Company Number: 06806972 (England and Wales) Charity Number: 1130233 KGV COTTINGHAM COMMUNITY TRUST (A company Ilmited by guarantee) FINANCIAL STATEMENTS for the year ended 31 MARCH 2024 Phoenix Accountancy and Business Consultancy Limited I(GV COTTINGHAM COMMUNITY TRUST Company Number: 06806972 Charlty Number: 1130233 Contents to the Financlal Ststement5 for the year ended 31 March 2024 Page Company Information Independent Examiners Report Directors, Report Income and Expenditu￿ Account 11 Statement of Financial Activities 12 Balance Sheet 13 Statement of Cash Flows 15 Notes to the Financial Statements 16 KGV COTTINGHAM COMMUNITY TRUST Company Number: 06806972 Chartty Number: 1130233 Company Infoi'mation for the year ended 31 March 2024 Dlrectors David Jackson Alicia Mail Sam Winter Paul Burns Mark Rlchardson Paul Gibson (Appolnted October 2022) Secretary Alicia Mail Registered Office Cottingham Pavilion KGV Playlng Fields Northgate Cottingham East Yorkshire HU16 5QW Registered Company Number 06806972 Reglstered Charity Number 1130233 Independent Examiner Rebecca Triffitt MAAT Employee of: Phoenix Accountancy and Business Consultancy, Morley's Cottage Morley's Yard Walkergate Beverley East Yorkshire HU17 9BY Bankers Lloyds Bank 121 Hallgate Cottingham East Yorkshire HU16 4DA KGV COThINGHAM COMMUNITY TRUSr Company Number: 068069-12 Charity Number: 1130233 liidependent Examinerfs Report lo the Membeys of KGV Cottingham Communlty Trust I report on the accounts of KGV Q)ttingham Communlty Trust for the year ended 31 March 2024, whlch are set out on pages 11 to 25. Respective responsibilltles of trustees and oxamlner The trustees (who are also the directors of the company for the purpo.ses of company lawl are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the C,harities Act 2011 (the Charitles Act) and that an independent examinat.lon Is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directlons glven by the Charity Commission {under section 145(5)Ib) of the Charities Act, and to state whel.her particular matters htive come to my attention. Basis of independent examinerfs report My examination was ca￿led out in accordance wlth general Directions given by the Charity Commlssion. An examination includes a revlew of the accountlng records ke.pt by the charity and comparison of the accounts presented wlth those records. It also include5 consideration of any unusual items or disclosures In the accounts, and seeking explanation5 from the trustees concerning any such matters, The procedures undertaken do not provide all the evidence that would be required in an audit, and coiisequpntly no opinion is given as to whether the accounts present a 'true and fairf view and the report is liinited to those matters set out in the statemerit"below. Independent Examiner's statement In connection with my examination, no matter ha5 come to my attention to indicate that: accounting records have not been kept in accordance with settion 386 of the Companie5 Act 2006. the accounts do not accord with such records: where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Compaiiies Act 2CK)6, or are not conslstent with the Charities SORP {FRS1021 any matter which the examiner belleves should be drawn to the attention of the reader to gain a proper understanding of the account5. Rebecca Trlffltt MAAT Phoenix Accountancy and Business Consultancv, Morley's Cottage Morley's Yard Walkergate everley HU17 9BY Date: Ib[91gLF KGV COThINGHAM COMMUNITYTRUST Company Number: 06806972 Charity Number,. 1130233 Report of the Board of Trustees (incorporating the Dlrectorg Report) for the year ended 31 March 2024 The Trustees present thelr report with the financial statements of the Company for the year ended 31 March 2024. Dlrectors and Trustees: The directors of the charitable company (the charity} are its Trustees for the purpose as charitv law throughout this report and collectively referred to as Trustees. The Trustees for the year are named on page 3. Da toda mana ement of the charl Management of the business during the year was undertaken by Alicia Mail and David Jackson arting under delegated authority, with support from staff at ERYCC l.eisure Services department as part of the Service Level Agreement. Along with support from Trustee's Sam Winter, Paul Burns, Mark Richardson & Sam Radford. Structure Governance and Mana ement Governin document: Cottingham KGV