Trustees’ ! Annual Report
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For the period
From (startdate)| of 4] of 4] 2] stoenddate |a] 1] of 3] 2) 4
Section A Reference and administration details
Charity name Royston District Scouts
Other names the charity is known by Royston Scout Council
Registered charity number (if any) al ad al of ad ol
HQ registration number lad ad od od ld a a
Charity's principal address Royston District Scouts C/O Carole Rhind
5 Byron Road
Royston, Herts
| rostcte | [sicletrfole|] |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Trustee Name Office (if any) Dates ected tf net
for whole year
1 Laurence Brett | Chair=|
2) JohnKKazer— {|
3|___JoshuaMarshall [|
4 Stuart Sharpe ee
5 Carole Rhind ne ee
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Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
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Type of advisor
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Section B
Structure, governance and management
Description of the charity's trusts
Type of governing document
The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted oo. ; ; ; The District is a trust established under its rules which are . (e.g. trust, association, company) common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The District is managed by the District Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The T Board ists of the Chair. T d a) the induction and training of trustees; BE MUSE i ones li - al, Want ane NP b) ; . . owes acl to 6 Trustees (including 2 Ex Officio Trustees, and 2 cotrustee’ consideration of major risks ted Trust veal ezesesies cuss 1 core fi and the systems and procedures to ame ustees) a y , nanan Rem Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, equipment is in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.
Section B
Structure, governance and management (continued)
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
2 LT700001 (14 September 2024)
| Section C | Objectives and activities |
|---|---|
| The Purpose ofScouting | |
| Summary ofthe objects ofthe charity set | |
| out in its governing document | in their personal development, |
| empowering them tomakea positive contribution to society. | |
| The Values of Scouting | |
| As Scoutswe are guided by these values: | |
| Integrity -We act with integrity; we are honest, trustworthy | |
| and loyal. | |
| Respect -We have self-respect and respect for others. | |
| Care -We support others and take care ofthe world in | |
| which we live. | |
| Belief -We explore our faiths, beliefs and attitudes. | |
| Co-operation -We make a positive difference; we co- | |
| operate with others and make friends. | |
| The Scout Method | |
| Scouting takes placewhen young people, in partnership with | |
| adults, work together based on the | |
| values of Scouting and: | |
| - enjoy what they are doing and have fun | |
| - take part in activities indoors and outdoors | |
| - learn by doing | |
| - share in spiritual reflection | |
| - take responsibility and make choices | |
| - undertake new and challenging activities | |
| - make and live by their Promise. | |
| Summary ofthe main activities in relation to these objects |
Running district events for all sections in the district. Supporting the seven scoutgroups in Royston district as per POR and helping towards leader training costs and leader |
| development on projects that meet the aims ofPOR | |
| Running the 14 to 25 sections of explorer scouts and scout | |
| network. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| You may choose to include further | You may choose to include further | |
|---|---|---|
| statements, where | relevant, about: | |
| general income. We may have fundraising eventswe run | ||
| * policy on grant making; | where fundraising is split forexample the Easter rafflewhere | |
| * contribution made byvolunteers;}scout groups in our district tickets on our behalfand get a | ||
| * policy on investments. | percentage ofthe monies raised on tickets they sell. Wedo | |
| make grants towards leader training for leaders from scout | ||
| groups in our districtwhere they fit in with ourdevelopment | ||
| plans and within the set yearly budget. We do not have any | ||
| investments. | ||
| Public | benefitstatement | The District meets the Charity Commission's public benefit |
| criteria under both the advancement of education and the | ||
| advancement of citizenship or community development | ||
| headings. |
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|Summary|ofthe|main achievements of |DC Review ofthe Year|
|---|---|---|
||the|charity during the year/Thanks to leaders for all the camps, sleep-overs and district|
|||hike with all sections. Great to see the overseas trip forthe|
|||Explorers|
|||Lots ofnew leaders, many as young leaders which is|
|||encouraging — up to around 25 young leaders now|
|||We had 24 Bronze, 43 Silver, 20 Gold, 4 platinum and 2|
