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2022-12-31-accounts

ST MARY’S CHURCH, OVERTON ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31[ST] DECEMBER 2022

Administrative information

St. Mary’s Church is situated in Church Road, Overton. It is part of the Diocese of Winchester within the Church of England. The correspondence address is The Rectory, 54 Lordsfield Gardens, Overton, Hants, RG25 3EW. The Parochial Church Council (PCC) is a charity registered with the Charity Commission (Registered Charity Number 1130067).

PCC members who have served from 1[st] January 2022 until the date this report was approved are:

Date elected: Term
of
office
ends:		 Notes:
Incumbent:
 The Revd James
Russell		 Appointed on 1 July
2019
Licensed Lay
Ministers (LLM):		 Peter Silverwood
Michael Francis
(December 2020)		 Ex ufficio
Ex ufficio
Churchwardens: Mike Smith
Stuart Williams		 2021
2021		 2024
2024
Deanery Synod
Representatives:		 Pauline Wooster
Helen Francis		 Re-elected 2017
2021		 2023
2024		 Agreed to remain to
2023
Elected members:
Peter Sweet 2018 2024 2ndterm
Gilly Delbridge 2018 2024 2ndterm
Christine Abbott 2019 2023
Andrew Barton 2019 2025 Agreed to 2ndterm
Ian Boreham 2019 2025 Agreed to 2ndterm
David Spencer 2016 2022 Stood down May 2022
Christopher Cates 2020 2026 Agreed to 2ndterm
Ruth Williams 2020 December 2023
Jackie Howard 2020 December 2023 Resigned 2022
Alice Kerby 2017 2023 Resigned 2022
Vicky Soanes 2021 2024
Jocelyn Serfontein 2021 2024
Co-opted members:

Structure, governance and management

The method of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.

Objectives and Activities

St Mary’s, Overton, PCC has the responsibility of co-operating with the incumbent, in promoting in the ecclesiastical parish the whole mission of the Church: pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the church and adjoining church rooms, Church Road, Overton.

Achievements and Performance

The Revised Electoral Roll for St Mary’s Church, Overton, contains 140 names, 2 more than 2021. There are an additional 7 names, 4 have left the parish and 1 has died. There are 4 on the Roll who live outside the parish. Church Attendance

Attendance on an average Sunday was around 78, including children. Christmas 2022 saw around 200/250 people at each Christingle service, back to around normal; there were 40 people at the Midnight Communion service and 75 on Christmas Day. Easter 2023 saw 53 people at the family service on Good Friday; 22 people at the final hour service and 110 on Easter Day HC.

Review of the Year from the Rector

2022 will be seen as the year when we started to emerge from the Covid pandemic and began to return to a more regular pattern of church life. It’s also been a year when we’ve seen some new ministries being established, different patterns of worship initiated and big events planned. It’s been exciting to see and we thank God for the different ways that we’ve been able to connect with God, with each other and with our wider community. 2022 was launched as our ‘Year of Connection’ and we can be encouraged to see what God has done in and through us as he has led us forward.

The ‘ Year of Connection’ focussed on 3 main areas. Connecting with God, Connecting with each other and Connecting with our community. Both ‘Joyzone’ and ‘Breakfast church’ filled that brief beautifully. ‘Joyzone’ met

each afternoon on the first Sunday of the month. It was set up as a joint venture with Lifespring Community Church to reach out to families with primary school age children. With an excellent balance of craft activities, games, music and teaching it has done exactly that. We’ve got to know God better through it, we’ve got to know each other across both churches better, and we’ve seen members of our wider community come along who have no previous church experience. It has been exciting to see.

Breakfast Church launched in February and we’ve been very grateful indeed for the way that Alice Kerby and her team have catered for us so conscientiously with delicious bacon and sausage baps as well as other breakfast essentials. A time of worship, prayer and teaching then follows but all in an informal and relaxed setting. Somehow it seems we were all craving for something to bring us together and connect us again as a church family after the social distancing of the Covid years. All generations are represented and it’s been lovely to see.

The Platinum Jubilee Picnic was a fantastic success and it was lovely to be able to really take a lead on planning something that would connect us more tightly with our community and would allow our community to connect again more intentionally with each other. Again, it seemed like this was an event that we as a village had all been waiting for and it was the first big social get together since the pandemic. The sun came out and so did the people. It was lovely too to be able to have a special Jubilee service in church before the day’s events began. Of course, three months later we gathered for the Queen in very different circumstances but what a privilege to honour someone whose Christian faith has been so paramount in their life.

