The Parochial Church Council of the Ecclesiastical Parish of Cartmel
Registration number: 1130275
Annual Report and Financial Statements
31 December 2021
The Parochial Church Council of the Ecclesiastical Parish of Cartmel Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' report | 2 |
| Trustees' responsibilities | 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 |
The Parochial Church Council of the Ecclesiastical Parish of Cartmel Reference and Administrative Details
| Charity name | The Parochial Church Council of the Ecclesiastical Parish of | The Parochial Church Council of the Ecclesiastical Parish of |
|---|---|---|
| Cartmel | ||
| Charity registration number | 1130275 | |
| Principal office | The Vicarage | |
| Priest Lane | ||
| Cartmel | ||
| GRANGE-OVER-SANDS | ||
| LA11 6PU | ||
| Registered office | The Vicarage | |
| Priest Lane | ||
| Cartmel | ||
| GRANGE-OVER-SANDS | ||
| LA11 6PU | ||
| Trustees | N Devenish | Chairman |
| Dr R Baxter | (Retired - 02/09/2021) | |
| D Hugget | ||
| J Iveson | ||
| J Johnson | ||
| E J Lucas | ||
| S McCleery | ||
| P Foulerton | ||
| M Booth | ||
| D Maguire | ||
| J Bertlin | ||
| T Pemberton | ||
| V Richardson | ||
| H Bailey | ||
| A O’Donoghue | ||
| J Robinson | ||
| F Smith | (Appointed 02/09/2021) | |
| Accountant | Dodd & Co Limited | |
| FIFTEEN Rosehill | ||
| Montgomery Way | ||
| Rosehill Estate | ||
| CARLISLE | ||
| CA1 2RW |
Page 1
The Parochial Church Council of the Ecclesiastical Parish of Cartmel Trustees' Annual Report for the Year Ended 31 December 2021
Structure, Governance and Management
Governing Document
The Charity’s governing document is the Parochial Church Council Powers Measure (1956) and the Church Representation Rules .
Appointment of Trustees, and Organisational and Decision Making Policy
The Trustees, who meet formally on several occasions during the year, administer the affairs of the Charity. Newly appointed Trustees are given induction training when first appointed and all Trustees are offered ongoing training as appropriate.
Risk Policy
The Trustees have assessed the major risks to which the Charity is exposed, in particular those relating to operations and finances of the Church, and are satisfied that systems are in place to mitigate their exposure to the major risks.
Objectives and Activities
The prime objective of the Charity is the promotion in the ecclesiastical parish of the whole mission of the Church.
The Charity met these objectives during the year by providing services for the parish and promoting access to the Priory. In determining these objectives and activities the Trustees have paid due regard to the Charity Commission guidance on public benefit.
Achievements and Performance
2021 began in lockdown with the Priory Church closed, as COVID 19 continued to prevent any return to normality. The celebration of Easter on April 4th heralded its reopening; and April 12th brought opening to the general public.
(COVID safety measures required that any opening hours would need diligent stewarding; the volunteer demographic had restricted sufficient availability for any earlier opening).
However, there was a slow but steady return of regional visitors as restrictions were moderated, stewarding numbers increased - allowing longer opening hours - and thankfully this led to a very welcome small inflow of visitor income.
Opportunities had been identified to utilise digital platforms to sustain the mission of the Church to the Parish, and extend its reach much further afield, and these were gradually being exploited as increased expertise and extra equipment allowed. COVID circumstances have inspired the nascent growth of a hybrid approach to Mission, using Facebook and YouTube offers, alongside development of other Social Media platforms; Instagram and Tik-Tok.
An on-line weekday evening service of Compline (Night prayer) has established a regular ‘congregation’.
Digital engagement with the local schools has been a vital element in their support both in education, well-being and Governance. Website development is enabling promotion of the Priory’s activities, whilst exploiting the Heritage value of the Grade 1 listed Priory building. Accomplishing the transfer to video of the Virtual Reality experience through scoping of an Augmented Reality project involving William Marshal is an ongoing project.