|||diamond Chief Scout Awards|
|||Programmes Team Report— Larry Eeles|
|||Alison, Alderney and Sian helped create section|
|||programmes and the following is Larry’s report.|
|||We started the year out agreeing thatwe needed to review|
|||what the district did, and wherewe felt this was, and more|
|||importantly, what the district leaders felts was lacking, or too|
|||much of. Whatwe agreed was that there were some groups|
|||that needed support in some areas, and others that did not.|
|||With this in mindwe started to for the years activities.|
|||Beavers, we had very little going on for Beavers at a district|
|||level, butsome fantastic group level activities. Wewanted to|
|||give something back to the beavers, so put on a Christmas|
|||party that had food, disco, anda visitfrom Santa.|
|||Cubs had quite a lot going on, and need some activities|
|||removing to give space for groups to do theirown program.|
|||Sixers and Seconders weekend has turned into something|
|||the Cubs look forward to, and helps retain that 9.5 yr old into|
|||Scouts, The fun swim, was something easy that in the past|
|||was well represented, District Cub Camp gives the|
|||opportunity for leaders without a nights away permit to attend|
|||a camp, and give there Cubs that tick in a box.|
|||Scouts hada lotofthingswhen you look atthe yearas a|
|||whole, but nothing organised with full district support. Fishing|
|||in the summer, Scouts Camp, water activities day, even a|
|||Monopoly Run. We worked hard to boil this down to what|
|||was wanted by the Scouts themselves.|
|||St Georges Day, Remembrance Day Parade, and the|
|||District Hike, now open to all sections, were well|
|||represented, but needing someone to take the lead.|
|||This yearwe have done the same, satdown as a team and|
|||talked about whatwe think is wanted, and are about to come|
|||out to each section to confirm this, as well as ask for support|
|||foreach event. Something that became clear in the first year|
|||of running this team was even now, with a team of4 thiswas|
|||still to much of an ask for so few people, so
| would like take|
|||this opportunity to say thankyou officially to Alison, Alderney,|
|||and Sian for sticking with itwhile we find ournew rhythm.|
|||Our Programmes aims for the next year|
|||Continue these events that are wanted and add value to your|
|||nranrama
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Pi¥ylallls, QaViy SUT UNS Uy LO SUPPUYIL UIT GUUS HI UIC district with things like OSM training, First Aid, Nights away, and coming to a hut near you a Camp Skill day that will be a space for new leaders to gain skills, as well as a nice social gathering, and a chance to talk to each other outside of the pressures of a week night or event. This team is new, and we are still trying to find the right way for this district. | would like to thank each of the group that have engaged and really helped us to support each other as well as the young people of Royston. Explorers Developed a more formal system for transitioning scouts to explorers Around 60 young people over the 3 groups, including 32 Young Leaders Took part again in the Peak Assault event and had a great overseas trip
Section E Financial Review Brief statement of the charity’s policy on reserves Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The District Trustee Board considers that the District should hold a sum equivalent to 24 months running costs, circa £10,000. and event contingency of £10,000. When selecting for world Jamboree the district reserves must be equal or higher than the cost of sending the young people to the event so we can cover any liabilities. The District held reserves of approximately £20000 against this at year end. This is the level required for operating expenses.
Details of any funds materially in deficit [None (circumstances plus steps to eliminate)
Further financial review details (optional information)
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You may choose to include additional information, where relevant, about: * the charity's principal sources of funds (including any fundraising);|Most of the charities income is from our portion of the scout membership fees which is currently £10 per head from young person in the district which is currently around 500 members. Fundraising is generally used for international events for our young people however occasional grants and donations come in that are used for general activities and leader training. ¢ investment policy and objectives; The District does not have sufficient funds to invest in longer| term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information
Plans for future periods To continue to push the Youth Lead agenda across the district, recruiting another trustee board member that is under 25. Having a under 25s in as many of our district teams as possible. Supporting our young people to lead and develop their skills for life.
