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2021-12-31-accounts

The Parochial Church Council of Cheltenham St Paul

Annual Report and Accounts Year ended 31 December 2021

Trustees Report

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Administrative information

St. Paul’s Church is situated in St. Paul’s, Cheltenham. It is part of the Diocese of Gloucester within the Church of England. The correspondence address is St Paul’s Old School, St Paul’s Rd, Cheltenham GL50 4EZ.

The Parochial Church Council (PCC) is a registered charity with charity number 1130330.

PCC members who have served from 1[st] January 2021 until the date this report was approved are:

Incumbent Rev R Widdecombe Chairman
Wardens Mr B Booth Vice Chairman
Mr J Platt
Elected Members Mr C Meredith Treasurer until 27/07/21
Mr M Constance
Mr N Denniss
Miss S Hillman
Mr M Hirst
Mr A Jenkins
Mr S Russell
Mr D Chatfeld
Mrs L Constant-Ford
Mrs J Fellows Until 30/11/21
Co-Opted Members Mrs A Burton Treasurer from 27/07/21

Structure, governance and management

The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.

Objectives and Activities

St. Paul’s Cheltenham PCC has the responsibility of co-operating with the incumbent, Roger Widdecombe, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for St. Paul’s Church and associated property.

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A chievements and Performance

Church attendance

There are 114 people on the Church Electoral Roll; this number is the same as last year. There were thirteen PCC members throughout the year. The average weekly attendances, counted during October, were 96 adults and 40 children, but these numbers increased significantly on special occasions such as the Christmas services. Changes in the risks of the coronavirus pandemic continued to affect attendance at different times in the year.

Review of the Year 2021

The impact of the coronavirus pandemic, social restrictions and lockdowns continued throughout 2021. There remains a need for people to heal from and process their experiences, and this has perhaps evolved in 2021 to learning how to ‘live with’ Covid-19 and its effects on our society. We have continued to see a pattern of pre-covid Church activities being reevaluated or reimagined, and continue to feel a strong call to act slowly and wisely with regards to which activities we give our time and resources.

A key theme which has emerged during 2021 is the call to deepen personal discipleship journeys and equip church members for the next season; our church activities will facilitate and focus on this into 2022. Changes in our staff team have also reminded us of the value and importance of empowering and training everyone, and this too will be a key priority moving forward.

Gatherings

2021 began with another lockdown, and changing social restrictions meant we had to adapt our programme throughout the year. Unlike previous lockdowns in 2020, churches were able to stay open for gatherings, and so we continued to use a ‘mixed-mode’ of engagement; remaining open for those who wanted and were comfortable to attend, whilst providing a YouTube livestream for those who weren’t. Most church members had returned to ‘in person’ church bye the end of the year, with only a few still to take the plunge. Around 25% of our weekly attendance has tailed off, however this appears to be made up of occasional attenders rather than committed members.

From January to September, our mornings focused on intergenerational worship for all generations to engage with together, while our evening gatherings provided a quieter, more reflective space. With restrictions on singing in place at various times throughout 2021, we took the opportunity to gather outdoors at Easter, Pentecost and Christmas. In September, we ‘relaunched’ our Children’s and Youth Sunday Ministries and this marked a shift back to primarily in-person meetings.

Community Mission and Care

Community mission took a big hit in the latter stages of the pandemic. Whilst we were able to care for a good number of our community in the early stages, that need settled down and our missional opportunities reduced. Highlights however included the opening of our foodbank in partnership with Cheltenham Elim Church and the Trussell Trust. This operates every Friday and has proved very valuable. Another highlight was the return of our Christmas Craft Fair in person in December.

Staffing

2021 was another year of significant changes in our staff team. Isaac and Maddie Watson moved on from St. Paul’s in the summer as Isaac prepared to begin ordination training. Simon and Jennifer Fellows left us at the very end of 2021 as they prepared to finish Simon’s ordination

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training with Trinity Cheltenham in 2022, where Simon will serve his curacy. We were delighted to be able to recruit Kris Forster into the full-time Youth Pastor position in October and Jemima Downing into a fixed-term training contract for the role of Children’s Pastor in September.

Fabric Report 2021

There weren’t many significant changes to the building in 2021. The PCC continued to prioritise building maintenance and fulfilling the recommendations of the quinquennial survey.

Our continued ‘big item’ is the creche development project. The progress on this in 2021 continued to be slow, due not only to the pandemic but also the illness of our architect. It is hoped that progress with the application will accelerate in 2022.

An unexpected but significant partnership which arose in 2021 was with The Coconut Tree restaurant, who erected a temporary outdoor seating area on the church lawn to allow them to have customers in line with social restrictions on hospitality at various times throughout the year. The PCC was pleased to be able to facilitate this for a local business at a difficult time. The donations received from The Coconut Tree were distributed by the PCC to various organisations who particularly benefited from the support during the pandemic. A retrospective faculty was granted and, in 2022, the grass will need reseeding as a result of having the temporary structure on the lawn for a number of months.