The total denial of visitors or any revenue raising activities during the first three months of 2021 left the Priory dependent on the Government’s Culture Recovery Fund for Heritage Grant (CRFH— £69,200 awarded October 2020) to sustain its everyday needs.
An application for a 2nd Round CRFH grant, to cover similar needs from April 1st to June 30th and to provide a basis for future sustainability, was successfully made resulting in a further award of £39,500.
The return of regional visitors remained slow as restrictions were gradually eased. At the end of June the Priory became the venue for a “Face 2 Face exhibition” in support of Kendal’s ‘The Lighthouse’, the Community Mental Health Hub. This proved very popular with local & regional visitors and the shop was the beneficiary of the considerable increase in visitor numbers. (The exhibition ran for an extra 6 weeks beyond its published closure date). The hard work of all volunteers and staff has allowed ‘shop performance’ to match contributions to Priory finances in previous ‘best years’ - and this after being fully operational for only around 6 months during 2021. A noteworthy achievement!
2
The Parochial Church Council of the Ecclesiastical Parish of Cartmel Trustees' Responsibilities in relation to the Financial Statements
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 4
Independent Examiner's Report to the Trustees of
The Parochial Church Council of the Ecclesiastical Parish of Cartmel
I report on the accounts of the Trust for the year ended 31 December 2021, which are set out on pages 5 to 12.
Your attention is to drawn to the fact that the Charity has prepared the financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.
We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year undersection 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts undersection 145 of the 2011 Act;
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follow the procedures laid down in the General Directions given by the Charity Commission undersection 145 (5) (b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
.........................................
Martin S Ward FCA
Dodd & Co Limited
Chartered Accountants FIFTEEN Rosehill Montgomery Way Rosehill Estate CARLISLE CA1 2RW
Date: 16 March 2022
Page 5
PAROCHIAL CHURCH COUNCIL OF CARTMEL, CUMBRIA STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 December 2021
| Note INCOME FROM: Donations and legacies 2( a ) Charitable activities 2( b ) Other income 2( c ) Investments 2( d ) TOTAL EXPENDITURE ON: Raising funds 3( a ) Charitable activities 3( b ) Other expenses 3( c ) TOTAL Gain / (Loss) on investment assets: NET INCOME/(EXPENDITURE) BALANCES B/FWD 1 JANUARY BALANCES C/FWD 31 DECEMBER |
Unrestricted Restricted funds funds 2021 2020 £ £ £ £ 73,737 70,723 144,460 201,238 - - - 589 10,804 - 10,804 2,203 331 - 331 791 TOTAL FUNDS |
|---|---|
| 84,872 70,723 155,595 204,821 |
|
| 1,662 - 1,662 509 51,337 100,864 152,201 118,518 11,374 - 11,374 13,356 |
|
| 64,372 100,864 165,236 132,382 |
|
| 1,537 - 1,537 695 |
|
| 22,036 (30,141) (8,105) 73,134 122,617 71,767 194,384 121,250 |
|
| 144,653 41,626 186,279 194,384 |
The notes on pages 8-14 form part of the accounts.
Page 6
PAR(HlAL CHURCH COUNCIL OF CARTMEU CUMBRIA 5{a) S¢bl 514 S.7&5 11334 I797 18.1 19.471 ).162 117AX• 61.784 177,4*. 1•2398 I159 13 I219 194.J84 io 10 144. 41.628 121617 71.767 IlJ62 194A4
PAROCHIAL CHURCH COUNCIL OF CARTMEL, CUMBRIA NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2021
1. Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Basis of preparation
The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees' discretion in futherance of the objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Going concern
These financial statements have been prepared on a going concern basis.
Income
Donations are recognised where there is entitlement, receipt is probable and the amount can be measured with sufficient reliability.
