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2022-12-31-accounts

knowing Jesus and making him known in our community and beyond

2022 Report and Accounts for the Parochial

Church Council of Huntington,

Earswick and New Earswick, York

Section Page
Aims and Purposes 2
Objectives and Activities 2
Achievements and
Performance		 Worship & Prayer 3
Youth & Children 5
Pastoral Care 7
Mission & Evangelism 8
Weddings, Baptism, Funerals 9
Deanery Synod & Diocesan Synod 9
Building & Fabric 10
Ecological Issues 11
Finance Review Current Year 13
Funds 16
Reserves 17
Structure, Governance and Management 19
Administrative Information 21

Aims and Purposes

All Saints and St Andrew’s Parochial Church Council (PCC) has the responsibility of co-operating with the incumbent, the Reverend Ian Birkinshaw, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of the church buildings and grounds of All Saints and St Andrew’s, Huntington, York.

Objectives and Activities

Our statement of purpose is “Knowing Jesus and making him known in our community and beyond”. The PCC has this in mind in all its planning and decision making. We are committed to enabling as many people as possible to worship at All Saints and St Andrew’s Church (whether in person or online), to become part of the church community and to live out their faith. The PCC maintains an overview of worship, pastoral care and outreach.

When planning our activities for the year, we have considered the Commission’s guidance on public benefit and in particular the supplementary guidance on charities for the advancement of religion.

We seek to enable people to live out their faith in Jesus Christ as part of the church community by:

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To facilitate this work, we continue to develop and maintain the fabric of the church buildings, bearing in mind the aim of the Church of England to reduce carbon emissions to net zero by 2030.

Achievements and performance

a) Worship and Prayer

During 2022 we managed to maintain our usual pattern of Sunday services of 10.30 am at All Saints and St Andrew’s and 8.30 am at All Saints on second, fourth and fifth Sundays. Parish Prayer has continued on the last Sunday of the month in the evening at All Saints. During the school Summer holidays we repeated our usual pattern of joint services outside at St Andrew’s.

In addition, the monthly day time Communion service on first Thursdays of the month was reintroduced.

Whilst there has been a gradual easing of Covid restrictions in terms of face coverings at the 10.30 am services, we still encourage the use of masks at the 8.30 am services and for Communion Services used intinction.

From January to September, we continued to livestream Daily Prayer on Facebook, but this has now ceased, predominantly due to reducing

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numbers engaging and partly due to the challenge of the evolving

technology on offer from Facebook.

We engaged in significant celebrations during the year including the Queen’s Platinum Jubilee on Pentecost Sunday with a joint service held at All Saints.

Our seasonal worship again included marking Holy Week with a Communion Service on Maundy Thursday, An Hour at the Cross on Good Friday and a sunrise service on Easter Day.

Once again, we held a Memorial Service for the bereaved at 4.00 pm on Remembrance Sunday.

Our Christmas celebrations included a Carol Service on the last Sunday before Christmas Day, four Christingle Services and a Midnight Communion.

During the autumn term, Deeper returned for two sessions on a Thursday evening. Firstly, to look at Paul, and then for an evening with International Justice Mission who are one of the overseas charities we support.

From a musical point of view our worship team meet to practise, plan and to lead us in our musical worship during weekly services, and to introduce new songs and to practice worshipping. Once again, they brought together a choir formed specifically for the Carol Service.

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New Worshipping Community

One new development has been the Presence Group meeting both online and in person on alternate Sunday evenings. This hybrid worshipping community is still small but showing signs of fruitfulness.

b)Youth and Children

By January 2022 we were really getting back to normal after the Covid experience. Regular weekly groups were up and running, which included the lunchtime clubs in New Earswick Primary (Oasis) and Huntington Secondary School (Faith Unfolded), Kidz Klub, Tots and Tiny Tots, Thursday Night Youth Groups and Friday Football Cage Sessions. The weekly assemblies at Huntington Primary School, fortnightly Youth Band and fortnightly Monday lunchtime meal for Year 11 boys were also in full swing.

