OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-03-31-accounts

Company no. 06855624 Charity no. 1130096

GL11 Community Project Ltd Report and Independently Examined Financial Statements

31 March 2022

GL11 Community Project Ltd

Reference and administrative details

For theyear ended 31 March 2022 For theyear ended 31 March 2022
Company number 06855624
Charity number 1130096
Registered office and Fairmead
operational address Cam
Dursley
Gloucestershire
GL11 5JS
Trustees Trustees, who are also directors under company law, who served during
the year and up to the date of this report are as follows:
D Cornell Chair
N Bennett appointed 8 September 2021
P Denney resigned 22 November 2021
A Durn
J Easey resigned 8 September 2021
S Hubbard appointed 8 September 2021
E Hynd
J Richards
P Rummer
Chief executive officer I Redfern
Secretary I Redfern
Bankers Unity Trust Bank plc Aldermore Bank plc
Nine Brindley Place 1st Floor, Block B
Birmingham Western House
B1 2HB Lynch Wood
Peterborough
PE2 6FX
Flagstone Redwood Bank
1st Floor Clareville House The Nexus Building
26-27 Oxendon Street Broadway
London Letchworth Garden City
SW1Y 4EL Hertfordshire
SG6 3TA
Independent William Guy Blake ACA
examiner Godfrey Wilson Limited
Chartered accountants and statutory auditors
5th Floor Mariner House
62 Prince Street
Bristol
BS1 4QD

1

GL11 Community Project Ltd

Report of the trustees

For the year ended 31 March 2022

The trustees are pleased to present their report and financial statements for the year ended 31 March 2022.

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).

Structure, governance and management

Governing document

The charity, which is a company limited by guarantee, is controlled by its governing document, its Memorandum and Articles of Association dated 23 March 2009.

Organisational structure

GL11 Community Project is an incorporated charity limited by guarantee. The charity is run by a board of trustees, but the day-to-day operations are overseen by its CEO who reports to the board as defined in the Constitution.

Recruitment and appointment of trustees

Trustees are appointed from within the community, to meet the requirements of skills needed and equalities. Trustees attend 2 Board meetings as observers before being appointed, and may then be co-opted as Trustees. All Trustees are then appointed at the AGM.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Public benefit

In planning the charity's activities for the period, the trustees kept in mind the Charity Commission's guidance on public benefit. The focus of the charity's activities during the period is set out below.

Mission, objectives and activities

The objective of GL11 Community Project (now known as GL11 Community Hub) is the promotion of urban and rural regeneration in areas of social and economic deprivation and in particular the GL11 postcode area which covers Cam and Dursley and outlying communities.

Mission

To support all local residents to connect, develop and gain confidence and inspiration by providing a springboard for opportunities to create an economically and socially thriving local community.

Objectives

2

GL11 Community Project Ltd

Report of the trustees

For the year ended 31 March 2022

Activities

In a normal year, the main activities and services which GL11 provides or hosts are as follows:-

In 2021-2022 GL11 continued to focus on Covid response community support activities.

Achievements and performance

At the end of 2020, we wrote at length about “Our Covid Year” in the hope and expectation that 2021 would be very different, once the rollout of the brand-new vaccines was undertaken. It is therefore an enormous disappointment that our account of 2021 cannot accurately be entitled anything other than “Our Second Covid Year” because coronavirus in various variant forms has dominated our community and GL11’s activities over the last 12 months. Whilst we have moved on from crisis response to a mode of living with Covid, this virus continues to reshape our world, demanding of GL11 a sustained long-term community response.

The Community Safety Net

In the later months of 2020, we felt able to scale down our network of almost 200 Street Volunteers, but throughout 2021 we maintained a team of around 25 experienced volunteers who were willing to respond to urgent needs across Cam and Dursley. Between them, they responded over the year to thousands of requests for shopping, prescriptions and Food Bank deliveries, and at the same time they were our eyes and ears in the community, conscientiously following up if they were unable to make contact with a caller in need, making return visits, welfare enquiries or alerting GL11 staff if people didn’t respond.

Whilst many of our Listening Ear volunteers had to return to work during 2020, several continued to offer emotional support over the telephone in 2021: they worked hand-in-glove with our new Casework Team which was offering residents comprehensive individual support including counselling, practical help and advice. GL11 also continued to provide the much-needed Friday Food packages, a weekly hamper of fresh fruit, veg, dairy and ambient foods which we were able to offer to an average of 35 families each week until the autumn of 2021. Again, we were immensely grateful to the supermarkets, the charity networks and local companies that contributed, as well as the many individuals who gave generously: in 2021 every Friday Food delivery included home-made cakes baked with love by members of our community, and delivered with care by our dedicated Friday Volunteers.

