The Parochial Church Council of the Ecclesiastical Parish of St Maryi Portchester Charity 1130090 2021 Reports and Accounts st Mary's PoYtGheste **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** ## Contents Annual Report for 2021 ........................................................................................................................ 3 Parochial Church Council of St Mary’s Portchester ............................................................................... 6 Independent Examiner's Report to the Trustees of the Parochial Church Council of the Parish Church of St Mary, Portchester ......................................................................................................................... 8 Statement of Financial Activities........................................................................................................... 9 Statement of Financial Activities Incorporating the Income and Expenditure Account ...................... 11 Balance Sheet ..................................................................................................................................... 12 Notes to the Financial Statements ...................................................................................................... 13 2 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** ## Annual Report for 2021 The Parochial Church Council (PCC) presents its report for the year ended 31 December 2021. ## Aim and purposes The PCC has the responsibility of co-operating with the incumbent, The Reverend Dr Ian Meredith, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also responsible for the maintenance of the church building and 24 Jute Close, Portchester. ## Objectives and activities The primary objective of the PCC is the formation of a community of people who are seeking to grow in faith, to live out that faith, and to share the good news of Jesus Christ through our service of, and engagement with those who live in the Parish of Portchester. The PCC does this in accordance with the teaching and practices of the Church of England. ## Public Benefit The Trustees confirm that they have complied with the duty in the Charities Act 2011 to have due regard to public benefit guidance issued by the Charity Commission. The Trustees have taken account of such guidance when reviewing the charity’s aims and objectives, and in planning future activities. ## Achievements and performance In 2021 there are 269 parishioners on the electoral roll. The average weekly attendance, counted in October 2021, was 192, of whom 17 were children. ## Highlights of 2021 Some aspects of our church life such as Safeguarding, Youth and Finances have their own reports, so will not be included in this which is a general church report. The past two years have been some of the strangest in living memory – those who lived through the War might have experienced some similarities, and most of us are too young to remember the Black Death! Covid and its lockdown have been the dominant themes of the year, and this had an impact on our church. Like all families we have had our difficulties and challenges, and it is well to mention these first. One of the saddest aspects of the year was that we lost a lot of members of our congregation, many of whom I suspect will not be back. It’s so easy to get out of the habit of Sunday worship; some have found other things to do on Sundays; others had their faith tested and perhaps realised there wasn’t much there in the first place; some have had genuine concerns over Covid, but others have allowed fear to paralyse them. There may also be some who felt the church (more probably the Vicar) did not do enough for them. We were not able to continue with our services in the care homes, and hospital visiting was severely limited. 