Community trust is a reglstered charity and company lirnited by guarantee nd governed by its memorandum and articles of association adopted on the 2 February 2(￿. Every member of the charlty undertakes to contribute the maximum of £10 in the event of the charity winding up. Recruitment and a ointment Trustees The Trustees are appolnted by the Board of Trustees and election by an informal membership at the AGM. Voting rights are given to groups and indivlduals who regularly hire the facility, and to ex-officio members of the local community including ward councillors, parish councillors, neighbourhood policing team and other voluntary groups with interests in the group. The articles Df association states that the number of trustees must not be less than three but not subject to any maximum. Or a nisational structure: The board of trustees manages the charitvi and aims to consider only strategic decisions at its meetings. Trustees are aware that any conflicts of interest are declared and minuted. Operational matters are discussed, co-ordinated and decided upon during two weekly management meetings. Decisions are referred to the full board for approval or determination at quarterly meetings. Ad-hoc committees are set up when need arises. KGV cO￿1NGHAm COMMUNITY TRUST Company Niimber: 06806972 Charity Number: 1130233 Report of the Board of Trustees (incorporatlng the Dirertors. Report) for the year ended 31 March 2024 Risk Mana ement.. The major risk to which the company is exposed, as identified by the trustees with support of The East Riding of Yorkshire Council, have been revlewed and systems have been established to mitigate those rlsks. Financial targets are reviewed on a regular basls with remedial action be.ing taken immedlately. External grant funding is sought in order to deliver additional projects and also contribute to the SLlStainability of the organisation. Relatlonshi with Related Partles: In July 2011 the Trust took over the running of the pavilion and some outdoor areas at King George V playing fields, Cottirigham, from the local autliorlty, East Ring of Yorkshire Councll IERYC}, The trust has a lease agreement with ERYC. The Trust also has a seniice level agreement with ERYC on the provision of public .space and active rerreatlon for the public of Cottingham and the surrounding area, and has to ensure maintenance and care of the facilities, staff, participants and equipment to he.alth and safety standards. Since the first year of the Trust, taklng on the management role, ERYC has provided advlce and support as and when required, and they wil continue to work in partnerskilp wFth the Trust for the f'oreseeable future. Ob'ective and Actlvltles As Set out in the Memoyandum of Articles, the Charity's obje£tlves are: al To promote for the benefit of the inhabitants of Cottingham, Hull and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together with the said inhabitants and the local authorities, voluntary and other organlsatlons in a common effort to enhance education and to provlde facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. b) to establish or secure the establishment of a leisure centre and to maintain and manage the same In furtherance of these objects. cl to promote for the benefit of the public the conservation, protectlon and improvement of the physlcal and natural environment in the woodland area and wildlife field adjoining the leisure centre. d) such other charitable purposes for the benefit of the inhabitants of the parlsh of Cottingham and the surrounding areas as the Trustees may from time to time see fit, The following is a summary of the main activities provlded, enabled or supported by KGV Cottingham Community Trust, the Trustees having paid due regard to the guidance on publlc benefit issued by the charity Commission. KGV cO￿1NGHAm COMMUNITY"fRUST Company Nuniber: 06806972 Charity Number: 1130233 Report of the Board of Tru5tee5 (incorporatlng the Dlrectors, Report) for the year ended 31 March 20Z4 Ob'ective and Activities conl'lnued KGV Cottingham Commijnity provldes facilil'ies for recrpation and leisure tlme actlvities for the residents of Cottingham and surrounding areas, worl(ing with the local authorlty, voluntary groups (East Riding Rangers) and other organisations including the local police. The trust oversees the management and maintenaiice of the pavllion (leisure centre) and