Company Number: 06806972 (England and Wales} Charity Number: 1130233 KGV COTTINGHAM COMMUNITY TRUST IA company limited by guarantee) FI NANCIAL STATEMENTS forthe year ended 31 MARCH 2025 Phoenix Accountancy and Business Consultancy Limited
KGV COTINGHAM COMMUNITY TRUST Company Number., 06806972 Charity Nurnber: 1130233 Contents to the Financial Statements for the year ended 31 March 2025 Page Company Information Independent Examiners Report Directors, Report Income and Expenditure Account 11 Statem ent of Fin a ncial Activities 12 Balance Sheet 13 Statement of Cash Flows 15 Notes to the Financial Statements 16
KGV COThINGHAM COMMUNITY TRUST Company Number: 06806972 Charity Number: 1130233 Company Informatlon forthe year ended 31 March 2025 Directors David Jack50n Alicia Mail Sam Winter Paul Burns Mark Richardson Paul Gib50n Secretary Alicia Mail Registered Office Cottingham Pavilion KGV Playing Fields Northgate Cottingham East Yorkshire HU165QW Registered Company Number 06806972 Registered Charity Number 1130233 Independent Examiner Rebecca Triffitt MAAT Employee of: Phoenix Accountancy and Business Consultancy, 4- 6 Robert Street Scunthorpe North Lincolnshire DN15 6NG Banl(ers Lloyds Bank Grand Buildings Jameson Street Hull HUI 3JX
KGV COTTINGHAM COMMUNITY TRUST Company Number.. 06806972 Charity Number: 1130233 Independent Examiner's Report to the Member5 of KGV Cottingham Communlty Trust I report on the accounts of I<GV Cottingham Community Trust for the year ended 31 March 2025, which are set out on pages 11 to 25, Respective responslbllltles of trustees and examiner The trustees (who are also the directors of the company for the purp05e5 of company lawl are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year u nder section 144 of the Charities Act 2011 Ithe Cha rities Act) and that an independent exa m ination is needed. It is my responsibility to: examine the account5 under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145151{bl of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with general Directions given by the Charity Commission, An examination includes a review of the accountlng records kept by the charity and comparison of the accou nts presented with those reco rds. It also includes consideration of a ny u nusua l items or disclosures iii the accounts, and seeking explanations from the truste.es concerning any such matters. The procedures undertal<en do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the acccunts present a'true and falr, view and the report is limited to those matters set out in the statement below. Independent Examiner's statement In connection with my examination, no matter has come to my attention to indicate that.. accounting records have not been kept in accordance with section 386 of the Companies Act 2006; the accounts do not accord with such records: where accounts are prepared on an accruals basis, whetherthey fail to comply with relevant accounting requirements under section 396 of the Companie5 Act 2006, or are not con5i5tent with the Charities SORP IFRS1021 any matter which the examiner believes should be drawn to the attention of the readerto gain a proper understanding of the accounts. Rebecca Triffitt MAAT Phoenix Accountancy and Business Consultancy, 4-6 Robert Street Scunthorpe North Lincolnshire DN15 6LZ 1 OQ-• iaiiil Date.,
KGV COftlNGHAM COM MUNITY TRUST Company Number: 06806972 Charity Number.. 1130233 Report of the Board of Trustees (incorporating the Directors, Report) for the year ended 31 March 2025 The Trustees present their report with the financial staterYent5 of the company for the year ended 31 March 2025. Directors and Trustees: The directors of the charitable company {the charity) are its Trustees for the purpose as charity law throughout this report and collectively referred to as Trustees, The Trustees for the year are named on page 3. toda mana ement of the charit Management of the business during the year was undertaken by Alicia Mail and David Jackson acting under delegated authority, Along with support from Trustee's Sam Winter, Paul Burns, Mark Richard50n & Paul Gibson. Structure Governance and Mana ement Governin document: Cottingham KGV Community trust is a registered charity and company Ilmited by guarantee nd governed by its memorandum and articles of association adopted on the 2 February 2009. Every member of the charity underta1<es to contribute the maximum of £10 in the event of the charity winding up. Recruitment and a ointment Trustees The Trustees are appointed by the Board of Trustees and election by an informal membership at the AGM. Voting rights are given to groups and individuals who regularly hire the facilityi and to ex-officio members of the local community including ward councillors, parish councillors, neighbourhood policing team and other voluntary group5 With interests in the group. The articles of association states that the number of trustees must not be le5S than three but not subject to any maximum. anisational structure: The board of trustees manages the charity, and aims to consider only strategic decisions at its meetings. Trustees are aware that any conflicts of interest are declared and minuted. Operational matters are discussed, co-ordinated and decided upon during two weekly management meetings. Decisions are referred to the full board for approval or determination at quarterly meetings. Ad-hoc committees are set up when need arises.
