## **Trinity Church Council Minutes of the meeting held on 22nd October 2020** Meeting opened in prayer. ## **Present:** Revd. Peter Rayson, Revd. Louise Morrissey, Sue Groome, Carol Secret, Trevor Daniels, Yvonne Daniels, Margaret Oldham, Jane Spall, Joan Porter, Jenny Watson, Charles Reynolds, Sally Reynolds, Val Woods, June Harmer, Danny Howlett, Val Howlett, Chloe Pearson, Julian Rogers. Edna Earle **Apologies** : Paul Gee, Katy Butcher, Janet Ramsden ## **Members of the Meeting: -** Revd. Peter read the membership list - Church Secretary: Susan Groome Property and Finance Committee: Charles Reynolds ( Chair), Trevor Phelps ( Minute Secretary)Danny and Val Howlett, Alan Amos, Paul Gee, Robert Soanes, Treasurer: Val Howlett Asst Treasurer: June Harmer Charities Secretary: Katy Butcher Gift Aid Secretary: Jenny Watson Bookings: Yvonne Daniels Booking Support team: - Alan Stevens, Paul Gee, Richard Long. Organists: Heather Cave, Carol Secret. Communion Stewards: Trevor and Yvonne Daniels, Richard Long Worship Leaders: Val Woods, Julian Rogers, Val and Danny Howlett, Jeannette Soanes Baptismal Secretary: Ann Amos Pastoral Administrator: Elaine Rogers Pastoral Group Co-ordinator: Sally Reynolds Pastoral Visitors: Ans Bates, Trevor Phelps, Janet Ramsden, Sally Reynolds, Pat Wall, Rosie Roberts. Safeguarding Contact: Carol Secret Safeguarding Group: Yvonne Daniels, Carol Secret, Jenny Watson, Alan Stevens, Trevor Phelps. Play group Committee: Charles Reynolds ( Chair) Val Howlett( Treasurer), Carol Secret, Julian Rogers. Action for Children Reps: Ann and Alan Amos MHA Rep: Alan Chittock Singing Futures: Carol Secret. Circuit Meeting Reps: Val Howlett, Julian Rogers, Val Woods, Mary Read. Remembering those who have died in the past year: Val Prettyman, Ian Prettyman, Ray Allan, Julie Dixon, Alan Smith ## **Minutes: -** The minutes of the formal meeting held on 6[th] February 2020 were accepted with corrections. The notes on the zoom meeting held on 25[th] June 2020 were accepted. **Matters arising: -** Decisions of the zoom meeting of the 25[th] June 2020 were ratified and the new members noted then were formally welcomed. Generous number of 85 members currently on roll Julian would suggest that 16 names need to be taken off as they are friends or adherents – Revd. Peter suggested that this list be presented to Revd. Louise for consideration. ## **Notice of A.O.B: -** Revd Peter had one item to be mentioned at the end of the meeting ## **Correspondence: -** No correspondence received. ## **Reports: -** ## **Finance and Property:** 2019 -2020 financial report was presented. Monies for the toilet refurbishment £23500 ring fenced so what looks like a surplus is actually a £14000 deficit. £5000 still waiting to be used in November’s assessment but there is the possibility of some deferment along with further £9500 until February 2021. Reserve policy is equivalent of 6 months expenditure but we only have 9 more months of assessment money available. We are currently not covering our assessment although some members have moved to paying by direct debit or post. New basins have not yet arrived. Issues with colour. We have invested in a sanitising machine which will help with deep cleaning. 