Section G Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity's trustees
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Fullname(s) 1CARoue FH IND SAiet SHAW? (A
Position (eg Secretary, Chair) (huseed
Dae [7 TSI [Plolziu]
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6 LT700001 (14 September 2024)
| Accounts Royston District Scouts 1-4-23 to 31-3-24 | ||
|---|---|---|
| 2023-2024 | 2022-2023 | |
| Income | ||
| Badge MoneyFrom Groups | 4,539.61 | 5,538.21 |
| Bank Interest | 161.69 | 0.65 |
| Donation | 0.00 | 250.00 |
| Events - Cubs | 6,871.00 | 4,999.50 |
| Events - Explorers | 3,545.22 | 4,981.50 |
| Events - Scouts | 8,085.30 | 8,782.67 |
| Events - YoungLeaders | 15.00 | 247.50 |
| Hertfordshire Scouts Lottery | 6.76 | 11.05 |
| Jamboree Loans | 1,534.00 | 0.00 |
| Lye End Farm | 257.33 | 240.00 |
| MembershipFees | 31,625.00 | 32,696.00 |
| Test Payments | 0.00 | 0.01 |
| WSJ2023 | 3,198.06 | 38,275.42 |
| Expense | ||
| ActivityEquipment | 0.00 | 90.00 |
| Advisor/Audtor/Legal fees | 250.00 | 250.00 |
| Badges | 3,808.74 | 5,117.03 |
| Bank Fees | 64.80 | 0.00 |
| Donation Bequested | 0.00 | 250.00 |
| Events - Beavers | 332.63 | 0.00 |
| Events - Cubs | 7,084.69 | 5,365.33 |
| Events - Explorers | 860.32 | 4,061.15 |
| Events - Leaders | 0.00 | 183.83 |
| Events - Scouts | 9,819.01 | 7,928.54 |
| Events - YoungLeaders | 265.21 | 297.29 |
| Hertfordshire Scouts Lottery | 0.00 | 4.16 |
| International District Support | 760.00 | 500.00 |
| International Loans | 0.00 | 234.00 |
| IT/Comms | 108.35 | 0.00 |
| Leader Awards/Leader Badges | 83.99 | 63.00 |
| Leader Training | 4.10 | 147.45 |
| Lye end Farm | 0.00 | 846.00 |
| Meetings | 96.65 | 68.07 |
| MembershipCosts | 26,565.00 | 26,800.00 |
| Online Scout Manager | 193.21 | 109.00 |
| Rent | 0.00 | 45.00 |
| WSJ2023 | 5,103.43 | 35,235.38 |
| YoungLeader Training | 338.28 | 130.09 |
| Account balances | ||
| Events Account Lloyds | 7,852.52 | 9,541.45 |
| Barclays Main Account | 8,283.64 | 24,326.85 |
| Barclays(ContingencyMoney) | 20,141.32 | 299.50 |
| Santander Badge Account | 2,765.26 | 1,994.04 |
| International Account Lloyds | 1,219.66 | 0.00 |
| Summary | ||
| Account balance brought forward | 36,161.84 | 27,864.65 |
| Total income | 59,838.97 | 96,022.51 |
| Total expenditure | 55,738.41 | 87,725.32 |
| Net income | 4,100.56 | 8,297.19 |
| Account balance carried forward | 40,262.40 | 36,161.84 |
| Liabilities | ||
| None | ||
| Reserve/ Contingency Policy / Liabilities YE March 2024 | ||
| Two Years Runningcosts with no income | £10,000 | |
| Event/Contingency | £10,000 | |
| Total Required in ContingencyAccount at least | £20,000 |
Independent examlner's report to the trustees of Royston Dislrict Scout Councll I report to the truslees on my examination of the accounts of the Royston District Scouts for Ihe year ended 315t Morch 2024. Responslbllities and basls of report As the charity trustees of the Royston District Scouts you are responsible for the preparation of the accounts in accordance wilh the requiremen15 of the Charitie5 Act 2011 I'the Act'i. I report in respect of my examinalion of the Royston District Scouts accounts carried out under Section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515)Ibl of the Act. Independent examlnei's statement I have completed my examination. I confirm that no material matlers have come to my attention in connection with the examination giving me cause lo believe that in any material respect: accounting records were not kept in respect of the Royston District Scouts as required by section 130 of the Act: or 2. Ihe accounts do not accord with Ihose records. I have no concems and have come across no other malters in conneclion wilh the examination to which attention should be drawn in this report in order to enable a proper understanding of the occounts to be reached. Signed: Nome: Emma Farquhar BFP FCA Relevant professional qualificolion or membership ol ptofesslonal bocjles lif any).. Fellow of the ICAEW, membership number 9251030 Dale: 25 Jvne 2024