3 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** After 20 successful years we had to close our toddler group, St Mary’s Lambs, as no one was found willing to take it on. A lovely reunion farewell picnic was held in the church grounds in July. Thank you to all who over the years have led this so well. Despite the valiant attempts of Janice Sargent to revive the Mothers’ Union, no interest was forthcoming. Either the MU has had its time in St Mary’s, or that’s for another time – or perhaps a different form of women’s ministry? We said farewell to Rev David Simpson who has served our church so well, particularly in motivating us towards a greater commitment to young people. We lost several by death and others, who had been very active in the church, moved away from the area. Sadly the appointment of our youth worker did not work out, and so we also had to let him go. If we have failed people, and it is likely we have, then we are very sorry, but St Mary’s is far from perfect, we are all a work in progress, but we did the best we could under difficult circumstances, and perhaps the Lord allowed us to feel our weakness and vulnerability, so that we might realise that any real spiritual work is done in his strength and not ours. Now for the good news ...... Although our church was closed for several months and clergy and others were not allowed to visit in people’s home for a while, we did discover that the Holy Spirit was alive and at work in St Mary’s congregation, as during the year worship continued, pastoral care was shared in different ways, people’s gifts were utilised to the full, many people grew spiritually through the challenges and many new people were added to our congregation. During the first few months of the year when the church was closed, worship continued each week through the medium of Facebook and YouTube. I want to thank particularly Peter Bradley whose recording skills have been so vital and appreciated this year. Thanks also to Emma for editing and putting them on YouTube. By April we were back in the church building, but during the summer we were able to hold our services outside most weeks. These attracted congregations of over 100 each week and drew new people in. Thanks to Ray and the PA team for finding and playing the songs and hymns. The work of the Tea Room grew during the year thanks to Ron and his amazing team of volunteers. Thanks to the generosity of the local council, charities and our own church members, we were able to provide over 800 free school meals to kids, and around 200 Sunday lunches to people on their own, or who had not been well, or who we felt would just be encouraged by this. The year ended with a financial surplus, which is nothing short of miraculous considering the low numbers attending services (with low collections!) and the absence of fund raising events. Of course the fact that many of our expenses were not so great this year also helped. Thanks so much to Sally our Treasurer for keeping an eye on the housekeeping, and for all of you who joined the Parish Giving Scheme; gave donations large and small; and continued to pay via your bank accounts. The Christmas Fayre was back again this year, thanks to Denise and her team. I continue to be amazed at the generosity of our congregation and the abundance of people who are prepared to use their time and talents for the glory of God, the upkeep of the church and the extension of the Kingdom. We appointed two new Churchwarden, Billy Bean and Denise Simmons; the meetings of the Standing Committee and PCC kept going throughout the year. Initially these were held by zoom, but then 4 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** physically present. All the PCC members have responsibilities outside their meetings, and we are grateful for this. St Mary’s is held in much respect and affection by the wider community, and we are grateful to the Friends of St Mary’s Church who provided us with three pieces of modern art for the transept, depicting worship, silence and openness to God. The fact that this area of the church is being used more and more is gratifying, and the present of the contemplative prayer group on Thursdays gave the inspiration for the art. Kate Tame, Chairman of the Community Association has headed up a project to uncover, clean and record all memorials in the churchyard. In September we held a ‘Back to Church Sunday’ at the school, where we filled the assembly hall and had a ‘bring and share’ lunch afterwards. This marked that things were slowly coming back to normal. Numbers at our 8.00am Communion Services and Evening Services are back up to where they were pre-Covid; our 11.30 Later Services is larger now than before Covid, having attracted several younger people and families. A successful Pizza Night was held in November; the Junior Church is now held at 11.30 and has over 20 children