100 squares at £5 each to be sold to provide funds at Christmas. Retrospective permission was given for the £10000 drawdown from funds in July 2020. Thanks were expressed to the Treasurer and the property team for all their hard work in these difficult times. It has been particularly problematic without lettings. Revd. Peter affirmed that circuit had also drawn down money to support struggling churches. Charles talked about lettings letter requiring social distancing etc – we are prepared as far as we can for church premises to re-open. In order to cover our assessment each member needs to double their giving – changing giving to standing orders to allow for consistent stream of income. Standing orders ensure regular income. ## **Safeguarding Update** Safeguarding group met by zoom to look at changes to policy . The report was presented to the meeting with small changes. Yvonne, as part of safeguarding and lettings, will continue to keep records. Posters will be displayed throughout the building and, as soon as the new circuit safeguarding officer is DBS checked, her name will be added. Discussion on safeguarding in zoom services and we also need to think of those unable to access the internet. District safeguarding training will take place online. Everyone is responsible for safeguarding- if you have any concerns at all let one of the safeguarding team know. The amended safeguarding policy was adopted. Revd. Louise will need an OFSTED DBS check as she will be working with the playgroup committee. Is it possible to do the online training in Trinity’s building for those with difficulty accessing the internet? Trinity is COVID safe. Could we consider this? Thanks were expressed to Carol and her team for all their hard work. ## **GDPR** Nothing to report. ## **Review of Church life** ## **Senior Steward:** Thanks were given to the stewarding team for all their superb support helping with COVID arrangements - on risk assessments, cleaning and taking responsibility for enabling services to take place on site. Thanks to pastoral team and other individuals an estimated 130 people are being contacted weekly through the news sheet, conversation and zoom service. The zoom services have been much appreciated and we will be continuing this alternating with onsite services until the end of next plan in February 2021. We have approx 30 – 40 participants for each service. Moving onward we are so sorry that Val is stepping down as a worship leader and we express our appreciation for all that she has done. Zoom Christmas planning meeting for the two services – Christingle and Christmas Eve late service - that we want to have on site will take place next Thursday. Dealing with the numbers that might turn up needs to be considered too. Music in zoom services has been challenging and we want to thank Jeannette for her singing and look at ways we can purchase a license to share music in service. Reflective services could also be restarted but in the main worship area rather than in the chapel to allow for social distancing. Meeting agreed to co-opt another steward ---------------to be ratified at the next council. License costs will vary according to size of congregation – Julian will raise at next stewards’ meeting. Revd. Peter noted that COVID positive people can legally attend funerals – this has implications for preparation and implementation of these services. The constitution requires that an annual church meeting appoint representatives and stewards to the church council – the church council secretary could write to all members and asks for nominations. Alternatively this could be addressed at the February 2021 meeting. Meeting agreed to attempt to have a general church meeting on 4[th] February 2021 at 11am for necessary business only. ## **Bookings.** The report was presented. The COVID letter was sent to all regular lettings. An enquiry re: a possible badminton club has been received but the enquirer has decided to leave it at the moment. ## **Church Life.** Julian said what a delight it was to be joined by members from Corton and South Lowestoft on zoom. ## **Circuit/ District.