Isobel Powell continued as a Children & Family Work Apprentice until the end of July before Sarah Griffiths returned to part time work in August after her maternity leave. Sarah did a fantastic job through the autumn term, bringing energy and creativity to the work with Children and families throughout the week and on Sunday mornings. Sarah handed in her notice and left her role at the end of December 2022. We are grateful for all that she brought whilst in post since starting in January 2020.

One-off activities included a youth weekend away at Wydale in March, a church weekend away in July with activities for children and

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young people, hosting a visiting team of students from the Heights Church, Texas for a week and running special events with and for them. Through these activities we saw many young people from the local secondary school keen to explore the love of God for themselves.

It was wonderful to take some of our church children and young people, along with adults, as leaders on the York Christian Youth Holidays summer camps in Scotland at the end of July.

For the second year running we successfully ran ‘Youthfest’, a nonresidential youth festival, utilising the grounds of St Andrew’s, which included worship, games, relaxing, social action projects and loads of fun. This year more churches came on board to plan and lead it, which was fantastic.

September 2022 saw us change our Thursday Night Youth Groups to Monday Nights, due to leader availability, which was a slightly bumpy change but soon became the new normal. The Friday football cage sessions changed to Wednesdays and we were fortunate to have extra help from two new New Wine ‘Discipleship Year’ interns from St Michael le Belfrey, along with Nathan, the St Michael le Belfrey Youth Outreach Worker. It has been wonderful to have more people involved in this piece of work.

Moving towards Christmas, the ‘Unite’ York Church Youth Leader Group alongside Carolyn Edwards (York Diocese Youth & Children’s Work Adviser) planned and executed a two day youth project called

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‘Christmasfest’. This included worship, street evangelism, public drama performances and social action alongside games, fun, food and downtime. A number of young people from our parish got involved and had a great time alongside young people from several other churches across York.

c) Pastoral Care

As reported last year, we have identified an ongoing need to strengthen communication networks in order to provide a better understanding of what the pastoral needs are and how these might effectively be met, and by whom. As the pastoral needs always outstrip our resources, we continue our aim to recruit new helpers and visitors, and to invite all those who are involved in pastoral care visiting to attend training events to refresh skills.

Our Small Groups continue to be a vital source of pastoral support and often serve as a first point of contact for those in need and we know there are countless acts of kindness that are made each day. The Telephone Prayer Chain operated as usual, providing a means of urgent prayer and contact when needed. We also continued to use the church office communications network to ensure those not using electronic systems received paper copies of the weekly bulletins and other information on a regular basis.

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d) Mission and Evangelism

Much of the ministry of All Saints and St Andrew’s centres around the Children and Youth Work, Cake and Company, Presence, and now the emerging Green Group.

In addition, the LYCIG Group (Leading Your Church into Growth) has organised other initiatives to develop the mission of the Church. Highlights included:

Queen’s Platinum Jubilee and following her death in Autumn – the sale of booklets published by the Bible Society which spoke of her faith in Jesus. She was a remarkable woman who for much of her public life had to stay away from controversy, but as Head of the Church of England, was increasingly confident in sharing her faith – particularly in her Christmas Day broadcasts.

Christmas Card Delivery - at Christmas thousands of cards were delivered across the Parish and which resulted in a good number of people attending our Christmas services.

Carol Service for York Against Cancer - Once again we supported this event at the Ryedale Stadium. This was well attended and provided an excellent opportunity to share something of the good news of Christmas with families and folk who may have been affected by Cancer.

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At Christmas, we were invited by New Earswick Folk Hall to sing carols

before the beginning of their ‘Christmas Mingle.’ A good sized group from the church supported the event which was much appreciated.

Of less success was an attempt to support the University and St Johns College CUs at their Carol Service.

