St John's Hartley Wintney PCC Annual Trustees, Report & Financial Statements Forthe year ended 315t December 2023 Charity Registered Number.. 1130172 Pageli 2023 Annual Trustees, Report and Accounts for the Parochial Church Council of the Ecclesiastical Parish of St John's Hartleywintney Aims and Purposès St John's Hartley Wintney Parochial Church Council IPCCI ha5the responsibility of co-operating with the Vicar in promoting in the ecclesiastical parish, the whole mis5ion of the Church - pastoral, evangelistic, social and ecumenical. It Is also responsible for the maintenance of the Parish Church building and the St John's Church Centre. The PCC is reglstèred asthe charity"The Parochial Church Council of the Ecclesiastical Parish of St John's Hartley Wintney" charitynumberii30172. The shortertitle generally used is St John's Hartleywintney pcc Objectives and Activities The PCC is committed to encouraging people from Hartley Wintney and the surrounding area to follow Jesus in their daily live5, tojoin in corporate worship of God on a regular basis and to become part of our church family seeking to look outward to serve our community. The PCC maintains an overview of worship and artivities throughout the parish and makes svggesiitsns on how our seNices, worship and activities can involve the many groups that live within and outside our parish. When planning our activities for the year, the Vicar and the PCC have considered the Commission's guidance on public benefit and the supplementary guidance for charitie5 for the advancement of religion. A key focus IS to enable people to live out their faith as part of our parish communityi especially through.. worship and prayer, bible knowledge and teaching the provision of partoral care for people living in the parish and beyond world and home missions and outreach support. To facilitate this work, r( is importantthat we maintain the fabric of the church building and the St John's Church Centre, which was opened in November 2013. Moira Lewin continued throughout the year as our Safeguarding ofPicer. During the year, Several committees and groups continued to cover the management of the PCC'S activities. These were.. Standing Committee Pastoral & Discipleship Cornmittee Church and Centre Operation5 Tearn Mission & Evangelism Committee Creation Care Group Finance Committee Page12 Achiévement and performance The Rev'd Angle Smith continued as vicar, the Re¢d Sam Chandler (previously curate) was licenced as Assistant Priest on 21st May 2023 and the Rev'd Helen May continued as curate (taking maternity leave Everyone is welcome to attend service5. In 2023 on Sundays there were weekly 9am Common Worship Cornmvnion service5 following a seasonal liturgical pattern lorgan led worship) and 10.45èm Contemporary worship services Iband led worship) with cornmunion once a month. For 6 weeks in July and August a "together@io" service was held with a mixture of traditions and finishing with communion. A midweek communion continued on Wednesday 8t 11.15am.'IstSunday@7', a gathering for listening prayer, continued monthly and Family Fun afternoons la fresh expre55ion of church) began and were held on 12, February, 2. April, 31" Ociober and 3, December. There was an average weekly attendance of 152 adults and 22 under IG'S on Sundays and midwèèk services 8nd group5. On Easter Sunday total attendance was 293 at 3 services, and on Christmas and Christmas Evo 741 at 3 services. Therè were 223 people on the Electoral Roll by the end of 2023J 144 of whom were resident in the parish, and 266 ladults and children) in the Worshipping Community. St John's plays a pivotal role in the parish and village of Hartley Wintney and beyond. Events are arranged on a regular basis and church members are encouraged to be fully involved in the life of the community and beyond. These aciivitie5 are recorded in the reports presented at the APCM. With the exception of Daily Morning Prayer and a Women's lunch meeting both of which are on zoom, these activrties were all held in person. Sunday morning activities forchildren and young people Life groups (Midweek bible study groups) Bumps and Babies la parenvtoddler group) A weekly youth clvb and youth discipleship group Naomi's Footsteps la group for women on