** Conference met online and new President Revd. Sonia Hicks and Vice President Barbara Easton were elected for coming year. Connexion will have to change in future to accommodate changes in charity commission rules. All churches will have to register with the charity commission – this could be done when a number of small churches merge under a single council. The minimum size of church membership will need to increase for churches to remain viable. Equality and diversity and inclusive church important. Unconscious bias awareness training will become a requirement for church councils in future. Holy communion can not currently be celebrated online. A report was commissioned for next conference. 3generate active and this year the youth priority is being environmentally friendly. ## **Future Planning:** What sort of event should we have to celebrate our 50[th] year anniversary? Revd. Peter suggested a drive in service. **. A.O.B.** The meeting agreed to Revd. Louise becoming the authorised person for the solemnisation of marriages. Revd. Peter ## **Dates of next meetings:-** Thursday 18[th] February 2021 7:00pm The meeting closed with the sharing of the Grace. CHURCH RECEIPTS AND PAYMENTS ACCOUNTS THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS cttlrA5"r CiJrt)Qi Church FOR THE YEAR ENDED 31 August 2020 l+ Circuit Clrcull no Reglstered Charlty . Charlty Reglstratlon number [130 If not a registered charity Her Majesttys Revenue and Customs Gift Ald number (The HMRC number Is equivalent to a reglstered charity number in terms of evidence of Charitable status and may be used lo give lo donors or grant funders wishing to see evidence of the organlsation's charitable status. Methodist charities in England and Wales that are not registered charities ar8 excepted from registralion under Slatulory Instrument 2014 No.242) Minister: Church St6wards'. Treasurer.. CknwGhR HtL(IP 2020.￿S 1of5 ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020 UNestrlcted Rextrtctgd Totats Ihls Funds Funds yaar Tots15 last year SECTION A RECEIPTS a2 Offeri s ar￿ Tax recovered Bank and CFB llltero51 and Investment income 33 jgi J239? a3 Lelli IJ-I&L 2p a5 Other receipts TOTAL RECEIPTS 888 3*381 )4 153 iJ'&&i L I ly) {a71 SECTION B b1 PAYMENTS b2 Circuit Assessment or Share b3 DonatK)n8 J'OEJ b4 Repairs and Maintenance Utilities (Insurances, waler char os healin Ll IL¥II b5 SFIs )33 S*-73 J:8io b7 Othgr paym8nls TOTAL PAYMENTS Si8 2885 b8 (b9) SECTION C NET RECEIPTSIPAYMENTS YEAR c1 a64)8 2118 GL Total funds brought forward from last year c2 1>20 11 ¥31 c6 65 475 Sub total c1+c21 57 8a5 31197 890&5 11 ¥57 Transfers and ad'ustmenls (c71 c5 TOTAL FUNDS AT END OF YEAR {c3+c4) Jl 885 Ji l?I (c81 Ic6) SECTION D FOR INFORMATION ONLY: MONEY RECEIVED AND PASSED ON TO EXTERNAL ORGANISATIONS th0$0 amounts are not to bo Included In total receiptslpayments fl ures abovo d1 Balance brou hl fomard from last d2 Offerln sIGifis- received for external DT anisalions d3 OfferingslGifb - passed to external orgarrisallons d4 BALANCE STILL TO BE PAID Id1+d2-d3 Chur¢hRaid P 2020,xl$ 2Df5 -fftiAIYY n¥Y¥oQlS-f ¢hur¢h SECTION E Summaryolihe urch ec(xJunls for the ye8r ended 31 Auuu512020 lTrlemal o￿an[saUC￿9 repOrt￿g tolhg Chur£h Cou￿CluebU￿h Meeunp. Noie Ihal thè ol Inlemd OrggnlBobun vx)uld normllybp R¥3lildfjd funds COU￿ bB ¢1early8hW￿ Ihsl thgYCDulIt be used fOranyM¢th(￿lS1 puwe. Th15 SE¢IIDn fflu8t b8 omplgifjd tv 9rri%¥01 Ihg and eXPBndilur8 tota15 of thechurch. Ilgros¥ Iwmo eKeeds the AG¢ru81s Ihrtrshdd, then the AccmBls Dlaccovn14 AND A DIFFERENT FORM musl bg VEed toreportlhe a(cwnls158e Me￿(￿1￿1 Pleyse r9fgrlo lh8 guld¥¢a D019B regBrdlng Iran9feN bFtwe8Tr IhB DI￿￿¢1 onnecled D161ilcl O IMTERN OAGANISATIONS Net Recetut& 19 uslments Pa5Yp*ni¥ O bÈl8ncès balAncès (18zl 16fj6 27%2 