| Type of governing document | |
|---|---|
| eDistrict's governing documents are thoseoftheScout | |
| iation. They consist ofaRoyal Charter, whichinturn | |
| ives authority totheBye Laws oftheAssociation and The | |
| Poticy,OrganisationandRulesofTheScout Association. | |
| (e.9. trust deed, constitution) | |
| How the charity is constituted | Districtis atrust established under its rules which are |
| (e.9.trust,association, company) | to all Scouts. |
| Trusteeselection methods | Trustees are appointedinaccordance withthePolicy, |
| (e.9. appointed by, electedby) | rganisation and Rules ofTheScout Association. |
| Additionalgovernanceissues (optional | informationbutencouragedasbest practice) |
| You may choosetoinclude additional | The District is managedbytheGroup Executive Committee, |
| information,whererelevant, about: | emembersofwhich arethe'CharityTrustees'ofthe |
| pwhich is an educational charity.Ascharity trustees | |
| eyareresponsibleforcomplyingwithlegislation applicable | |
| charities. This includestheregistration, keeping proper | |
| andmakingreturns to the CharityCommissionas | |
| Policies and procedures adoptedfor: a)theinduction and training of trustees; b)trustee'consideration of majorrisks and the systems andproceduresto manage them |
Committee consists of 3 independent representatives, ir,Treasurer and Secretary together withtheDistrict rmissioner.(AlsoDeputy District Commissioners, istant Districtcommissionersindividual groupscout if optedtotake ontheresponsibility) and parent's |
| ion and meets every3months. | |
| oftheExecutive CommitteecompleteEssenfk/ | |
| ion forExecutive Commlffee'training within thefirst | |
| monthsofjoiningthe committee. | |
| his District Executive Committee exists to support the | |
| Commissionerin meetingtheresponsibilities of the | |
| ntsandis responsiblefor: | |
| maintenanceofDistrict property; | |
| Theraisingoffunds and the administrationofDistrict | |
| finance; | |
| The insuranceofpersons, property and equipment; | |
| District public occasions; | |
| Assistinginthe recruitmentofleaders and other adult | |
| support; | |
| inting any sub committeesthatmay be required; | |
| gDistrictAdministratorsand Advisors other than |
| Summary of the objects of the charity set | exists to actively engage and support youngpeople |
|---|---|
| out initsgoverningdocument | theirpersonaldevelopment, |
| ngthemtomakeapositive contribution tosociety. | |
| Values of Scouting | |
| Scouts we areguidedbythese values: | |
| lntegrity-Weactwithintegrity; wearehonest, trustworthy | |
| andloyal. | |
| Respect-Wehave self-respect and respectforothers. | |
| Care-Wesupport others and take careofthe worldin | |
| Belief-Weexplore ourfaiths,beliefs and attitudes. | |
| tion-Wemakeapositivedifference; we co- | |
| with others and make friends | |
| ngtakesplace when young people, in partnership with | |
| ults,worktogether based on the | |
| alues of Scoutingand: | |
| enjoy what they are doing and have fun | |
| takepartinactivities indoors and outdoors | |
| learnbydoing | |
| share in spiritual reflection | |
| takeresponsibility and make choices | |
| -undertake new and challenging activities | |
| make and livebytheirPromise. | |
| Summary ofthemain activities in relation | Running district events for all sectionsinthe district. |
| to these objects | Supporting the seven scoutgroupsin Royston districtasper |
| POR and helping towards leader trainingcostsand leader | |
| onprojectsthatmeet the aimsofPOR | |
| Runningthe14to 25 sections of explorer scouts and scout | |
| network. | |
| Supporting the selection ofparticipantsonbehalfof | |
| Hertfordshire County Scout Council and supporting them to | |
| raise to attend the four yearly world scoutjamboree. |
| Additional details of the objectives and activities(optionalinformationbutencouragedasbestpractice) | Additional details of the objectives and activities(optionalinformationbutencouragedasbestpractice) |
|---|---|
| You maychoosetoinclude | donot makegrantsto other organisationfrom ourmain |
| statements, where relevant, about: | income.Wemay have fundraising eventswerun |