KGV COThINGHAM COMMUNITY TRUST Company Number: 06806972 Charity Number,. 1130233 Report of the Board of Trustees (incorporating the Directors, Report) for the year ended 31 March 2025 Risk Mana ement: The major risk to which the company is exposed, as identified by the trustees with support of The East Riding of Yorkshire Council, have been reviewed and systems have been established to mitigate those risks. Financial targets are reviewed on a regular basis with remedial action being taken immediately. External grant funding is sought in orderto deliver additional projects and also contribute to the sustainability of the organisation. Relationshi with Related Parties., In July 2011 the Trust took over the running of the pavilion and some outdoor areas at King George V playing fields, Cottingham, from the local authority, East Ring of Yorkshire Council IERYC). The trust has a lease agreement with ERYC. East Ridings Rangers Football club, rent the fields & 3G pitches during the football season. A third of the trustees are also associated to the Football club. Ob'ective and Activities As set out in the Memorandum of Articles, the Charity's objectives are: al To promote for the benefit of the inhabitants of Cottingham, Hull and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together with the said inhabitants and the local authorities, voluntary and other organisations in a common effort to enhance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. bl to establish or secure the establishment of a leisure centre and to maintain and manage the Same in furtherance of these objects, cl to promote forthe benefit of the public the conservation, protection and improvement of the physical and natural environment in the woodland area and wildlife field adjoining the l eisure centre. dl such other charitable purposes for the benefit of the inhabitants of the parish of Cottingham and the surrounding areas as the Trustees mayfrom time to time see fit. The following is a surhmary of the main activities provided, enabled or supported by KGV Cottingham Community Trust, the Trustees having paid due regard to the guidance on public benefit issued by the charity Commission.
KGV COTINGHAM COMMUNITY TRUST Company Number.. 06806972 Charity Number: 1130233 Report of the Board of Trustees (incorporating the Directors, Report) for the year ended 31 March 2025 Ob'ective and Activities continued The KGV Cotti ngha m Comm u n ity Trust provides facilities fo r sport, recreation and leisure time activities for the residents of Cottingham and surrounding a rea's working with the loca l authority, voluntary grou p51 East Riding Rangers) and other organisations including local police. The trust oversees the management and maintenance of the pavilion {leisure centrel and some of the outdoor areas on the site these are two 3G pitches and gra55 Pitches managed on behalf of ERYCC and maintained using their equipment by East Riding Rangers the incumbent football club, The facility is normally open weekends and numerous days of the wee1< forthe beneflt of its users and the general pu blic provid ing sport based recreation a nd leisure provid i ng health a nd social wellbei ng. The facility is also hired by groups and organlsations to provide sporting activities for children and adult5 e.g, football, keep fit and running in addition we provide f ree use for youths i n the community mainly footba I I based and netball. In addition, our community room is used by groups for meetings, staff training and fundraising events, The trust provides chi Idren's parties and take part in community fu n days. The trust has explored way5 to grow the business and increase efficiency to become closer to a self- susta ined organ i5ation by focusing on the strength of the trustees, staff and vol unteers. Partnersh ip with East Riding Rangers Footba I I Club has regularly provided a usef ul source of skilled volunteers to u nderta ke repairs and maintenance work at minimal cost. The trust wo rk closely with loca I youth a nd offer the use of 3G pitches at a mini mal cost and occasional Iv free helping to reduce anti-social behaviour. Main ob'ectives for the followin ear: The trust will continue to focus on business efficiencies by providing a range of activities for all age groups either led by the Trust or by hiring to outside organisations. The trust seeks to continue exploring funding opportunities and income streams which help to achieve the charities stated objectives to support activities and development of the complete site. The Trust will continue to explore ways of growing the business through focusing on the strength of the directors and working closely with East Riding Rangers our main facility user, The Trust anticipate a tough year ahead meeting rising utilities but will continue to see1< ways of growing and steering the business forward, The Trust along with East Riding Rangers are continuing to pursue better facilities and are working closely with ERYCC and the FA, The lease agreement is in progress with the Trust and East Ridlng Rangers, should be agreed during 2025. Achievements and Performance Review of activities 2024- 2025 The KGV Cottingham community board of trustees is satisfied, having reviewed the business, that in the past twelve month's period (April 2024- March 20251..