The clock repairs took place early in the year and the clock is working again for the first time in many years. We are still getting to grips with adjusting the time, but hope that will soon become settled.

PCC Report

PCC had five full meetings, in November (2020), February, March, April and June, before the Annual Parochial Church Meeting (APCM) in July.

Much like 2020, the PCC spent less time on buildings than in previous years. The building project continued to experience slow progress due to both the pandemic and unavailability of our architect for a number of weeks.

The PCC spent the majority of it’s time on discussion around worship and activities in the continuing pandemic, such as in-person gatherings, our online presence and livestream, the Coconut Tree ‘Pop-Up’ on the church lawn and the use of resources and the church’s focus once we begin to emerge from the pandemic. The Hardship Fund, which had been set up in the previous year, was reviewed and it was found that this was being used less but was still a valuable support to a number of members of the church community.

Jennifer Fellows continued in her role as Safeguarding Officer, and the church’s safeguarding practices and policies were reviewed and approved for the next year in April.

A key decision undertaken by the PCC was the safeguarding of a 3-year contingency fund for the Youth Pastor position, in order to provide a level of job security for applicants to the role. Other financial actions included approving the previous year’s accounts and approving the 2022 budget, for which the PCC was confident to approve a deficit.

Finally, PCC once again reviewed the policy on mission giving. We will continue to give at least 10% of unrestricted income to external giving. In 2020, we supported four main mission partners, AFIRM (India), Church Army/Superkidz (London), Development Aid Nepal and Rapha Medica (Nigeria), and also made sizeable donations to GodFirst Church (Barry), The Rock, Cheltenham Borough Homes, Chris & Abi Arnold in Kenya, Christians Against Poverty, The Salvation Army and

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International Justice Mission. The donations from The Coconut Tree between April and October were distributed as extra gifts to AFIRM India, Development Aid Nepal and Rapha Medica, as well as a donation to the Sri Lankan Mission Partners of Trinity Cheltenham.

Financial Review

On ordinary unrestricted funds total receipts were £213939 and total payments £205099. On restricted funds total receipts were £800 and total payments £4425. The largest item of expenditure was £63600 for staff employment. Total receipts were therefore £214739 and total payments £209524 giving a net result for the year of an excess of receipts over payments of £5215. Details can be found in the Financial Statements.

It is PCC policy to maintain a balance on unrestricted funds (if possible) to cover emergency situations that may arise from time to time. The PCC has funds restricted to the Vestries Building Project, Membership Hardship, Community Hardship and Organ.

It is PCC policy to invest fund balances in accounts that are covered by the Financial Services Compensation Scheme.