3

GL11 Community Project Ltd

Report of the trustees

For the year ended 31 March 2022

The Community Safety Net

The national roll-out of Covid vaccines began at the very end of 2020, and GL11 threw all our energy and expertise behind the operation. We seconded to the NHS a full-time coordinator and we rapidly re-mobilised our “Street Vol” reservists – and many newcomers - as Vaccine Volunteers. Their task – throughout that cold, wet winter and then throughout the year – was to ensure that the whole community across Berkeley Vale was able to get vaccinated as swiftly as possible - guiding patients into the car park; aiding them calmly into the vaccination centre; providing friendly reassurance for the anxious and keeping a watchful eye for post-jab reactions. Our local vaccine centres operated for 106 days in 2021, and engaged 5,757 hours of volunteer time, helping the NHS to administer 71,115 vaccine injections. There was actually a stage early in the year when our community had the highest level of protection of any locality in the UK, at a time when the oldest and most vulnerable were at the front of the line, and it is certain that many lives were saved as a result of our volunteers’ concerted response.

But much more was required of GL11 to help the community back onto its feet, so during the long winter lockdown preparations were being made. We modified our main Community Room by installing new double doors to the front so that people could walk straight in from the street and straight out via the patio garden. This meant that the room would be very safe for use – so safe that the District Council was able to use it for the first time as a polling station in the May 2021 local elections.

Whilst things appeared quiet on the surface, between January and March we had an army of busy volunteers, we were re-shaping the building and were putting in place new plans, new staff and new projects to meet the needs of local residents in the coming year.

Mental wellbeing

The evidence from our Listening Ears and our Casework service showed the enormous need for emotional support from people of all ages facing a second year living with Covid. Depression and anxiety were more profound and widespread than ever, GP surgeries were overwhelmed by people with distressing emotional problems that required support rather than treatment, and there was an emerging cohort of patients experiencing Post Covid Syndrome, commonly called “Long Covid”. With close collaboration and funding from our NHS Primary Care Network, District and County Councils, we launched two new services in spring 2021.

LIFT is a partnership with the GP practices across Berkeley Vale which enables us to offer a prompt assessment (at any local surgery) and then, as appropriate, a course of counselling or other support for patients. The counselling is normally offered at GL11 so that we can introduce patients to the range of activities and support services on-site. When appropriate, as patients complete a course of 6-12 weeks of counselling, they may be offered volunteering opportunities, participation in groups or matching up with a volunteer Buddy.

Meanwhile, Long Covid has been holding back the lives of about one in every seven people who contract the disease, often dragging them down for months into a state of exhausting fatigue, aches and pains, depression and/or debilitating brain fog. GL11 set up regular facilitated groups both faceto-face and online to bring patients together in mutual support. It remains the only service in the county providing this kind of support, and we have built a countywide network of “experts by experience”.

4

GL11 Community Project Ltd

Report of the trustees

For the year ended 31 March 2022

“It was brilliant. I didn’t feel so alone and isolated. It was lovely to speak to people with similar symptoms and feel part of something. I look forward to the next meeting.”

“Well organised & run. I’m really grateful. After 16 long months I felt less isolated to see it’s not just me this has happened to.”

(quotes from Long Covid Group members, Nov 2021)

Claire Kennedy is the NHS occupational therapist who helped establish the county’s Long Covid Clinic, and is an advocate for GL11’s service, often referring her patients to us: “This support group has supported patients to recover,… to feel understood and to be able to confidently take steps to living their lives again together.”

Re-opening and Reconnecting

A year ago we wrote about how we longed to hear again chatter and laughter in our corridors as friends and neighbours came back together. Slowly, carefully, step by risk-assessed step, GL11 has come back to life over the year.

One activity we did maintain throughout has been the weekly Walking for Health group, led by a retired GP and a GL11 volunteer, and their Monday morning rambles are the perfect start to the week whatever the weather.

In April the LIFT mental health service was launched, outdoor Adventure Play sessions resumed and small groups of our older residents were welcomed back on site for Coffee, Cake and Chat.

In May our Explorers Group for Adults with Learning Disabilities reconvened for weekly activities: so much relief and joy were shared when this close-knit group was finally able to get back together. We were also able to invite our chiropodist to come back for our “Feet, Food and Friendship” sessions, and we started to welcome back families with pre-school children for activities, group play and one-toone support for parents.

By the start of the summer, we had installed a very sturdy all-weather marquee in the garden which gave us the capacity to plan regular events with greater confidence, knowing we could have a wellventilated but rain-proof space for small groups.

We recruited and trained a team of fifteen new volunteers for our Oral History project, tasked with interviewing residents who have lived in Cam or Dursley since its industrial heyday. Our Heritage Lottery-funded project has progressed through the year, with dozens of interviews digitally recorded, copied for posterity to the County Archives and now ready to be edited into stories that GL11 will be sharing across the community in the future.

The summer saw a flourishing of activities, much enabled by the recruitment of our Volunteer Coordinator. We offered a course in Makaton which helps to develop parenting skills and communication with pre-verbal children. We worked with local primary schools on our Wings of Hope community art project to express and process how Covid has impacted them. We re-opened our café for Community Lunch on a Thursday, re-opened our IT room for Digital Drop In and developed a new scheme to provide community buddies, bringing volunteers and isolated residents together socially.