So there have been these particular things to celebrate alongside the continuing and ongoing ministry and witness of the church. For me, personally, being able to celebrate my first normal Easter after nearly 3 years in post was a particular highlight! In the Autumn our services moved back to 10.30am which has proved to be a popular move. We are so grateful for the Church band that leads us in worship and for the new AV system which is proving to be a real blessing in all sorts of different ways. Home Groups and all our other many and varied groups have continued to meet throughout the year catering for all ages and helping to meet peoples spiritual, emotional and social needs. The ‘Overton Well-being Forum’ has been set up seeking to enable local charities and service providers to be able to connect more intentionally with each other as they work together to help meet physical, mental, emotional, spiritual and social need in our local community. Links with the school have grown and developed as the year has progressed and it has been so encouraging to see the ‘Open the Book’ team return to the school again after the pandemic. 2022 was undoubtedly still a year of catch up after Covid and that was seen in the number of weddings and baptisms we had but by the end of the year we had got there and our Christmas services – particularly the Christingles – were a wonderful reminder of how good it is to be able to properly gather and celebrate as a church and a community the good news of Jesus.

Homegroups

I am extremely grateful to David Spencer who has headed up our Home Groups for a number of years but who stood down from that role mid-2022. David’s pastoral heart and theological insight has been a great source of encouragement and support to all our Home group leaders.

We have continued to have 8 groups meeting with about 70 people attending. We believe that small groups are essential for the life of a flourishing, healthy church and flourishing, healthy disciples. The intentional aim of our Home groups is to grow together as disciples as we seek to follow Jesus’ mandate to ‘go and make disciples of all nations’ , recognising that, in order to make disciples of all nations, we must first be disciples ourselves.

We strongly encourage all those who consider themselves to be members of St. Mary’s to be playing an active and committed role in a Home group. We recognise that we are all different people, at different stages of our lives and at different stages of our journey with God.

I would want to say a huge thank you to all our Home Group leaders who give of themselves so wholeheartedly week by week to help nurture and encourage the faith of their group members. If you would like to join a group, please contact the individual Home group leader (details on website and noticeboard) or Rev James.

Finally, it just leaves me to say a massive thank you to everyone for all you do so willingly and wholeheartedly in the service of God here in Overton. Annabel and I are so glad to be here with you.

PCC

The full PCC met 5 times during the year (February, March, July, September and November). The average level of attendance was 69% ( 2022: 74%). Finance reports were presented at each meeting, keeping the PCC up to date on income and expenditure. The budgets for 2022 and 2023 were approved.

Financial Review

General Church Income and Expenditure for 2022 showed a deficit of £47,206 for the year. After allowing for the planned Mary Taylor legacy expenditure of £33,066 repointing the churchyard walls and contributing to the fallen wall, this represents a loss of around £14,500 (compared to a budget deficit of £8,779) .

The valuation of General CBF Trust funds decreased by £3,857 from December 2021, giving a net loss of £51,063 in general funds.

This is laid out in the Statement of Financial Activities (page 3 of the Annual report and finance statement). Income

Total receipts in general unrestricted funds were £128,084 (£113,733 in 2021) and the figures are detailed on page one of Annual report and finance statement .

Regular giving by standing order and through the Parish Giving scheme to the general fund brought in £60,765 in Gift Aided Donations (£61,347 in 2021). £16,552 was recovered from income tax through gift aided donations to the general fund (£16,041 in 2021).

Collections (both contactless and in cash) at services were £3,375 compared to £1,308 in 2021. We also received a grant of £1,825 from the diocese towards increased fuel prices. Donations and appeals raised £3091 for general funds (£4021 in 2021 including the legacy of £2000).

Income from hire of church rooms rose to at £5,609 (£2,056 in 2021) and Test magazine income also increased by £1,474 from advertising income and £1,971 from subscriptions compared to 2021. Fees from weddings and funerals in 2022 went into the general fund (£7,482 compared to £4971 in 2021).

Interest and dividends increased at the end of 2022 with a total income in general funds of £4,454 (£985 in 2021).

