Company no. 06855624 Charity no. 1130096
# **GL11 Community Project Ltd Report and Independently Examined Financial Statements**
**31 March 2021**
## **GL11 Community Project Ltd**
## **Reference and administrative details**
|**For theyear ended 31 March 2021**|**For theyear ended 31 March 2021**||
|---|---|---|
|**Company number**|06855624||
|**Charity number**|1130096||
|**Registered office and**|Fairmead||
|**operational address**|Cam||
||Dursley||
||Gloucestershire||
||GL11 5JS||
|**Trustees**|Trustees, who are also directors under company law, who served during||
||the year and up to the date of this report are as follows:||
||D Cornell|Chair, appointed 14 September 2020|
||N Bennett|appointed 8 September 2021|
||P Denney||
||A Durn||
||J Easey|resigned 8 September 2021|
||A Howard|resigned 17 February 2021|
||S Hubbard|appointed 8 September 2021|
||E Hynd||
||J Richards|appointed 17 February 2021|
||P Rummer||
|**Chief executive officer**|I Redfern||
|**Secretary**|I Redfern||
|**Bankers**|Unity Trust Bank plc|Aldermore Bank plc|
||Nine Brindley Place|1st Floor, Block B|
||Birmingham|Western House|
||B1 2HB|Lynch Wood|
|||Peterborough|
|||PE2 6FX|
|**Independent**|William Guy Blake ACA||
|**examiner**|Godfrey Wilson Limited||
||Chartered accountants and statutory auditors||
||5th Floor Mariner House||
||62 Prince Street||
||Bristol||
||BS1 4QD||
1
## **GL11 Community Project Ltd**
## **Report of the trustees**
## **For the year ended 31 March 2021**
The trustees are pleased to present their report and financial statements for the year ended 31 March 2021.
Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).
## **Structure, governance and management**
## _**Governing document**_
The charity, which is a company limited by guarantee, is controlled by its governing document, its Memorandum and Articles of Association dated 23 March 2009.
## _**Organisational structure**_
GL11 Community Project is an incorporated charity limited by guarantee. The charity is run by a board of trustees, but the day-to-day operations are overseen by its CEO who reports to the board as defined in the Constitution.
## _**Recruitment and appointment of trustees**_
Trustees are appointed from within the community, to meet the requirements of skills needed and equalities. Trustees attend 2 Board meetings as observers before appointment, may then be coopted as Trustees. All Trustees are then appointed at the AGM.
## _**Risk management**_
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## _**Public benefit**_
In planning the charity's activities for the period, the trustees kept in mind the Charity Commission's guidance on public benefit. The focus of the charity's activities during the period, is set out below.
## **Mission, objectives and activities**
The objective of GL11 Community Project (now known as GL11 Community Hub) is the promotion of urban and rural regeneration in areas of social and economic deprivation and in particular the GL11 postcode area.
## _**Mission**_
To support all local residents to connect, develop and gain confidence and inspiration by providing a springboard for opportunities to create an economically and socially thriving local community.
## _**Objectives**_
- Reduce isolation;
- Increase employability;
- Improve wellbeing;
- Bring people together; and
- Provide an inclusive space.
2
## **GL11 Community Project Ltd**
## **Report of the trustees**
## **For the year ended 31 March 2021**
## _**Activities**_
In a normal year, the main activities and services which GL11 provides or hosts are as follows:-
- Accredited and non-accredited training in recreational and vocational subjects;
- Wellbeing courses and support;
- Employment support and money advice;
- Volunteering opportunities;
- Family and parenting support and activities;
- Activities for children and young people;
- Activities and events for adults of all ages and abilities;
- Community Café; and
- Room hire to partner organisations.
## **Achievements and performance**
## **Covid response in the GL11 community**
On 12 March 2020 the decision was taken to close GL11 Community Hub to the public. On 16 March GL11’s Community Response to the pandemic was developed.
From that date some 200 local volunteers, supported by 15 (volunteer) coordinators, were allocated to every street in the GL11 postal area (circa 15,000 residents).
The volunteers distributed postcards from GL11 advising local residents that the charity was there to help if they needed shopping, prescriptions, the Food Bank or support with the emotional impact of lockdown. A team of 20 qualified volunteer counsellors (“Listening Ears”) were recruited to provide that support. In April 2020 2,856 calls were taken over a 22 day period, such was the demand, increasing to a total of 8,000 calls by July 2020. A database was created to record all requests for support and help coordinate responses, with over 820 households supported in 2020.