Whilst we did not run Alpha in 2022 we publicised a new course at the end of the year in preparation for a joint venture with other churches across the city of York to begin at the end of January 2023.

e) Weddings, Baptisms and Funerals

During 2022 there were 7 weddings, no marriage blessings, 19 baptisms, 1 thanksgiving and 39 funerals.

f) Deanery Synod & Diocesan Synods

Deanery Synod met in February, June and July 2022, and then again in January 2023. The unusual pattern of meetings was because the main

item of business by far has been the diocesan Living Christ’s Story

initiative. This involved consultation and discussion at parish, deanery

and diocesan levels. In February, the Bishop of Selby and the

Archdeacon of York gave a presentation to Deanery Synod. A new

Deanery Plan was drawn up and presented at the June meeting, then

passed back to the PCCs for comment. All Saints and St Andrew’s was

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thanked for an insightful contribution. The Deanery Plan was revised

and broadly accepted at the July meeting.

In November, Diocesan Synod welcomed and endorsed Living Christ’s

Story: York Diocese Strategic Plan 2021 – 2031 . The full 32 page report

can be read at bit.ly/lcsreport221100. A number of diocesan

appointments have been made to manage the implementation.

g) Building & Fabric

During 2022 the Church Wardens have worked with the staff team to support the weekly services and all other activities of our parish. They are supported by the Building and Fabric Working Group who work to maintain and improve both church buildings, and the grounds. Both church buildings were subject to a quinquennial inspection in September. The Inspector was of the view that they were in good condition and no major works were identified.

Work on the extension at St Andrew’s continued and the extent of the progress can be seen. Credit and thanks to Keith Blanshard and his team for their work in driving the project forwards. Thanks, are also due to all who have assisted in the work of the Committee.

We aim to continue to reduce the carbon footprint of both buildings, and to make the churchyard at All Saints a more nature-friendly environment.

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h) Ecological Issues

We have continued our focus as a church, which cares for the

environment, mindful of the Church of England’s 5[th] Mark of Mission:

“To strive to safeguard the integrity of creation and sustain and renew

the life of the earth.” The Green Group has continued, and new

members have come forward to join this group. Regular Green Group meetings have been held now in person.

We are very pleased to achieve bronze eco church status and are now looking to move forward to the silver award.

A Snowdrop Festival was held in February 2022 over a Saturday and

Sunday. There were many visitors despite inclement weather. As well as

the snowdrops, there were outdoor activities including “bug hotel”

construction by children. Visitors were welcomed into All Saints where

free refreshments were available. Any donations went to the Yorkshire

Wildlife Trust.

In July, we held a Green Group Festival. This included flowers in the church, a treasure trail around the Commonwealth war graves, and

building a bug hotel. There was a demonstration by the River Foss

Society of creatures that live in the river, along with information sheets

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showing species of birds, lichens, trees and plants to be seen in the

churchyard and local area. This again was attended by the community.

In Lent, 40 items to help all church members reduce, re-use and recycle were provided, for example, walking or cycling on shorter journeys instead of using a car.

There has been a bat walk in the grounds of All Saints’ church one summer evening at dusk using special equipment which allowed us to identify the bats in our church yard. A Fairtrade stall has also been offered on several Sundays in church after services, selling food items gifts and clothing.

Looking to the future, whilst we have developed well in the past year on ecological aspects, our aim is to balance our emphasis for green and environmental issues with those of Fairtrade and justice.

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Finance Review

2022 Results (Current year)

The total receipts for the parish unrestricted/day to day designated funds were £231,982 an increase of £15,540 on 2021. This increase was driven by a wonderful response to our Prayer and Gift week and receipt of a couple of legacies. These generous events overcame an underlying reduction in Regular (planned) Giving of £7,729. In other areas income has remained encouraging though our life event fees did not increase as expected and indeed fell back a little. We remain grateful for our Regular Giving of £125,441, though we are concerned that this is some £11,500 below budget. Our Harvest ‘Prayer and Gift Week’ had an exceptional response of £30,465. Gift Aid, from 2021 giving, contributed a further £34,251. We also received funding from our Council Ward, the Belfrey and York Diocese in support our community events and activities for both young and old. Additionally, we received grants totalling £33,000 in support of our St Andrew’s Outreach building extension project.