their own) Outreach artivities Alpha courses Deanery events Forget-Me-Not Cafe Iforthose living with dementia) Notably in 2023 St John's hosted a celebration service forthe Coronation of King Charles111 in May. St John's was able again to serve the community by providing rooms and halls which can be rented in the church centre by individuals and organisation5from outside the church community. St John's Coffee Shop, staffed entirely by volunteers, which provides a meeting place and a warm welcome for people from ovr commvnityi introducing people to the church who would not otherwise have crossed the threshold, was open daily for 2 hours. We are particularly grateful to the team of volunteers who continue to enable this and the othertrading activities to happen. All year round the church and centre are used as a donation point forthe Hart Food bank and for a Warm Hub weekly until March. The coffee shop and hi￿ of rooms in the Church Centre is operated under a licence agreement by St John's HW Ltd, a separate trading company which donates all its profitto the PCC. Page13 Financial Review Full details of our financial position and the movements in 2023 are included in the Financial Statements that accompany this report. Total income to the General Fund in 2023 was £37ik12022 General Fund.. £309kl includin9 £27ik of voluntary donations. Total income across a15 the funds in 2023 was £379k 12022.. £36ikl. The General Fund received a donation of £75k1202z'. £62klfrom Stjohn's HW Ltd duringthe year, being the operating profits of the company from the coffee shop and hall hire. Total expenditure in 2023 in the General Fund was £34ok {2022.' £324kl, including the contribution to Winchester Diocese Common Mission Fund of £123k12022.. £126kl. Total expenditure across all funds was £366k12022.' £328kl. The PCC decided during the year to transferthe remaining E63k of liabilities of the building fund to the General Fvnd since all planned work had been completed. Ongoing donations tothe bvilding fund were redirected to the General Fund with permission from donors. Net incoming resources in the General Fund in 2023, before the transfer of thè Building Fund liability, were £3ok12022.. deficit £16kl. Afterthe transferthere wa5 a net deficit forthe year of £33k12022.. deficit £17kl. Total Reserves carried forward at 31 December 2¢)23 were £2,242,215 12022.. £2,22916331, of this, £2,198,952 was Unresiricted12022= £2,23114591. Reserves Policy It is the policy of the PCC to maintain a minimum balance on the Unrestricted General Fund which equates to the value of two months of normal expenditure on the Unre5trirted Funds (excluding mission disbursements and depreciation). Based on our budgeted expenditure for 2024J a balance of approximately £57k is required. The balance of £200k on the Unrestricted General Fund Reserve as at 31 December 2023 satisfiesthis policy. Page14 strvcture, Governance and Management The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a Registerèd Charity. Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting IAPCMI in accordance with the Church Representation Rules. At St John's, the membership of the PCC includes the tlergy licensed to the parish lex-officiol, two Churchwardens, one representative of the Licensed Lay Ministers and any members ex officio by virtue of their election to Deanery, Diocesan or General Synods, in addition to other members elected to PCC bythose members of the congregation who are on the Electoral Roll. All those who attend our services are encouraged to register on the Electoral Roll and stand for election to the PCC. The PCC members are responsible for making decisions on all matters of general concern and importance to the parish, including howthe funds of the PCC are to be spent. The activities planned by the PCC complied with the Charity Commission's guidance on public bÈneftt and were open to land often were intended for) residents of the parish and the wider area. The full PCC met 6 times during the year. The Standing Committee is a requirement of the Church Representation Rules. The Standing Committee is reqvired under those rules to have at least five membèrs including the Vicar and the two Churchwèrden5. The additional two members during 2022 were the Treasurer