5

GL11 Community Project Ltd

Report of the trustees

For the year ended 31 March 2022

The summer, and the brief abatement of the pandemic, enabled us to celebrate the achievements of our volunteers with a flurry of garden parties and barbecues to meet and thank our Listeners, Food Bank team, our Vax Vols and also for trustees and staff to share a Tea Party at Berkeley Castle. Our Explorers Group enjoyed some truly epic days out, winding down and relaxing after the stress and anxiety over the pandemic.

By September we were positively bustling (without ever taking our eye off Covid). We had a regular team of Food Bank volunteers again, and a new gardening group. The Men’s Shed extended to two days a week, and we were delighted to launch a Women’s Shed where green woodworking skills are proving very popular.

We welcomed back tutors from SGS college offering free, face to face English, Maths and IT courses, and our weekly Money Advice surgery, which has seen soaring demand.

Always Listening

Staff at GL11 spend a good deal of their time listening to people. But every year around the end of November we dedicate a fortnight to making sure that we really hear what our residents want to tell us. We undertook Listening Month again in 2021 and were delighted to receive more responses than ever to our survey. The results below highlight our impact.

New Things

It has been a year of innovation for GL11, and also a year of restoring much-missed familiar friends. Developing our new mental health partnership and Long Covid groups has been a direct response to the impact of the virus. We have addressed the chronic isolation and insecurity that the pandemic has impacted on many, by means of: Digital Buddies to help people negotiate a life online; a weekly Dad’s Group for fathers and children together; the new Women’s Shed; the return of Art & Chat, Knit and Natter, Adventure Play, affordable chiropody and Community Lunches.

6

GL11 Community Project Ltd

Report of the trustees

For the year ended 31 March 2022

Some important new developments have been collaborations with local authorities and charities: Stroud District Council continues to support our work financially, and also through a real spirit of partnership in adversity. We have continued to convene the district’s Know Your Patch network bringing over 400 members of the public and voluntary sectors together each month. We have worked with SDC to develop a strong network of community hubs across the district and offered our time and experience to help newer, smaller community hubs in the county. Our learned expertise in the mobilisation of volunteers, our data management application, our “learning-by-doing” approach and the sheer richness of our engagement with the local community should not be taken for granted – they are admired and valued widely.

Together with Stroud-based Grace Network and other social enterprise partners, in December we launched The Engine, an exciting new venture. The Engine will provide help and advice to business start-ups here in Cam and Dursley, with a particular focus on community enterprises and new microbusinesses to stimulate local investment and employment.

Future Plans

On completion of our community consultation, we are developing a 3-year strategy to define GL11 priorities and ensure we have appropriate staff and resources. This has resulted in a new Management Structure with three new Directors recruited in March 2022 to support and liberate our CEO to develop strategic partnerships and invest time in networking, raising our profile and systems change.

In April 2022 we were delighted to have our contract renewed with Berkeley Vale Primary Care Network for our LIFT counselling service. In response to demand, this is now developing to include a Health and Wellbeing Coaching service. We are delighted to welcome John Anderson as our new Clinical Director, to develop and deliver this high-quality, professional service with a team of 15 staff and volunteers.

In order to expand our Long Covid facilitated groups, our Trustee Elaine Hynd (who is a professional trainer) has worked with Programme Director Audrey Harris to develop a high-quality online facilitation training. We have been approached by NHS Commissioners to trial and fund this essential service, and extend it to people suffering with Long Term Conditions and Pain Management. Audrey is rebuilding the full programme of GL11 activities as the pandemic recedes, and expanding activities into Dursley, Sharpness and Wotton under Edge.

Our new Business Support Director, Beth Pullin, is embedding effective infrastructure support, managing significant building works and working on a range of projects including our innovative LinkUsUp database, developed during Covid by tech volunteer Dave Bound. This has attracted investment from Gloucestershire County Council and is currently being trialled with a range of community partners.

In August 2022 GL11 is taking the lead as the community braces itself for a new era of fuel poverty and financial hardship. We are working with a wide range of community venues, churches, businesses and volunteers, putting plans in place to ensure warm welcoming spaces providing food and support are available every day across our community by September 2022, before the cold weather hits. Partner organisations across Stroud District are watching and learning, following our lead.

7

GL11 Community Project Ltd

Report of the trustees

For the year ended 31 March 2022

Governance

During the year the trustees have ensured that GL11 meets a high standard of governance, meeting all the required standards of the Charity Commission, Companies House and the wide range of funders.

The perspective and expertise of trustees have been especially important during the Covid pandemic when uncertainty, risk assessment and management have been critical.

The trustees continue to provide strong and cohesive support and oversight during this period of crisis as GL11 is having to respond to change rapidly, consult the community and re-organise to meet future needs. Trustees are committed to succession planning as new trustees replace those standing down, maintaining the diversity of the board in terms of experience and background, as well as reflecting the community that GL11 serves.

Financial review

From 2021 to 2022 expenditure increased by 20%, as a result of the extensive new activities responding to community needs during the pandemic.

Due to intermittent lockdowns and restrictions on numbers to reduce the spread of infection, on-site activities were reduced for some of the year, resulting in some restricted funding having to be carried forward to the next financial year. This will provide an important cushion to support ongoing delivery during an uncertain post-pandemic funding environment.