## **Food**
Access to healthy, nutritious and affordable food has always been an important theme in the work of GL11 and many of its activities centred on the Community Café and the well-equipped training kitchen. Since the closure of GL11’s building through lockdown, its Food Bank saw a threefold increase in urgent requests for support; as a result we set up delivery for up to 60 homes of essentials, fresh fruit and vegetables, toiletries and other household goods on a weekly basis. This support proved particularly significant as schools closed with the consequent loss of free school meals for some families. Autumn half-term saw the delivery of a five-meal parcel to over 150 households in response to the government’s withdrawal of free school meal vouchers for that week.
Furthermore, by working in partnership with a local community food enterprise, Severn Vale Community Kitchen, requests for chilled ready-cooked meals at heavily discounted prices could be met, delivered by local street volunteers.
In the autumn the government announced at very short notice that over the autumn half term they would not be supporting the families who got free school meals. We therefore agreed a plan with Stroud District Council to ensure the delivery of food parcels to anyone in the GL11 area and mobilised a team of volunteers to ensure the delivery of during autumn half-term.
3
## **GL11 Community Project Ltd**
## **Report of the trustees**
## **For the year ended 31 March 2021**
In summary, across 2020-21, GL11 provided at least:-
- 380 Food Bank parcels;
- 2,488 “Friday Food” parcels for families;
- 600+ half-term lunches for vulnerable children
- 200 Family Xmas Hampers;
- 100+ Christmas Dinners delivered on 25 December;
- 633 prescription deliveries; and
- 1,233 shopping deliveries.
## **Consultation and restructuring**
As it became obvious that the pandemic would not be a short-lived problem, and with GL11’s Covid Support services well-established by May 2020, a wide-ranging consultation of public and voluntary sector agencies, volunteers and local residents took place. In response to this the staff team was restructured and Lottery funding secured to establish a team of Caseworkers who could offer intensive and sustained support for people with complex practical, psychological and social problems including emotional distress. We launched this service in the autumn: over the period October 2020 to March 2021 two caseworkers and two trainee social workers provided a lifeline for hundreds of local people, listening and counselling, supporting and advising, checking on welfare and offering help.
## **Reaching out**
With the building closed and normal activities put on hold, the staff team developed ways of contacting residents who had become isolated, such as the 45 regular attendees of the “Feet Food and Friendship” group for older people living alone or caring for a partner. As government guidance allowed, face to face home visits took place, alongside regular phone calls.
Similarly, the GL11 Wellbeing & Families teams were proactively reaching out to the individuals and families they supported. Over the summer the team witnessed the rise in instances of domestic abuse and of safeguarding concerns for children and young people. To maintain contact with these people, a Digital Inclusion project was established. With grants and gifts of a number of laptop computers and tablets, five volunteer ‘digital buddies’ were recruited. A phone survey identified an initial 50 people who were either isolated older people, carers or parents of school-aged children who were without computers or were in need of technical help to get online. By lending out equipment on free, long-term loans, and in some cases providing data packages and mobile routers, all 50 of these individuals were supported; a Zoom group was established and instruction given to individuals new to digital communication.
Through the annual November Listening Month survey, 150 of the most “at risk” individuals were identified and contacted by phone to offer support. The usual in-house GL11 Friends At Xmas event, in partnership with the local Churches Together group, became a visit from a volunteer on Xmas Day bringing a freshly prepared Xmas dinner, a homemade cake, a gift, and a friendly chat on the doorstep. Over a hundred meals were delivered by a similar number of volunteers – including the Bishop of Gloucester.
Additionally, we delivered holiday hampers to 200 local families who have been supported during this year.
4
## **GL11 Community Project Ltd**
## **Report of the trustees**
## **For the year ended 31 March 2021**
## **Vaccination programme**
We were approached in early December by the local Primary Care Network to help plan mass vaccination in the local community by providing stewarding at the Vale Community Hospital, managing the traffic, the parking, queuing, then reassuring and helping people to get their vaccinations and to keep the flow of people moving safely and quickly. A staff member was seconded to the task and GL11 successfully recruited and trained 140 volunteers in under two weeks. Vaccinations began on 16 December and so successful was the programme at The Vale that over the first three months of roll-out, older people in GL11 were amongst the best-protected anywhere in the world.
