20[th] Walsall (Great Barr) Scouts Group Registered Charity: 1130225
Trustees Annual Report 2024-25
**20[th] Walsall (St Margaret’s, Great Barr) Scout Group Trustees’ Annual Report – 1[st] April 2025 – 31[st] December 2025**
## **Registered Charity Number: 1130225**
## **Registered Address: Great Barr Community Hub**
**Vicarage Rise Great Barr Birmingham B43 7AQ**
1
20[th] Walsall (Great Barr) Scouts Group Registered Charity: 1130225
Trustees Annual Report 2024-25
Charity trustees for the period who manage the charity
|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**|
|---|---|---|
|HelenJohnson|Acting Chair|From October
2024|
|Alan McGarrol|Treasurer|From May
2024|
|GrahamSmith|GroupLeadVolunteer||
|ClaireDoggett|GLT Volunteer||
|Stephen Payne|Trustee|From March
2025|
|Sarah Nyons|Trustee|From May
2025|
|Joanne O’Meara|Trustee|From
September
2025|
## **SECTION B – STRUCTURE, GOVERANCE AND MANAGEMENT Governing Documents and Processes**
The Group is a trust established under the rules and regulations of the Scout Association.
The Group's Governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Scouts Association Organisational Policy and Rules.
In its meeting in July 2025 the Board of Trustees agreed to change the financial year currently 1[st] April to 31[st] March to be 1[st] January to 31[st] December for administrative purposes. This change to take place on 31[st] December 2025.
Therefore the 2025 year will only be of 9 months duration and 2026 financial year will commence on 1[st] January 2026.
## **How the Charity is constituted**
The Group is a trust established under the rules which are common to all Scouts.
## **Trustees Selection Methods**
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20[th] Walsall (Great Barr) Scouts Group Registered Charity: 1130225
Trustees Annual Report 2024-25
The Trustees (cited above) are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Trustee Board, the members of which are the Charity Trustees of the 20[th] Walsall Scout Group which is an educational Charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board currently consists of the Chair, Treasurer and elected Trustees and meets every 2 months.
Members of the Trustee Board complete all mandatory scout learning, including Being a Trustee in Scouts within given timelines
The Group Trustee Board exists to make sure the charity is managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the Scout organisation’s policies and rules. Their support helps other volunteers run high quality and safe programmes that gives young people skills for life.
## **RISK AND INTERNAL CONTROL**
The Group has in place systems of internal control which are designed to provide reasonable assurance against material mismanagement or loss. This includes 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
## **Damage to the building, property, and equipment.**
Following the opening of the headquarters building, known as Great Barr Community Hub, in September 2010, all the Scout Groups regular meetings are held there. The Hub Management team, responsible for the management and sub-letting of the Hub, oversee the administration of the building, including the sub-letting to other organisations. (The buildings running costs are financed from this sub-letting.). The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
## **Injury to leaders, helpers, supporters, and members**
The Group through the Scout Organisation capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are a mandatory requirement in the preparation of all activities.
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20[th] Walsall (Great Barr) Scouts Group Registered Charity: 1130225
Trustees Annual Report 2024-25
## **Reduced income from fund raising**
The Group is primarily reliant upon income from subscriptions and rent and endeavours to hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee have reviewed the value of subscriptions and rent to third parties to increase the income to the group on an ongoing basis. The group has also undertaken a supplier review with a view to maximise cost efficiency.
## **Reduction or loss of members**
The Group provides activities for all young people aged 4 to 18 and holds a waiting list for membership of sections. If there was a reduction in membership in a particular section or the group as whole it could not destabilise the group. However, it may be necessary to contract, consolidate, or close a section. In the worst-case scenario, the complete closure of the Group.
This is extremely unlikely as there is a waiting list for most sections and liaison with the Scout District Organisation to fill vacancies is part of the ongoing process.
## **SECTION C – OBJECTIVES AND ACTIVITIES**
## **Summary of the Objects of the charity set out in its Governing Document**
The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities.
The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
## **PUBLIC BENEFIT STATEMENT**
The 20[th ] Walsall Scout Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **SECTION D – ACHIEVEMENTS AND PERFORMANCE**
## **Summary of the Main Achievements in the Year**
The Hub continues to gain strength with new leaders and increase in membership. An increase in rent came into effect January 2025.
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20[th] Walsall (Great Barr) Scouts Group Registered Charity: 1130225
Trustees Annual Report 2024-25
Fundraising efforts have continued to increase this year. Whilst this is some way below the income generated from the bonfire in previous years it has helped to bridge the gap between income and expenditure of the last few years. This is mainly due to the successful craft fayres and Santa’s Sleigh in this financial year. New fundraising methods are a standing agenda item at Trustee Board meetings.
## **SECTION E - POLICIES**
The Groups policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short.
The Group does not have sufficient funds to invest in longer term investments and has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream/high street banks i.e. HSBC and Barclays Banks.
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature Original signed
Full Name – Helen Johnson
` Position – Acting Trustee Board Chair
Date Signed – 19/01/2026
Signature
Original signed
Full Name - Graham Smith
Position - Group Lead Volunteer
Date Signed – 19/01/2026
5
20th Walsall (St. Margaret's Great Barr) Scout Group
Annual Financial Report - 1st April 2025 - 31st December 2025
Registered Charity Number - 1130225
Registered Address:
Great Barr Community Hub
3 Vicarage Rise
Great Barr Birmingham B43 7AQ
It should be noted these accounts cover a 9 month period, 01 March 2025 to 31st December2025,
due to the Group changing its Financial Year for administrive reasons only.
