Trustees’ ! Annual Report
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For the period
From (start date)| of 4] of 4| 2] aftoendaate | af 1] of 3] 2] 5
Section A Reference and administration details
Charity name Royston District Scouts
Other names the charity is known by Royston Scout Council
Registered charity number (if any) Fal al at ol al ale
HQ registration number ral ol of of a| al al
Charity’s principal address Royston District Scouts C/O Carole Rhind
5 Byron Road
Royston, Herts
| ostsote [stolel7iolel|
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Trustee Name Office (if any) Daler acted Mims
for whole year
1{___ Laurence Brett [| Chair— |
2) JohnKazer |Td
3[JoshuaMarshal|_———SSSSOSC~idS SSCS
4 Stuart Sharpe ee
5| CaroleRhind | SSSCSC~i SSS
A
4
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a
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5 a
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5) a
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
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Type of advisor
es
eeee SSeeCO
1 LT700001 (14 September 2024)
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Section B
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Structure, governance and management
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Description of the charity's trusts
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Type of governing document
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| The District's governing documents are those ofThe Scout | ||||
|---|---|---|---|---|
| Association. They consist of a Royal Charter, which in turn |
||||
| gives authority to the Bye Laws ofthe Association and The | ||||
| Policy, Organisation and Rules ofThe Scout Association. | ||||
| (e.g. trust deed, | constitution) | |||
| How the charity | a | is constituted | oy: ; ; . The District isa trustestablished under its rules which are |
|
| common to all Scouts. | ||||
| . (e.g. trust, association, company) |
||||
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, | |||
| (e.g. appointed | by, elected by) | Organisation and Rules ofThe ScoutAssociation. | ||
| Additional governance issues (optional | information but encouraged as best practice) | |||
| You may choose to include additional | The District is managed by the District Trustee Board, the | |||
| information, where relevant, about: | members ofwhich are the ‘Charity Trustees’ of the Scout | |||
| Districtwhich is an educational charity. As charity trustees | ||||
| they are responsible for complying with legislation applicable | ||||
| te charities. This includes the registration, keeping proper | ||||
| accounts and making returns to the Charity Commission as | ||||
| appropriate. | ||||
| Policiesand proceduresadopted for: a) the induction and training oftrustees; \ ; . ‘ig ni b) trustee’ consideration ofmajor risks and thesystems and procedures to |
The Trustee Board ists of the Chair T d AIRES Soar Sans O aye aI, |
|||
| ManageHIER | MembersoftheTrustee Board complete Being aScouts | |||
| Trustee learning within the first 6 monthsofjoining the |
||||
| Board. | ||||
| This District Trustee Board exists to make sure the charity is | ||||
| well-managed, risks are assessed and mitigated, equipment | ||||
| is in good working order, and everyone follows legal | ||||
| requirements and the organisation's policies and rules. Their | ||||
| support helps other volunteers run high-quality and safe | ||||
| programmes that gives young people skills for life. | ||||
| Section B | Structure, governance and management (continued) | |||
| The District has in place systems of internal controls that are | ||||
| designed to provide reasonable assurance against material | ||||
| mismanagement or loss, these include 2 signatories for all | ||||
| payments and a comprehensive insurance policies to ensure | ||||
| thatinsurablerisksarecovered. |
2 LT700001 (14 September 2024)
| Section C | Section C | Objectives and activities |
|---|---|---|
| The Purpose ofScouting | ||
| Summary ofthe objects ofthe charity set | {Scouting exists to actively engage and supportyoung people | |
| out in its governing document | in their personal development, | |
| empowering them to make a positive contribution to society. | ||
| The Values ofScouting | ||
| As Scouts we are guided by these values: | ||
| Integrity -We actwith integrity; we are honest, trustworthy | ||
| and loyal. | ||
| Respect -We have self-respect and respect for others. | ||