belonging to it. The main casualty has been the 9.30 Parish Eucharist which has dropped by about a third, but each week we are seeing numbers grow as old friend come back and new people join us. New groups and initiatives were started: Rev Celia’s monthly ‘Slow sewing group’; Charmaine’s weekly Poetry Group and Felicity’s weekly “Friday Friends”. We had one of our most successful Alpha Courses ever, attracting over 20 people, and there was a waiting list for folk to go on to the next one! All of our services are attracting new people. There are some very exciting plans for 2022, and we look forward with confidence and faith to our new year. ## Structure, governance and management The PCC is a corporate body established by the Church of England and operates under the Parochial Church Council Powers Measure. The method of appointing PCC members is set out in the Church Representation Rules. The 2015 annual meeting resolved that no representative of the laity may hold office for more than six years (two terms of three years) but may stand for election again after an interval of one year. Its membership consists of the incumbent, churchwardens, readers and members elected by those of the congregation whose names appear on the electoral roll of the Church. All those who attend our church are encouraged to register on the electoral roll and stand for election to the PCC. The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent. The full PCC met 11 times during the year with an average attendance of 75%. ## Administrative information St Mary’s Church is situated in the grounds of Portchester Castle and is part of the Diocese of Portsmouth within the Church of England. The correspondence address is St. Mary’s Church, Portchester Parish Hall, Assheton Court, Portchester, Hampshire, PO16 9PY. The registered charity number is 1130090. 5 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** ## Parochial Church Council of St Mary’s Portchester ## Ex Officio members Incumbent: The Reverend Dr Ian Meredith* Readers: Mrs Carol Gay (25 May 2016 - present) Churchwardens: Mr Keith Phillips (18 June 2019 – 30[th] October 2021) Mrs Kay Walker (18 June 2019 – 30[th] October 2021) Mrs Denise Simmons (30[th] October 2021 – present) Mr Maurice Bean (30[th] October 2021 – present) Elected members: Diocesan Synod: Mr Gerald Anderson* Representatives: Mrs Valerie Agar (June 2018 – 30[th] October 2021)* Mrs Diana Bolton (30[th] October 2021 – present)* Deanery Synod: Mrs Valarie Agar* (June 2018 – 30[th] October 2021)* Representatives: Mr Mike Baker (2 April 2017 – July 2020)* Laity Representatives: Mr Ian Parker (24 April 2015 - present)* Mr Leroy Osbourne (2 April 2017 – 30[th] October 2021)* Mr Ray Norman (2 April 2017 - present)* Mrs Denise Simmons (2 April 2017 - present)* Mrs Kay Walker (2 April 2017 - present)* Mr Stephen Traer (15 April 2018 - present)* Mr Chris Hayes (25 October 2020 – present)* Mr Keith Philips (15 April 2018 - present)* Mrs Dawn Traer (15 April 2018 - present)* Mr Colin Chambers (25[th] October 2020 – 30[th] October 2021) Mrs Janice Sargent (30[th] October 2021 – 16[th] November 2021) Mr Peter Bradley (1 April 2019 - present)* Mrs Sally Young (1 April 2019 - present)* 6 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** Dept. Churchwardens: Mr Peter Bradley Mr Keith Philips Mrs Dawn Traer PCC Secretary: PCC Treasurer: Mrs Denise Simmons (2 April 2017 – 30[th] October 2021)* Mrs Janice Sargent (30[th] October 2021 – 16[th] November 2021) Mrs Sally Young (from 1 April 2019 - present)* Trustees: Chair: The Reverend Dr Ian Meredith (16 June 2013 – present) Other: Mrs Denise Simmons (2 April 2017 – present) Mrs Valerie Agar (25 May 2011 – 30[th] October 2021) Mr Leroy Osbourne (1 June 2016 – 30[th] October 2021) Mr Raymond Norman (2 April 2017 – present) Mr Terry Marris (6 April 2014 – 25 October 2020) Mr Peter Bradley (1 April 2019 – present) Mr Stephen Traer (15 April 2018 – present) Mrs Sally Young (1 April 2019 - present) Mrs Kay Walker (1 June 2016 – present) Mr Ian Parker (1 April 2019 – present) Mr Keith Phillips (15 April 2018 – present) Mr Gerald Anderson ( - present) Mrs Dawn Traer (15 April 2018 – present) Mr Chris Hayes (25 October 2020 – present) Mr Colin Chambers (25 October 2020 – 30[th] October 2021) Mr Chris Hayes (25[th] October 2020 – present) Mr Michael Crate (30[th] October 2021 – present) Mrs Diana Bolton (30[th] October 2021 – present) Chair: 7 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** Independent Examiner's Report to the Trustees of the Parochial Church Council of the Parish Church of St Mary, Portchester I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2021 which are set out on pages 9 to 22. ## Responsibilities and basis of report As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner's statement Charities with gross income exceeding £250,000 must be examined by a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Louisa Burton ACA 64 Union Road Portsmouth PO3 6GF Dated: …22 May 2022……………………… 8 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** ## Statement of Financial Activities The PCC is responsible for all parish finance, its management and control. Whilst accounting duties are delegated to the Treasurer, this does not remove its legal responsibilities. The total incoming resources for 2021 report an increase of 34%, which is amazing, particularly as we were ‘locked down’ for much of the start of the year because of the Covid 19 pandemic. Despite this, the regular giving reported an increase of nearly 10%. The introduction of the Parish Giving Scheme continues to be a great success, with more than 50% of our regular givers using this method. Donations still remain high at £15,578 although slightly lower than the £17,047 received last year. The revenue generated from Church service Collections has continued to fall (24%) but Envelope-Giving showed a slight increase of 6.5%. The tax refunds from HMRC were updated as at 31 December. This year we were able to perform 37 wedding ceremonies despite the restrictions brought about by the pandemic. The income generated from funerals is still lower than previous years as it appears that more people opted for a less religious ceremony. Other income streams such as our concerts and the Portchester generated very little income but the Christmas Fayre generated an amazing £1,520 this year. The Tea Room has continued to be a great success, despite the pandemic. Although the Tea Room operated just a take-away service for the first few month of the year, it has generated £57,790 net income. Its continued success, we believe, has been down to the loyal support of the Tea Room volunteers and to the hard work from Ron Prior, our Tea Room manager. The parish share was slightly reduced this year by 1.8% to £99,825, and again, despite the very difficult situation we found ourselves, we were able to pay our share in full. This has to be attributed to the generosity of our parishioners – thank you! At the financial year end, the Church had a total bank and deposit balances of £245,539. This compared to the previous year of £181,703. 9 The Pdro¢hlal ￿￿rth c￿nd1 of the Ecdeststhl Part5h of 5t Mary. Portthest Charlty 1131KIg) Reserves Policy PCC pollcy 1$ to maintsln a balance on free reserves wthlch equates to three months of unrestrthd payrnents. Thls Is equlvalent to £60.crfK) and is held to smooth fluctuatK*ns In cash flow and meet emergerKies. The financial ststements were approved by the PCC on M. May 2022 and slgned on its behalf Slgnature". Name: /{A2 cfFEc c io The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090 Statement of financial activities incorporating the income and expenditure account For the year ended 31 December 2021 |For the year ended 31 December 2021|||| |---|---|---|---| |Note
Incoming Resources
Donations and legacies
2.1
Other trading activities
2.2
Charitable activities
2.3
Income from investments
2.4
Other incoming resources
2.5
_Total incoming resources_
Resources expended
Raising funds
3.1
Church activities
3.2
Other resources expended
3.3
_Total resources expended_
_Net incoming / (outgoing) resources before transfers_
Transfers between funds in
Transfer between funds out
_Net incoming resources before othergains/ losses_
Gains on revaluation of fixed assets for charities own use
Gain / losses on investments
_Net movements in funds_
_Total funds brought forward_
Total funds carried forward|Unrestricted
funds
Designated
funds
Restricted
funds
Endowment
funds
146,946
2,220
2,648
0
15,960
3,019
0
0
117,328
0
0
0
280
0
0
0
13,527
0
1,267
0
_294,041_
_5,239_
_3,915_
_0_
55,806
0
140
0
181,000
0
1,043
0
3,161
0
0
0
_239,968_
_0_
_1,183_
_0_
_54,073_
_5,239_