Some of the outdoor areas on the site. These Include two all-weather fenced 3G football pitches along with grass football pitches together with asslstance from East Riding Rangers Football club, The facility is normally open for the benefit of the general public, throughout the year a number of sessions for pre-school children, school age children and on accasion activities during school holidays. The facility is also hired by providers of sport'ing activities for chlldren and adults e.g. football, karate, running and fftness in addition the facility is used by groups for meetings) Staff training and fundraising events. The Trust. have explored ways to grow the business and increase efficiency to become closer to being a self-sustaining organlsatlon by focuslng on the strengths of the directors, staff and volunteers, Partnership with East Riding Rangers (the home football club) has regularly provided a useful source of skilled volunteers to undertake repairs and maintenance work at minimal cost. East Rldin£ Rangers have maintained the grass pitches to a very high standard since purchasing their own tractor and also securing fiindlng from the FA. We have made a donation to East Riding Rangers towards the Tractor so ongoing they will keep our grass pftches maintained. The trust has been able to offer the use of the 3G pitches off peak at nominal cost to small groups and individuals, helping to reduce anti-soclal behaviour in the park Main ob ective5 for the followin ear: The trust will contlnue to focus on business efficiencies by providing a range of activities for all age groups either led by the I'rust or by hiring to outside organisations. The trust seeks to continue exploring funding opportunities and income streams which help to achieve the charities stated objective5 to support activities and development of the complete site. The Trust will continue to explore ways of growing the business through focusing on the stren8th of the directors and worl(ing closely with East Riding Rangers our main facillty user. The Trust anticipate a tough year ahead meeting rlsing utilities but will continue to seek ways of growing and steering the business forward. The Trust along with East Riding Rangers are continuing to pursue better facilities and are worklng closely with ERYCC and the FA. The lease agreement Is in progress with the Trust and East Riding Rangers, should be agreed durlng 2024 KGV COThINGHAM COMMUNITYTRUST Company Number,. 06806972 Charity Number: 1130233 Report of the Board of Trustees (incorporatlng the Directors, Report) for the year ended 31 March 2024 Achievemenl's and Performance Review of activities 2023- 2024 The KGV Cottingham community board of trustees is satisfied, having reviewed the business, that in the past twelve month's period (Aprll 2023 - March 2024)., Our work has reflected our aims. Our resources are well managed. The public were satisfied with the service they received. Summar of the main achievements of the Trust durin the ear: The Trust ha5 exerci*d its responsibility for the management, stafflng and maintenance of the indoor and outdoor facilities. The Trust has successfully: Malntalned the building and outdoor areas. Provided Children's Parties Managed and staffed the facility as required for all actlvities, provided staff induttlon & tralnlng. Provided facilitles for voluntary groups to raise funds for charitable causes The hall was hired out to local groups for regular activities such as Karate, Fitmums, NHS, Fltness and dance classes, Age Concern for wall£ tll On I(GV COTTINGHAM COMMUNITY TRUST Company Number.. 06806972 Charity Nurnber: 1130233 Staternent of Cash Flows For the year ending 31 March 2024 Note5 2024 2023 Net Movement in Funds Add back depreciation charge Deduct interest income shown In Investing activities Decrease/(Increase) In stock Decrease/{increase) In debtor Increase]Idecrease) in credltors Net cash used in operatlng actlvltles 8,270 1,330 (370) 8.837 406 (57) 10 11 12 4,844 481 14,555 9,195 12,110) 16,271 Cash flows from investing activ*ties Interest income Purchase of tangible flxed assets Cash provided by (used in) investing activities 370 (4,900) {4,530} 57 11,296) 11,239> 10 Cash flows from financing activities Repayment ot. borrowing Cash used in financing activities Inc,rease/ldecre3se) in cash and cash equivalents at the beginnlng of the year 10,025 15,032 cash and cash equivalents dt the start of the year 135,251 120,219 Total cash and cash equivalents at the end of the year 145,276 135,251 The notes on pages 16 to 25 form part of these financial statements. 