and the PCC Secretary. The Standing Committee has powerto tran53cithe business of the PCC between its meetings, subjecl to any directions gwen bythe PCC. The Standing Committee met 5 times during the year. Page15 Administrativè Information Membership of the Parochial Church Council PCC members who served at any time from i January 2022 until the date this report was approved are.. Ex-officio Members- Vicar- Rev'd Angela Smith (Chair) {Clergy Deanery Representative on Diocesan Synod) Rev'd Sam Chandler (after May 20231 Rev'd Sam Chandler (until May 20231 Revd Helen May Assistant Priest.. Curates.. LLM Representative: Alison Harris Churchwardens.. Angela Southern Justin Hooper (Laity Deanery Representative on Diocesan Synod) Dèanery Synod: Camilla Deane Trudy Rankin Dave Collier (Laity Deanery Representative on Diocesan Synod) Andrew Moyse lafterApril 2023) Elected Members.. Andrew Moyse luntil April 20231 Mètt Pitcher Andie Painter Jess Arthur Jim Oewes Lesley Chvrms Ray Kelly Helen Harwood Chris Thornton Iresigned May 2023 leaving 2 yearvacancyl Sarah Lello Clive Walden (from May 20231 Helen Budd (from April 20231 i year vacancy The parish of St John's Hartley Wintney is part of the benefice of Hartley Wintney wtih Elvetharn, Winchfield and Dogmersfield, in the Diocese of Winchester. The correspondence address for St John's Church is.. St John's Church Office, Fleet Road, Hartley Wintneyi Hook, Hampshire RG27 8ED. Approved bythe PCC on 20 March 2024 and signed on their behalf by". Reverend Angela Smith PCC Chair Page16 Statement of Responsibilitie5 of the Trustees The Trustees are responsible for preparing the Annual Report and Financial Statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice {UK GAAPI and these financial statements have therefore been prepared in accordance with Statement of Recommended Accounting Practice. Accounting and Reporting by Charities ISORP 20051, UK Accounting Standards, the Charities Act 2011, and the Church Accounting Regulations 2006. In preparing those financial statements, the Trustees are required to.. Select 5Ultèble accounting policie5 and then applythem consistently make judgements and estimatesthat are reasonable and prudent State whether applicable accounting standards have been followed, subjert to any mater&al departures disclosed and explained in the financial statements prepare the financial statements on the going concem basis unless it is inappropriate to presume thatthe charity will continue in operation. The Trustees arè responsible for keeping proper accounting records which disclose with rèasonable accuracy at anytime the financial position of the charity and to enable them to ensure that the financial Statements comply with the Charities Act 2011. The Trusiees are also responsible for safeguarding the assets of the charity and hence fortaking reasonable stepsforthe prevention and detection of fraud and other irregularities. Page17 Independent Examinevs Report to the Membersrrrustees of Parochial Church Council of the Ecclesiastical Parish of St John's Hartley Wintney Charity Number 1130172 I report on the accoLJnts forthe year ended 31 December 2023J which are Set out on pages 9 to 18. Respective responsibilities of the Trustees and Independent Examiner The charitwstrustees are responsible forthe preparation of the accounts. The charity'strustees consider that an audit is not required for this year under sertion 144121 of the Charities Act 2011 (the 2011 Act) and that an indepèndent examination is needed. It is my responsibilityto.. examine the accounts under section 145 of the 2011 Act,. to follow the procedures laid down in the general Dirertions given by the Charity Commission under section 1451511bl of the 2011 Aci,. and to state whether particular matters have come to my attention. Basis of Independent Examiner's Report My examination was carried out in accordance wrth the general Direction5 given by the Charity Commission. An examination include5 a review of the accounting record5 kept by the charity and a comparison of the accounts presented with those records. It aSso includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trurtees concerning any such matters. The procedures undertaken do not provide all thè èvidènce that would be rèquired