KGV COThINGHAM COMMUNITY TRUST Company Number.. 06806972 Charity Number: 1130233 Report of the Board of Trustees (incorporating the Directors, Repbrt) for the year ended 31 March 2025 Our work has reflected our aims. Qur resources are well managed. The public were satisfied with the service they received. Summar of the main achievements of the Trust durin the ear: The Trust has exercised its responsibility for the management, staffing and maintenance of the Indoor and outdoor facilities, The Trust has successfully: Maintained the building and outdoor areas. Provided Children's Parties Managed and staffed the facility as required for all.activities, provided staff induction & training. Provided facilities for voluntary groups to raise funds for charitable causes The hall was hired out to local groups for regular activities such as Fitmums, Fitness, and for walking football. Hired out the 3G pitch to formal and informal groups of all ages fortraining, matches, wall<ing football, and casual kick-about Financial Review Reserves Polic In line with our policy, all reserves will be carried forward to sustain the trust in future years and to allow expansion of activities where possible. The trust is mlndful that the building is dated and may require significant modification or lookto replace the building. Reserves are now built, and sufficient, to cope with major repairs and renewals. Princi al Fundin Sources l. The Trust raises income from hirin8 Out the facilities and providing activities for the residents of Cottingham and the surrounding area. 2, The Trust seeks to raise funding'Bid Writing, applications to local and national funding organisations. Plans for future eriods The trust will continue to focus on business efficiencies by providing a range of facilities for all age groups either led by the trust or by hire to groups and organisations. The trust continues to explore funding opportunities and income streams to help achieve the charities objectives of supporting and providing sport, recreation and leisure mainly through grassroots football and
KGV COTINGHAM COMMUNITY TRUST Company Number.. 068Q6972 Charity Number: 1130233 Report of the Board of Trustees (incorporating the Directors, Report) for the year ended 31 March 2025 sporting activities. They will continue to support fun days, fundraising activities and children's soft play parties. The trust will continue to seek ways of growing and steering the business through the strength of its trustees and the partnership with East Riding Rangers and ERYCC to bring better facilities on site. We hope to see further rnovement on the project in 2025/26. The facility since Covid has moved more to a sport based facility mainly through grassroots football for which it continues to thrive as the local community grows, East Riding Rangers the local football club worl< closely with the trust supporting each other, Statement of disclosure of inforrnation to inde endent examiner We, the Directors of the Company who held office at the date of approval of these financial statement5, confirm so far as we are aware, that: l. There is no relevant information of which the company's independent examiner is unaware; and. 2. We have taken all the steps as required of us as directors in order to make ourselves aware of all relevant information expected of us and to establish that the company's independent examiner is aware of that information. Statement of dlrectors, res onsibilities Company Law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affair5 of the charitable Company and of the excess of income over expenditure of the charitable Company for that period. In preparing those financial statements, the directors are required to: select suitable accounting policies and then apply them tonsistently makejudgements and estimates that are reasonable and prudent prepare the financial statements on the going concern basls unle55 It is inappropriate to presume that the company will continue to operate. The Directors confirm that the accounts comply with the above requlrements. The Directors are responsible for keeping proper accountirjg records which disc105e with reasonable accuracy at any time the financial position of the charitable Company and enable them to ensure that the financial statement5 comply with the Companies Act 2006, The Directors are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
KGV COTINGHAM COMMUNITY TRUST Company Number.. 068Q6972 Charity Number: 1130233 Report of the Board of Trustees (incorporating the Directors, Report) for the year ended 31 March 2025 Inde endent Examiner A resolution to appoint Phoenix Accountancy and Business Consultancy (a subsidiary of Community Vision Ltd) as independent examiner was agreed at the annual general meeting, Small com an rovlslons This report has been prepared in accordance with the special provisions of part 15 of the companies Act 2006 Statement of Recommended Practlce The accounts comply with SORP IFRS1021 as far as possible whilst complying with the companies Act 2006 By order of the board Alicia Rachel Mail, Chairperson Trustee/Director Date: io