15 KGvCO￿lNGHAm COMMUNITYTRUST Company Number: 06806972 Charity Number: 1130233 Notes to the flnanclal Statements For the year ended 31 March 2024 Accounting policies Accountlng conventlon The financial statements have been prepared In accordance with Accounting and Reporting by Charltles: Statement of Recommended Practice applicable. to charities preparing their accounts in accordance with the Financial Reporting Standard appllcable in the UK and St Republic of Ireland IFRS102) leffective l January 2015}- (Charities SORP IFRS102)), the financial reposting standard applicable in the UK and Republic of Ireland IFRS1021 and the Companies Act 2006, I(GV Cottlngham Communlty Trust meets the definition of a public benefit entity under FR5102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note{s). Company Status The charity is a company limil'ed by guarantee. The member5 of the company are the directors named on page 3. Going Concern The Trustees consider the Charity to be a going concern. The accounts have been prepared on this basis. Income Income Is recognised when the charlty has entitlement to the funds, any performance conditions attached to the item{s} of income have been met, it is probable that the income will be received and the amount can be measured reliablv. Income from government and other grants, whether 'capital' grants or 'revenue' grants, are recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the arnount can be measured reliably and Is not deferred. Fund accounting Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors. Restricted funds are accounted for separately to each other and to the core funding of the Company. General funds are unrestricted funds which are available for use at the discretion of the Trustees in the furtherance of the general objectives of the charity and which have not been designated for other purposes. 16 KGV COTTINGHAM COMMUNITY TRUST Company Number: 06806972 Charity Number". 1130233 Notes to the financial Statements For the year ended 31 March 2024 Expenditure and Irrecoverable VAT Expendlture is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure Is classlfied under the following activity headings: Expenditure on charitable activities includes the costs of all activities undertaken to further the purposes of the charity and their associated support costs. The Charity is not VAT registered and irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. Allocatlon of support cost5 Support costs are those functions that asslst the worl( of the charity but do not dlrectly undertake charitable activities. Support costs include back offi'ce c.osts, finance, personnel, payroll and governance costs which support the CharitiÈs activities, All activltles undertaken by the Charity are in furtherance of the charitable objects therefore all support costs have been allocated to charitable activities. A full breakdown of all costs related to Charitable Activities has been provided in Note 6. Tangible fixed assets and depreaatlon Tangible fixed assets are stated at cost less depreclatlon. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected usefvl life (except as detailed below) as follows: Computer equipment 330A on the straight line basis Furniture and fixtures 25% on the straight line basls Office Equipment 25°h on the straight line basis Sports Equipment 20% on the straight line basis Operatlng leases Rentals applicable to operating leases are charged to the SOFA over the period in which the c05t is incurred. 1.10. Debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepald net of any trade discounts due. 1.11. stock This has been valued at the lower of cost and net realisable value. 17 KGVCOThINGHAM COMMUNITYTRUST Company Number: 06806972 Charlty Number.. 1130233 Notes to the financial Staternents For the year ended 31 March 2024 1.12. Cash at bank and In hand Cash at bank and cash in hand includes cash and Short term highly liquid investments with a short maturity of three month5 or less from the date of acqulsltlon or opening of the deposit or slmilar account. 