlÈ*-befr0 which give me =aiJse lo b&.lieve ihaL In, any material respect.. the 8ecountiiig records were. not kept in arcoi"dance with section 130 of the Act., or the accounts do not accord INilli tne accounting records. I htive no concerns and have come across no other malleror in CDnnecliop. witli ihe examin81ioii to whicn attenlion should be draivn Iii this reporl in order lo enablc a ijroper LjndprJtndlng of the accounts to be reached. I havelhavÈ not, obtained independent ve.I"ificalion ot all investments with the Trustees for Melliodisl Church Purpostss or lield in other Irusls, bank balances and funds 21 the Central Firbaiice Board of the Methodist Church which are individu,?1151 in excess of £10,000 Iten thousand p9undsl al the balaiice sheet (Jate. SignatLJre of independent examiner Name of indepeiident examiner elevanl professional qualificalion of Independeni exciminer ilame of iirm {where 8pproprialel f..,3 IS j Address Date delete or Gircle a8 appropriate September 2021 515