Where services are provided to the charity as a donation that would normally be purchased from our suppliers, this contribution is included in the financial statements at an estimate based on the value of the contribution to the charity where this can be quantified.
The value of services provided by volunteers is not incoporated into these financial statements. Further details of the contribution made by volunteers can be found in the Trustee's Annual Report.
Income from tax reclaims are included in the statement of financial activities at the same time as the gift to which they relate.
Income derived from events is recognised as earned (that is, as the related goods or services are provided).
Investment income is recognised on a receivable basis.
Income from charitable activities includes income recognised as earned (as the related goods or services are provided) under contract.
Expenditure
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under costs of trading for fundraising purposes.
Raising funds expenditure compromise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Charitable activities expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Page 8
PAROCHIAL CHURCH COUNCIL OF CARTMEL, CUMBRIA NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2021
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Fixed assets
Consecrated and benefice property is not included in the accounts in accordance with s.10(2)a) of the Charities Act 2011.
Individual assets costing £1,000 or more are initially recorded at cost.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Fixtures, fittings and equipment 4 years straight line basis
Cash and Cash Equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Investments
Fixed asset investments are included at fair value at the balance sheet date.
Realised gains and losses on investments are calculated as the difference between sales proceeds and their fair value at the start of the year, or their subsequent cost, and are charged or credited to the statement of the financial activities in the period of disposal.
Unrealised gains and losses represent the movement in fair values during the year and are credited or charged to the statement of financial activities based on the fair value at the year end.
Page 9
PAROCHIAL CHURCH COUNCIL OF CARTMEL, CUMBRIA NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2021
2. INCOME FROM :
| (a) Donations and legacies Boxes Donations Donations from Trust Fund Donation from Church shop Special COVID donation from Trust Fund Legacies Grants Donorpoint giving Planned giving Collections Pricket stand Gift aid envelopes Gift aid tax recovered |
������������ ���������� TOTAL FUNDS TOTAL FUNDS ����� ����� 2021 2020 £ £ £ £ 12,912 - 12,912 6,140 3,460 - 3,460 8,750 - 24,303 24,303 - 2,398 - 2,398 - - - - 82,000 - - - 5,000 - 46,420 46,420 66,380 2,943 - 2,943 1,641 23,351 - 23,351 23,810 - - - 432 3,792 - 3,792 1,826 3,605 - 3,605 3,260 21,276 - 21,276 2,000 |
|---|---|
| 73,737 70,723 144,460 201,238 |
Of the £201,238 received in 2020, £76,671 of donations were restricted and £124,567 were unrestricted.
| (b) Charitable activities Fundraising: Guided tours |
- - - 589 |
|---|---|
| - - - 589 |
Of the £589 received in 2020, £nil related to restricted funds and £589 related to unrestricted funds.
| (c) Other income Fees Concerts Misc income |
4,359 - 4,359 1,483 982 - 982 720 5,462 - 5,462 - |
|---|---|
| 10,804 - 10,804 2,203 |
Of the £2,203 received in 2020, £nil related to restricted funds and £2,203 related to unrestricted funds.
| (d) Investments Dividends and interest |
331 - 331 791 |
|---|---|
| 331 - 331 791 |
Of the £791 received in 2020, £nil related to restricted funds and £791 related to unrestricted funds.
TOTAL INCOMING RESOURCES 84,872 70,723 155,595 204,821
Page 10
PAROCHIAL CHURCH COUNCIL OF CARTMEL, CUMBRIA NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2021
| 3. EXPENDITURE ON : (a) Raising funds Donorpoint |
Unrestricted Restricted TOTAL FUNDS TOTAL FUNDS funds funds 2021 2020 £ £ £ £ 1,662 - 1,662 509 |
|---|---|
| 1,662 - 1,662 509 |
All of the £509 expenditure on raising funds in 2020 related to unrestricted funds.