## **Publicity**
During the late autumn of 2020, GL11 engaged a documentary film maker to capture the story of GL11’s response to Covid. This highly engaging 17-minute film is now a very moving narrative of the local community and the role of GL11. We also featured frequently in local press and radio, and were ubiquitous on local social media. The growth in numbers of contacts, volunteers and new, unsolicited donors are all testament to our success in communicating our role in the pandemic.
## **Governance**
During the year the trustees have ensured that GL11 meets a high standard of governance, meeting all the required standards of the Charity Commission, Companies House and the wide range of funders.
The perspective and expertise of trustees has been especially important during the Covid pandemic when uncertainty, risk assessment and management have been critical.
The trustees continue to provide strong and cohesive support and oversight during this period of crisis as GL11 is having to respond to change rapidly, consult the community and reorganise to meet future needs.
## **Financial review**
During 2020 to 2021 expenditure increased by 19%, as a result of the extensive new activities responding to community needs during the pandemic.
Government and funders made Covid support funding quickly and easily available, enabling GL11 to provide a comprehensive programme of community support.
Due to lockdown, all on-site activities were closed for much of the year, resulting in a significant amount of restricted funding having to be carried forward to the next financial year. This will provide an important cushion to support ongoing delivery during an uncertain post-pandemic funding environment.
Reserves have been increased in line with our policy to ensure we have designated funds to cover a minimum of three months' running costs.
5
## **GL11 Community Project Ltd**
## **Report of the trustees**
## **For the year ended 31 March 2021**
## **Reserves policy**
The board have carried out risk assessments and developed the reserves policy, designating sufficient funds required to cover anticipated future costs as follows:
- Designated building maintenance reserves of £10,000;
- Designated reserves of 3 to 6 months' running costs, currently £145,584, which represents just over 3 months' running costs to ensure continuation of service delivery and staffing in an uncertain funding environment; and
- Unrestricted general fund of £3,017.
As the organisation’s turnover increases the board are continually reviewing the level of reserves required and implementing practical measures to ensure that these are maintained in line with policy.
## **Future plans**
The Covid-19 pandemic has resulted in unprecedented uncertainty about the future, and also unprecedented opportunities. The rapid increase in GL11’s visibility and reputation following our Covid Community Response has resulted in closer working relationships with councils, public health and NHS which is enabling GL11 to influence and improve community access to essential services.
In April 2021 GL11 secured a new contract with Berkeley Vale Primary Care Trust, delivering a mental health support programme (the LIFT Project) in partnership with five local GP practices. GL11 is providing three Counsellors/Caseworkers to support patients referred by the surgeries. A new partnership with Barnwood Trust then provides support to develop GL11 as a Community Mental Health Hub, so that people can access a wide range of activities and groups to support resilience and independence.
In August 2021 GL11 held a trustees and key staff away day following the community consultations to develop new plans to support our local community as the effects of the pandemic emerge. We will continue to work with the community to analyse and respond to needs as they materialise.
## **Statement of responsibilities of the trustees**
The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the applicable charities SORP;
- make judgements and accounting estimates that are reasonable and prudent;
- ▪ state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
6
## **GL11 Community Project Ltd**
## **Report of the trustees**
## **For the year ended 31 March 2021**
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the group and charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.
## **Independent examiners**
Godfrey Wilson Limited were re-appointed as independent examiners to the charitable company during the year and have expressed their willingness to continue in that capacity.
Approved by the trustees on 27 October 2021 and signed on their behalf by
## Doina Cornell
Doina Cornell - Chair
7
## **Independent examiner's report**
## **To the members of**
## **GL11 Community Project Ltd**
I report to the trustees on my examination of the accounts of GL11 Community Project Ltd (the charitable company) for the year ended 31 March 2021, which are set out on pages 9 to 25.