_2,732_
_0_
0
0
0
0
362
0
-362
0
_54,435_
_5,239_
_2,370_
_0_
-495
_53,940_
_5,239_
_2,370_
_0_
_67,432_
_62,671_
_73,415_
_242,135_
121,373
67,910
75,785
242,135|Total 2021
151,814
18,979
117,328
280
14,794
_303,195_
55,946
182,043
3,161
_241,151_
_62,044_
0
0|Total 2020
140,066
8,172
50,347
912
16,845| ||||_216,342_| ||||28,122
186,238
2,144| ||||_216,505_| ||||| ||||_-163_| ||||47,597
-47,597| |||_62,044_|_-163_| |||-495
_61,549_
_445,653_
507,203|0| ||||_-163_
_445,816_| ||||445,654| There may be minor discrepancies in the totals as the pence are not being shown 11 Thè Parothi•l thur¢h thundl of the Ecclesiastkal P•rtsh of 5t Mary. Portchethr (￿rity 113ty Balance Sheet Note 2021 2020 Hxed assets Tanibble Inv•stm•nts 241916 9,330 246.224 9.914 Total FixedA5sets 252245 Current assets Imiestment In Dorn Av•nue D•btor 8ank & cash 21.264 21,253 ,038 245,674 276.289 Totol CurrentAssets 217.174 U•bllttles Cr•ditors due in onè Provlsion for liabilities du• wSthin one year 17,082 17.223 10.436 27,658 Total Cuffent Llobilities 21.332 Total CurrentA55ets 507202 445.654 Uabllltles Creditors: Amounts f•lling du• aft•r than om y• Total l¥rtAs*ts ondll(*IIIUes 507202 445.654 Parlsh funds Unr•strict•d Deslinat•d Restrlctad Endowment 12L373 67.432 67,910 62.671 75,785 73.415 242.135 242,135 So72￿ 444653 102 10.3 IOA Totul PffltshFurnts Thèfinancial statements were appro￿1 by the PCC o ay 2022 and ygned on its behaw by: **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** ## Notes to the Financial Statements For the year ended 31 December 2021 1. Accounting policies ## _Basis of financial statements_ The financial statements have been prepared under the Church Accounting Regulations 2006 in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) (as updated through Update Bulletin 1 published on 2 February 2016 and bulletin 2 published 5 October 2018), the financial reporting standard applicable in UK and Republic of Ireland (FRS 102), the Charities Act 2011 and UK generally accepted practice (UK GAAP). The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those that are informal gatherings of church members. The accounts have been prepared in GBP which is the functional currency for the church and rounded to the nearest whole £. ## _Fund accounting_ _Endowment funds_ are funds, the capital of which much be maintained; only income arising from investment of the endowment may be used either as restricted or unrestricted funds depending upon the purpose for which the endowment was established. _Restricted funds_ represent (a) income from trusts of endowments which may be expended only on those restricted objects provided in the terms of the trust of bequest, and (b) donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the year-end must be carried forward as a balance on that fund. _Unrestricted funds_ are general funds which can be used for PCC ordinary purposes. _Designated funds_ are general funds set aside by the PCC for use in the future. Project funds are designated for particular projects for administration purposes only. Funds designated as invested in fixed assets for the PCC’s own use are abated in line with assets’ annual depreciation charges in the SOFA. Designated funds remain unrestricted and the PCC will move any surplus to general funds. ## _Risk management_ Reserves are held by the Church to provide for future activities and initiatives which cannot be funded from income in a single year. They are also required to cover unforeseen expenditure. The PCC reviewed the level of reserves during the year. 13 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** ## _Incoming resources_ Planned giving, collections and donations are recognised when received. Tax refunds have been accrued to 31[st] December 2021. Grants and legacies are accounted for when the PCC is legally entitled to the amounts due. Dividends are accounted for when receivable. All other income is recognised when it is receivable. All incoming resources are accounted for gross. ## _Resources expended_ Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC. The diocesan parish share is accountable for when due. Amounts received specifically for mission are considered as restricted funds. All other expenditure is generally recognised when it is incurred and is accounted for gross. ## _Fixed assets_ Consecrated and