in an audit and consequently no opinion 15 given as to whetherthe accounts present a 'true and fair view, and the report is limited to those matters Set out in the statement below. Independent Examiner's Statement In connection with my examination, no matter has come to my attention.. lil which gives me reasonable cause to believe that in any material respect thè rèquirèments= to keep accounting records in accordance with section 130 of the 2011 Act- and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met,. or {21 to which, in my opinion, attention should be drawn in orderto enable a proper understanding of the accounts to be reached. Michael John .lillan FCA ChartErÈd Accovntant The Old Post Office, Higli Street, Hartley IlliiitnQyi Han)psliire, RG27 8IXIZ Page18 St John the Evangelist Parish Church, Hartley Wintnèy with Elvetham Statement of Financial Activities Forthe year ended 31 Dècember 2023 Unrestricted GènÈral Fund Restricted Funds- Other TOTAL FUNDS General Capital Fund Fund . Building 2023 2Q22 Incoming resources Voluntary D(>nations Donation from Trading Co Grants and Legacies Community Outreach Event5 Occasional Offices Other ordinary incoming receipts Bank Interest Income Total incoming resources (note 41 271,348 74,885 2,695 61430 5,625 31400 6,355 370,738 71950 2791298 74,885 2,695 61430 5tr625 3,400 61355 378,688 284,437 61,571 1,825 41347 4,484 31400 755 360,819 71950 Resources expended Church activities excluding dep'n Depreciation Church activities including dep'n Governance costs Interest on loans 339,107 950 340,057 251724 364,831 950 3651781 1,536 11,2111 325Jo80 950 326,030 1,586 267 251724 11,2111 Total resources expended (note 51 3401382 25,724 366,106 Net incoming rÈ50urcÈ5 before transfers 301355 117,T141 121582 321936 Transfers between funds 162,8631 62,863 Net incomelldeficit} for the year 13215081 62,863 117,7741 12,582 Balances bfvd at i Jan 232,791 1.998,669 162,8631 61,037 2.196,697 Balances clftvd at 31 Dec 200,283 1,998,669 43,264 2,242,215 2,229,633 The notes on pages li to 18 form part of these financial statements Pagè19 St John the Evangelist Parish Church, Hartleywintneywith Elvetham Balance Sheet As at 31 December 2023 Notes 2023 2022 Fixed assets Tan9ible fixed a55ets Inve5tmentassets 31999,620 2,QQOt570 1,999,620 2,000,570 Current assets Cash at bank and in hand Debtors & accwed income 279,149 29,626 281,709 2,829 2841538 Creditors.. arnounts falling due within one year 166,1801 155,4751 Net Current Assets 242J595 2291063 Creditors due )fteT one year NetAssets 2,242,215 2,229.633 Capital & Re5erve5 Unrestrirted General Fund Unrestrirted General Capital Fund Total Unrestricted Restricted Fvnd- Building Restricted Fund5- Other io 20Q.283 11998,669 2,198,952 2321791 11998,669 2,231,459 162,8631 io io io 43,263 2,242,215 61,037 2,2291633 The note5 on page5 llto 18 form part of these finaniial staterrent5. Approved bythè Parochial Church Council on io March 1024. Rev Angela smith PCC Chair Pagè110 St John the Evangelist Parish Church, Hartley Wintney with Elvetham Notes tu the Financial Statement5 2023 i. Accountin9 policies Basis of preparation The financial statements have been prepared underthe Church Accounting Regulations 2006 in accordance with applicable accounting Standards, the current Statement of Recommended Practice, Accounting and Reporting by Charities IFRS 1021, and the Charities Act 2011. The financial statements have been prèpared underthe historical cost conventir>n. The financial statements include all tr3n58rtion5, a55ets and liabilities for which the PCC is responsible in law. They do not include the accounts of church gr(>ups that owe their affiliation to anothèr bodyi northose that are informal gatherings of church members. Funds Unrestrirted funds are general funds that are not subjert to any resirictions a5 to their use and are available for the general purposes of the PCC. Restricted funds represent donations or grant5 received for a specific purpose or invited by the PCC for a specific purpose. The funds may only be expended on the specific purpose for which they were given. All expenditure from a restricted fund is charged to that fund. If any of that expenditure is of a capital nature [15 Cost 15 included in additions to fixed assets