1.13. Creditors and provislons Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at thelr settlement amounl. after allowing for any trade discounts dup. Income and Expenditure Account The Company Is a charity and so achievements cannot be measured by normal commercial criteria. Accordingly, the Directors consider that it would be inappropriate to present a Profit and Loss Account in one of the formats set out by the Companies Act 2016. Therefore, as permitted by the Companies Act, in order to reflect the special nature of the company's activities, the Directors are of the opinlon that it would be more appropriate to present an Income and Expenditure Account. 18 Ill- o*¢ Cri O r4 Il!. o*¢ J m Ln Ln Ln Lo Ill- 4 CO Ln mo)th Ln co r+4 fx) Ul Q) ￿ r4 Ill. LU JJUCLULP Fr ¢J) o O Ln ￿ io cn cn o rrt vl ¢D rJ)a) Ln¢o r1￿ Ln ￿ m¢ rl) rtr rp* oalLn￿W￿￿￿rn￿Q)￿m[D An cn Ln r4 ry o trg COQW CO O oCn*￿Mffl￿oo￿ec{O0fft ¢Th co Lo Ln m Ill- Ce ￿ Ln o) C¢) Ln O O CQ IJ* N Ln CO O 00)¢￿￿￿￿o010Co￿Orft Ilililllitliiljll.lj'l C cco￿az(0[a KGV COThINGHAM COMMUNITYTRUST Company Number: 06806972 Charity Number: 1130233 Notes to the financial Statements For the year ended 31 March 2024 Taxatlon As a charity the company is exempt from Corporation Tax. Staffing Costs Total 2024 Total 2023 Wage5 and salaries linc Eer's Nl & Pension Payroll Fees Misc 26,561 970 28,934 650 27.531 29,584 Average number of paid employees 2024 2023 Head count 10 Operating Deficit The operating {deficit)/surplus is arrived at after charging: Total 2024 Total 2023 Depreciation - Owned Assets Annual Accounts Fees (ERVAS) - This year Other Accountancy fees (ERVAS) Payroll Fees {ERVAS) 1,300 600 406 633 970 650 22 KGV COThINCIHAM COIWMUNITY TRUST Company Number.. 06806972 Charity Number: 1130233 Notes to the financial Statements For the year onded 31 March 2024 10. Tangible Flxed Asset5 I-l EqLIiP Flxtures & Fittlngs Office Equip Sports Equip Total Cost At 01 Apr 2023 Additions Disposals At 31 Mar 2024 984 16,489 7,004 5,818 4,900 30,29.5 4,900 984 16,489 7,004 10,718 35,195 Depreciation At 01 Apr 2023 Charge for the year At 31 Mar 2024 984 15,518 324 15,842 6,966 26 6,992 5,818 980 6,798 29,286 1,330 30,616 984 Net Book Value At 31 Mar 2024 At 31 Mar 2023 12 3,920 4,579 1,009 971 11. Debtors Total 2024 Total 2023 Trade Debtors Prepayment and Accrued Income Taxes and social Securlty 2,521 274 6,887 752 2,795 7,639 12. Llabllltles Creditors: Amounts falling due within one year Total 2024 Total 2023 Trade Creditors Taxes and Social Security Accrua15 and Deferred Income 2,897 1,938 2,220 5,117 2,698 4.636 23 KGV COThINGHAM CQMMUNITYTRUST Lompany Number.. 06806972 Charity Ivumber: 1130233 Notes to the accounts for the year ended 31 March 2024 13. Accumulated Funds 2024 Unrestricted Funds 2024 Restricted Funds 2024 Total Funds Balanc£1 at 01104123 Movement in funds Balance at 31103124 139,263 8,270 147,533 139,263 8,270 147,533 Analysis of net assets between funds 2024 Unrestricted Funds 2024 Restricted Funds 2024 Total Funds Tangible fixed assets Current assets Current liabilities 4,579 148,071 (5,1171 147,533 4,579 148,071 (5,117) 147,533 14. Contingent liabilities There were no contlngent liabilities. 24 KGV COTTINGHAM COMMUNITY TRusr Company Number: 06806972 Charity Number: 1130233 Notes to the accounts for the year ended 31 Marth 2024 15. Related Party Trdnsartions Grant l Other funding received from: Related party & relationship Amount Details East Riding Rangers Football Club Alicia Mail, Dave Jackson, Paul Burns and Sam Winter are associated with this club £13,297.80 Facilities hired 16. Other recognlsed galns and losses There were no other recognised gains or losses 17. Members The liability of the members Is Ilmited. Every member of the Company undertakes to contribute such amount as may be requirpd, not exceeding £10, to the Company's assets if it should be wound up while he or she is a member, or within one year after he or she ceases to be a member for payment of the Compan¢s debts and liabilities contracted before he or she ceases to be a member and of the costs, charges and expenses of winding up and for the adjustment of the rights of the contributories among themselve5. If the Company is wound up or dissolved and after all its debts and liabilities have been satlsfied there remains any property, it shall not be pald to or distributed among the members of the Company but shall be given or transferred to some other charity or charities having Similar objects to the objects of the Company. 25