'•• yeovilvineyard Annual Report 1 April 2021- 31 March 2022
1. Reference and administrative details of the charity, its trustees and advisers
Yeovil Vineyard Church is a charity registered under its own name and does not use any other name. The Charity registration number for Yeovil Vineyard Church is 1130411.
The address of the principal office for Yeovil Vineyard Church is:
Unit 5, Bartec 4 Watercombe Lane Yeovil, Somerset BA20 2SU
The names of all those who were the charity’s trustees or custodian trustees on the date the report was approved:
Hendrik Hattingh John Spearman Rachel Gale
2. Structure, governance and management
The governing document of Yeovil Vineyard Church is the Charitable Trust Deed which is dated 30 January 2009.
The methods adopted for the recruitment and appointment of new trustees are at the sole discretion of the trustees of Yeovil Vineyard Church.
3. Financial Review:
Our aim is to keep a Contingency fund of 15% of our annual income. We do not have a formal policy on the reserves that is to be enforced but aim to keep the funds of the church in a good state.
Other financial controls are in place requiring the trustees to make decisions about spending any reserves and big amounts that may be required. A limit is set at £2,000 so that any amount larger than this would require the trustees’ approval. We also have a budget approval process whereby the trustees review and agree the proposed budget spend for each year.
It is our aim never to be in deficit and we have every intention to keep it that way. All our excess income at the end of each year will be allocated to our church growth fund. The church growth fund is the money we are setting aside in order to put down a deposit on a building and other building/venue related costs.
Yeovil Vineyard Church Receipts and Payments Accounts
1 April 2021 – 31 March 2022
| Section A | Receipts and payments | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| 2021/22 | 2020/21 | ||||||||
| Unrestricted Funds |
Restricted Funds |
Total | Unrestricted Funds |
Restricted Funds |
Total | ||||
| Receipts | £ | £ | £ | £ | £ | £ | |||
| Gifts | |||||||||
| Gift Aid Giving | 31,833 | 0 | 32,190 | 1,000 | |||||
| Non Gift Aid Giving | 18,596 | 7,063 | 17,027 | 2,560 | |||||
| Gift Aid tax claim | 8,049 | 250 | 65,791 | 12,168 | 25 | 64,970 | |||
| Other Receipts | |||||||||
| Conference Contributions | |||||||||
| Course Contributions | |||||||||
| Other Receipts | 20 | ||||||||
| CD Sales | |||||||||
| Interest | 20 | 0 | |||||||
| Total Receipts | 58,498 | 7,313 | 65,811 | 61,385 | 3,585 | 64,970 | |||
| Payments | |||||||||
| Pay | |||||||||
| Salaries & Wages | 25,766 | 10,560 | |||||||
| Payroll Services | 477 | 26,242 | 454 | 11,014 | |||||
| Non Pay | |||||||||
| Rent | 25,304 | 24,254 | |||||||
| Rates & Utilities | 2,502 | 3,193 | |||||||
| Printing, Postage & Stationary | 1,006 | 723 | |||||||
| Phone & Internet | 510 | 480 | |||||||
| Computer equipment, software, licenses & sub | 2,528 | 3,857 | |||||||
| Equipment Hire | |||||||||
| Office Equipment & Furniture | 353 | ||||||||
| Maintenance | 6,638 | 5,832 | 73 | ||||||
| Insurance | 1,203 | 1,194 | |||||||
| Professional & Legal | |||||||||
| CCPAS & DBS checks | 163 | 141 | |||||||
| Sound & Music Equipment | 90 | 215 | |||||||
| Resources | 38 | 89 | |||||||
| CD Purchases | |||||||||
| Catering | 111 | 6,229 | 2,927 | ||||||
| Hospitality | |||||||||
| Conferences & Training costs | 1,125 | 40 | |||||||
| Advertising | |||||||||
| Travel Expenses | 349 | ||||||||
| Giving | 3,090 | 3,415 | 3,450 | ||||||
| Sundry Expenses | 45 | ||||||||
| Bank Charges & Interest | 97 | 60,626 | 69 | 40,705 | |||||
| Purchase of Assets | 13,432 | 13,432 | 990 | 990 | |||||
| Total Payments | 84,825 | 15,476 | 100,300 | 49,782 | 2,927 | 52,709 | |||
| Net of Receipts/(Payments) | (26,326) | (8,163) | (34,489) | 11,603 | 658 | 12,261 | |||
| Transfers | between funds | (1,727) | 1,727 | 0 | (141) | 141 | 0 | ||
| Cash and monetary assets balance last year end | 37,327 | 7,174 | 44,501 | 25,864 | 6,375 | 32,240 | |||
| Cash and monetary assets balance this year end | 9,274 | 739 | 10,012 | 37,327 | 7,174 | 44,501 |
Section B Statement of assets and liabilities at the end of the period
| B1 Cash funds B2 Other monetary assets - rental prepayments B3 Investment assets B4 Assets retained for the charity’s own use Plant & Equipment B5 Liabilities - gifts made Net Assets Signed by one or two trustees on behalf of all the trustees Signature |