| fundraising is split for exampletheEaster raffle where | |
| .policy on grant making; | scout groupsinour districtticketsonourbehalf andgeta |
| . contributionmadebyvolunteers, | percentage ofthemonies raised on tickets they sell.Wedo |
| .policyoninvestments. | make grantstowardsleader trainingforleadersfromscout |
| groupsinour district where theyfitinwith our development | |
| plans and within the set yearly budget.We donot have any | |
| investments. | |
| Public benefitstatement | TheDistrict meets the CharityCommission'spublic |
| ia under both the advancement of education and the | |
| ment of citizenship or community development | |
| headi | |
| 41T700001(3rdDecember2018) |
| Summary ofthemain achievementsof | 3ontinuing to support andprovidescouting to ouryoung |
|---|---|
| the charity during the | ceopleinourDistrict andwelcomingnew adult volunteers |
| andproving them with the training and skills supportour | |
| goungpeople. | |
| Districtpolicyonreserves istoholdsufficientresou | |
| continuethecharitable activitiesofthegroupshou | |
| ncomeandfundraising activitiesfallshort,TheDistri | |
| Executive Committeeconsidersthatthegroupshouldhold | |
| equivalentto 24months runningcosts,circa t10000, | |
| event Contingency off5000 | |
| District held reservesofapproximatelyt19000aga | |
| atyearend. | |
| Quantify and explain any designations | |
| Details of anyfundsmateriallyindeficit | |
| (circumstances plus steps to eliminate) | |
| Further financial review details(optionalinformation) | |
| Youmaychoosetoinclude additiona | |
| information, where relevant, about: | |
| . the charity's principal sourcesof | Most of the charties incomeisfrom ourportionofthescout |
| (including any fundraising); | membership feeswhichiscurrentlyf10per head from |
| young personinthe districtwhichiscurrently around500 | |
| members.Fundraisingisgenerally usedforinternational | |
| events for our youngpeoplehowever occasionalgrantsand | |
| donationscomeinthat are used forgenralactiviies and |
| Accounts Royston District 1-4-22 to 31-3-23 | |
|---|---|
| 2022-2023 | |
| Income | |
| Badge MoneyFrom Groups | 5,538.21 |
| Bank Interest | 0.65 |
| Donation | 250.00 |
| Events - Cubs | 4,999.50 |
| Events - Explorers | 4,981.50 |
| Events - Scouts | 8,782.67 |
| Events - YoungLeaders | 247.50 |
| Hertfordshire Scouts Lottery | 11.05 |
| Lye End Farm | 240.00 |
| MembershipFees | 32,696.00 |
| Test Payments | 0.01 |
| WSJ2023 | 38,275.42 |
| Expense | |
| ActivityEquipment | 90.00 |
| Advisor/Auditor/Legal fees | 250.00 |
| Badges | 5,117.03 |
| Bank Fees | 0.00 |
| Donation Bequested | 250.00 |
| Events - Cubs | 5,365.33 |
| Events - Explorers | 4,061.15 |
| Events - Leaders | 183.83 |
| Events - Scouts | 7,928.54 |
| Events - YoungLeaders | 297.29 |
| Hertfordshire Scouts Lottery | 4.16 |
| Jamboree District Support | 500.00 |
| Jamboree Loans | 234.00 |
| Leader Awards/Leader Badges | 63.00 |
| Leader Training | 147.45 |
| Lye end Farm | 846.00 |
| Meetings | 68.07 |
| MembershipCosts | 26,800.00 |
| Online Scout Manager | 109.00 |
| Rent | 45.00 |
| WSJ2023 | 35,235.38 |
| YoungLeader Training | 130.09 |
| Account balances Year End | |
| Events Account Lloyds | 9,541.45 |
| Barclays Main Account | 24,326.85 |
| Barclays(Savings)Account | 299.50 |
| Santander Badge Account | 1,994.04 |
| Summary | |
|---|---|
| Account balance brought forward | 27,864.65 |
| Total income | 96,022.51 |
| Total expenditure | 87,725.32 |
| Net income | 8,297.19 |
| Account balance carried forward | 36,161.84 |
| Liabilities | |
| Jamboree 2023 | 2871.62 |
| Reserve/ Contingency Policy / Liabilities YE March 2023 | |
| Two Years Runningcosts with no income | £10,000 |
| Event/Contingency | £5,000 |
| Total | £15,000 |
| Reserve / Contingency Policy / Liabilities to be met by March 2024 |
|
| Scenario one - Event like Covid | |
| Two Years Runningcosts with no income | £10,000 |
| Event/Contingency | £10,000 |
| Total | £20,000 |
| Scenario Two District Jamboree Liabilities to county on Jamboree sign up for 5young people |
|
| 5young people@4K | £20,000 |