benefice property is not included in the accounts in accordance with s.96 (2) (a) of the Charites Act 1993. Movable church furnishings held by the vicar and church wardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the church inventory, which can be inspected (at any reasonable time). For anything acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the financial statements. The curate’s house, 24 Jute Close, Portchester was revalued on 31 December 2006 at £225,000 and the value has been used for this financial year (original cost £215,000). The Diocese has advised that there was no requirement to revalue the property in the current economic climate unless a PCC decision to sell was imminent. As this is not the case, the PCC has chosen not to revalue the property as there has not been a significant change in value. The new Organ is being depreciated over ten years. Investments are valued at market value on 31 December 2021. ## _Current assets_ Short term deposits include cash held on deposit either with the CBF Church of England funds, COIF funds or at the bank. ## _Financial risks_ Believing in God’s care and provision for his people, the PCC has undertaken no further financial risk assessments. ## _Assumptions and estimates_ The preparation of the financial statements requires the PCC to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expense during the 14 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** reporting period. Actual results could differ from those estimates. For financial statements to 31 December 2021, there are no material estimates or assumptions. ## _Liabilities_ Creditors represent the money owed by the PCC. These are recorded at cost. ## _Financial risks_ During this year, a global pandemic continued, which resulted in multiple “lockdowns” from January 2021 for three months, 5[th] November for 6 weeks and then straight after Christmas and still ongoing into 2021. This has had a significant impact on income as we have not been able to open the Church and therefore not had the Open Plate collections from weekly services nor have we received the normal envelope giving during that time. The Tea Room was only able to operate as a ‘take-away’ service until May but still managed to maintain a steady income. 15 The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090 ## Incoming resources |Incoming resources|||| |---|---|---|---| |Voluntary income
2.1 Donations and legacies
Regular giving
Envelope giving
Collections
Parish Giving Scheme
Charity Checkout
Altar & Sanctuary
Pillar safe
Donations received
Donations for free lunches
Alpha course donations
Youth Group Connect
Baptism donations
Restoration income
Tax recoverable
Legacies received
Total Donations and legacies
2.2 Other trading activities
Building development income
Wedding fees
Funeral fees
Bell and choir
War memorial
Total Other tradingactivities
2.3 Charitable activities
Tea rooms
Concerts
Merchandise income
Wedding fayre & flower festival
St Mary's lamb
Special effort income
Christmas & summer fayre
Total Charitable activities
2.4 Income from investments
Interest received
Total Income from investments
2.5 Other incoming resources
Rent from 24 Jute Close
Rental Income Church & New Room
Legal income
Bank charge compensation
Covid Furlough Grant
Grants received
Total Other incomingresources
Total incomingresources|Unrestricted
funds
Designated
funds
Restricted
funds
Endowment
funds
44,321
240
280
0
5,304
0
0
0
6,249
0
0
0
48,705
0
0
0
-157
0
0
0
71
0
1,368
0
750
0
0
0
16,578
0
0
0
1,125
0
0
0
484
0
0
0
1,810
0
0
0
0
0
0
0
0
1,980
0
0
21,707
0
0
0
0
0
1,000
0
146,946
2,220
2,648
0
0
3,019
0
0
10,420
0
0
0
5,340
0
0
0
200
0
0
0
0
0
0
0
15,960
3,019
0
0
115,070
0
0
0
428
0
0
0
50
0
0
0
0
0
0
0
0
0
0
0
264
0
0
0
1,516
0
0
0
117,328
0
0
0
280
0
0
0
280
0
0
0
11,405
0
1,267
0
440
0
0
0
0
0
0
0
2
0
0
0
1,680
0
0
0
0
0
0
0
13,527
0
1,267
0
294,041
5,239
3,915
0|Total 2021
44,841
5,304
6,249
48,705
-157
1,439
750
16,578
1,125
484
1,810
0
1,980
21,707
1,000
151,814
3,019
10,420
5,340
200
0
18,979
115,070
428
50
0
0
264
1,516
117,328
280
280
12,672
440
0
2
1,680
0
14,794
303,195|Total 2020| ||||82,104
4,979
8,181
3,098
298
43
606
17,117
1,066
0
13
0
0
22,562
0| ||||140,066| ||||3,686
1,736
2,536
214
0| ||||8,172| ||||48,628
1,312
253
80
75
0
0| ||||50,347| ||||912| ||||912| ||||12,672
195
0
322
3,656
