| Descriptionof thecharity's trusts | ||
|---|---|---|
| Type ofgoverning document | District'sgoverningdocumentsarethoseoftheThe | |
| Association. Theyconsist ofaRoyal Charter,whichin | ||
| turn gives authority totheBye Laws ofthe Associationand | ||
| ThePolicy,Organisation andRules ofThe Scout | ||
| (e.9.trust deed, constitution) | ||
| Howthe charityisconstituted | is atrust establishedunder itsruleswhichare | |
| toall Scouts. | ||
| (e.g.trust, association,comPanY) | ||
| Trustee selectionmethods | Trusteesareappointedinaccordance with thePolicy, | |
| (e.9.appointedby,electedbY) | ionandRules ofTheScoutAssociation. | |
| Additional governance issues(optional | informationbutencouraged as bestpractice) | |
| Youmaychoose toincludeadditional | The DistrictismanagedbytheDistrict Executive Committee, | |
| information, whererelevant,about: | the membersofwhicharethe'CharityTrustees'ofthe | |
| ictwhichis aneducationalcharity.Ascharitytrustees | ||
| areresponsibleforcomplyingwithlegislationapplicable | ||
| charities. Thisincludesthe registration,keeping proper | ||
| andmakingreturns tothe CharityCommissionas | ||
| Policies andproceduresadoptedfor: a)theinduction andtrainingoftrustees; b)trustee' considerationofmajor risks and thesystems andProceduresto manage them |
Committee consistsof3 independentrepresentatives, Chair,Treasurerand Secretarytogetherwith the District Commissioner.(AIsoDeputyDistrict Commissioners, AssistantDistrictcommissionersindividualgroup scout ersifopted totakeontheresponsibility)and parent's |
|
| and meetsevery 3 months. | ||
| ofthe Executive Committee complete'Essential | ||
| nformation for Executive Committee'trainingwithin thefirst | ||
| monthsofjoiningthe committee. | ||
| District Executive Committee existstosupportthe | ||
| Comissionerinmeeting theresponsibilitiesofthe | ||
| ntments andis responsible for: | ||
| Themaintenance of Districtproperty; | ||
| raisingoffundsand theadministration ofDistrict | ||
| finance; | ||
| insurance ofpersons,propertyandequipment; | ||
| Districtpublicoccasions; | ||
| Assistinginthe recruitmentofleadersandotheradult | ||
| support; | ||
| Appointinganysub committeesthat maybe required; | ||
| AppointingDistrictAdministratorsandAdvisorsother than |
| Summaryofthe objectsofthecharityset | Scouting existstoactivelyengageandsupportyoung people |
|---|---|
| outin itsgoverningdocument | intheirpersonaldevelopment, |
| empowering them to makeapositivecontribution to society. | |
| TheValues of Scouting | |
| Scouts we areguidedbythesevalues: | |
| -Weactwithintegrity;wearehonest, trustworthy | |
| -Wehaveself-respect andrespectforothers. | |
| -Wesupportothersandtakecare of theworldin | |
| -We exploreourfaiths, beliefsand attitudes. | |
| o-operation-We make apositivedifference;woco- | |
| with others andmake friends" | |
| takesplacewhenyoung people,inpartnershipwith | |
| ,work together basedon the | |
| alues ofScouting and: | |
| enjoy whattheyaredoing andhavefun | |
| take partinactivities indoorsandoutdoors | |
| learn by doing | |
| shareinspiritual reflection | |
| take responsibility and makechoices | |
| undertakenew andchallenging activities | |
| make andlivebytheirPromise. | |
| Summaryofthe main activitiesinrelation tothese objects |
Runningdistricteventsforallsectionsin the district. Supporting thesevenscoutgroupsin Roystondistrictasper PORandhelpingtowardsleadertraining costsandleader |
| developmet onprojectsthatmeet theaimsofPOR | |
| Runningthe14to25 sectionsofexplorer scoutsandscout | |
| network. | |
| Supportingtheselection ofparticipantsonbehalfof | |
| hireCountyScout Counciland supportingthemto | |
| raise to attend thefouryearlyworldseoutjamboree. | |
| Additional detailsof theobjectivesandactivities(optional informationbutencouraged as best practice) | |
| You maychoosetoinclude fu | edonotmakegrantsto otherorganisations from ourmain |
| statements, whererelevant, about: | alincome.Wemay havefundraisingeventswerun |
| fundraisingis splitfor example Easterrafflewhere | |
| .policy ongrantmaking; | scoutgroupsin ourdistrict sale ticketsonourbehalfandget |
| .contribution madebyvolunteers; | percentageofthe moniesraised orticketsthey sell. |
| .policyon investments. | edo makegrantstowardsleadertraining for leaders from |
| scoutgroupsin our districtwheretheyfitinwithour | |
| plans and within thesetyearly budget. | |
| edonot haveany investments | |
| Public benefit statement | Group meets theCharityCommission's |
| iaunder boththe advancementofeducationandthe | |
| ent ofcitizenshiporcommunity development | |
| 41T700001(3rdDecember2018) |
| Summaryofthemainachievementsof | |
|---|---|
| thecharity during the | |
| Districts policyonreservesis toholdsuffici | |
| tocontinuethecharitable activitiesoftheg | |
| incomeandfundraisingactivitiesfallshort.T | |
| DistrictExecutive Committee considersthattheg | |
| holdasumequivalentto24monthsrunningcosts, | |