Overall general unrestricted income was £128,084 compared to the budget figure of £123,015. Expenditure

Resources expended from unrestricted funds totalled £175,290 (£207,182 in 2021) and the figures are detailed on page two of Annual report and finance statement . Without the costs of the building projects, general fund expenditure rose to £142,224 in 2022 (£122,442 in 2021) compared to the budget of £131,794.

The Diocesan Parish share was £75,463 (£70,284 in 2021) and utility bills rose to £5,731 (£2,918 in 2021). Planned building projects cost £33,066 on the churchyard wall in 2022 (whilst in 2021 £84,740 was spent on AV system). Upkeep of services rose to £6,898 (£5,063 in 2021). Printing costs for the Test magazine were also £1,121 higher as we returned to printing of a full 12 issues.

Expenditure on upkeep of the Churchyard was moved into the general fund, as the Churchyard fund remains in deficit and has a very small annual income from investment dividends. This is the reason for the apparent rise in staff costs from the general fund to £16,423 (£9,955 in 2021).

Mission giving in 2022 amounted to £9,359 from general giving and £3,275 in specific donations. The details of how this was allocated are laid out in the notes to the accounts (page 5).

Reserves

The total reserves carried forward on 31st December 2022 for unrestricted and restricted funds totals £314,082 (£361,398 in 2021). In the general fund the total reserves were £293,423, but £27,521 is not currently “accessible” as it is held in a CBF Trust Fund, leaving £265,902 as available reserves.

Reserves Policy

The PCC aims to maintain a balance on accessible and uncommitted reserve funds, which equates to at least three months expenditure (£35,000) to cover emergency situations that may arise from time to time. It is the aim of the PCC to improve the finances through growth in membership and encouraging faithful stewardship of members, supplemented by fundraising and good stewardship of outgoings, to keep the reserves above the desired level. The unrestricted accessible reserves on 31st December 2022 were £265,902.

Our general funds balance is currently invested in CBF Church of England Deposit Funds.

SAFEGUARDING

The PCC declares that they have complied with the duty under Section 5 of the Safeguarding and Clergy Discipline Measure 2016 (the duty to have regard to the House of Bishops’ guidance on Safeguarding children and vulnerable adults).

Annual Report and Financial Statements of the Parochial Church Council of the Ecclesiastical Parish of St. Mary's, Overton, Diocese of Winchester for the year ended 31 December 2022

Incumbent:

Rev James Russell

54 Lordsfield Gardens, Overton, Basingstoke, HANTS, RG25 3EW

Banks:

CAF Bank Ltd., 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ Winchester Diocesan Board of Finance, Old Alresford Place, Alresford, Hants SO24 9DH CCLA Investment Management Ltd, Senator House, 85 Queen Victoria Street, London EC4V 4ET.

Independent Examiner:

Mr Richard Iain Anderson Knapman FCIB

30 Lordsfield Gardens Overton, Basingstoke HANTS RG25 3EW

REGISTERED CHARITY NUMBER 1130067

Parochial Church Council of St. Mary's Church, Overton Notes to the Financial Statement for the year ended 31 December 2022

Note Incoming Resources
Incoming Resources from Donors		 General
Fabric
Church
Churchyard
Other
Totals
Totals
Fund
Fund
Heritage
& Cemetery
Funds
2022
2021
Fund
Fund
Unrestricted
Restricted
Restricted
Restricted
Restricted
£
£
£
£
£
£
£
Planned Giving:
Gift Aid Donations
60,764.60
1,205.83
61,970.43
63,399.67
1 Income Tax Recoverable
Other Planned Giving		 16,551.75
266.51
-
16,818.26
21,916.93
7,317.00
7,317.00
7,380.60
-
-
Collections (Open Plate) at all Services 3,375.01
430.97
3,805.98
1,628.88

Gift Days		 -
Grants 1,825.00
1,825.00
-
Donations, Appeals, etc. 3,090.68
-
4,981.48
8,072.16
2,020.60
Legacies
Activities for Generating Funds		 -
-
2,000.00
92,924.04
-
1,472.34
-
5,412.45
99,808.83
98,346.68