## **Responsibilities and basis of report**
As the trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner’s statement**
Since the charitable company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or
- (2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
- (4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## William Guy Blake
Date: 28 October 2021 **William Guy Blake ACA Member of the ICAEW** For and on behalf of: **Godfrey Wilson Limited** Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD
8
## **GL11 Community Project Ltd**
**Statement of financial activities** _(incorporating an income and expenditure account)_
## **For the year ended 31 March 2021**
|Note
**Income from:**
Donations
3
_Charitable activities:_
Wellbeing
Families and youth projects
Room hire
Café
Investments
Other income
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
Wellbeing
Families and youth projects
Room hire
Café
Employment support
Covid 19 response
**Total expenditure**
5
**Net income**
Transfers between funds
**Net movement in funds**
6
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|Restricted Unrestricted
£
£
554,484
61,192
-
-
-
-
-
-
-
-
-
1,542
-
18,584
554,484
81,318
2,430
30,583
136,090
1,849
59,601
2,074
-
-
-
-
30,255
106
199,483
4,231
427,859
38,843
126,625
42,475
(20,444)
20,444
106,181
62,919
173,217
95,682
279,398
158,601|**2021**
**Total**
**£**
**615,676**
**-**
**-**
**-**
**-**
**1,542**
**18,584**
**635,802**
**33,013**
**137,939**
**61,675**
**-**
**-**
**30,361**
**203,714**
**466,702**
**169,100**
**-**
**169,100**
**268,899**
**437,999**|2020
Total
£
393,359
8,391
2,813
22,307
16,994
816
-|
|---|---|---|---|
||||444,680|
||||18,242
205,709
61,477
2,124
28,493
76,295
-|
||||392,340|
||||52,340
-|
||||52,340
216,559|
||||268,899|
All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in note 14 to the accounts.
9
## **GL11 Community Project Ltd**
## **Balance sheet**
## **As at 31 March 2021**
|Note
**Fixed assets**
Tangible assets
9
**Current assets**
Debtors
10
Cash at bank and in hand
**Liabilities**
Creditors: amounts falling due within 1 year
11
**Net current assets**
**Net assets**
13
**Funds**
14
_Restricted funds:_
Capital
Revenue
_Unrestricted funds:_
**Total charity funds**
Designated funds
General|**£**
**12,045**
**345,873**
**357,918**
**22,150**|**2021**
**£**
**102,231**
**335,768**
**437,999**
**84,069**
**195,329**
**155,584**
**3,017**
**437,999**|2020
£
83,450
33,900
163,238|
|---|---|---|---|
||||197,138
11,689|
||||185,449|
||||268,899|
||||83,410
89,807
95,000
682|
||||268,899|
The directors are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477(2), and that no member or members have requested an audit pursuant to section 476 of the Act.
The directors acknowledge their responsibilities for:
- (i) ensuring that the Company keeps proper accounting records which comply with section 386 of the Act; and
- (ii) preparing financial statements which give a true and fair view of the state of affairs of the Company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the company.
These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.
Approved by the trustees on 27 October 2021 and signed on their behalf by
## Doina Cornell
Doina Cornell - Chair
10
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **1. Accounting policies**
## **a) Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
GL11 Community Project Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **b) Going concern basis of accounting**
The accounts have been prepared on the assumption that the charitable company is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves. There are no material uncertainties about the charitable company's ability to continue as a going concern.
## **c) Income**
Income is recognised when the charitable company has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charitable company has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
Earned income received in advance of provision of goods or services is deferred until the criteria for income recognition are met.
## **d) Donated services and facilities**
Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
## **e) Interest receivable**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charitable company: this is normally upon notification of the interest paid or payable by the bank.
11
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **f) Funds accounting**
Unrestricted funds are available to spend on activities that further any of the purposes of the charitable company. Designated funds are unrestricted funds of the charitable company which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charitable company's work or for specific projects being undertaken by the charitable company.
## **g) Expenditure and irrecoverable VAT**
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
## **h) Allocation of support costs**
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities on the basis of proportional staff costs:
||**2021**|2020|
|---|---|---|
|Raising funds|**4.7%**|3.3%|
|Wellbeing (previously courses and activities)|**35.1%**|50.2%|
|Families and youth projects|**16.0%**|15.9%|
|Room hire|**0.0%**|0.7%|
|Café|**0.0%**|7.3%|
|Employment support (previously employment and volunteering)|**8.1%**|22.6%|
|Covid 19 response|**36.1%**|0.0%|
## **i) Tangible fixed assets**
Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:
Leasehold improvements Straight line over the life of the lease Equipment 15 years straight line Computer equipment 3 years straight line
Items of equipment are capitalised where the purchase price exceeds £1,000.
## **j) Debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
12
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **k) Cash at bank and in hand**
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **l) Creditors**
Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
## **m) Financial instruments**
The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## **n) Pension costs**
The company operates a defined contribution pension scheme for its employees. There are no further liabilities other than that already recognised in the SOFA.