0| ||||16,845| ||||| ||||216,342| There may be minor discrepancies in the totals as the pence are not being shown 16 The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090 |Notes to Expenditure
3.1 Raising funds
Tearoom
Concert expenditure
Merchandise costs
St Mary's lambs
Christmas & summer fayre
Wedding fayre
Total Raisingfunds
3.2 Church activities
Charity giving 10%
Donations
Outreach
Free lunches costs
Gifts from Farmer Ruel Fund
Thanksgiving to ministry
Parish share
Wedding / Funeral fees - Diocesan
Worship resources
Music Director
Salary & employers in
Employers Pension
Investors in people
Organist & verger payments
Bell ringers
Training
Ministry training & formation
Ministry team working expenses
Youth Group
Junior Church
Alpha course expenses
Social Events
Café Church
Parish hall rent
Church office
Insurance
Water rates - vicarage / church
Gas- Church
Electricity-Church
Telephone
Cleaning
Altar & sanctuary
Church flowers
Church yard
Licences
Subscriptions
Fabric & buildings
Restoration costs
Expenses - 24 Jute close
Publicity
Postage
Advertising
Legal fees
Finance
Bank charges & interest
Organ depreciation
Total Church activities
3.3 Other resources expended
Vicarage maintenance
Audio/Visual equipment
Governance
War Memorial
Total Other resources expended
Total resources|Unrestricted
funds
Designated
funds
Restricted
funds
Endowment
funds
55,278
0
0
0
350
0
0
0
0
0
0
0
0
0
140
0
0
0
0
0
178
0
0
0
55,806
0
140
0
9,885
0
0
0
500
0
0
0
551
0
200
0
1,297
0
0
0
0
0
250
0
735
0
0
0
99,825
0
0
0
0
0
0
0
265
0
0
0
0
0
0
0
21,000
0
0
0
880
0
0
0
4,409
0
0
0
780
0
0
0
10
0
0
0
0
0
0
0
0
0
0
0
2,215
0
12
0
1,382
0
0
0
102
0
0
0
408
0
0
0
283
0
0
0
32
0
0
0
1,275
0
0
0
3,298
0
0
0
2,385
0
0
0
473
0
0
0
7,026
0
0
0
2,604
0
0
0
2,162
0
0
0
1,518
0
0
0
267
0
0
0
0
0
0
0
0
0
0
0
930
0
0
0
0
0
0
0
5,034
0
0
0
2,631
0
0
0
0
0
581
0
0
0
0
0
134
0
0
0
412
0
0
0
1,440
0
0
0
640
0
0
0
905
0
0
0
3,307
0
0
0
181,000
0
1,043
0
2,203
0
0
0
759
0
0
0
200
0
0
0
0
0
0
0
3,161
0
0
0
239,968
0
1,183
0|Total 2021
55,278
350
0
140
0
178
55,946
9,885
500
751
1,297
250
735
99,825
0
265
0
21,000
880
4,409
780
10
0
0
2,227
1,382
102
408
283
32
1,275
3,298
2,385
473
7,026
2,604
2,162
1,518
267
0
0
930
0
5,034
2,631
581
0
134
412
1,440
640
905
3,307
182,043
2,203
759
200
0
3,161
241,151|Total 2020| |---|---|---|---| ||||27,510
300
0
81
0
232| ||||28,122| ||||6,348
0
670
0
2,716
52
101,623
192
296
8,524
21,000
662
0
4,676
110
368
1
1,310
886
0
0
52
0
755
3,852
2,368
481
4,796
1,882
1,799
3,394
289
170
98
1,026
20
4,055
0
517
56
252
278
3,951
2,671
738
3,307| ||||186,238| ||||2,034
0
0
110| ||||2,144| ||||| ||||216,505| There may be minor discrepancies in the totals as the pence are not being shown 17 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** ## 4. Staff costs ## _4.1 Wages and Salaries_ |_4.1 Wages and Salaries_||| |---|---|---| ||2021|2020| ||£|£| |Wages and salaries|47,649|46,174| |Social security|0|0| |Pension|898|662| |**Total**|**48,547**|**46,836**| Total furlough grant received: £1,440. ## _4.2 Payment to PCC Members_ No PCC members received any remuneration or expenses during the year. 5. Independent examiners remuneration ||2021|2020| |---|---|---| ||£|£| |Independent examination|200|0| ## 6. Related party transactions Mr Ian Parker, Trustee and Laity Representative, is the proprietor of Taylor & Wallis. During the year Taylor and Wallis paid the church £11,610 (2020 - £10,730). At the year end, the amount due from Taylor & Wallis was £458 (2020 £9,350). Because of the pandemic, there have been problems with invoicing and chasing up payments. The amount of donations received by the church from trustees and other related parties amounted to £20,399 (£13,385 in 2020) 18 The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090 ## Notes to the balance sheet |Notes to the balance sheet|||| |---|---|---|---| |7.1 Tangible Fixed assets
Cost as at 1/1/2019 and 31/12/2019
Depreciation b/fwd
Depreciation charge in year
Total depreciation carried forward
NBV as at 31 December
7.2 Investments
CBF 3.73 Investment
CBF 649.96 Fixed Sec Int
CBF 4940 Fixed Sec Int
M&G Charibond
Total 7.2 Investments
8.1 Current assets
Dore Avenue
Debtors
Net Salaries
Bank Current
Bank Savings 1
Bank Savings 2
Charge Card
Petty cash & floats
Total 8.1 Current assets
9.1 Liabilities
Charity distribution
Wedding deposits
HMRC PAYE