and is shown a5 a transfer from the restricted fund to the General Capital Fund. Any balance remaining unspent at the end of the year must be carried fopNard as a balance on that fund unless otherwise agreed with the donor. Incoming Resources Planned givingi collections and donations are recognised when received. Tax refunds are recognised when the incoming resource to which they relate is received. Grants and legacies are accounted forwhen the PCC is legally entitled to the amounts due. Dividendsand interest are accounted for when rèceivablè. All othèr incomè is recognised when tt is receivable. All incoming resources are accounted for 9ross. Resources expended Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC. The Common Mission Fund is accounted forwhen due. All otherexpendrture is genera51y recognised when it 15 incurred and is accounted for gros5. The PCC has a policy of, where possible, making grants or donations to Mission Partners at home and overseas which represent ioQkn of voluntary unrestricted income received in the prioryear. Tothe extentthatthefull its% has not been distributed by31 Decembera provision is made for payment in the following year. Donations for specific missions are dealt with through restricted reserves and are therefore in addition to the 1091 giving to missions from unrestricted fvnd5. Pagè111 St john the Evangelist Parish Church, Hartley Wintney with Elvetham Notes to the Financial Statements 2023 Fixed Assets Consecrated and benefice property is not included in the accounts in accordance with s.1012} of the Charities Act 2011. Costs associated with the maintenance or improvement of such a55ets are wrtien off in the yearthey are incurred. St John's Church Centre - Construction of the St John's Church Centre commenced in April 2012 and expenditure on the construction of the building plus associated professional fees was capitalised from the beginning of 2012 when the PCC resolved to enter into an 9reement with a building contractor for the construction of the Church Centre. Associated professional fees amounting to £292,000 had been expensed priorto this date. The building wa5 completed in November 2013. Moveable Church Furnishings- The variov5 Iterns of moveable church fumishings are vested in the Churchwardens for the use and beneftt of the pèrishionèrs and cannot bè disposed of without a faculty. These assets are regarded as'inalienable" property held on special trust on behalf of the PCC and are capitalised at cost and depreciated overtheir useful economic life otherthan where in5uflicient cost information is available due to the age of the items. In this Case the item is not capitalised, but all items are included in the Church's inventory listing. Other furniture and equipment Vsed on a continuing basis for the work of the PCC and costing in excess of £1,000 is capitalised at cost and depreciated ovor the assevs esiimated useful life. Normally assets costing le55 than El,000 are expensed in the Statement of Financial Artivity in the year that the cost15 incurred. Depreciation Assets are depreciated on a straight-line basis over their estimated useful life which is assessed as follows= Audio Visual Equipment- 7 years Furniture- 7 years Equipment- 4 years St John's Church Cèntre- Dèpreciation In the opinion of the PCC depreciation of the building would be immaterial and has not been charged. The members carry out an annual impairment review and in their opinion no provision is necessary in respert of the value at which the building is inclLJded in the annual accounts. Pago112 St john the Evangelist Parish Church, Hartley Wintney with Elvetham Notes to the Financial Statement$ 2023 Current Assets Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors less provision for amounts that rnay prove uncollectable. Short term dep05it5 include cash held on deposit eitherwith the church of England orwith a bank. Staff Costs During the year the PCC employed a Youth Pastor, Worship and Communications Pastor, Children and Families Pastor, Pastoral Care Co-ordinator, Vicarfs PA, Benefice Administrator and Operations Manager. Except for the Worship and Communications Pastor, all of these positions were part time. No employee earned more than £40,000 per annum. Tax and National Insurance payments to HMRC are managed on behalf of the PCC by Stewardship se￿iCe$, an external agency. 