## **o) Accounting estimates and key judgements**
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.
The key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements are described below.
## **Depreciation**
As described in note 1(i) to the financial statements, depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. Depreciation rates in operation during the current and prior period are detailed in note 1(i).
13
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **2. Prior period comparatives: statement of financial activities**
|**Income from:**
Donations
Charitable activities:
Wellbeing
Families and youth projects
Room hire
Café
Investments
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
Wellbeing
Families and youth projects
Room hire
Café
Employment support
**Total expenditure**
**Net income**|Restricted
£
349,265
-
-
-
-
-
349,265
850
188,251
47,929
168
11,868
56,742
305,808
43,457|£
44,094
8,391
2,813
22,307
16,994
816
95,415
17,392
17,458
13,548
1,956
16,625
19,553
86,532
8,883
Unrestricted|2020
Total
£
393,359
8,391
2,813
22,307
16,994
816|
|---|---|---|---|
||||444,680|
||||18,242
205,709
61,477
2,124
28,493
76,295|
||||392,340|
||||52,340|
14
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **3. Donations**
|**Donations**||||
|---|---|---|---|
|**Grants of more than £5,000:**
Barnwood Trust
Big Lottery Fund
Citizen Advice Bureau
Coronavirus Job Retention Scheme
GEM Project
Gloucestershire Community Foundation
Gloucestershire County Council
National Heritage
NHS Gloucestershire CCG
Peter Lang Children's Trust
Police & Crime Commissioner
Stroud District Council
The Julia and Hans Rausing Trust
Thirty Percy
Tolkvik Consulting
Grants and donations of £5,000 and less
**Total donations**
**Prior period comparative**
**Grants of more than £5,000:**
Big Lottery Fund
Cam Woodfield Juniors
Citizens Advice Bureau
Garfield Weston
GEM Project
Gloucestershire County Council
Peter Lang Children's Trust
Police & Crime Commissioner
Stepping Stones
Stroud District Council
Stroud Tenants and Residents Team
The National Lottery
The Singer Foundation
Tolvik Consulting
Grants and donations of £5,000 and less
**Total donations**|Restricted
£
46,008
167,734
8,000
-
26,603
10,000
42,575
9,700
6,200
34,091
12,500
8,200
69,360
-
23,000
90,513
554,484
Restricted
£
84,642
9,845
8,000
27,500
50,934
21,469
30,612
14,000
9,700
28,970
-
9,713
8,550
22,000
23,330
349,265|£
-
-
-
15,333
-
-
-
-
-
-
-
10,000
-
10,000
-
25,859
61,192
£
-
-
-
-
-
-
-
-
-
7,000
5,000
-
-
-
32,094
44,094
Unrestricted
Unrestricted|**2021**
**Total**
**£**
**46,008**
**167,734**
**8,000**
**15,333**
**26,603**
**10,000**
**42,575**
**9,700**
**6,200**
**34,091**
**12,500**
**18,200**
**69,360**
**10,000**
**23,000**
**116,372**|
||||**615,676**|
||||2020
Total
84,642
9,845
8,000
27,500
50,934
21,469
30,612
14,000
9,700
35,970
5,000
9,713
8,550
22,000
55,424|
||||393,359|
15
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
**4. Government grants**
The charity received the following government grants:
|**Government grants**
The charity received the following government grants:|||
|---|---|---|
|Big Lottery Fund
Cam Parish Council
Dursley Town Council
Gloucestershire County Council
Coronavirus Job Retention Scheme
National Heritage Lottery
Police & Crime Commissioner
Stroud District Council|**2021**
**Total**
**£**
**167,734**
**1,890**
**-**
**42,575**
**15,333**
**9,700**
**12,500**
**18,200**
**267,932**|2020
Total
£
84,642
985
2,425
21,469
1,253
-
14,000
35,970|
|||160,744|
There are no unfulfilled conditions in respect of the government grants disclosed above (2020: none). The charity did not benefit from any other forms of government assistance during the year (2020: none).
16
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **5. Total expenditure**
|Raising
funds
£
Staff costs (note 7)
13,581
Insurance
-
Light and heat
-
IT costs
-
Telephone
-
Postage and stationery
-
Advertising
-
Sundries
-
Sessional workers
-
Project resources
-
Training and consultancy
-
Repairs and renewals
-
Cleaning
-
Accountancy
-
Subscriptions
-
Fundraising
15,455
Depreciation
-
**Sub-total**
29,036
3,977
**Total expenditure**
**33,013**
Total governance costs were £2,700 (2020: £2,100).