Reserves have been increased in line with our policy to ensure we have designated funds to cover a minimum of three months' running costs.

Reserves policy

The board have carried out risk assessments and developed the reserves policy, designating sufficient funds required to cover anticipated future costs as follows:

As the organisation’s turnover increases the board is continually reviewing the level of reserves required and implementing practical measures to ensure that these are maintained in line with policy.

Statement of responsibilities of the trustees

The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

8

GL11 Community Project Ltd

Report of the trustees

For the year ended 31 March 2022

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the group and charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Independent examiners

Godfrey Wilson Limited were re-appointed as independent examiners to the charitable company during the year and have expressed their willingness to continue in that capacity.

Approved by the trustees on 26 October 2022 and signed on their behalf by

Doina Cornell

Doina Cornell - Chair

9

Independent examiner's report

To the members of

GL11 Community Project Ltd

I report to the trustees on my examination of the accounts of GL11 Community Project Ltd (the charitable company) for the year ended 31 March 2022, which are set out on pages 11 to 28.

Responsibilities and basis of report

As the trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the charitable company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

William Guy Blake

Date: 27 October 2022 William Guy Blake ACA Member of the ICAEW For and on behalf of:

Godfrey Wilson Limited Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD

10

GL11 Community Project Ltd

Statement of financial activities (incorporating an income and expenditure account)

For the year ended 31 March 2022

Note
Income from:
Donations
3
Charitable activities:
Wellbeing
Families and youth projects
Room hire
Café
Investments
Other income
Total income
Expenditure on:
Raising funds
Charitable activities
Wellbeing
Families and youth projects
Employment support
Café
Covid 19 response
Total expenditure
5
Net income / (expenditure)
Transfers between funds
Net movement in funds
6
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Restricted Unrestricted
£
£
438,333
73,960
-
3,690
-
1,503
-
3,559
-
7,131
-
1,219
-
17,747
438,333
108,809
1,966
34,045
100,104
-
46,238
4,542
54,160
10,064
12,261
7,315
253,700
30,991
468,429
86,957
(30,096)
21,852
(2,740)
2,740
(32,836)
24,592
279,398
158,601
246,562
183,193		 2022
Total
£
512,293
3,690
1,503
3,559
7,131
1,219
17,747
547,142
36,011
100,104
50,780
64,224
19,576
284,691
555,386
(8,244)
-
(8,244)
437,999
429,755		 2021
Total
£
615,676
-
-
-
-
1,542
18,584
635,802
33,013
137,939
61,675
30,361
-
203,714
466,702
169,100
-
169,100
268,899
437,999

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in note 14 to the accounts.

11

GL11 Community Project Ltd

Balance sheet

As at 31 March 2022

Note
Fixed assets
Tangible assets
9
Current assets
Debtors
10
Cash at bank and in hand
Liabilities
Creditors: amounts falling due within 1 year
11
Net current assets
Net assets
13
Funds
14
Restricted funds:
Capital
Revenue
Unrestricted funds:
Total charity funds
Designated funds
General		 £
20,421
353,590
374,011
37,380		 2022
£
93,124
336,631
429,755
74,728
171,834
180,584
2,609
429,755		 2021
£
102,231
12,045
345,873
357,918
22,150
335,768
437,999
84,069
195,329
155,584
3,017
437,999

The directors are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477(2), and that no member or members have requested an audit pursuant to section 476 of the Act.

The directors acknowledge their responsibilities for:

These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.

Approved by the trustees on 26 October 2022 and signed on their behalf by

Doina Cornell

Doina Cornell - Chair

12

GL11 Community Project Ltd

Statement of cash flows

For the year ended 31 March 2022

Cash used in operating activities:
Net movement in funds
Adjustments for:
Depreciation charges
Dividends, interest and rents from investments
(Increase) / decrease in debtors
Increase in creditors
Net cash used in operating activities
Cash flows from investing activities:
Purchase of tangible fixed assets
Dividends, interest and rents from investments
Net cash provided by investing activities
Increase in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year		 2022
£
(8,244)
11,847
(1,219)
(8,376)
15,230
9,238
(2,740)
1,219
(1,521)
7,717
345,873
353,590		 2021
£
169,100
11,664
(1,542)
21,855
10,461
211,538
(30,445)
1,542
(28,903)
182,635
163,238
345,873

The charity has not provided an analysis of changes in net debt as it does not have any long term financing arrangements.

13

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

1. Accounting policies

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

GL11 Community Project Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

b) Going concern basis of accounting

The accounts have been prepared on the assumption that the charitable company is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves. There are no material uncertainties about the charitable company's ability to continue as a going concern.

c) Income

Income is recognised when the charitable company has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charitable company has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Earned income received in advance of provision of goods or services is deferred until the criteria for income recognition are met.

d) Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

e) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charitable company: this is normally upon notification of the interest paid or payable by the bank.