About £214,901 was spent on general running costs and providing the Christian ministry by the parish some £5,308 higher than 2021. This is still around £8,000 below our typical spend due to a continued deferment of maintenance work or in some cases using our other funds for some major items. Our Freewill Giving, to the Diocese, of £123,600 remains our largest expenditure, which we estimate covers our actual costs to the diocese which includes stipends, housing for the clergy, clergy training and a contribution to the cost of running the Diocese. This was increased by some 1.5% to maintain our objective to fully meet our costs. Other

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increases included a general rise in costs due to inflation with a significant increase in fuel charges in October.

Donations made by the PCC during the year, including the tithes on 2021 Gift Day and 2020 planned giving, were made to the International Justice Mission (IJM), ReVive (CMS), Reflect (York), York Schools & Youth Trust (YoYo), Family Matters (York), Tearfund, Foodbank (York) Open Doors and One Voice (York). We made one off donations to the British Legion Poppy Appeal (Remembrance Day), Children’s Society (from the Christingles) and for work with Ukrainian refugees and the response to the flooding in Pakistan.

The net result for the year in unrestricted/designated funds was beneficial with payments exceeding expenditure by some £10,383. The PCC agreed to distribute this surplus as follows; £7,000 to our General fund to sustain our mission by making up for our expected Regular Giving shortfall in2023, £3,383 in Outreach and Mission fund to provide for the continued employment of our Children and Family worker. Separately £1,200 has been retained in our Major Maintenance fund for specific items of delayed works. The surplus resulted from the receipt of a number one off items including legacies, refund of fees to Churches Together, Prayer and Gift week and use of our car park. We also achieved savings in expenditure which included recovering an overpayment to HMRC, later than expected increase in fuel charges and some general savings in consumables.

During the year our support from the Crestview Church in Texas came to an end as planned (£4,750). We are now seeking to fund our Children and

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Family worker position from our own resources. At the year-end we have

around £47,000 in our Outreach and Mission fund to support this. However, with our underlying income shortfall this will not be sufficient to sustain the position long term. The PCC is considering how best to continue our mission and make appropriate use of this funding in the first half of 2023.

Overall, our finances remain secure, though we recognise underlying fragility in our income. We have established a secure budget for 2023 using some of our designated funds to support our day-to-day activities. During the coming year we will continue to aim to strengthen our giving and consider how best to support our Youth and Children mission.

The value of our restricted funds increased by £1,500 during the year. This small increase is mainly due to the phasing of fund-raising vs spend with our now active building project at St. Andrew’s. We continue to seek to catch up with other projects delayed due to CoVid and hence put all these funds to their intended purpose.

The overall financial situation is set out in the Receipts and Payments report below and further detail is available on request.

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Funds

The PCC use several funds. The general (unrestricted) account covers the

day to day running costs of the church; this is supported by designated

funds for specific PCC activities. There are also restricted funds which are

only used for the purpose for which they were established. Funds are held

in three bank accounts; one current, one immediate access saving account

and one higher interest savings account. The small Charity Fund holds

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money on behalf of the John Hodgson & Mary Ann Gibson charities and is

controlled by its own trustees. The detail of our funds and holding accounts is set out in our ‘Financial Policy’ which is available from the Parish Office.

Reserves

Our reserves policy is reviewed annually as part of the budget setting activity. The overall principles of our approach are that reserves will only be held for specific reasons which include a graded range of cover for our running costs (3 to 6 months), an allowance for unplanned maintenance work and mitigation for our forecast budget deficit. Our current reserves requirement is set at £93,400 built up as follows:

• Graded allowances for running costs proportionate to our contractual commitment and being a good employer for which £78,400 is retained, within this some £29,400 is a 6 month provision for our staff salaries, £36,050 for our support to Diocese (clergy costs) and £12,950 for current contracts and commitments.

budget deficit which will be reviewed through the year.

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ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL OF HUNTINGTON, EARSWICK & NEW EARSWICK For the year ended 31st December 2022

Independent Examiner's Report to the members/trustees of the Huntington, Earswick & New Earswick Parochial Church Council

I report on the accounts for the year ended 31st December 2022.