Allocation of support and governance costs|Wellbeing
£
100,460
-
-
-
-
-
-
-
-
4,934
3,102
-
-
-
24
-
-
108,520
29,419
**137,939**|Families and
youth
projects
£
45,860
-
-
-
-
-
-
-
-
2,140
245
-
-
-
-
-
-
48,245
13,430
**61,675**|£
23,298
-
-
-
-
-
-
-
-
192
-
-
-
-
48
-
-
23,538
6,823
**30,361**
Employment
support|Covid 19
response
£
103,315
-
-
994
-
-
565
-
280
63,408
4,476
-
32
-
389
-
-
173,459
30,255
**203,714**|£
12,102
2,625
7,152
9,879
5,072
2,120
997
1,243
310
1,441
7,303
15,579
929
2,967
2,521
-
11,664
83,904
(83,904)
**-**
Support and
governance
costs|**2021 Total**
**£**
**298,616**
**2,625**
**7,152**
**10,873**
**5,072**
**2,120**
**1,562**
**1,243**
**590**
**72,115**
**15,126**
**15,579**
**961**
**2,967**
**2,982**
**15,455**
**11,664**|
|---|---|---|---|---|---|---|
|||||||**466,702**
-|
|||||||**466,702**|
||||||||
17
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
|**5.**
**Total expenditure (continued)**
**Prior period comparative**
Staff costs (note 7)
Insurance
Light and heat
IT costs
Telephone
Postage and stationery
Advertising
Sundries
Sessional workers
Project resources
Training and consultancy
Repairs and renewals
Cleaning
Accountancy
Subscriptions
Fundraising
Depreciation
**Sub-total**
**Total expenditure**
Allocation of support and
governance costs|Raising
funds
£
6,090
-
-
-
-
-
-
-
-
-
-
-
-
-
-
7,518
-
13,608
4,634
18,242|Wellbeing*
£
92,685
800
2,503
600
-
694
3,386
-
-
9,914
23,054
1,160
-
-
82
298
-
135,176
70,533
205,709|Families and
youth
projects
£
29,297
-
-
-
-
-
-
-
-
6,633
3,060
-
-
-
192
-
-
39,182
22,295
61,477|Room hire
£
1,206
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,206
918
2,124|Café
£
13,381
-
73
-
-
-
-
-
-
4,681
-
-
-
-
-
175
-
18,310
10,183
28,493|£
41,607
-
-
-
-
-
-
-
-
3,025
-
-
-
-
-
-
-
44,632
31,663
76,295
Employment
support**|£
65,918
1,734
5,490
6,947
3,181
2,538
2,369
1,230
91
3,933
12,674
18,538
1,392
2,252
3,593
-
8,346
140,226
(140,226)
-
Support and
governance
costs|2020 Total
£
250,184
2,534
8,066
7,547
3,181
3,232
5,755
1,230
91
28,186
38,788
19,698
1,392
2,252
3,867
7,991
8,346|
|---|---|---|---|---|---|---|---|---|
|||||||||392,340
-|
|||||||||392,340|
*Previously "Courses and activities"
**Previously "Employment and volunteering"
18
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
**6. Net movement in funds**
This is stated after charging:
|Depreciation
Operating lease payments
Trustees' reimbursed expenses
Trustees' remuneration
Independent examiner's remuneration|**2021**
**£**
**11,664**
**706**
**25**
**Nil**
**2,700**|2020
£
8,346
706
28
Nil
2,100|
|---|---|---|
**7. Staff costs and numbers**
Staff costs were as follows:
|**Staff costs and numbers**
Staff costs were as follows:|||
|---|---|---|
|Salaries and wages
Social security costs
Pension costs|**2021**
**£**
**278,746**
**12,464**
**7,406**
**298,616**|2020
£
233,669
10,822
5,693|
|||250,184|
No employee earned more than £60,000 during the year.
Included within salaries and wages are £3,109 of statutory redundancy costs (2020: £nil) paid to three employees. Redundancy costs have been accounted for in full in the month they were paid and are funded from general reserves. There are no amounts outstanding at year end.
The key management personnel of the charity comprise the trustees and the Chief Executive. The total employee benefits of the key management personnel of the charity were £49,258 (2020: £45,395).
|Average head count|**2021**
**No.**
**25.0**|2020
No.