14

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

f) Funds accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charitable company. Designated funds are unrestricted funds of the charitable company which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charitable company's work or for specific projects being undertaken by the charitable company.

g) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

h) Allocation of support costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities on the basis of proportional staff costs:

2022 2021
Raising funds 5.3% 4.7%
Wellbeing 16.4% 35.1%
Families and youth projects 10.1% 16.0%
Café 3.4% 0.0%
Employment support 13.5% 8.1%
Covid 19 response 51.2% 36.1%

i) Tangible fixed assets

Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:

Leasehold improvements Straight line over the life of the lease Equipment 15 years straight line Computer equipment 3 years straight line

Items of equipment are capitalised where the purchase price exceeds £1,000.

j) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

15

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

k) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

l) Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

m) Financial instruments

The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

n) Pension costs

The company operates a defined contribution pension scheme for its employees. There are no further liabilities other than that already recognised in the SOFA.

o) Accounting estimates and key judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements are described below.

Depreciation

As described in note 1(i) to the financial statements, depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. Depreciation rates in operation during the current and prior period are detailed in note 1(i).

16

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

2. Prior period comparatives: statement of financial activities

Income from:
Donations
Investments
Other income
Total income
Expenditure on:
Raising funds
Charitable activities
Wellbeing
Families and youth projects
Employment support
Covid 19 response
Total expenditure
Net income
Transfers between funds
Net movement in funds		 Restricted
£
554,484
-
-
554,484
2,430
136,090
59,601
30,255
199,483
427,859
126,625
(20,444)
106,181		 £
61,192
1,542
18,584
81,318
30,583
1,849
2,074
106
4,231
38,843
42,475
20,444
62,919
Unrestricted		 2021
Total
£
615,676
1,542
18,584
635,802
33,013
137,939
61,675
30,361
203,714
466,702
169,100
-
169,100

17

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

3. Donations

Donations
Grants of more than £5,000:
Berkeley Vale Primary Care Network
Barnwood Trust
Big Lottery Fund
Cotswold Primrose Trust
GEM Project
Gloucestershire County Council
Peter Lang Children's Trust
Police & Crime Commissioner
RTR Foundation
Stroud District Council
The Julia and Hans Rausing Trust
Donations of more than £5,000:
The Robert McAlpine Foundation
Patrick Paul
Grants and donations of £5,000 and less
Total donations
Prior period comparative
Grants of more than £5,000:
Barnwood Trust
Big Lottery Fund
Citizen's Advice Bureau
Coronavirus Job Retention Scheme
GEM Project
Gloucestershire Community Foundation
Gloucestershire County Council
National Lottery Heritage Fund
NHS Gloucestershire CCG
Peter Lang Children's Trust
Police & Crime Commissioner
Stroud District Council
The Julia and Hans Rausing Trust
Thirty Percy
Tolvik Consulting
Grants and donations of £5,000 and less
Total donations		 Restricted
£
58,000
50,300
72,761
6,000
29,189
56,000
34,490
11,000
6,936
22,320
56,600
-
12,000
22,737
438,333
Restricted
£
46,008
167,734
8,000
-
26,603
10,000
42,575
9,700
6,200
34,091
12,500
8,200
69,360
-
23,000
90,513
554,484		 £
-
-
-
-
-
-
-
-
-
-
-
10,000
-
63,960
73,960
£
-
-
-
15,333
-
-
-
-
-
-
-
10,000
-
10,000
-
25,859
61,192
Unrestricted
Unrestricted		 2022
Total
£
58,000
50,300
72,761
6,000
29,189
56,000
34,490
11,000
6,936
22,320
56,600
10,000
12,000
86,697
512,293
2021
Total
£
46,008
167,734
8,000
15,333
26,603
10,000
42,575
9,700
6,200
34,091
12,500
18,200
69,360
10,000
23,000
116,372
615,676

18

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

4. Government grants

The charity received the following government grants:

Government grants
The charity received the following government grants:
Big Lottery Fund
Cam Parish Council
Gloucestershire County Council
Coronavirus Job Retention Scheme
National Heritage Lottery
Police & Crime Commissioner
Stroud District Council		 2022
Total
£
72,761
-
56,000
212
-
11,000
22,320
162,293		 2021
Total
£
167,734
1,890
42,575
15,333
9,700
12,500
18,200
267,932

There are no unfulfilled conditions in respect of the government grants disclosed above (2021: none). The charity did not benefit from any other forms of government assistance during the year (2021: none).