Respective responsibilities of the Trustees and Independent Examiner

The trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of Independent Examiner's Statement

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below:

Independent Examiner's Statement

In connection with my examination, no matters have come to my attention:

  1. which give me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with s.130 of the 2011 Act; or

  3. to prepare accounts which accord with these accounting records

  4. have not been met; or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Rachel Hillman BSc (Hons) ACMA, CGMA Certified Institute of Management Accountants

16th March 2023

The Parochial Church Council of the Ecclesiastical Parish of Huntington, Earswick & New Earswick, York Charity No. 1130268

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Structure, Governance and Management

Organisational Structure

Our PCC is appointed in accordance with the Church Representation Rules. Our PCC consists of the incumbent (our Rector), Associate Minister, Churchwardens, Reader and members elected by our congregation, who are on the electoral roll of the church. All those who attend our services are encouraged to register on the Electoral Roll and support / stand for election to the PCC.

The PCC members, as trustees of the charity, are responsible for making decisions on all matters of general concern and importance to our parish including deciding on how the funds of the PCC are to be spent and the appointment and care of our staff and volunteers. Members receive initial briefing and an annual training on the workings and responsibilities of the PCC. PCC members normally serve for three years with a limit of 6 years in any one period of service.

The full PCC met six times during the year with a quorate attendance on each occasion. Given the wide responsibilities the PCC has set up Working Groups each dealing with an aspect of our Church activities. These Groups, which include Standing Committee, Pastoral Care, Youth & Children, Green Group and Building & Fabric, are all responsible to the PCC and report back regularly with minutes of their decisions being received by the full PCC and discussed as necessary.

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Risks and Issues

Our PCC and working groups maintain a series of Risk logs that match our activities. Each element is reviewed annually and reported to the main PCC. Mitigations include the use of recognised Church of England policies and practices for addressing risks around Safeguarding, Child Protection, Data Protection, use of Charity Commission guidance on the control of our finances and a structured set of inspections for our buildings. Where necessary we have documented our own specific policies for the application of more general guidance, and these are reviewed annually. Activity based risk assessments are produced for both regular and occasional events for which the PCC are responsible.

No major new risks have been reported to the PCC over the year and the PCC remain vigilant in the areas of Safeguarding, Health and Safety reporting and care of Volunteers and Staff through regular reporting and agenda items.

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Administrative information

All Saints Church is situated in Church Lane and St Andrew's Church on Huntington Road in the Huntington suburb of York. The parish is part of the Diocese of York within the Church of England. The Parochial Church Council (PCC) is a charity registered under the name: The Parochial Church Council of the Ecclesiastical Parish of Huntington, Earswick & New Earswick. The Charity Number is: 1130268.

The following PCC members have served between 1 January and 31 December 2022:

Rector

The Rev’d. Ian Birkinshaw Co-chair

Associate Minister

The Rev’d. Chris Park Co-chair

Deacon

The Rev’d. Judith Lindsey

Wardens: All Saints

Mrs Alison Hodgson

Mr John Farrall

Wardens: St Andrew’s

Mr Peter Aspin (up to April 2022)

Elected Representatives to the Deanery Synod

Mr Peter Aspin (PCC Secretary from April 2022) Dr Christopher Bell (up to February 2022) Mr John Farrall

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Elected Members

Mrs Jackie Aspin PCC Secretary (up to April 2022) Mrs Elizabeth Barker Mr Keith Blanshard Mr Chris Clarke (from April 2022) Mr Andrew Coombes Treasurer/Lay Vice-Chair Mr Ben Griffiths Mrs Barbara Hemingway Mr Jonathan Leach Dr Julia Stainforth Miss Janet Stephen (up to April 2022) Miss Shelagh Wynne (up to April 2022)

Co-opted members

Mr James Simister

Youth & Pioneer Leader

Ex-Officio Members

Dr Chris Bell

Diocesan Synod (to Feb 2022)

Approval

Our report was reviewed by the Standing Committee on 20 February 2023 and approved by the PCC on 20 March 2023, and signed on their behalf by the Reverend Ian Birkinshaw (PCC Co-Chair).

Rev’d. Ian Birkinshaw Rector

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