20[th] Walsall (Great Barr) Scouts Group Registered Charity: 1130225 Trustees Annual Report 2023-24 **20[th] Walsall (St Margaret’s, Great Barr) Scout Group Trustees’ Annual Report – 1[st] April 2023 – 31[st] March 2024** ## **Registered Charity Number: 1130225** ## **Registered Address: Great Barr Community Hub** **Vicarage Rise Great Barr Birmingham B43 7AQ** 1 20[th] Walsall (Great Barr) Scouts Group Registered Charity: 1130225 Trustees Annual Report 2023-24 Charity trustees for the period who manage the charity |**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---| |Richard Cliff|Chair|| |StuartWise|Treasurer|| |GrahamSmith|Group ScoutLeader|| |Claire Doggett|Assistant GSL|| |LouiseMaher|Secretary|| ## **SECTION B – STRUCTURE, GOVERANCE AND MANAGEMENT Governing Documents and Processes** The Group is a trust established under the rules and regulations of the Scout Association. The Group's Governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Scouts Association Organisational Policy and Rules. ## **How the Charity is constituted** The Group is a trust established under its rules which are common to all Scouts. ## **Trustees Selection Methods** The Trustees (cited above) are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Nominations are taken from the executive body, and then a voting system is enacted. The Group Executive Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Groups section leaders and parent’s representation meeting every month. This Group Executive Committee exists to support the Group Scout Leader in meeting the following responsibilities: - The maintenance of Group property, equipment and vehicles; - The raising of funds and the administration of Group finance; 2 20[th] Walsall (Great Barr) Scouts Group Registered Charity: 1130225 Trustees Annual Report 2023-24 - The insurance of persons, property and equipment; - Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; - Appointing Group Administrators and Advisors other than those who are elected. ## **Additional Information** The Group is managed by an Executive Committee. Membership of the Executive Committee is made up of the Group Scout Leader, his nominated Group Chair along with an elected Treasurer and Secretary and other elected members. All Leaders are automatically members of the Group Council. The ‘Charity Trustees’ of the Scout Group are drawn from the Executive Committee. As trustees of a charity, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission, as appropriate. ## • **Policies and procedures adopted for** : a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them ## **RISK AND INTERNAL CONTROL** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: ## **Damage to the building, property and equipment.** Following the opening of the headquarters building, known as Great Barr Community Hub, in September 2010, all of the Scout Groups regular meetings were transferred there. The Hub Management team, responsible for the management and sub-letting of the Hub, have overseen the administration of the building, including the sub-letting to other organisations. (The buildings running costs are financed from this sub-letting.) . The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. ## **Injury to leaders, helpers, supporters and members** The Group through the capitation fees contributes to the Scout Associations national 3 20[th] Walsall (Great Barr) Scouts Group Registered Charity: 1130225 Trustees Annual Report 2023-24 accident insurance policy. Risk Assessments are a mandatory requirement in the preparation of all activities. ## **Reduced income from fund raising** The Group is primarily reliant upon income from subscriptions and rent and endeavours to hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee have looked to raise the value of subscriptions and rent to third parties to increase the income to the group on an ongoing basis. ## **Reduction or loss of leaders** The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section of the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. ## **Reduction or loss of members** The Group provides activities for all young people aged 4 to 18. The group holds a waiting list for membership of sections, however If there was a reduction in membership in a particular section or the group as whole at the present time, it would not destabilise the group. However it may be necessary to contract, consolidate or close a section. In the worst case scenario the complete closure of the Group. This is extremely unlikely as there is a waiting list for most sections. ## **Risk and Internal Control Summary** The group has in place systems of _**internal controls**_ that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 4 20[th] Walsall (Great Barr) Scouts Group Registered Charity: 1130225 Trustees Annual Report 2023-24 ## **SECTION C – OBJECTIVES AND ACTIVITIES** ## **Summary of the Objects of the charity set out in its Governing Document** The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. ## **PUBLIC BENEFIT STATEMENT** The 20[th ] Walsall Scout Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **SECTION D – ACHIEVEMENTS AND PERFORMANCE** ## **Summary of the Main Achievements in the Year** The Hub continues to gain strength since the pandemic with a 30% increase in rental income throughout this year. Although this is around 35% below the height of income prior to the pandemic, it indicates a continual upward trajectory from the previous couple of years. Fundraising efforts have also increased this year with a 200% increase to just under £3,000. Whilst this is some way below the income generated from the bonfire in previous year it has helped to bridge the gap between income and expenditure of the last few years. This is mainly due to the successful craft fayre and the Santa’s Sleigh which we hope to continue running into the future. Once again with an increase in energy bills, utilities have risen. Although the rise is below that of the previous year it is still the main expenditure for the group. All other expenditure remained within the expected range based on previous years. ## **SECTION E - POLICIES** The Groups policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. 