Fete		 -
2
3		 Church/Rooms Lettings
Church Magazine (TEST) Advertisments
Fund Raising - General		 5,608.60
5,608.60
2,055.80
9,743.46
9,743.46
8,269.03
2,405.49
750.00
3,155.49
4,944.98
Income from Investment 17,757.55
-
-
-
750.00
18,507.55
15,269.81
4 Dividends and Interest inc. any reclaimable Tax 4,454.18
1,218.58
0.20
88.48
5,761.44
2,165.89
Income from Church Activities 4,454.18
1,218.58
0.20
88.48
-
5,761.44
2,165.89
5 Fees 7,481.50
-
7,481.50
10,966.60
3a Church Magazine (TEST) sales 5,066.56
5,066.56
3,095.32
Bookstall -
-
-
Outreach events -
-
-
-
Holiday Club -
-
-
Other Ordinary Incoming Resources 12,548.06
-
-
-
-
12,548.06
14,061.92
6
Sundry Income		 400.00
30.00
430.00
-
400.00
-
-
30.00
-
430.00
-
7 Total Incoming Resources 128,083.83
1,218.58
1,472.54
118.48
6,162.45
137,055.88
129,844.30
Page 1

Parochial Church Council of St. Mary's Church, Overton Notes to the Financial Statement for the year ended 31 December 2022

Note
8		 Resources Expended
Missionary and Charitable Giving:		 General
Fabric
Church
Churchyard
Other
Totals
Totals
Fund
Fund
Heritage
& Cemetery
Funds
2022
2021
Fund
Fund
Unrestricted
Restricted
Restricted
Restricted
Restricted
£
£
£
£
£
£
£

Church Overseas: Missionary Societies
Home Missions & Other Church Societies		 9,359.13
2,376.68
11,735.81
9,472.82
898.17
898.17
2,182.11
9,359.13
-
-
-
3,274.85
12,633.98
11,654.93
Ministry: Diocesan Parish Share
Ministry: Other Ministry Costs		 75,463.08
75,463.08
70,284.44
2,799.77
26.13
2,825.90
1,321.43
Church/Rooms: Cleaning and Consumables 3,744.76
3,744.76
3,433.64
9 Church/Roooms: Repairs and Maintenance
Church/Rooms: Gas/Electric/Water
Church/Rooms: Insurance
Church/Rooms: Equipment		 3,730.84
-
3,730.84
5,407.40
5,731.08
5,731.08
2,917.68
4,380.44
128.80
4,509.24
4,349.31
2,134.27
-
17.98
2,152.25
1,446.94
10
Building Projects		 33,066.26
33,066.26
84,740.14
Church: Upkeep of Services 6898.42
6,898.42
5,062.67
3b
Church Magazine (TEST) costs
Youth Groups and Outreach
Bank Charges
Bookstall purchases
Home Group/Discipleship
Rooms Running Costs
Sundry Expenses		 9,987.11
9,987.11
8,866.20
640.93
418.92
1,059.85
759.11
81.00
81.00
111.50
-
-
-
446.67
446.67
-
-
-
-
298.35
298.35
312.00
Generating Voluntary Income:
Costs
Fundraising Costs:
Church Fete		 149,402.98
-
-
17.98
573.85
149,994.81
189,012.46
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Other Fundraising 284.80
48.29
333.09
1,119.40
284.80
-
-
-
48.29
333.09
1,119.40
Staff Costs:Self-employed staff pay 16,243.07
-
16,243.07
17,900.23
11 Total Resources Expended 16,243.07
-
-
-
-
16,243.07
17,900.23
175,289.98
-
-
17.98
3,896.99
179,204.95
219,687.02
Page 2

Parochial Church Council of St. Mary's Church, Overton STATEMENT OF FINANCIAL ACTIVITIES AS AT 31 DEC 2022