| t10000. OnJamboreesign up thereisaliability | |
| f4000perparticipant.Districtmustholdtheamou | |
| perheadofparticipantsthatsign up whichthee10000 | |
| be used against, So if selectedtosend fivepeoplewemus | |
| holdf20000 on signup.Thisamountwill thenreduce | |
| payments aremade. | |
| TheDistrict held reservesofapproximatelyf26000less | |
| f5000yearlyrunning costsleavingt21000againstthisa | |
| Quantify andexplainanydesignations | |
| Details of anyfunds materiallyindeficit | events doesmostlyshow expenses exceeding |
| (circumstancesplussteps to eliminate) | income as some eventsneedpaymentsonbooking,When |
| young peoplesignup andpayments comein this then | |
| balancesout.There willalways be eventsthatrunacross | |
| financial | |
| Furtherfinancialreviewdetails(optional information) | |
| You maychoosetoinclude | |
| information, whererelevant, about: |
| . the | charity'sprincipalsources of | Most ofthe charities incomeisfrom ourportion ofthe scout |
|---|---|---|
| (includinganyfundraising) | ipfees whichis currentlye10perheadfromeach | |
| personin the districtwhichis currentyaround500 | ||
| bers. Fundrasingis |
||
| usedfor the Jamboreeparticiapantshowever | ||
| ionalgrantsanddonations comeinthat areusedfor | ||
| activitiesandleadertraining | ||
| .how | expenditurehassupportedthe | |
| objectivesof the charity; | ||
| .investmentpolicy and obiectives; | ||
| District does not have sufficient fundstoinvestin | ||
| terminvestments.TheDistrict has thereforeadoptedari | ||
| averse strategyto theinvestmentofits funds.Allfunds | ||
| heldincash using onlymainstreambanksorbuildi | ||
| societies. | ||
| Plans | forfutureperiods (detailsofany | sixyoungpeople,Threeleaders andThreeservice |
| significant activitiesplanned toachieve | to theworld Jamboree in2023. Majorfundraisingbeing | |
| them) | to support this. |
| Signature(s) | |
|---|---|
| Fullname(s) | Rhind |
| Position(egSecretary,Chair) | CommissionerlCommissioner |
| Date |
| Accounts Royston District Scouts 1-4-21 to 31-3-22 | |
|---|---|
| 2021-2022 | |
| Income | |
| Badge MoneyFrom Groups | 3,129.83 |
| Bank Interest | 0.04 |
| Donation | 0.00 |
| Events - Cubs | 322.00 |
| Events - Explorers | 524.50 |
| Events - Scouts | 3,800.00 |
| Events - YoungLeaders | 0.00 |
| Hertfordshire Scouts Lottery | 29.12 |
| Lye End Farm | 0.00 |
| MembershipFees | 29,174.00 |
| Test Payments | 10.00 |
| WSJ2023 Fundraising | 747.05 |
| Expense | |
| Admin | 69.78 |
| Badges | 3,743.83 |
| Bank Fees | 0.01 |
| Donation Bequest | 0.00 |
| Events - Cubs | 350.00 |
| Events - Explorers | 889.17 |
| Events - Leaders | 450.00 |
| Events - Scouts | 1,594.94 |
| Events - YoungLeaders | 0.00 |
| Hertfordshire Scouts Lottery | 0.00 |
| Insurance | 42.00 |
| WSJ2023 Jamboree District Support | 1,750.00 |
| WSJ2023 Jamboree Loans | 1,300.00 |
| Leader Training | 0.00 |
| Lye end Farm | 0.00 |
| Meetings | 0.00 |
| Meetings - Explorers | 11.65 |
| MembershipCosts | 24,144.00 |
| Online Scout Manager | 103.40 |
| Rent | 0.00 |
| Test Payments | 10.00 |
| Venue Maintenance | 21.00 |
| WSJ2023 | 0.00 |
| YoungLeader Training | 0.00 |
| Account balances | |
| Royston District Scouts Lloyds | 6,095.40 |
| Barclays Main Account | 19,965.49 |
| Barclays(Lochearnhead) | 298.85 |
| Santander Badge Account | 1,504.91 |
| Summary |
| Account balance brought forward | 24,607.89 |
|---|---|
| Total income | 37,736.54 |
| Total expenditure | 34,479.78 |
| Net income | 3,256.76 |
| Account balance carried forward | 27,864.65 |
| Liabilities | |
| Jamboree 2023(6 Youth Members) | £19,765.00 |
| Jamboree 2023(3 IST Members) | £750.00 |
Notes
Jamboree Liabilities 2023 are for when we agree to take places to allow us to send young people under 18 The above amount is what was owed at 31st of March 2022 Royston District Scouts are responsible for this payments
International Service Team (IST) and unit leaders are responsible for their own payments
Jamboree IST Is agreed donation to ITS members to be paid to them once confirmed they are committed
Royston District Scouts collectively fundraising to send 6 under 18s, 3 International Service Team (18-25) and three leaders selected to run units.
Independent examiner’s report to the trustees of Royston District Scout Council
I report to the trustees on my examination of the accounts of the Royston District Scouts for the year ended 31[st] March 2022.
Responsibilities and basis of report
As the charity trustees of the Royston District Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Royston District Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Royston District Scouts as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Emma Farquhar BFP FCA
Relevant professional qualification or membership of professional bodies (if any): Fellow of the ICAEW, membership number 9251030
Address: 43 Medcalfe Way, Melbourn, Cambridgeshire SG8 6HU
Date: 29 January 2023