Approved by the PCC on 06.04.22 and signed on its behalf by

Roger Widdecombe Chairman

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THE PAROCHIALCHURCH COUNCILOF ST PAUL CHELTENHAM
FINANCIALSTATEMENTS FOR THE YEAR ENDING 31 DECEMBER 2021
RECEIPTS AND PAYMENTS ACCOUNT
Unrestricted Designated Restricted Total Total Notes
Funds Funds Funds 2021 2020
Incoming resources
Voluntaryincome
Plannedgiving 167761 167761 184499
Collections,donations and othergiving 3955 6000 640 10595 36941 1
Income tax recovered 34079 160 34239 41517 2
Legacies
Activities for raisingfunds
Lettings 1168
Investment income
Interest and dividends 790 790 1468
Income from charitable activities
Parochial fees 1037 1037 117
Other incomingresources
Other 317 317 855
Total receipts 207939 6000 800 214739 266565
Resources expended
Charitable activities
Donations/grants to charities 26550 26550 30665
Mission and evangelism 7245 7245 10872 3
Parish share 58700 58700 60040 4
Clergyexpenses 3868 3868 3361
Church runningexpenses 24496 24496 28349 5
Churchyard maintenance 1704 1704 1674
Cost of raisingfunds
Runningcosts
Support costs 5727 5727 3285 6
Administration costs 60382 9210 69592 77134 7
Other 3732 4425 8157 12682
Major expenditure
Repairs to church buildings 3485 3485 1590 8
Repairs to other buildings 606
Capitalpurchases/additions 600
Total resources expended 169339 35760 4425 209524 230858
Net(outgoing) incoming resources 38600 (29760) (3625) 5215 35707
Transfers between funds (38600) 38600
Net(outgoing) incoming resources 0 8840 (3625) 5215 35707
The Parochial Church Council of St Paul Cheltenham
Annual Report and Accounts 2021
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THE PAROCHIALCHURCH COUNCILOF ST PAUL CHELTENHAM
RECEIPTS AND PAYMENTS ACCOUNT
2021 2021 2020 2020 Notes
Payments Receipts Payments Receipts
Missions andCharities Fund(Designated Fund)
Church Army 1700 1800
SuperkidzCommunityTrust 1700 3450
AFIRM India 4400 5250
Rapha Medica Project 4400 5250
Development Aid Nepal 4400 5290
Salvation ArmyVictimCare Fund 500 500
CAPCheltenham DebtCentre 1000 1000
InternationalJustice Mission 1500 1000
The Rock 2000 1000
PSALMS 1000
GodfirstChurch Barry (R&RGronow) 2200 2200
CBH -St Paul's Events and Activities 1000
Agape Freedom Fighters 1008
Chris and Abigail Arnold(Kenya) 1600
Trinity Sri Lanka missionpartner 1000
Children'sSociety 150 150
CommunityFund 500
Donations 6000
Tax refunds
From PCC General Fund 14800 27398
Deficit 5750 3000
Totals 26550 26550 30398 30398
Contingency Fund(Designated Fund)
From PCC General Fund 23800 15414 9
To Youth Pastor Fund 105000
Income
Expenditure 511
Surplus/Deficit 81200 14903
Totals 105000 105000 15414 15414
Vestries Building Project Fund(Restricted Fund)
Donations 6000
Tax refunds 1500
Expenditure 600
Surplus 6900
Totals 0 0 7500 7500
The Parochial Church Council of St Paul Cheltenham
Annual Report and Accounts 2021
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THE PAROCHIALCHURCH COUNCILOF ST PAUL CHELTENHAM
RECEIPTS AND PAYMENTS ACCOUNT(CONTINUED)
2021 2021 2020 2021 Notes
Payments Receipts Payments Receipts
Community Fund(Restricted Fund) 10
Member donations 1110
Tax refunds 275
Net communitymeals expenditure 275 611
Net communitymeals income 40
Gift to FeedCheltenham 267
Donation from PCC 500
Deficit/Surplus 235 1007
Totals 275 275 1885 1885
Hardship (previouslySamaritan) Fund(Restricted Fund) 11
Donations from members 600 21450
Tax refunds 160 1528
Grant(Barnwood Trust) 500
Gifts to members 4150 8581
Deficit/Surplus 3390 14897
Totals 4150 4150 23478 23478
Organ Fund(Restricted Fund)
There were no transactions in either 2020or 2021.
Youth Pastor Fund(Designated Fund) 12
FromContingencyFund 105000
Rental received(24SPSN) 1200
Salaryand Rentalpaid 10410
Surplus 95790
Totals 106200 106200
The Parochial Church Council of St Paul Cheltenham
Annual Report and Accounts 2021
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STATEMENTOF ASSETS AND LIABILITIES
Unrestricted Designated Restricted Total Total Notes
Funds Funds Funds 2021 2020
Fixed assets
24St Paul'sStreet North 250000 250000
Current assets
Cash funds
NatWest current account 20000 65776 26042 111818 106604
Virgin deposit fund 85000 85000 85000
Shawbrook(CAF)deposit fund 15000 70000 85000 85000
Total current and deposit accounts 20000 165776 96042 281818 276604 13
Other monetary assets
Income tax recoverable 8324 38 8362 9800
VAT refundable 59
Youthpastor house deposit 1263 1263
Miscellaneous assets 450 450
Total other monetaryassets 8774 1263 38 10075 9859
Total current assets 28774 167039 96080 291893 286463
Total assets 28774 167039 96080 541893 536463
Liabilities
Utilitycompanies 1038 1038 901
Diocese ofGloucester(fees) 274 274 199
Missiongiving 140 140 208
Other liabilities 250 250
Total liabilities 1562 140 0 1702 1308
Assets less liabilities 27212 166899 96080 540191 535155
The Parochial Church Council of St Paul Cheltenham
Annual Report and Accounts 2021
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THE PAROCHIALCHURCH COUNCILOF ST PAUL CHELTENHAM
NOTES TO THE ACCOUNTS
The financial statements have beenprepared in accordance with the requirements of theChurch Accounting
Regulations 2006usingthe Receipts and Payments basis.
Moveable church furnishings held bythe churchwardens on special trust for the PCCand which require a faculty
for disposal are recognised but not necessarilyvalued in theStatement of Assets and Liabilities.
The expensespaid to the incumbent and to Mrs Fellows mayinclude a small immaterialproportion which relate to
their functions as PCCmembers. Mrs Fellows received£22537 as assistantpastor. Thispayment includes
pension contributions. No otherpayments were made to PCCmembers.
Note
1 Analysis of donations and othergiving
Grant fromChurch of England for clock repair 2000
Unrestricted donations 1955
TheCoconut Tree donations 6000
HardshipFund donations 600
CommunityFund donations 40
2 The 2021 figure relates to donations received betweenOctober 2020andSeptember 2021 inclusive.
The 2020figure relates to donations received betweenOctober 2019andSeptember 2020inclusive.
3 Analysis of mission and evangelism costs
MayFayre
Craft Fayre 432
Hub 16
Alpha 246
Children 2179
Youth 3603
Other mission costs 769
4 Agrant of£15000was received from the 'Bias to the Poor' Fund. This is shown as a reduction in ParishShare.
5 Analysis of church runningexpenses
Training 500
Discipleshipandpastoral care 430
Prayer and worship 3267
Servery 50
Vicar's discretionaryfund 160
Utilities 5211
Hire of rooms 7000
Minor capital expenditure 1860
Cleaningand materials 3535
Servicingand other routine church maintenance 2484
The Parochial Church Council of St Paul Cheltenham
Annual Report and Accounts 2021
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THE PAROCHIALCHURCH COUNCILOF ST PAUL CHELTENHAM
NOTES TO THE ACCOUNTS (CONTINUED)
Note
6 Support costs are the expenses of the assistantpastor,theyouthpastors,the trainee children's worker,the
administrator and thepersonal assistant.
7 Administration costs consist of the employment costs of the assistantpastor,theyouthpastors,the administrator
and thepersonal assistant(£63600),visitingspeaker costs(£650)andgeneral administrative expenses(£5342).
8 Repairs to church buildings is the cost of the clock repair. This was offset bya£2000conservationgrant from the
Church of England.
9 The PCChas decided to hold onlyworkingcapital(defined as one month's unrestricted expenditure,which in 2022
will be approximately £20000,in itsGeneral(unrestricted)Fund and to hold anysurpluses in theContingencyFund.
Everymonth a regular transfer is made from theGeneral Fund to the Mission andCharities Fund to ensure that
sufficient funds are available to make missiongifts when required. Followingthis the necessaryadjustment is
made between theGeneral andContingencyFunds.
10 TheCommunityFund was set upto assistpeople in the local communitywho are not church members but are in
particular need. It is fundedprimarilybydonations from members.
11 The HardshipFund is funded entirelybychurch members and is used to assist other church members who are in
particular need.
12 The Youth Pastor Fund was set upto cover the costs of the newlyappointed Youth Pastor for the next threeyears.
13 The£20000in theGeneral(unrestricted)Fund reflects thepolicydescribed in note9. The£96301 restricted
monies comprise£259remainingfrom the 2014 Wolfson Foundationgrant to be used for window refurbishment
(this is held in the designatedContingencyFund), £81330in the restricted Vestries BuildingProject Fund, £1434
in the restrictedOrgan Fund, £12506in the restricted HardshipFund and£772 in the restrictedCommunityFund.
The designated Missions andCharities Fund contains£5250,the Youth Pastor Fund contains£95790and the
ContingencyFund contains£64736designated monies.
The Parochial Church Council of St Paul Cheltenham
Annual Report and Accounts 2021