3. Pensions The current scheme is the government established National Employment Savings Tnjst INE5TI money purchase pension scheme. Staff contribute 7% of salary and this was matched bythe PCC. Previously the PCC of St John's Hartley Wintney participated in the Pension Builder scheme section of CWPF for lay staff. The Scheme is admini5teied bythe Church of England Pensions Board, which holds the assets of the schemes separately frorn participating employers. Having become aware thatthe le9al strurture of the scheme was such that if another employer fai15, the PCC of St John's HW could become responsible for paying a share of that employerfs pension liability, the PCC took mitigating action and moved all its Staff pensions frorn the Pension Builder Scheme to the government established National Ernployment Savings Trust INEsn money purchase scheme. Given the short time that the PCC had a small number of staff in the Pension Builder Scheme, any residual liabilrty under the Scheme is not expected to be material. 4. Audit Fees An audit was not required in 2023 nor in 2022 but the financia5 statements have been independently reviewed by Michael Willan of Frost and Willan Accounting Ltd, Chartered Accountants, The Old Post Office, High Street, Hartley Wintney, Hampshire, RG27 8NZ. Pago113 st John the Evan9elist Parish Church, Hortleywintney with ElvÈtham Notes to the account5forthe yearended 31 December 2023 Icontinuedl 4. Incoming Re50vrces UDrestrirted Unrestricted Restricted Fund General Fund General Capital Fvnd Restricted TOTAL2023 TOTAL3033 Funds-other Incoming reseurces Voluntary Donation5 Taxefficient planned giving Income tax recoverable Church collections Svndry donations 207J309 50,501 7,861 7,950 215.260 230,140 46,851 71861 1,000 284,437 271,34g 7,950 279.298 Gift Aided Donation from StJohn5 HW Ltd 74,885 74,885 6¥￿1 Grants and Legacies Grants and Legacles 2,695 2,695 2,695 2,695 1,825 1,825 Incomefrom Communityoutreach Events Income from ticketed community activities 6,430 6,430 6,43Q 61430 4,347 41347 Incomefrom Otcasitrnal Offices Fees- weddings, funerals, etc 51625 51625 5,625 5,625 4,484 4,484 Other ordinary receipts Admin Contribution from Winchfield PCC and Otrgmersfield PCC Licence Fee income from StJohn5 HW Ltd 1,000 21400 31400 1,000 21400 31400 I,ooo 21400 3J400 Bank Interest Income 6,355 6,355 755 Tot41 in869 31.066 32,005 .31 37,276 17,766 1,998,670 1,138,964 869 31.066 31.005 .311 37.2Tr6 17.766 1.998.679 2.138.964 Depreciation Accumulèteddepieciètion ètilèn 2023 Oepfeclationtorihe year AccumulateddÈpreciabon atyDet2923 869 31.066 32.0¢5 .311 35.376 950 17,766 138,394 950 139,344 3,B 31,066 32,QQ5 ,>2 17,766 Net D￿k Valu¢ Net 8gokV4lveJty De¢2Q22 Net 8ookValveat31 Dec2Q23 900 950 998.670 998.670 i.ODO.570 999.620 D•bttsr5and accruod incum• 1023 2022 Prepayments ènd Dtherdebtors StJohn5HWLtddeb¢or 257 26,737 2.064 765 29.626 2.B19 Creditwsfalliry due¥Yithin oneyear luii ctva158 other(reditor5 25,629 7,551 33.000 66.IBo 11541 3,934 38,000 55.475 L￿nforthurÉh roof repèirduewthin oneyear Note reloanforchvrchroofrepair £3%ooo loafi 1504vedto arnembecofthe iongcegaiion The Interestrate I5096per4nnum. £14,oooofthe loan Is expected tobe repaidin 5ept2026 ènd£i9,000 In sept 2027 built I5raeemableatanypolnt Pagel 17 stJahntheEvangeli5tParish Chvrch, HJrtleyWintneywth Elyethèm Notestothe account5fortheyearended 31 D￿Ember2D23 9. Fund Movements Funds rransfer5 Funds Income Unre5trirted Fund5 General Fund 37o.nÈ (340,3821 200,283 1.998,669 1,998,669 Totalforunlestr￿t￿d Fund5 ¢34¢,3821 Restrittsd Fund5 Other Re*ricted Funds 161 161 30 935 Vicar's DISCretbtsnaryfund Organ Fund Tora15forOtherR25tri(ted Funds 10,163 I,ODD 6.016 7I95Q It,ofil lo.o* 61,037 1251724) Totsi Funds hJdbeencompleted. Ongoing dO￿tio￿5t0the buildingfund ￿￿e￿direCtedtoth&9E￿efdl fund,with perffli&sionfromdonors. I0.Ana￿s1$of NetAssets UniÈstrirted fjenei?IFund Seneralcapitol Furtd Total VnrE5trirtEd Furtd Re5tlKt•d Fund RostrKtsd fvnds -othEr 2023 2022 950 65512 998.67Q ¥999,620 26ssii 1,999,620 308,Tr5 166,1801 2,000,570 184,538 43.263 Credilorsfalling due theroneyear QO.282 4998,670 43.263 2,319,633 -Sub5idiaryUndertaking Pagè118