12/06/2026
CCXX R1 accounts (SS)
1
**20th Walsall (St Margaret’s Great Barr) Scout Group Reg Charity No: 1130225 Form Annual Accounts CC16a For the period from** 1st April 2025 **To** 31st December 2025
||**Utitd**
**Edt**
**Section A: Receipts and Payments**|**Utitd**
**Edt**
**Section A: Receipts and Payments**|**Utitd**
**Edt**
**Section A: Receipts and Payments**|||
|---|---|---|---|---|---|
|**Receipts**|**nresrce**
**funds**
**to the nearest £**
**-**
**147**
**30**
**10,708**
**3,045**
**2,275**
**5,366**
**50**
**16,155**
**774**
**13,676**
**52,226**
**2,129**
**171**
**846**
**22**
**78**
**13,087**
**4,369**
**-**
**390**
**1,334**
**6,569**
**6,528**
**3,659**
**195**
**-**
**39,377**
**-**
**-**
**-**
**39,377**
**12,849**
**-**
**15,462**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**nowmen**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**147**
**30**
**10,708**
**3,045**
**-**
**2,275**
**5,366**
**-**
**50**
**16,155**
**774**
**-**
**13,676**
**52,226**
**2,129**
**171**
**846**
**22**
**-**
**78**
**13,087**
**4,369**
**-**
**-**
**390**
**-**
**1,334**
**-**
**6,569**
**6,528**
**3,659**
**195**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**39,377**
**-**
**-**
**-**
**39,377**
**12,849**
**-**
**15,462**|**Last year**
**to the nearest £**|
|Bank Interest|**-**||||**-**|
|Welsh Water Elan|**147**||||**-**|
|Donation|**30**|||||
|Events|**10,708**||||**8,446**|
|Insurance Claim|**3,045**||||**2170**|
|EDF Refund|||||**1,478**|
|Xmas Tree|||||**13**|
|Square|**2,275**|||||
|Cash|**5,366**||||**5,938**|
|Gift Aid||||||
|Petty Cash|**50**||||**104**|
|Membership Fees|**16,155**||||**15,433**|
|Minibus|**774**||||**282**|
|Refund||||||
|Rent|**13,676**||||**14,482**|
|**_Sub total_ **|**52,226**||||**48,346**|
|**Payments**||||||
|Activity Equipment|**2,129**||||**549**|
|Admin|**171**||||**411**|
|Badges/Uniform|**846**||||**801**|
|Bank Fees|**22**||||**79**|
|Camping Equipment|||||**935**|
|Donation/Gifts|**78**||||**130**|
|Events|**13,087**||||**12,259**|
|Insurance|**4,369**||||**4,444**|
|||||||
|Meetings|**-**|||||
|Petty Cash|**390**||||**575**|
|Sandwell Council|||||**1,422**|
|Security|**1,334**||||**2,340**|
|Membership Costs|||||**5,130**|
|Minibus|**6,569**||||**3,302**|
|Hub Cleaning|**6,528**||||**6,402**|
|Utilities|**3,659**||||**9,690**|
|Venue Maintenance|**195**||||**573**|
|||||||
|Meetings - Squirrels||||||
|Membership Costs||||||
|Minibus||||||
|Rent refund|**-**|||||
|Utilities||||||
|Venue Maintenance||||||
|**_Sub total_ **|**39,377**||||**49,042**|
|||||||
|**A4 Asset and investment**||||||
||**-**|||||
||**-**|||||
|**_Sub total_ **|**-**||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**||||||
|||**-**|||**49,042**|
|||||||
||**12,849**|**-**|**-**|**12,849**|**- 696**|
||**-**|**-**|**-**|**-**|**-**|
||**15,462**|**-**|**-**|**15,462**|**15462**|
12/06/2026
CCXX R2 accounts (SS)
2
_**Cash funds this year end**_ **28,311 - -**
**15,462**
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|
|**Categories**
**$**
Signed by one or two trustees on behalf
Signature
Original Signed byG W Smith
Original signed byS Payne
**B5 Liabilities**
**Details**
**Details**
**B4 Assets retained for the**
**charity’s own use**
Land & Buildings
Motor Vehicles (15% Reducing Balance)
**B3 Investment assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**
**B2 Other monetary assets**
**Details**
**B1 Cash funds**
Group Account HSBC
GroupAccount Barclays|**Unrestricted**
**Restricted funds**
**to nearest £**
**to nearest £**
**17,520**
**-**
**10,790**
**-**
**-**
**-**
**28,310**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
~~**belongs**~~
**Cost(optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
~~**belongs**~~
**Cost(optional)**
Group
**-**
Group
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**Amount due**
**-**
**-**
**-**
**-**
**-**
Print Name
G W Smith
S Payne|**Endowment**
**to nearest £**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||OK
**Endowment**
**funds**
**to nearest £**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**Current value**
~~**tinl**~~|
|||~~**(opoa)**~~
**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**Current value**
~~**tinl**~~|
|||~~**(opoa)**~~
**800,000**|
|||**7,738**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**When due (optional)**|
||||
||||
||||
||||
||||
||||
|||Date of approval|
||G W Smith|19/01/2026|
||S Payne|**19/01/2026**|
12/06/2026
CCXX R3 accounts (SS)
3
CCXX R4accounts ISSI
1210612026
I declare that I have examined the Group Financial Accounts for the period 18t April 2025
to 31st December 2025. This examination was in line with the requirements of the Scout
Organisation UK as required bythe Procedures manual
Signed
Name
David Baum
Position
Business Development Manager, BTG-Restructuring
Date
18th March 2026