Company registration number: 06821449 Charity registration number: 1130313
## DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED
(A company limited by guarantee)
Annual Report and Financial Statements for the Year Ended 28 February 2021
David Turner, AIMS Accountancy 32 Caxton House Northampton Science Park Kings Park Road, Moulton Park Northampton NN3 6LG
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Strategic Report|2|
|Trustees' Report|3 to 5|
|Statement of Trustees' Responsibilities|6|
|Independent Examiner's Report|7|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Notes to the Financial Statements|10 to 15|
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Reference and Administrative Details**
**Trustees** C E Buckle L Freebody M A Dickerson R K Sailopal **Secretary** C E Buckle **Principal Office** Oakway Wellingborough Northamptonshire NN8 4SD **Registered Office** Oakway Wellingborough Northamptonshire NN8 4SD The charity is incorporated in England. **Company Registration Number** 06821449 **Charity Registration Number** 1130313 **Bankers** HSBC Bank PLC Wellingborough 47 Market Street Wellingborough Northamptonshire NN8 1AE **Independent Examiner** David Turner, AIMS Accountancy 32 Caxton House Northampton Science Park Kings Park Road, Moulton Park Northampton NN3 6LG
Page 1
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Strategic Report for the Year Ended 28 February 2021**
The trustees, who are directors for the purposes of company law, present their strategic report for the year ended 28 February 2021, in compliance with s414C of the Companies Act 2006.
## **Achievements and performance**
When the day nursery first opened in September 2009 the initial intake was 19 children. For the Spring 2010 term this increased to 24 children. The target number to children for the efficient running of the day nursery is 24 per session.
Funding for the provision of our services is provided entirely by Northamptonshire County Council as part of the Early Education Funding (EEF) programme.
The strategic report was approved by the trustees of the charity on 16 November 2021 and signed on its behalf by:
......................................... C E Buckle Trustee
Page 2
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Trustees' Report**
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 28 February 2021.
## **Objectives and activities**
## _**Objects and aims**_
Our charity’s purpose as set out in the objects contained in the company’s Memorandum of Association is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children and by:
(a) offering appropriate play, education and care facilities, family learning and extended hours groups ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
(b) working in partnership with other professionals to best support the needs of the children and their families attending or accessing the services provided by organisations on the Oakway Schools site.
The income and property of the charity shall be applied solely towards the promotion of the Objects.
In September 2009 the company commenced the activity of a day nursery and took in its first group of pre-school aged children.
## _**Public benefit**_
The trustees are aware of the requirements of the Charities Act 2011 regarding the reporting of the public benefit of charity. The trustees recognise that, for the period ended 28 February 2021, their report is required to include such a report. In setting the charity's objectives and planning activities, the trustees and management have given consideration to the Charity Commission's general guidance on public benefit and believes that the charity meets the public benefit requirement.
The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Structure, governance and management**
## Governing Document
The organisation is a charitable company limited by guarantee, incorporated on 17 February 2009 and registered as a charity on 24 June 2009. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up, members are required to contribute an amount not exceeding £10 each.
## Recruitment and Appointment of Trustees
The directors of the company are also the charity trustees for the purpose of charity law.
As required under the Articles of Association, at the first Annual General Meeting all of the Directors retired from office. All those directors were re-elected. At future Annual General Meetings one-third of the directors must retire. The Directors to retire by rotation shall be those who have been longest in office since their last appointment. The directors retiring by rotation may be re-elected at the Annual General Meeting. The number of Directors shall be not less than three but shall not be subject to any maximum.
Page 3
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Trustees' Report**
The current directors all work in local education.
## Responsibilities of the Management Committee
Company law requires the Management Committee to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the management committee should follow best practice and:
select suitable accounting policies and then apply them consistently;
make judgements and estimates that are reasonable and prudent; and
prepare the financial statements on the going concern basis unless it is not appropriate to assume that the company will continue on that basis.
The Management Committee is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Management Committee is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## Members of the Management Committee
Members of the Management Committee, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 1 of these financial statements.
## **Financial Review**
Aside from any private donations, the principal funding source for the charity is by way of grants from Northamptonshire County Council.
The new building and equipment was funded from capital grants. These capital grants are offset against the cost of the asset in line with standard accounting principles. The building costs show in the balance sheet at £9,182. This represents total costs of £104,025 less £94,843 total grants received.