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Ind•p•nd•nt •uminorfs rwrt to th¢ PCC of St Paul's Chdt•nharn I report on th4 XGourrt5 of the chanty for the year er￿1 31 DÈcember 2021. Re9￿ctIve resp¢￿IbIlIti•S of tru•te¢s •nd ¢x•mlner The charity's rustegs ar• r￿￿51b￿ fDr the preparation of Ihg xcounts. The charty's trLtstees consider that an audit is not required for this year under sects￿ 144121 OF the Charlties Act 2011 (the 2011 Acl) and that an independent examinatson is needed. It is ry responsibility- to oxarrrine the xcounts under s•ctson 145 of the 2011 ACL. follow th• procedures laKI down in the ger>•rnl Dirodiws gr¥en by the Charty C¢Jmmissv undo( sèction 145{511b> of ihe 2011 Act, and to sL*e whéther part¢ular matters have t¢>me to my 3ttenttt￿. 8•gis of Ind•p•nd•nt •Xami￿￿$ report My examinjtion was carried oui In accordance wi(h the genera5 Direcb"ons giv•n by the Charity Comrnission. An examination inclua•s a review of the accounts.ng records kopl by IhÈ chan'ty and CAynparison of the aCC￿nts prgsented with th0￿ re¢￿d$. It abo includes consideration of any uftusu￿ dL%ck6ufES in the aC￿nIS and seelo'rrfJ expknatsoAs from you a5 tru51ee5 C￿cernIng any such mattÈts. Th prcn 130 of ihe 2011 and to prepare Xcounts which acwd wth the aCc(￿n￿n9 rK<Yds Jnd comply with the ac¢ounts'ng requiréments of the 2011 hLt have not been mèt. or 121 to ¥th￿h, in my Opinion, attenlion STr￿￿1 be draffi in ord•r to enable J proper und¥standina of the xcounts to be roachtyd. Andrew J Ewis FCA 80 London Road. Chellenham. 12