Accruals
Total 9.1 Liabilities|**Freehold**
**land /**
**buildings**
**Organ**
225,000
32,140
-10,916
-3,309
0
-14,225
225,000
17,916|**2021**
257,140
-10,916
-3,309
-14,225
242,916
195
1,029
7,823
282
9,330
21,264
9,350
0
7,815
149,295
88,428
-164
299
276,289
16,282
800
0
4,250
21,332|**2020**| ||||257,140| ||||-7,609
-3,307| ||||-10,916| ||||| ||||246,224| ||||166
1,099
8,357
292| ||||9,914| ||||21,253
13,984
54
11,473
144,889
25,341
-119
299| ||||217,174| ||||14,097
3,126
144
10,292| ||||27,658| There may be minor discrepancies in the totals as the pence are not being shown 19 The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090 ## Notes Funds ## Represented by: |Represented by:||| |---|---|---| |10.1 Unrestricted Parish funds
Investors in people
General fund
Total Unrestricted funds
10.2 Designated Parish funds
Building project
Total Designated funds
10.3 Restricted Parish funds
Community outreach
Labrynth
St Mary's lambs
Lych Gate
Mission opportunities
Monasticism
War Memorial
Farmer & Ruel
Bell maintenance fund
Organ replacement fund
Building fund
Altar & Sanctuary
Legacy fund
Dore Avenue investment
Youth fund
Jute Close maintenance
Total Restricted funds
10.4 Endowment Parish funds
Ascension Portchester
Portchester North Boarhunt
Other endowments
Jute Close property
Total Endowment funds
**Total Funds**|Fund
balances
brought
forward
Incoming
resources
Outgoing
resources
Transfers
Gains /
losses
27,500
0
0
0
0
39,932
294,041
239,968
362
495
67,432
294,041
239,968
362
495
62,671
5,239
0
0
0
62,671
5,239
0
0
0
874
0
0
0
0
1,663
0
0
0
0
641
0
140
-362
0
605
0
0
0
0
3,038
0
12
0
0
267
0
0
0
0
3,319
0
0
0
0
5,565
280
450
0
0
2,299
0
0
0
0
375
0
0
0
0
20,982
0
0
0
0
0
1,368
0
0
0
845
1,000
0
0
0
20,531
0
0
0
0
747
0
0
0
0
11,666
1,267
581
0
0
73,415
3,915
1,183
-362
0
15,938
0
0
0
0
1,127
0
0
0
0
70
0
0
0
0
225,000
0
0
0
0
242,135
0
0
0
0
**445,653**
**303,195**
**241,151**
**0**
**495**|Total 2021| |||27,500
93,873| |||121,373| |||67,910| |||67,910| |||874
1,663
140
605
3,025
267
3,319
5,395
2,299
375
20,982
1,368
1,845
20,531
747
12,352| |||75,785| |||15,938
1,127
70
225,000| |||242,135| |||| |||**507,203**| 20 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** 10.2 The purpose of St Mary’s Church funds ## _Designated_ |_Designated_|| |---|---| |Building Project|A fund made available for parishioners to donate to which is held in reserve| ||for special a Building Project, such as a possible extension to the Church.| |_Restricted_|| |Community Outreach|A fund held which is especially for a special project within the Community| ||which requires specific funding;| |Labyrinth|A fund held for the maintenance of a special part of the Church Cemetery| ||where family members’ Ashes are interred, who did not wish to have a| ||gravestone;| |St Mary’s Lambs|A fund held specifically for a toddlers’ group within the Church;| |Lych Gate|A fund held specifically for the repair and maintenance of the Victorian gate| ||at the entrance to the Churchyard;| |Mission Opportunities|A Grant which was received in order be able to expand the type of worship| ||opportunities for our parishioners;| |Monasticism|A grant received from Fareham borough council to fund the schools’| ||monastic project;| |War Memorial|A fund to create a Memorial for those who died and who had lived in| ||Portchester;| |Farmer & Ruel|A fund held to give help for a member of the community who is struggling| ||financially;| |Bell maintenance fund|A fund held for maintenance and repairs of the church bells;| |Organ replacement|A fund held for replacing the church organ in ten years’ time;| |fund|| |Dore Avenue|An investment fund held by the Portsmouth Diocese after sale of Dore| |Investment|Avenue property;| |Youth Fund|A fund and grant received specifically to set up Connect – a youth club for| ||young teenagers in the Parish;| |Jute Close|A fund held specifically for any repairs or maintenance of the rental| |Maintenance|property in Jute Close;| _Endowment_ Ascension, Portchester An investment fund held by the Portsmouth Diocese; North Boarhunt An investment fund held by the Portsmouth Diocese; 21 **The Parochial Church Council of the Ecclesiastical Parish of St Mary, Portchester Charity 1130090** Other Endowments A fund held especially from endowments received; Jute Close Property The value of the Jute Close property. 22