25.0|
|---|---|---|
## **8. Taxation**
The charitable company is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.
19
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **9. Tangible fixed assets**
|£
**Cost**
At 1 April 2020
108,499
Additions in year
29,265
At 31 March 2021
137,764
**Depreciation**
At 1 April 2020
27,761
Charge for the year
11,000
At 31 March 2021
38,761
**Net book value**
**At 31 March 2021**
**99,003**
At 31 March 2020
80,738
**10. Debtors**
Trade debtors
Prepayments
Accrued income
**11. Creditors : amounts due within 1 year**
Trade creditors
Accruals
Other taxation and social security
Other creditors
Deferred income (note 12)
**Leasehold**
**improvements**|**Equipment**
£
4,070
-
4,070
1,358
271
1,629
**2,441**
2,712|£
-
1,180
1,180
-
393
393
**787**
-
**2021**
**£**
**11,233**
**812**
**-**
**12,045**
**2021**
**£**
**8,283**
**6,720**
**5,009**
**388**
**1,750**
**22,150**
**Computer**
**equipment**|**Total**
**£**
**112,569**
**30,445**|
|---|---|---|---|
||||**143,014**|
||||**29,119**
**11,664**|
||||**40,783**|
||||**102,231**|
||||83,450|
||||2020
£
29,862
2,785
1,253|
||||33,900|
||||2020
£
3,303
2,100
2,990
1,646
1,650|
||||11,689|
20
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **12. Deferred income**
|**Deferred income**|||
|---|---|---|
|At 1 April 2020
Deferred during the year
Released during the year
At 31 March 2021
Deferred income relates to room hire income received in advance.|**2021**
**£**
**1,650**
**100**
**-**
**1,750**|2020
£
1,750
1,650
(1,750)|
|||1,650|
||||
## **13. Analysis of net assets between funds**
|Tangible fixed assets
Current assets
Current liabilities
**Net assets at 31 March 2021**
**Prior period comparative**
Tangible fixed assets
Current assets
Current liabilities
Net assets at 31 March 2020|Restricted
funds
£
84,069
195,329
-
**279,398**
Restricted
funds
£
83,450
89,767
-
173,217|Designated
funds
£
-
155,584
-
**155,584**
Designated
funds
£
-
95,000
-
95,000|General
funds
£
18,162
7,005
(22,150)
**3,017**
General
funds
£
-
12,371
(11,689)
682|**Total**
**funds**
**£**
**102,231**
**357,918**
**(22,150)**|
|---|---|---|---|---|
|||||**437,999**|
|||||Total funds
£
83,450
197,138
(11,689)|
|||||268,899|
21
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **14. Movements in funds**
|**Movements in funds**|||||
|---|---|---|---|---|
|**Restricted capital funds:**
**Restricted revenue funds:**
Family and youth projects*
Wellbeing**
Employment support
Covid 19 response
Other project costs
**Total restricted funds**
**Unrestricted funds**
_Designated funds:_
Future running costs
Future building maintenance
Covid 19 response
_Total designated funds_
General funds
**Total unrestricted funds**
**Total funds**
Gloucestershire Environmental
Trust (Leasehold Improvements)
Other funds for leasehold
improvements|At 1 April
2020
£
47,028
36,382
14,000
44,721
-
31,086
173,217
85,000
10,000
-
95,000
682
95,682
268,899|Income
£
£
-
(4,703)
10,000
(4,638)
35,581
(51,395)
156,071
(118,113)
26,603
(26,085)
320,229
(196,114)
6,000
(26,811)
554,484
(427,859)
-
-
-
-
-
-
-
-
81,318
(38,843)
81,318
(38,843)
635,802
(466,702)
Expenditure|£
**£**
-
**42,325**
-
**41,744**
9,700
**7,886**
(19,869)
**62,810**
-
**518**
-
**124,115**
(10,275)
**-**
(20,444)
**279,398**
34,000
**119,000**
-
**10,000**
26,584
**26,584**
60,584
**155,584**
(40,140)
**3,017**
20,444
**158,601**
-
**437,999**
**At 31**
**March 2021**
Transfers
between
funds||
|||||**279,398**|
|||||**119,000**
**10,000**
**26,584**|
|||||**155,584**|
|||||**3,017**|
|||||**158,601**|
|||||**437,999**|
*Family projects and youth projects are now combined into one fund. **Previously split between social prescribing and courses.