The running costs of the day nursery are funded entirely by the council as part of the Early Education Funding (EEF) programme. Funds are received each school term depending on the number of children attending.
## Reserves Policy
At the balance sheet date the charity had reserves of £48,792. This comprised a bank balance of £43,774, fixed assets of £9,182 less committed expenses of £4,164.
As the charity receives regular grants from the council to cover the day-to-day running costs of the day nursery, this level of reserves is considered to be sufficient and prudent by the directors. The directors consider it prudent for all funds to be held in the charity company’s bank account, where it is instantly accessible when required.
The charitable company does not hold any assets or funds as a “Custodian Trustee”.
Page 4
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Trustees' Report**
## **Independent Examiner**
Under company and charity law, due to its size the charitable company’s accounts do not need an audit but still need to be independently examined by an independent person with suitable financial and practical experience. David Turner of AIMS Accountancy was appointed as Independent Examiner during the year and has expressed his willingness to continue in that capacity.
The annual report was approved by the trustees of the charity on 16 November 2021 and signed on its behalf by:
......................................... C E Buckle Trustee
Page 5
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Statement of Trustees' Responsibilities**
The trustees (who are also the directors of DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees of the charity on 16 November 2021 and signed on its behalf by:
......................................... C E Buckle Trustee
Page 6
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Independent Examiner's Report to the trustees of DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
I report on the accounts of the charity for the year ended 28 February 2021 which are set out on pages 8 to 15 .
## **Respective responsibilities of trustees and examiner**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 386 of the Companies Act 2006; and
- to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
......................................
David Turner, AIMS Accountancy
32 Caxton House Northampton Science Park Kings Park Road, Moulton Park Northampton NN3 6LG
16 November 2021
Page 7
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Statement of Financial Activities for the Year Ended 28 February 2021 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)**
|**Note**
**Income and Endowments from:**
Donations and legacies
3
Investment income
4
Other income
Total Income
**Expenditure on:**
Raising funds
Charitable activities
5
Total Expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
11
**Note**
**Income and Endowments from:**
Donations and legacies
3
Investment income
4
Total Income
**Expenditure on:**
Raising funds
Charitable activities
5
Total Expenditure
Net expenditure
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
11|**Unrestricted**
**funds**
**£**
72,627
13
10,000
82,640
(71,951)
(2,574)
(74,525)
8,115
8,115
40,677
48,792
**Unrestricted**
**funds**
**£**
76,304
40
76,344
(82,704)
(2,654)
(85,358)
(9,014)
(9,014)
49,691
40,677|**Total**
**2021**
**£**
72,627
13
10,000|
|---|---|---|
|||82,640|
|||(71,951)
(2,574)|
|||(74,525)|
|||8,115|
|||8,115
40,677|
|||48,792|
|||**Total**
**2020**
**£**
76,304
40|
|||76,344|
|||(82,704)
(2,654)|
|||(85,358)|
|||(9,014)|
|||(9,014)
49,691|
|||40,677|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2020 is shown in note 11.
Page 8
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **(Registration number: 06821449) Balance Sheet as at 28 February 2021**
|**Note**
**Fixed assets**
Tangible assets
9
**Current assets**
Cash at bank and in hand
**Creditors: Amounts falling due within one year**
10
**Net current assets**
**Net assets**
**Funds of the charity:**
**Unrestricted income funds**
Unrestricted funds
**Total funds**
11|**2021**
**£**
9,182
43,774
(4,164)
39,610
48,792
48,792
48,792|**2020**
**£**
9,182
35,378
(3,883)|
|---|---|---|
|||31,495|
|||40,677|
|||40,677|
|||40,677|
For the financial year ending 28 February 2021 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements on pages 8 to 15 were approved by the trustees, and authorised for issue on 16 November 2021 and signed on their behalf by:
......................................... C E Buckle Trustee
Page 9
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Notes to the Financial Statements for the Year Ended 28 February 2021**
## **1 Charity status**
The charity is a charity limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £Nil towards the assets of the charity in the event of liquidation.
## **2 Accounting policies**
## **Summary of significant accounting policies and key accounting estimates**
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Basis of preparation**
DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
## **Exemption from preparing a cash flow statement**
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
## **Income and endowments**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Page 10
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Notes to the Financial Statements for the Year Ended 28 February 2021**
## _**Investment income**_
Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## _**Raising funds**_
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses.