19

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

5. Total expenditure

Staff costs (note 7)
Insurance
Light and heat
IT costs
Telephone
Postage and stationery
Advertising
Sundries
Sessional workers
Project resources
Training and consultancy
Repairs and renewals
Cleaning
Accountancy
Subscriptions
Fundraising
Depreciation
Sub-total
Total expenditure
Allocation of support and
governance costs		 Raising
funds
£
17,331
-
-
-
-
-
-
-
-
-
-
-
-
-
-
12,242
-
29,573
6,438
36,011		 Wellbeing
£
53,442
583
1,881
1,600
-
-
1,178
-
1,786
10,911
8,871
-
-
-
-
-
-
80,252
19,852
100,104		 Families and
youth
projects
£
32,970
-
-
-
-
-
-
-
-
2,287
3,276
-
-
-
-
-
-
38,533
12,247
50,780		 £
43,932
-
-
300
1,200
300
500
-
-
1,385
-
-
-
-
288
-
-
47,905
16,319
64,224
Employment
support		 £
11,116
-
247
-
-
-
-
-
-
4,069
-
-
-
-
15
-
-
15,447
4,129
19,576
Café		 £
166,647
-
1,364
7,121
-
-
7,209
-
7,956
26,401
4,675
-
1,031
-
384
-
-
222,788
61,903
284,691
Covid 19
response		 £
37,955
3,057
2,084
5,584
4,875
2,430
3,054
3,563
-
4,637
7,965
25,917
-
3,846
4,074
-
11,847
120,888
(120,888)
-
Support and
governance
costs		 2022 Total
£
363,393
3,640
5,576
14,605
6,075
2,730
11,941
3,563
9,742
49,690
24,787
25,917
1,031
3,846
4,761
12,242
11,847
555,386
-
555,386

Total governance costs were £2,880 (2021: £2,700).

20

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

5.
Total expenditure (continued)
Prior period comparative
Staff costs (note 7)
Insurance
Light and heat
IT costs
Telephone
Postage and stationery
Advertising
Sundries
Sessional workers
Project resources
Training and consultancy
Repairs and renewals
Cleaning
Accountancy
Subscriptions
Fundraising
Depreciation
Sub-total
Total expenditure
Allocation of support and governance costs		 Raising
funds
£
13,581
-
-
-
-
-
-
-
-
-
-
-
-
-
-
15,455
-
29,036
3,977
33,013		 Wellbeing
£
100,460
-
-
-
-
-
-
-
-
4,934
3,102
-
-
-
24
-
-
108,520
29,419
137,939		 Families and
youth
projects
£
45,860
-
-
-
-
-
-
-
-
2,140
245
-
-
-
-
-
-
48,245
13,430
61,675		 £
23,298
-
-
-
-
-
-
-
-
192
-
-
-
-
48
-
-
23,538
6,823
30,361
Employment
support		 Covid 19
response
£
103,315
-
-
994
-
-
565
-
280
63,408
4,476
-
32
-
389
-
-
173,459
30,255
203,714		 £
12,102
2,625
7,152
9,879
5,072
2,120
997
1,243
310
1,441
7,303
15,579
929
2,967
2,521
-
11,664
83,904
(83,904)
-
Support and
governance
costs		 2021 Total
£
298,616
2,625
7,152
10,873
5,072
2,120
1,562
1,243
590
72,115
15,126
15,579
961
2,967
2,982
15,455
11,664
466,702
-
466,702

21

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

6. Net movement in funds

This is stated after charging:

Depreciation
Operating lease payments
Trustees' reimbursed expenses
Trustees' remuneration
Independent examiner's remuneration		 2022
£
11,847
706
193
Nil
2,880		 2021
£
11,664
706
25
Nil
2,700

7. Staff costs and numbers

Staff costs were as follows:

Staff costs and numbers
Staff costs were as follows:
Salaries and wages
Social security costs
Pension costs		 2022
£
334,652
17,539
11,202
363,393		 2021
£
278,746
12,464
7,406
298,616

No employee earned more than £60,000 during the year.

There were no statutory redundancy costs during the year (2021: £3,109 paid to three employees).

The key management personnel of the charity comprise the trustees and the Chief Executive. The total employee benefits of the key management personnel of the charity were £51,417 (2021: £49,258).

Average head count 2022
No.
23.4		 2021
No.
25.0

8. Taxation

The charitable company is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

22

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

9. Tangible fixed assets

£
Cost
At 1 April 2021
137,764
Additions in year
-
At 31 March 2022
137,764
Depreciation
At 1 April 2021
38,761
Charge for the year
11,000
At 31 March 2022
49,761
Net book value
At 31 March 2022
88,003
At 31 March 2021
99,003
10. Debtors
Trade debtors
Prepayments
11. Creditors : amounts due within 1 year
Trade creditors
Accruals
Other taxation and social security
Other creditors
Deferred income (note 12)
Leasehold
improvements		 Equipment
£
4,070
2,740
6,810
1,629
454
2,083
4,727
2,441		 £
1,180
-
1,180
393
393
786
394
787
2022
£
19,165
1,256
20,421
2022
£
24,706
2,880
5,924
2,120
1,750
37,380
Computer
equipment		 Total
£
143,014
2,740
145,754
40,783
11,847
52,630
93,124
102,231
2021
£
11,233
812
12,045
2021
£
8,283
6,720
5,009
388
1,750
22,150

23

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

12. Deferred income

Deferred income
At 1 April 2021
Deferred during the year
Released during the year
At 31 March 2022
Deferred income relates to room hire income received in advance.		 2022
£
1,750
-
-
1,750		 2021
£
1,650
100
-
1,750