KGV COTTINGHAM COMMUNIIY TRUST Company Number: 06806972 Charity Number: 1130233 Income and Expendlture Account for the year ended'31 March 2025 . Note 2025 2024 INCOME 70,258 {71,7661 11,5081 897 67,940 160,0401 7,900 EXPENDITURE OPERATING IDEFICITIISURPLUS INVESTMENT INCOME 370 GAINI{LOSSI ON DISPOSAL OF FIXED ASSET {DEFICITI/SURPLUS FOR THE YEAR RESERVES BROUGHT FOFIWARD {6111 147,533 8,270 139,263 RESERVES CARRIED FORWARD 146,922 147,533 Total income lincluaing investment income} of £71,155 (2024,. £68,310} comprises £71,15512024: £68,310) for unrestricted funds and £012024., £0> for restricted funds. A detailed analysis of income by source is provided in the statement of financial activities. The deficit for the year of £611 {2024 surplus: £8,270) comprises a deficit of £61112024 surplus £8,270) for unrestricted funds and a deficit of £0 (2024.. £0) for restricted funds as shown in the statement of financial activities, There are no recognised gains and losses other than those passing through the income and expenditure accounts. The income and expenditure account has been prepared on the basis that all operations are continuing operations. The note5 on pages 16 to 25 form part of these financial statements. 11
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KGV COThINGHAM COMMUNITY TRUST Company Number: 06806972 Charity Number.. 1130233 Statement of Cash Flows For the year ending 31 March 2025 Notes 2025 2024 Net Movement in Fund5 Add bac1( depreciation charge Deduct interest income shown in investing activities Decrease/{increase) in stock Decrease/{increase) in debtors Increase/ldecreasel in creditors Net cash used in operating activities 16111 1,685 18971 8,270 1,33.0 13701 10 11 12 11, 100) {714} {1,637) 4,844 481 14,555 Cash flows from investing activities Interest income Purchase of tangible fixed assets Cash provided by (used in) investing activities 897 {1,107} {210) 370 14,9001 {4,530) 10 Cash flows from financing,actlvltles Repayment of borrowing Cash used in financing activitie5 Increa5e/ldecreasel in cash and cash equivalents at the beginning of the year {1,847) 10,025 cash and cash equivalÈnts at the start of the year 145,276 135,251 Total cash and cash equivalents at the end of the year 143,429 145,276 The notes on pages 16 to 25 form part of these financial statements. 15
KGV corriNGHAM COMMUNITYTRUST Company Number., 06806972 Charity Number: 1130233 Notes to the financial Statements For the year ended 31 March 2025 Accounting policies Accounting conventlon The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021 {effective I'january 20151- (Charities SORP IFRS10211, the financial reposting standard applicabl.e in the UK and Republic of Ireland IFRS1021 and the Companies Act 2006. KGV Cottingham Community Trust meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(sl. Company Status The charity is a company limited by guarantee. The members of the company are the directors named on page 3, Golng Concern The Trustees consider the Charity to be a going concern. The accounts have been prepared on this basis. Income Income 15 recognised when the charity has entitlement to the funds, any performance conditions attached to the itemls) of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from government and other grants, whether'capital, grants or'revenue, grants, are recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and i's not deferred. Fund accounting Restricted fund5 are fu nds which are to be used in accordance with specific restrictions imposed by donors, Restricted funds are accounted for separately to each other and to the core funding of the Company. General funds are unrestricted funds which are available for use at the discretion of the Trustees in the furtherance of the general objectives of the charity and which have not been designated for other purposes. 16
KGV COThINGHAM COMMUNITY TRUST Company Number,. 06806972 Charity Number.. 1130232 Notes to the financial Statements For the year ended 31 March 2025 Expenditure and Irrecoverable VAT Expendlture 15 recognised once there is a le8al or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings: Expenditure on charitable activities includes the costs of all activities undertaken to further the purposes of the charity and their assoclated support costs. The Charity is not VAT registered and irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. Allocation of support costs Support costs arÉ those functions that assist the work of the charity but do not directly undertake charitable activitie5. Support costs include back office costs, financei personnel, payroll and governance costs which support the Charitie5 activities. All activities undertal<en by the Charity are in furtherance of the charitable obj.ects therefore all support costs have been allocated to charitable activities. A full breakdown of all costs related to Charitable Activities has been provided in Note 6. Tangible fixed assets and depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life (except as detailed below) as follows.. Computer equipment 33LAI on the straight line basis Furniture and fixtures 25C/lo on the straight line basis Office Equipment 250h on the straight line basis Sports Equipment 20/0 on the straight line basi5 Operating leases Rentals applicable to operating leases are charged to the SOFA over the period in which the cost 15 incurred. 1.10. Debtors Trade and other debtors are recognised at the settlemeht amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 1.11. stock ,'This has been valued at the lower of cost and net realisable value. 17