| Missionary and charitable giving Secular local charities Ministry: Diocesan Parish Offering Other ministry costs Clergy & secretarial Caretaker salary/exps/PAYE/NI Church running & routine maintenance Non-routine maintenance Churchyard upkeep Heat/light/water costs Insurance Organ costs Publicity/website Organist fees Upkeep of services Wedding and funeral expenses Sundry costs Bank charges Education & training Printing, stationery & postage Parish magazine Concerts Restricted Fund costs |
- - - (250) 22,404 41,510 63,914 63,000 1,538 - 1,538 1,343 4,714 5,570 10,284 5,774 - 5,831 5,831 6,537 1,877 5,337 7,214 2,930 198 24,303 24,501 7,975 - 971 971 2,058 7,887 2,929 10,816 7,681 3,578 3,861 7,439 7,274 901 - 901 - 1,343 3,770 5,113 118 3,149 2,313 5,462 5,000 - - - 275 (249) - (249) 231 3,558 1,150 4,708 5,603 198 - 198 88 - 660 660 - - 912 912 2,297 - - - 583 240 - 240 - - 1,747 1,747 - |
|---|---|
| 51,337 100,864 152,201 118,518 |
Of the £118,518 expenditure on charitable activities in 2020, £37,574 was charged to restricted funds and £80,944 was charged to unrestricted funds.
| (c) Other expenses | ||||
|---|---|---|---|---|
| Accountancy fees | 4,138 | - | 4,138 | 4,265 |
| Depreciation | 7,236 | - | 7,236 | 9,091 |
| 11,374 | - | 11,374 | 13,356 | |
| All of the £13,356 other expenditure in 2020 | related to unrestricted funds. | |||
| TOTAL RESOURCES EXPENDED | 64,372 | 100,864 | 165,236 | 132,382 |
Page 11
PAROCHIAL CHURCH COUNCIL OF CARTMEL, CUMBRIA NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31 December 2021
4a. STAFF COSTS
| 4a. STAFF COSTS Wages and salaries Social security costs Pension costs |
2021 2020 £ £ 5,658 6,537 - - 173 172 |
|---|---|
| 5,831 6,709 |
No employee received emoluments of more than £60,000 during the year (2020 - No. 0)
The average number of persons employed by the charity during the year was as follows:
Charitable activities
| 2021 | 2020 | ||
|---|---|---|---|
| No. | No. | ||
| 1 | 2 |
4b. PAYMENTS TO PCC MEMBERS
Expenses of £1,058 were paid to trustees in the year. There no other payments to any PCC member, persons connected to them or related parties.
5. FIXED ASSETS FOR USE BY THE PCC
| (a) Tangible ACTUAL/DEEMED COST At 1 January 2021 Additions At 31 December 2021 DEPRECIATION At 1 January 2021 Charge for year At 31 December 2021 NET BOOK VALUE At 31 December 2021 At 31 December 2020 (b) Investments Fair value 1 January 2021 Revaluation gain Fair value 31 December 2021 The investments held |
Equipment £ 42,357 4,348 |
|---|---|
| 46,705 | |
| 33,684 7,236 |
|
| 40,920 | |
| 5,785 | |
| 8,673 | |
| £ 10,797 1,537 |
|
| 12,334 | |
(c) Investment in subsidiary
The charity holds more than 20% of the share capital of the following company:
| Country of | Principal | ||||||
|---|---|---|---|---|---|---|---|
| Subsidiary undertakings | incorporation | activity | Class | % | |||
| Cartmel Priory Shop Limited | United Kingdom | Priory shop | Ordinary | 100 | |||
| Capital & | Profit/(loss) for the | ||||||
| reserves | period | ||||||
| £ | £ | ||||||
| 1 | 10,343 | ||||||
| 6. OPERATING LEASE COMMITMENTS | |||||||
| Future minimum lease payments | 2021 | 2020 | |||||
| £ | £ | ||||||
| Not later than one year | 1,063 | 1,063 | |||||