| Care -We support others and take care ofthe world in | ||
| which we live. | ||
| Belief -We explore our faiths, beliefs and attitudes. | ||
| Co-operation -We makea positive difference; we co- | ||
| operate with others and make friends. | ||
| The Scout Method | ||
| Scouting takes place when young people, in partnership with | ||
| adults, work together based on the | ||
| values of Scouting and: | ||
| - enjoy what they are doing and have fun | ||
| - take part in activities indoors and outdoors | ||
| - learn by doing | ||
| - share in spiritual reflection | ||
| - take responsibility and make choices | ||
| - undertake new and challenging activities | ||
| - make and live by their Promise. | ||
| Summary ofthe totheseobjects |
main activities in relation | JRunning districtevents for all sections in the district. Supporting the seven scoutgroups in Royston districtas per POR and helping towards leader training costs and leader |
| development on projects that meet the aims ofPOR | ||
| Running the 14 to 25 sections of explorer scouts and scout | ||
| network. | ||
| Additional details ofthe objectives and activities (optional information but encouraged as best practice) | ||
| You may choose to include further | ||
| statements, where relevant, about: | We do notmake grants to other organisation from our main | |
| general income. We may have fundraising eventswe run | ||
| * policy on grant making; | where fundraising is split forexample the Easter raffle where | |
| * contribution made by volunteers; | scout groups in our district tickets on our behalfand geta | |
| * policy on investments. | ||
| make grants towards leader training for leaders from scout | ||
| groups in our districtwhere they fit in with our development | ||
| plans and within the set yearly budget. We do not have any | ||
| investments. | ||
| ee | ||
| criteria under both the advancement of education and the | ||
| advancement of citizenship orcommunity development | ||
| headings. |
3 LT700001 (14 September 2024)
|Summary|of the main achievements of||Trustees are pleased to note that the last year has been|
|---|---|---|
||the charity during the yearJanother very full one across the District.||
|||Changes to the New Membership System had been|
|||successfully accommodated and the district is up to date|
|||with all mandatory training.|
|||Following the county selection process delighted to note that|
|||9 offers had been made to District members to join the next|
|||World Scout Jamboree. A further 19 had been offered the|
|||opportunity to join the County International event in the|
|||Azores.|
|||During the year Trustees had financially supported all|
|||programme teams in their roles. Whilst each group has|
|||offered a range of activities the number ofwhole-district|
|||events are reduced. This is largely down to the additional|
|||burden on leaders when coordinating across the District.|
|||District Programme Team objectives are to support leaders|
|||in delivery not to push activities or dictate a programme to|
|||follow.|
|||Trustees funded MIDAS Minibus driver assessments for all|
|||groups in the year to support mobility and enable group|
|||events. This supportwas well received.|
|||Trustees continue to look forways to raise funds centrally for|
|||the benefit of the whole district and intend to launch a District|
|||fund-raiser in the next year specifically to support|
|||International event participation.|
|||During the year membership continued strongly across all|
|||sections and Trustees noted that Network had launched as|
|||well as a strong cohort increasing the engagement of our|
|||Young Leaders group aftera year ofvery low engagement /|
|||activity.
Being able to provide access to Scouting across all|
|||sections is seen as a real success. Funding for both groups|
|||is
provided
from
the
Distri
ee|
||Section E|Financial Review|
|Brief statement of the charity’s policy on|||
|reserves||Reserves Policy|
|||The
District's
policy
on
reserves
is
to
hold
sufficient|
|||resources to continue the charitable activities of the group|
|||should
income and
fundraising
activities
fall
short.
The|
|||District Trustee Board considers that the District should hold|
|||a sum equivalent to 24 months running costs, circa £10,000.|
|||and event contingency of £10,000. We dont own / manage|
|||any buildings which
is why our policy is set at the above|
|||level.|
4 LT700001 (14 September 2024)
The District held reserves of approximately £20000 against this at year end. This is the level required for operating expenses.