J3 Iii Sub lalal of Inf￿al roan sa 218 Church accOu￿tI Itolal* brouotht lotwardfrom PPgO 13zfj IIF)I 6?0 Ls 13118 Ib91 1752& TOTAL CA8H FUN08 HELD 11'161'1 IZ31 clo by CHURCH CLmliNe on a sepqrth5heet 1fThece￿ary9￿d blng tota16 forwaFd (xl ly) TOTAL RE¢EIPT¥ TOTAL PAYPdlENTS SECTION F Nr OPA&SETS OPENING BOLAII¢ES CLOSING BALANCES ¢frIURCX. CN3H FUNDS HELDat JI I￿U$l202l• ¢ash In h3nd Bank cUrrp￿tACtWnt IE?3J Bank O Att￿￿nt ¢￿traI F￿a￿e￿￿o*￿1 Twstses foi Mgthodist Church Fu Otherlunds SUB TOTAL-¢hw¢h a¢¢ounts Td81fvnd¥ herd by IDtginal O￿anL￿￿￿on5 (theth4ng b￿anCe £bovel18121 ICBI TOTAL CASK FUNDS HEID BY fHVRCH IJI 183 QTHERASSETS LIABILITIES t 8£ptembar2019 31 AwJus1202D Yfy¥¢mwts Ilndude E￿d(wn9￿ts LaTid & BuUdlnp$ (se?￿claS ro h6L¥anc8 Wdknél OlhèrA8sda Il DFI l￿[S1-shOW Bm(wnlovtsla￿￿th￿g al yearenil f4 Include ontyFund9 al the CÈntral FInanc￿ BoBrd f8 IncJud8 DnlyFunds hgld Dt Twsle95 f0rAts￿￿￿1s1 Church Pwpos8S 91 1ndL￿4 anyolhWfn¥6B￿theN18 IhecaBh dBMeniofThCP Itusts gccwnt8 th1S1s hKlud8d In Iln2 Name or Lhurch ......I IJ....IM¢TiIUJ.%I No....l*,1..1 Declarations and Scrutiny I conflrm that these R8ceipt and Payment based accounts for the year to 31 August 2020 have been prepared from the records of the ChurGh and thal they include all funds under the control of the Church trustees, Signature of tre88urer ...... Name and address of treasurer . KI %￿P.￿l%...￿).￿.... Date....... Post Code..(W.I"a <-A& Pr88entatlon to the Church trust•e8 I confirm that Ihe annual report and accounts for the year ended 31 August 2020 werelwill be" presented to the meeting of th8 Church trustees held on . 'Z 7./1O/&riJ Signature of the Chalr of thè meetlrvJ: .......... Name of the Chair of the meeting: Date.. Independent Examiner's Report to the Trustees of the ..Church Charlty Numbor.iJ!Si*il.. Responslbllitles and basls of report I report to the trustees on my 6xemlnation of the accounts of Ihe ?? ￿*r./.. 7NRVIS.1........... Church for the year end8d 31 August 2020 set out on pages 2 to . l. As the Church's trustees, you are responsible for the preparatlon of the accounts in accordance with the requlrernents of Ihe Charllles Act 2011 ('the Act,). I report in respect of my examination of the Church's accounts C8rrled out under sectlon 145 of the Act and, Fn carrying out my examination, I have followed all the applicable Directions given by the Charity Commlssion under sectlon 145(5)(b) of the Act. delete or clrcle as appropriate 14IAI"7 Name of Church............,............,,....,,.,......,....................,,...............,.... No...,....,.... Indepondenl Examlnor's Statement I have completed my examination. I confirm that no materfal matt8rs havè come to my attention In connection with the examination (o in. any materlal respect". which glve me cause to believe that the accounting records were not kept In accordance wlth sectlon 130 of the Act. or the accounts do not accord with the accountlng records. I hav8 no conc8ms and have come across no olher matters In connection wllh the examination to which attentlon should be drawn in this report in order to enable a proper understanding of the accounts to be reached. I havelhave not" obtained Independent verlflcation of 811 investrnents with the Trustees for Methodlst Church Purposes or held in other trusts, bank balances and funds at the Central Finance Board of lh8 Methodlst Church which are indlvldually In excess of £10.000 (ten thousand pounds) at the balance shegt dale. Slgnalure of Independent examlner Name of Independent examiner Relevant professional qualification of indepondent examiner ILJ4¢7 Name of flrm (vjhere approprlat8) Addr8SS L?0 Qo*tQ￿j 4.40 Post Code Date delete or ¢ircl6 as appropriat8 Septemb8r 2020