KGV COThINGHAM COMMUNITY TRUST Company Number: 06806972 Charity Number: 1130233 Notes to the financial Statements For the year ended 31 March 2025 1.12. Cash at bank and in hand Cash at bank and cash in hand includes cash and short term highly liouid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 1.13. Creditors and prov151ons Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third partv and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Income and Expenditure Account. The Cornpany is a charity and so achievements cannot be measured by normal commercial criteria. Accordingly, the Directors considerthat it would be inappropriate to present a Profit and Loss Account in one of the formats set out by the Companies Act 2016. Therefore, as permitted by the Companies Act, in order to reflect the special nature of the companls activities, the Directors are of the opinion that it would be more appropriate to present ari Income and Expenditure Account. 18
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KGV CQThINGHAM COMMUNITYTRUST Company Number: 06806972 Charity NLsmber: 1130233 Notes to the financial Stateménts For the year ended 31 March 2025 Other Expendlture 2025 2025 2025 2024 2024 2024 Unrestricted Restricted Total Unrestricted Restricted Total Funds Funds Funds Funds Funds Funds Donatlon 3,000 3,000 Taxation As a charity the company is exernpt from Corporation Tax. Staffing Costs Total 2025 Total 2024 Wages and salaries linc Eer's Nl & Pension) Payroll Fees Misc 30,084 848 26,561 970 30,932 27,531 Average number of paid employees 2025 2024 Head count 10 10 10. Operating Deficit The operating (deficitl/surplus is arrived at after charging: Total 2025 Total 2024 De,E]reciation - Owned Assets Annual Accounts Fees IPhoenix)- This year Payroll Fees (Phoenix) 1,685 600 848 1,300 6QO 970 22
KGV corriNGHAM COMMUNITY TRUST Company Number.. 06806972 Charity Number: 1130233 Note5 to the financial Statements For the year ended 31 March 2025 11. Tanglble Fixed Assets IT Equip Fixtures & Fittings Office Equip Sports Equip Total Cost At 01 Apr2024 Additions 984 1,107 15931 1,498 16,489 7,004 10,718 35, 195 1,107 1593) 10,718 35,709 Disposals At 31 Mar2025 16,489 7,004 Depreciation At 01 Apr 2024 Charge for the year Write back Depreciation At 31 Mar2025 984 369 (5931 760 15,842 324 6,992 12 6,798 30,616 980 1,685 1593) 7,778 31,708 16, 166 7,004 Net Bookvalue At 31 Mar2025 738 323 2,940 3,920 4,001 At 31 Mar2024 647 12 4,579 12. Debtors Tot31 2025 Total 2024 Trade Debtors Prepayment and Accrued Income Taxes and Social Security 3,605 289 2,521 274 3,894 2,795 23
KGV corri NGHAM COMMUNITY TRUST Company Number,. 06806972 Charlty Number., 1130233 Notes to the accounts for the year ended 31 March 2025 13. Liabilities Creditors: Amounts falllng due wlthln one year Total 2025 Total 2024 Trade Creditors Taxes and Social Security Accruals and Deferred Incorne 2,274 2,837 2,128 4,402 2,280 5,117 14. Accumulated Funds 2025 Unrestricted Funds 2025 Restricted Funds 2025 Total Funds Balance at 01104/24 Movement in funds Balance at 31/03125 147,533 16111 146,922 147,533 (611) 145,922 Analysis of net assets between funds 2025 Unrestricted Funds 2025 Restricted Funds 2025 Total Funds Tangi b le fixed assets Current assets Current liabilities 4,001 147,323 14,4021 146,922 4,001 147,323 {4,4021 146,922 15. Contingent liabilities There were no contingent liabilities. 24
KGV corfiNGHAM COMMUNITY TRUST Company Number.. 06806972 Charity Number,. 1130233 Notes to the accounts for the year ended 31 March 2025 16. Related Party Transactions Grant / Other Incorne recelved from: Related party & relationship Amount Details East Riding Rangers Football Alicia Mail, Davejackson, are Club associated wlth this club £14,997.80 Facilities hired Grant / Other funding paid to: Related party &. relationship Amount Details Cottingham Parish Council Funds received from Friends of KGV, for the upkeep of BMX Tracl<, Were paid to the Parish Council, as they are taking over the upkeep. £3,000.00 Grant 17. Other recognised gains and losses There were no other recognised gains or losses 18. Members The liability of the members is limited. Every member of the Company undertakes to contribute such amount as may be required, not exceeding £10, to the Company's assets if it should be wound up while he or she is a member, or within one year after he or she ceases to be a member for payment of the Company's debts and liabilities contracted before he or she ceases to be a member and of the costs, charges and expenses of winding up and for the adjustment of the rights of the contributorles amongthemselves. If the Company is wound up or dissolved and after all its debts and liabilities have been satisfied there remains any property, it shall not be paid to or distributed among the members of the Company but shall be given or transferred to Some other charity or charities having similar objects to the objects of the Company. 25