Details of any funds materially in deficit (circumstances plus steps to eliminate)
|None
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: ¢ the charity’s principal sources of funds (including any fundraising); Most of the charities income is from our portion of the scout membership fees which is currently £10 per head from young person in the district which is currently around 500 members. Fundraising is generally used for international events for our young people however occasional grants and donations come in that are used for general activities and leader training. * investment policy and objectives; The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section F Other Optional Information — fF Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity's trustees
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sinatuets) [ESM
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Full name(s) AZ| tAIZ4(4 CAROLE (b>
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5 LT700001 (14 September 2024)
2024-2025 2023-2024
Royston District Scouts (1130346) Receipts and payments account _
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—y
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1st of April to 31st of March
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|||||||
|---|---|---|---|---|---|
|Badge|Money|From|Groups|4,001.42|4,539.61|
|Bank|Interest|318.46|161.69|
|Events|-|Cubs|3,288.00|6,871.00|
|Events|-|Explorers|21,064.90|3,545.22|
|Events|-|Scouts|20,095.50|8,085.30|
|Events|- Young|Leaders|0.00|15.00|
|Exodus|Explorers|2,228.84|0.00|
|Hertfordshire|Scouts|Lottery|6.63|6.76|
|Jamboree|Loans|0.00|1,534.00|
|Lye|End|Farm|195.00|257.33|
|Membership|Fees|From|Groups|35,646.50|31,625.00|
|Wilderness|Explorers|475.00|0.00|
|WSJ2023|0.00|3,198.06|
|Expense|:|
|Admin|30.00|0.00|
|Advisor|/ Audtor/|Legal fees|250.00|250.00|
|Badges|4,118.81|3,808.74|
|Bank|Fees|80.00|64.80|
|DLV|Expenses|67.90|0.00|
|Events|-|Beavers|351.48|332.63|
|Events|-|Cubs|2,353.18|7,084.69|
|Events|-|Explorers|19,676.99|860.32|
|Events|-|Scouts|5,331.02|9,819.01|
|Events|- Young|Leaders|0.00|265.21|
|Exodus|Explorers|332.34|0.00|
|International|District|Support|0.00|760.00|
|IT/Comms|0.00|108.35|
|Leader&YL|uniform|/|Badges|338.86|83.99|
|Leader Training|14.47|4.10|
|Meetings|27.50|96.65|
|Membership|Costs|31,369.00|26,565.00|
|Online|Scout|Manager|141.47|193.21|
|Rent|200.00|0.00|
|Training|780.00|0.00|
|Trustee|Board|Expenses|38.10|0.00|
|Wilderness|Explorers|475.00|0.00|
|WSJ2023|0.00|5,103.43|
|Young|Leader Training|20.05|338.28|
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| |
| SS | kerr | kerr | kerr |
|---|---|---|---|
| EventsAccount Lloyds | 10,701.59 | 7,852.52 | |
| Barclays Main Account | 7,174.82 | 8,283.64 | |
| Barclays (Interest Account) | 35,440.18 | 20,141.32 | |
| Santander Badge Account | 2,687.72 | 2,765.26 | |
| International Account Lloyds | 1,911.86 | 1,219.66 | |
| Expense Account | 3,670.31 | 0.00 | |
| Account balance brought forward | 40,262.40 | 36,161.84 | |
| Total income | 87,270.65 | 59,838.97 | |
| Total expenditure | 65,996.17 | 55,738.41 | |
| Net income | 21,636.51 | 4,100.56 | |
| Accountbalancecarriedforward | 61,586.48 | 40,262.40 |
|
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Neon MonetaryAssets Ct
Badge Stock £3,857.75
Equipment Exodus Explorers £3,000
None
Reservefconungenty
Two Years Running costs with no income £10,000
Event / Contingency £10,000
Total Required in Contingency Account at least £20,000
by the Trustees on 21st ofOctober2025 (the date of the Trustee Board meeting thatapproved the—
accounts) and signed ontheirbehalfby —_—| . oo _ oo — - oF
Signature Print Name
S. SHARPE
. ~P oO o
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|
Independent examiner’s report to the trustees of Royston District Scout Council
I report to the trustees on my examination of the accounts of the Royston District Scouts for the year ended 31[st] March 2025.
Responsibilities and basis of report
As the charity trustees of the Royston District Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Royston District Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Royston District Scouts as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and no other matters have come to my attention that require reporting to enable a proper understanding of the accounts.
Signed:
Name: Emma Farquhar BFP FCA
I am qualified to undertake this examination under section 145(1)(i) of the Act.
Relevant professional qualification or membership of professional bodies (if any): Fellow of the ICAEW, membership number 9251030
Address: 43 Medcalfe Way, Melbourn, Cambridgeshire SG8 6HU rT =.
Date: 5 November 2025