13. Analysis of net assets between funds

Tangible fixed assets
Current assets
Current liabilities
Net assets at 31 March 2022
Prior period comparative
Tangible fixed assets
Current assets
Current liabilities
Net assets at 31 March 2021		 Restricted
funds
£
74,728
171,834
-
246,562
Restricted
funds
£
84,069
195,329
-
279,398		 Designated
funds
£
-
180,584
-
180,584
Designated
funds
£
-
155,584
-
155,584		 General
funds
£
18,396
21,593
(37,380)
2,609
General
funds
£
18,162
7,005
(22,150)
3,017		 Total
funds
£
93,124
374,011
(37,380)
429,755
Total funds
£
102,231
357,918
(22,150)
437,999

24

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

14. Movements in funds

Movements in funds
Restricted capital funds:
Restricted revenue funds:
Family and youth projects
Wellbeing
Employment support
Covid 19 response
Café
Other project costs
Total restricted funds
Unrestricted funds
Designated funds:
Future running costs
Future building maintenance
Covid 19 response
Total designated funds
General funds
Total unrestricted funds
Total funds
Gloucestershire Environmental
Trust (Leasehold Improvements)
Other funds for leasehold
improvements		 At 1 April
2021
£
42,325
41,744
7,886
62,810
518
124,115
-
-
279,398
119,000
10,000
26,584
155,584
3,017
158,601
437,999		 Income
£
£
-
(4,703)
-
(4,638)
45,998
(42,498)
77,494
(100,104)
79,659
(49,177)
146,670
(234,797)
17,000
(11,000)
71,512
(21,512)
438,333
(468,429)
-
-
-
-
17,747
(17,747)
17,747
(17,747)
91,062
(69,210)
108,809
(86,957)
547,142
(555,386)
Expenditure		 £
£
-
37,622
-
37,106
-
11,386
(11,702)
28,498
-
31,000
8,962
44,950
-
6,000
-
50,000
(2,740)
246,562
25,000
144,000
-
10,000
-
26,584
25,000
180,584
(22,260)
2,609
2,740
183,193
-
429,755
At 31
March 2022
Transfers
between
funds
246,562
144,000
10,000
26,584
180,584
2,609
183,193
429,755

25

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

14. Movements in funds (continued)

Prior period comparatives
Restricted capital funds:
Restricted revenue funds:
Family and youth projects
Wellbeing
Employment support
Covid 19 response
Other project costs
Total restricted funds
Unrestricted funds
Designated funds:
Future running costs
Future building maintenance
Covid 19 response
Total designated funds
General funds
Total unrestricted funds
Total funds
Gloucestershire Environmental
Trust (Leasehold Improvements)
Other funds for leasehold
improvements		 At 1 April
2020
£
47,028
36,382
14,000
44,721
-
31,086
173,217
85,000
10,000
-
95,000
682
95,682
268,899		 Income
£
£
-
(4,703)
10,000
(4,638)
35,581
(51,395)
156,071
(118,113)
26,603
(26,085)
320,229
(196,114)
6,000
(26,811)
554,484
(427,859)
-
-
-
-
-
-
-
-
81,318
(38,843)
81,318
(38,843)
635,802
(466,702)
Expenditure		 £
£
-
42,325
-
41,744
9,700
7,886
(19,869)
62,810
-
518
-
124,115
(10,275)
-
(20,444)
279,398
34,000
119,000
-
10,000
26,584
26,584
60,584
155,584
(40,140)
3,017
20,444
158,601
-
437,999
At 31
March 2021
Transfers
between
funds		 £
£
-
42,325
-
41,744
9,700
7,886
(19,869)
62,810
-
518
-
124,115
(10,275)
-
(20,444)
279,398
34,000
119,000
-
10,000
26,584
26,584
60,584
155,584
(40,140)
3,017
20,444
158,601
-
437,999
At 31
March 2021
Transfers
between
funds
279,398
119,000
10,000
26,584
155,584
3,017
158,601
437,999

Purposes of restricted funds Restricted capital funds

Used to improve disability access and for building improvements.

Family and youth projects

Supporting staff and project costs for children's Adventure Play activities and activity costs for preschool children and families Parenting thru Play programme.

26

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

14. Movements in funds (continued) Purposes of restricted funds (continued)

Wellbeing

It comprises staff and project costs for a range of courses and activities. The transfer represents £2,740 transferred out for the purchase of fixed assets and the second transfer out of £8,962 represents the reclassifications of two amounts from wellbeing into Covid 19 response.

Employment support For key workers and overheads to support job seekers. Covid 19 response Staff, overheads and project costs allocated to enable the charity to support the community during pandemic. The transfer in of £8,962 represents the reclassifications of two amounts from the Covid 19 response into wellbeing.

Café Staff, overheads and Café costs allocated for community cafe, Family Friday and cooking training sessions. Other project costs Staff and overhead costs for wide range of community activities.

Purposes of designated funds Future running costs Designated running costs reserves of three to six months running costs, currently £144,000 which represents approximately three months: to ensure continuation of service delivery and staffing in an uncertain funding environment.

Future building maintenance Designated building maintenance reserves. Covid 19 response For staff, volunteer and project costs during Covid Community Response.