5 20[th] Walsall (Great Barr) Scouts Group Registered Charity: 1130225 Trustees Annual Report 2023-24 All funds are held in cash using only mainstream/high street banks i.e. HSBC and Barclays Banks. The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature Full Name - Louise Maher ` Position - Secretary Date Signed -22/05/2024 Signature Full Name Graham William Smith Position - GSL Date Signed -22/05/2024 6 ||**20th Walsall (St Margaret’s Great Barr) Scout Group**|**20th Walsall (St Margaret’s Great Barr) Scout Group**|**20th Walsall (St Margaret’s Great Barr) Scout Group**||**Reg Charity No:**
**1130225**|**Form**
**CC16a**| |---|---|---|---|---|---|---| ||**Annual Accounts**|||||| ||**For the period from**|1st April 2023|**To**||31st March 2024|| |||||||| ||**Section A: Receipts and Payments**|||||| |**Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**-**
**41**
**4,026**
**-**
**975**
**145**
**1,297**
**277**
**2,907**
**3,128**
**14,920**
**1,066**
**-**
**13,587**
**42,369**
**70**
**589**
**516**
**708**
**104**
**28**
**9,060**
**536**
**-**
**853**
**253**
**-**
**-**
**29**
**10**
**179**
**43**
**38**
**4,514**
**3,021**
**-**
**18,008**
**1,294**
**39,853**
**-**
**-**
**-**
**39,853**
**2,516**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**-**
**-**
**41**
**4,026**
**-**
**975**
**145**
**1,297**
**277**
**2,907**
**3,128**
**14,920**
**1,066**
**-**
**13,587**
**42,369**
**70**
**589**
**516**
**708**
**104**
**28**
**9,060**
**-**
**536**
**-**
**-**
**853**
**253**
**-**
**-**
**29**
**10**
**179**
**43**
**38**
**4,514**
**3,021**
**-**
**18,008**
**1,294**
**39,853**
**-**
**-**
**-**
**39,853**
**2,516**|**Last year**
**to the nearest £**| |Bank Interest|**-**|||||**-**| |Bonfire|**-**|||||**-**| |Donation|**41**|||||**38**| |Events|**4,026**|||||**7,527**| |Events - Beavers|**-**|||||**405**| |Events - Cubs|**975**|||||**770**| |Events - Explorers|**145**|||||**1,702**| |Events - Scouts|**1,297**|||||**444**| |Events - Squirrels|**277**|||||**390**| |Fundraising|**2,907**|||||**1,149**| |Gift Aid|**3,128**|||||**-**| |MembershipFees|**14,920**|||||**9,885**| |Minibus|**1,066**|||||**393**| |Refund|**-**|||||**1,000**| |Rent|**13,587**|||||**10,118**| |**_Sub total_ **|**42,369**|||||**33,820**| |**Payments**||||||| |ActivityEquipment|**70**|||||**31**| |Admin|**589**|||||**832**| |Badges|**516**|||||**2,537**| |Bank Fees|**708**|||||**692**| |CampingEquipment|**104**|||||**187**| |Donation|**28**|||||**3,150**| |Events|**9,060**|||||**12,405**| |Events - Beavers||||||**-**| |Events - Cubs|**536**|||||**570**| |Events - Explorers|**-**|||||**2,768**| |Events - Network||||||**-**| |Events - Scouts|**853**|||||**521**| |Events - Squirrels|**253**|||||**224**| |Insurance|**-**|||||**4,380**| |Meetings|**-**|||||**17**| |Meetings - Beavers|**29**|||||**97**| |Meetings - Cubs|**10**|||||**57**| |Meetings - Explorers|**179**|||||**296**| |Meetings - Scouts|**43**|||||**184**| |Meetings - Squirrels|**38**|||||**124**| |MembershipCosts|**4,514**|||||**6,704**| |Minibus|**3,021**|||||**3,887**| |Rent refund|**-**|||||**250**| |Utilities|**18,008**|||||**15,827**| |Venue Maintenance|**1,294**|||||**7,739**| |**_Sub total_ **|**39,853**|||||**63,480**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**||||||| ||**39,853**|**-**|**-**||**39,853**|**63,480**| |||||||| ||**2,516**|**-**|**-**||**2,516**|**- 29,660**| 16/05/2024 CCXX R1 accounts (SS) 1 **A5 Transfers between funds - - - - - A6 Cash funds last year end 13,829 - - 13,829 43,489** _**Cash funds this year end**_ **16,346 - - 16,346 13,829** 16/05/2024 CCXX R2 accounts (SS) 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**$**
(agree balances with receipts and payments account(s))
**Details**
Group Account
**_Total cash funds_**
**Details**
**Details**
**Details**
**Details**
Land & Buildings
Motor Vehicles (15% Reducing Balance)|**Unrestricted**
**funds**
**to nearest £**
**16,346**
**-**
**-**
**16,346**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
Group
Group
**Fund to which**
**liability relates**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK
**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**600,000**| |||||**10,200**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due (optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval 16/05/2024 CCXX R3 accounts (SS) 3 CCXX R4 accounts ISSI 1610512024 The Twentieth Walsall (St. Margarets Great Barr) Scout Group Registered Charity No 1130225 To whom it may concern My name is David Young F.C.A. and I am a retired Chartered Accountant I reside at 29 Chapel Lane Great Barr Birmingham B43 7BD I have been approached by the Group to approve the Accounts for the year 1st April 2023 to 31st March 2024. Cash funds at the end of the year adds to £16345 not £16346 Previous years cash funds were £13921.75 not £13829 as shown Membership fees show a notable increase of 50.9% from £9885 to £14920 yet membership costs have fallen from £6704 to £4504 Income from various events exceed costs in all cases Ihjhy is no cost shown for Insurance (£4380 previous year) If it was paid late, it should be shown as a payment and included in liabilities The written down value of the vehicle was £12600 last year and should be shown as £10710 not £10200 as shown Land and buildings remain at £600000 I therefore approve the Accounts subject to the above comments Yours sincerely David Eric Young FCA 21.10.2024