## **Government grants**
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £0.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Page 11
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Notes to the Financial Statements for the Year Ended 28 February 2021**
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
## **3 Income from donations and legacies**
|Grants, including capital grants;
Government grants
**4**
**Investment income**
Interest receivable and similar income;
Interest receivable on bank deposits
**5**
**Expenditure on charitable activities**
**Note**
Governance costs|**Unrestricted**
**funds**
**General**
**£**
72,627
72,627
**Unrestricted**
**funds**
**General**
**£**
13
**Unrestricted**
**funds**
**General**
**£**
2,574|**Total**
**2021**
**£**
72,627
72,627
**Total**
**2021**
**£**
13
**Total**
**2021**
**£**
2,574|**Total**
**2020**
**£**
76,304|
|---|---|---|---|
||||76,304|
||||**Total**
**2020**
**£**
40|
||||**Total**
**2020**
**£**
2,654|
Page 12
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Notes to the Financial Statements for the Year Ended 28 February 2021**
|Direct costs
Wages and salaries
Staff pensions
Staff training
Rent
Repairs and maintenance
Insurance
Legal and professional
Accountancy fees
Trade subscriptions
Bank charges
Depreciation|**Grant**
**funding of**
**activity**
**£**
2,569
65,942
1,175
13
2,009
243
748
310
1,483
-
33
-
74,525|**Total**
**2021**
**£**
2,569
65,942
1,175
13
2,009
243
748
310
1,483
-
33
-
74,525|**Total**
**2020**
**£**
8,696
69,120
1,167
1,514
1,823
265
628
668
1,211
77
70
119|
|---|---|---|---|
||||85,358|
£74,525 (2020 - £85,358) of the above expenditure was attributable to unrestricted funds and £Nil (2020 - £Nil) to restricted funds.
## **6 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
## **7 Staff costs**
The aggregate payroll costs were as follows:
|**Staff costs during the year were:**
Wages and salaries|**2021**
**£**
65,942|**2020**
**£**
69,120|
|---|---|---|
No employee received emoluments of more than £60,000 during the year.
Page 13
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Notes to the Financial Statements for the Year Ended 28 February 2021**
## **8 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **9 Tangible fixed assets**
|**Cost**
At 1 March 2020
At 28 February 2021
**Depreciation**
At 1 March 2020
At 28 February 2021
**Net book value**
At 28 February 2021
At 29 February 2020|**Land and**
**buildings**
**£**
9,182
9,182
-
-
9,182
9,182|**Other**
**tangible**
**fixed asset**
**£**
21,955
21,955
21,955
21,955
-
-|**Total**
**£**
31,137|
|---|---|---|---|
||||31,137|
||||21,955|
||||21,955|
||||9,182|
||||9,182|
## **10 Creditors: amounts falling due within one year**
|Other taxation and social security
Other creditors
Accruals
**11 Funds**
**Unrestricted funds**
General|**Balance at 1**
**March 2020**
**£**
(40,677)|**Incoming**
**resources**
**£**
(82,640)|**2021**
**£**
1,054
264
2,846
4,164
**Resources**
**expended**
**£**
74,525|**2020**
**£**
419
873
2,591|
|---|---|---|---|---|
|||||3,883|
|||||**Balance at**
**28 February**
**2021**
**£**
(48,792)|
Page 14
## **DIAMOND LEARNING COMMUNITY PRE SCHOOL LIMITED**
## **Notes to the Financial Statements for the Year Ended 28 February 2021**
|**Unrestricted funds**
General
**12 Analysis of net assets between**
Tangible fixed assets
Current assets
Current liabilities
Total net assets
**13 Analysis of net funds**
Cash at bank and in hand
Net debt|**Balance at 1**
**March 2019**
**£**
(49,691)
**funds**|**Incoming**
**resources**
**£**
(76,344)
**At 1 March**
**2020**
**£**
35,378
35,378||**Resources**
**expended**
**£**
**Balance at**
**29 February**
**2020**
**£**
85,358
(40,677)
**Unrestricted**
**funds**
**General**
**£**
**Total funds**
**£**
9,182
9,182
43,774
43,774
(4,164)
(4,164)
48,792
48,792
**Cash flow**
**£**
**At 28 February**
**2021**
**£**
8,396
43,774
8,396
43,774|**Balance at**
**29 February**
**2020**
**£**
(40,677)|
|---|---|---|---|---|---|
||||||**Total funds**
**£**
9,182
43,774
(4,164)|
||||||48,792|
|||||||
||||||43,774|
Page 15