22
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **14. Movements in funds (continued)**
|**Prior period comparatives**
**Restricted capital funds:**
**Restricted revenue funds:**
Family and youth projects
Wellbeing
Employment support
Café
Other project costs
**Total restricted funds**
**Unrestricted funds**
_Designated funds:_
Future running costs
Future building maintenance
_Total designated funds_
General funds
**Total unrestricted funds**
**Total funds**
Gloucestershire Environmental
Trust (Leasehold Improvements)
Other funds for leasehold
improvements|At 1 April
2019
£
51,731
30,455
-
47,574
-
-
-
129,760
75,000
10,000
85,000
1,799
86,799
216,559|Income
£
£
-
(4,703)
9,565
(3,638)
57,840
(43,840)
172,461
(175,314)
50,934
(50,934)
10,000
(10,000)
48,465
(17,379)
349,265
(305,808)
-
-
-
-
-
-
95,415
(86,532)
95,415
(86,532)
444,680
(392,340)
Expenditure|£
**£**
-
**47,028**
-
**36,382**
-
**14,000**
-
**44,721**
-
**-**
-
**-**
-
**31,086**
-
**173,217**
10,000
**85,000**
-
**10,000**
10,000
**95,000**
(10,000)
**682**
-
**95,682**
-
**268,899**
**At 30**
**March 2020**
Transfers
between
funds|£
**£**
-
**47,028**
-
**36,382**
-
**14,000**
-
**44,721**
-
**-**
-
**-**
-
**31,086**
-
**173,217**
10,000
**85,000**
-
**10,000**
10,000
**95,000**
(10,000)
**682**
-
**95,682**
-
**268,899**
**At 30**
**March 2020**
Transfers
between
funds|
|---|---|---|---|---|
|||||**173,217**|
|||||**85,000**
**10,000**|
|||||**95,000**|
|||||**682**|
|||||**95,682**|
|||||**268,899**|
**Purposes of restricted funds** Restricted capital funds Used to improve disability access and for building improvements.
Family and youth projects*
Previously split into two funds named "youth projects" and "Family projects". Supporting staff and project costs for children's Adventure Play activities and activity costs for preschool children and families Parenting thru Play programme. The transfer of £9,700 represents the regrouping of the Isolated Mums restricted fund from other project costs restricted funds into families and youth projects.
23
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **14. Movements in funds (continued) Purposes of restricted funds (continued)**
Wellbeing**
This fund combines the two funds previously named "Courses" and "Social Prescribing". It comprises staff and project costs for a range of courses and activities including a 3 year social prescribing programme. The transfer represents £20,445 transferred out for the purchase of fixed assets and the transfer in of £575 represents the regrouping of the hardship fund from other project costs restricted funds into wellbeing.
Employment support For key workers and overheads to support job seekers. Covid 19 response Staff, overheads and project costs allocated to enable the charity to support the community during pandemic. Other project costs Staff and overhead costs for wide range of community activities. The transfer out of £10,275 represents the regrouing of restricted funds as explained in the notes above.
## **Purposes of designated funds**
Future running costs Designated running costs reserves of three to six months running costs, currently £119,000 which represents approximately three months: to ensure continuation of service delivery and staffing in an uncertain funding environment. An additional £34,000 has been transferred from unrestricted reserves this year.
Future building maintenance Designated building maintenance reserves. Covid 19 response For staff, volunteer and project costs during Covid Community Response.
## **15. Operating lease commitments**
The charitable company had operating leases at the year end with total future minimum lease payments as follows:
|payments as follows:|||
|---|---|---|
|Amount falling due:
Within 1 year
Within 1 - 5 years|**2021**
**£**
**706**
**-**
**706**|2020
£
706
706|
|||1,412|
24
## **GL11 Community Project Ltd**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **16. Conduit funding**
During the year in response to the Covid 19 pandemic the charity coordinated volunteers to do food shopping for vulnerable members of the community. A total amount of £7,080 was collected and disbursed. There are no amounts held in debtors or creditors at the year end.
## **17. Related party transactions**
P Rummer, a trustee, undertook some work for the charity under the Heritage Lottery project and was paid £3,000 for materials and time. The transaction was carried out at arms length. £3,000 was due to P Rummer at the year end and is included in accrued expenditure. There were no related party transactions in the prior year.
25