10,512 15,905 (500) 25,917 Print Name Hendrik Hattingh |
45,351 3,709 (850) 48,210 Date |
|---|---|---|
| 09/01/2023 | ||
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examrner's Report Rèport to the trusteesl members of WLOV IL Vi 14 On accounts for the ar end 31.3.> Charity no (if any) Set out on pages I rewrt to the trustees my examination of the accounts of the above charityllhe Trusf) for year ended DD I MM Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of r8port accwnls in accordan with the Charities Act 201111he Acr). I report in resF(a of my examination of the Trusys accounts carried out urvkr section 145 of the 2011 Act aThJ in carrwng out my examination, I have folh)wed all th& applicable DIrecnS given by the Charity Commission under sedion 1445Xb) of the Ad. Independent trhe gross income exceed&1 £250,000 and l am qualffied to examinerfs statement undertake the examinatK)n by being a quaI[f member of [Insert name of appli(%ble listsd txxfyll. Delete I l rfnot appli¢8tJle. I have (x)FW my ex2minatM)n. l that no matsrial matters have come to my attention lotherthan that disdosgd bBlow"l in connection examinatim vthich gwes me cause lo believe that in. any materi81 the acc(tij re(x)rts wre not kept in accordance th section 130 ofthe A¢(. or the accounts did not aco)rd with the accounting record5.' or the accounts did not c(ynply wrth thg applicable requirements [MIng the form arKI content of accwnts set tyjt in the Charities (Accounts arKI Reports) Regulations 2008 other than any requirement that the a¢¢ounts gNe a Iruè and fairf $W whid) 15 not a matter (%Thidered as part of an IndetKInt examination. I h8ve no ¢0m5 arNJ have come a(¥oss no other matters in nneCt)n th the examination to attention should be drawn in this report in order to enab a worer underslandirrfj of the aixx)unts to be reached. . Please dalete the words in the t)rnckets rflhay do nol apply. Signed: /IJéV. Nam•: 91 C%4A Relevart profèssional quallfi¢atlonls} or body lrfany}: IER Odobor 2018
Addr98S: gA>J Section B Disclosure Only complele rf the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give hore details of any items that the examlner wish&s to discl¢)5e.
4. Funds held as custodian trustee on behalf of others
Yeovil Vineyard Church and its trustees are not acting as custodian trustees and do not hold any assets in this capacity.
5. Public benefit statement
Yeovil Vineyard Church is governed by its Charitable Trust Deed that clearly outlines its objects as a charity and the duties/authority of trustees of the charity. We are dedicated to adhering to the laws, rules and regulation that govern us as a charity and as a church.
We believe that everything we do is in the best interest of the public and community we serve, and we seek to take due regard to any guidance the Commission publishes, as well as other organisations that serve charitable trusts and churches in general.
1. Objectives and activities
The Objects of the Church are for the benefit of the public:
To advance the Christian faith in accordance with the Statement of Beliefs in the Schedule hereto attached in such ways and in such parts of Yeovil, Somerset, the United Kingdom or the world as the Trustees from time to time may think fit;
to relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling and support in such parts of Yeovil, Somerset, the United Kingdom or the world as the Trustees from time to time may think fit.
The Trustees must use the income and may use the capital of the Church in promoting the Objects.
2. Achievements and performance
b. Giving
In terms of our giving Yeovil Vineyard Church has a target of giving 10% of our income towards supporting other charities and organisations. We have given more than 10% of our income towards the following organisations:
Vineyard Churches UK Supporting other charitable trusts in the UK Arab World Ministries Supporting charitable organisations globally Piemonte Vineyard Support for Church Planting in Italy Journey UK Support for healing courses
b. Gathering
As we began the new financial year, we had to spend a lot of time on tactical decisions about how to meet safely as a church. This involved cleaning and spacing regimes, not passing around offering baskets, not having bulletins, not shaking hands, not serving refreshments, sanitizing vessels, rules for working with kids, rules around what to do when Covid cases occur, and how to communicate if we could not meet together as a church on a particular date.