15. Operating lease commitments

The charitable company had operating leases at the year end with total future minimum lease payments as follows:

Amount falling due:
Within 1 year
Within 1 - 5 years		 2022
£
-
-
-		 2021
£
706
-
706

27

GL11 Community Project Ltd

Notes to the financial statements

For the year ended 31 March 2022

16. Conduit funding

During the year in response to the Covid 19 pandemic the charity coordinated volunteers to do food shopping for vulnerable members of the community. A total amount of £1,413 was collected and disbursed (2021: £7,080). There are no amounts held in debtors or creditors at the year end.

17. Related party transactions

P Rummer, a trustee, undertook some work for the charity under the Heritage Lottery project and was paid £3,000 for materials and time (2021: £3,000). The transaction was carried out at arms length. £3,000 was due to P Rummer at the year end and is included in trade creditors (2021: £3,000 in accrued expenses). There were no other related party transactions in the current and prior year.

28

William Guy Blake ACA Godfrey Wilson Limited Chartered Accountants & Statutory Auditors 5[th] Floor Mariner House 62 Prince Street Bristol BS1 4QD

26 October 2022

Dear Guy

Letter of Representations on the Financial Statements for the Year Ended 31 March 2022

We confirm that the following representations are made on the basis of enquiries of the trustees, management and staff with relevant knowledge and experience (and, where appropriate, of inspection of supporting documentation) sufficient to satisfy ourselves that we can properly make each of the following representations to you:

  1. We have fulfilled our responsibilities as trustees, as set out in the terms of your engagement letter dated 29 March 2021, under the Companies Act 2006 for preparing financial statements, in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

We confirm that in our opinion the financial statements give a true and fair view and in particular that where any additional information must be disclosed in order to give a true and fair view that information has in fact been disclosed. We confirm that the selection and application of the accounting policies used in the preparation of the financial statements are appropriate, and we approve these accounts for the year ended 31 March 2022.

  1. We confirm that all accounting records have been made available to you for the purpose of your examination, in accordance with your terms of engagement, and that all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management, trustees’ and members’ meetings, have been made available to you. We have given you unrestricted access to persons within the charity in order to obtain evidence and have provided any additional information that you have requested for the purposes of your examination.

  2. We confirm the charity has satisfactory title to all assets and there are no liens or encumbrances on the assets, except for those disclosed in the financial statements.

  3. We confirm that significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable. We confirm that we have no plans or intentions that may

CharCoIE_03_2019

materially alter the carrying value and where relevant the fair value measurements or classification of assets and liabilities reflected in the financial statements.

  1. We confirm that the charity has no liabilities or contingent liabilities other than those disclosed in the financial statements.

  2. We confirm that all known actual or possible litigation and claims whose effects should be considered when preparing the financial statements have been disclosed to you and accounted for and disclosed in accordance with the applicable financial reporting framework.

  3. We confirm that there have been no events since the balance sheet date which require disclosing or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements.

  4. We confirm that we are aware that a related party of the charity is a person or organisation which either (directly or indirectly) controls, has joint control of, or significantly influences the charity or vice versa and as a result will include: trustees/directors, other key management, close family and other business interests of the previous. We confirm that all related party relationships and transactions have been accounted for and disclosed in accordance with the applicable financial reporting framework.

  5. We confirm that the charity neither had, at any time during the year, any arrangement, transaction or agreement to provide credit facilities (including advances and credits granted by the charity) for trustees, nor provided guarantees of any kind on behalf of the trustees except as disclosed in the financial statements.

  6. We confirm that the charity has not contracted for any capital expenditure other than as disclosed in the financial statements.

  7. We confirm that the charity has complied with all aspects of contractual agreements that could have a material effect on the financial statements in the event of non-compliance.

  8. We confirm that we are not aware of any possible or actual instance of non-compliance with those laws and regulations which provide a legal framework within which the charity conducts its activities and which are central to the charity’s ability to conduct its activities, except as explained to you and as disclosed in the financial statements.

  9. We acknowledge our responsibility for the design, implementation and maintenance of internal controls to prevent and detect fraud. We confirm that we have disclosed to you the results of our risk assessment of the risk of fraud in the organisation. There have been no deficiencies in internal control of which we are aware.

  10. We confirm that there have been no actual or suspected instances of fraud involving trustees, management or employees who have a significant role in internal control or that could have a material effect on the financial statements. We also confirm that we are not aware of any allegations of fraud by trustees, former trustees, employees, former employees, regulators or others.

  11. We confirm that, in our opinion, the charity’s financial statements should be prepared on the going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity’s needs. In reaching this conclusion, we have taken into account all relevant matters of which we are aware, and have considered a period of at least one year from the date on which the financial statements will be approved.

  12. We confirm that in our opinion the effects of uncorrected misstatements are immaterial, both individually and in aggregate, to the financial statements as a whole.

  13. We confirm that we are not aware of any matters of material significance that should be reported to regulators. We confirm that all correspondence with the Charity Commission has been made available to you.

  14. We confirm that all grants, donations and other income, including those subject to special terms or conditions or received for restricted purposes, have been notified to you. There have been no breaches of terms or conditions during the period regarding the application of such income.

Yours sincerely

Doina Cornell

Doina Cornell – Chair of Trustees For and on behalf of the trustees GL11 Community Project Ltd