| Later than one year and not later than | five years | - | 1,063 | ||||
| Total | 1,063 | 2,126 |
Page 12
PAROCHIAL CHURCH COUNCIL OF CARTMEL, CUMBRIA NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31 December 2021
7. DEBTORS
| 7. DEBTORS Trade debtors Due from Cartmel Priory Shop Ltd 8. CREDITORS Amounts falling due in one year Trade creditors Accruals |
2021 2020 £ £ 8,938 5,750 51,224 56,034 |
| 60,162 61,784 |
|
| 2021 2020 £ £ 4,929 5,592 4,404 2,093 |
|
| 9,333 7,685 |
9. FUND DETAILS
Restricted funds
| Refurb & development Misc restricted Vigarage fund Flower fund Young parishioners Publicity & website Heritage Grant Macbeth Grant David Hampson Legacy |
Balance at 1 January 2021 Incoming resources Resources expended Transfers Total restricted £ £ £ £ £ 1,400 24,303 (24,303) - 1,400 4,939 - - - 4,939 230 - (144) - 86 2,003 - - - 2,003 14,711 - - - 14,711 9,387 - - - 9,387 29,997 46,420 (76,417) - - 4,100 - - - 4,100 5,000 - - - 5,000 |
|---|---|
| 71,767 70,723 (100,864) - 41,626 |
| Comparative restricted funds Refurb & development Misc restricted Vigarage fund Flower fund Young parishioners Publicity & website Heritage Grant Macbeth Grant David Hampson Legacy |
Balance at 1 January 2020 Incoming resources Resources expended Transfers Total restricted £ £ £ £ £ 1,400 5,291 (5,291) - 1,400 4,939 - - - 4,939 230 - - - 230 2,003 - - - 2,003 14,711 - - - 14,711 9,387 - - - 9,387 - 62,280 (32,283) - 29,997 - 4,100 - - 4,100 5,000 5,000 |
|---|---|
| 32,670 76,671 (37,574) - 71,767 |
Refurb & Development - this fund is used to pay for any major refurbishments to the Priory. Misc restricted - this fund contains donations made for specific repairs to the Priory. Vicarage fund - this fund relates to maintenance of the vicarage. Flower fund - this fund is for the provision of flowers within the Priory. Young parishioners - this fund is to be used for the promotion of young parishioners. Publicity & website - this fund is used to pay for the promotion of the Priory. Heritage Grant - this fund is to be used to administer the Culture Recovery Fund for Heritage project. Macbeth Grant - this fund is to be used for the purchase of radio microphones. David Hampson legacy - this fund is to be used for routine maintenance and upkeep of the priory.
Page 13
PAROCHIAL CHURCH COUNCIL OF CARTMEL, CUMBRIA NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31 December 2021
10. NET ASSETS BY FUND
| 10. NET ASSETS BY FUND | |
|---|---|
| Fixed Assets Current Assets Creditors due within one year Comparative net assets by fund Fixed Assets Current Assets Creditors due within one year |
Restricted funds Unrestricted funds Total funds £ £ £ - 18,120 18,120 41,626 135,866 177,492 - (9,333) (9,333) |
| 41,626 144,653 186,279 |
|
| Restricted funds Unrestricted funds Total funds £ £ £ 19,471 19,471 71,767 110,831 182,598 - (7,685) (7,685) |
|
| 71,767 122,617 194,384 |
11. CARTMEL PRIORY CHURCH SHOP LTD
From 6 January 2016 Cartmel Priory Church Shop Ltd was set up as a wholly owned trading subsidiary of the PCC of Cartmel.
12. RELATED PARTY TRANSACTIONS
During the year a donation of £2,398 (2020 £nil) was received from Cartmel Priory Church Shop Ltd and recharges totalling £8,883 (2020 £8,512) were made to the company from the charity.
Page 14