As we started meeting at Abbey Manor Community Centre, we have saved a lot of money or Sunday Service venue rental, which has helped a lot through the rapid changes Covid inflicted on us. The meetings have been in a covidsecure venue with a maximum of 40 attendees and worship was restricted to video to reduce the chances of spreading infections.
We began to plan for the lease at Market street to End in October 2021. We needed significant resource to renovate 1 Market Street in preparation for the end of the lease, and starting to look for a new venue, as well as addressing staffing levels.
At the same time the impact of Covid on attendance really showed and we noticed that 33% of people chose to attend in-person services, 33% chose to engage online and 33% of the church initially joined in online but eventually stopped connecting altogether.
With the move to the Community centre for Sunday services, the main problem has been the lack of space for children’s and youth ministry to have their own spaces. We can accommodate the one, but not the other.
We began looking at ways we can engage with people in a hybrid environment and how to encourage people to become involved in church. We began planning to have a full-time employee to manage the administration of the church and employed Matt Stent as Worship and Operations Pastor in August 2021.
The dilapidations repairs for 1 Market Street, cost us £15k which was a real pain, along with having to engage a surveyor at £1,800 to help us reduce the liabilities for repairs to what was legally required. However, in the end he helped us to get the cost down to £12k which we offset against the £15k we actually ended up saving through reduced spending and savings on venue costs.
The new Vineyard Centre at Bartec was initially an empty shell which we began renting for half the cost of Market street, but we needed to install a mezzanine as it did not have enough space. The building serves as our midweek meeting venue and is insured for up to 66 people at a time. The lease was agreed in July/August and we began the lease in September 2021.
The mezzanine cost us an additional £14k and works began from March 2022, mainly due to the disruption of the supply chain from Europe at the time.
In August 2021, Vineyard Churches UK & Ireland sent out new Bylaws and Schedules which we adopted. We also have a centralised Stack for documents and resources from VCUKI that senior pastors and trustees now have access to.
In November 2021, Richard and Bex Smith stepped down from being trustees and Rachel Gale replaced them as new trustee.
In September 2021, we began having difficulties paying in cash to CAF Bank as we were using HSBC to do so. The local branch changed and we now had to travel to Weymouth, some 30 miles away to pay weekly cash into the bank. This prompted us to get a Natwest account so that we could deal with the local branch, so we now have two bank accounts set up.
We found that people were less engaged online in 2021 than they were in 2020, perhaps due to online fatigue, but we also found those that were engaging were much more committed. Our most engaging teaching series online, was Discipleship 101. We initially selected Vimeo as our streaming platform, at £77pm, but using it over the year and comparing it against YouTube we could not justify the price so will switch to YouTube for the future.
In conjunction with Vimeo, we chose Life Church’s free livestreaming service that enables us to build community around online services, and to pray for people online.
The In-person services have grown from 2020 to 2021, albeit very slowly. This is largely due to the impact of Covid and all the implications it brought. Another large factor has been the impact of lockdowns – people have been shut in for so long that they have found it difficult to emerge into a new pattern again.
The Children’s ministry was started up again in September 2021, but we had to incorporate the children with the youth because the children’s ministry coordinator stepped down and there was only one room available for kids and youth on a Sunday – we decided to combine them for the time being.
We started singing worship without masks and even little changes and freedoms like that, really had an impact on people’s engagement and wellbeing.
Our small groups have been online from the start of Covid in March 2020 and this trend continued throughout the financial year. We did start a small group that would meet in-person and online in a hybrid scenario, but people very soon defaulted back to online for convenience.
c. Outreach
We have continued to keep a scaled down programme and focus more on discipleship activities. The online platform has been a vital lifeline for us, but the main focus has been on supporting struggling families through Papa’s Pantry. We have set aside a separate monthly collection for this purpose.
We had people sign up to begin regular giving to Papa’s Pantry, which has really helped because we have been helping more people than we can afford to.
d. Equipping
We have continued our training and equipping programme and our internship programme finished in December 2020, and we started up a new 2-year Hub programme in March 2021.
e. Other News
The leadership team would like to thank all the individuals who have been serving very hard over the last year and carrying the lion’s share of responsibilities as we sought to navigate through Covid and lockdowns.
May 2022 be a better year for us all!