Note General
Fabric Church Heritage
Churchyard &
Other
TOTALS		 TOTALS
**12 ** INCOMING RESOURCES
Voluntary Income
Activities for generating funds
Total Income from investments
Church activities
Other ordinary incoming resources
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Church activities
Cost of Generating voluntary income
Governance costs
TOTAL RESOURCES EXPENDED
NET INCOMING RESOURCES BEFORE TRANSFERS		 Fund
Fund
Fund Cemetery Fund
Funds
2022
Unrestricted
Restricted
Restricted
Restricted
Restricted
£
£
£
£
£
£
92,924.04
1,472.34
0.00
5,412.45
99,808.83
17,757.55
750.00
18,507.55
4,454.18
1,218.58
0.20
88.48
5,761.44
12,548.06
0.00
12,548.06
400.00
30.00
430.00		 2021
£
98,346.68
15,269.81
2,165.89
14,061.92
0.00
129,844.30
219,687.02
219,687.02
(89,842.72)
128,083.83
1,218.58
1,472.54
118.48
6,162.45
137,055.88
175,289.98
0.00
0.00
17.98
3,896.99
179,204.95
175,289.98
0.00
0.00
17.98
3,896.99
179,204.95
(47,206.15)
1,218.58
1,472.54
100.50
2,265.46
(42,149.07)
TRANSFERS BETWEEN FUNDS
13
14		 NET INCOMING RESOURCES BEFORE OTHER
RECOGNISED GAINS/LOSSES
Gains on investment assets
NET MOVEMENT IN FUNDS		 (89,842.72)
5,476.88
(84,365.84)
(47,206.15)
1,218.58
1,472.54
100.50
2,265.46
(42,149.07)
(3,857.34)
(891.94)
(417.01)
(5,166.29)
(51,063.49)
326.64
1,472.54
(316.51)
2,265.46
(47,315.36)
Balance b/f - 1 January 2022 344,486.74
12,372.49
1,941.88
(2,766.34)
5,362.84
361,397.61		 445,763.45
Balance c/f - 31 December 2022
Page 3
Parochial Church Council of St Mary's, Overton Parochial Church Council of St Mary's, Overton
Balance Sheet at 31 December 2022
Note General
Fund
Unrestricted
£		 Fabric
Fund
Restricted
£		 Church
Heritage
Fund
Restricted
£		 Churchyard
& Cemetery
Fund
Restricted
£		 Other
Funds
Restricted
£		 Totals
2022
£		 Totals
2021
£
Current Assets
Short Term Deposits

CBF deposit account
Mary Taylor CBF Deposit
Cash at Bank
CAF Bank current account
Cash in Hand		 19,834.33
243,330.85
23,643.26		 6,911.60
(576.18)		 15.39
3,399.03		 (6,058.09) 7,628.30 26,761.32
243,330.85
28,036.32		 26,413.91
269,977.65
45,801.49
Petty Cash 0.00 0.00 0.00

Investments
CBF investment shares 27,520.98 6,363.71 2,975.24 36,859.93 42,026.22
Debtors (Amounts falling due within one year)
15
16		 Prepayments
Sundry Debtors		 649.62
2,206.78		 649.62
2,206.78		 574.93
1,485.22
General Fund/Fabric Fund Transfers 0.00 0.00
General Fund/Restrictd Fund Transfers
CURRENT ASSETS		 0.00 0.00
317,185.82 12,699.13 3,414.42 (3,082.85) 7,628.30 337,844.82 386,279.42
17
18
19		 Liabilities (Amounts falling due within one year)
Sundry Creditors/Accruals
Deferred Income
Other Current Liabilities
Fund Transfers		 15,240.02
6,441.94
2,080.61		 15,240.02
6,441.94
2,080.61		 15,042.26
7,392.49
2,447.06
General Fund/Fabric Fund Transfers
General Fund/Restrictd Fund Transfers
CURRENT LIABILITIES
ASSETS less LIABILITIES		 23,762.57 23,762.57 24,881.81
293,423.25 12,699.13 3,414.42 (3,082.85) 7,628.30 314,082.25 361,397.61
Fund Balances b/f - 1 January 2022
Net movement in Funds y/e 31 Dec 2022		 344,486.74 12,372.49 1,941.88 (2,766.34) 5,362.84 361,397.61 445,763.45
(51,063.49) 326.64 1,472.54 (316.51) 2,265.46 (47,315.36) (84,365.84)
TOTAL ASSETS
Parish Funds
Unrestricted available		 293,423.25 12,699.13 3,414.42 (3,082.85) 7,628.30 314,082.25 361,397.61
265,902.27 265,902.27 313,600.42
Unrestricted Inaccessible 27,520.98 27,520.98 31,378.32
Restricted available 6,335.42 3,414.42 (6,058.09) 7,628.30 11,320.05 5,770.97
Restricted Inaccessible 6,363.71 2,975.24 9,338.95 10,647.90
Restricted 0.00 0.00
0.00 0.00
293,423.25 12,699.13 3,414.42 (3,082.85) 7,628.30 314,082.25 361,397.61
Page 4

Notes to the 2022 Accounts (focussed on unrestricted General Church funds)

1 The 2022 Gift Aid claim for the general fund was £16,552 (£16,041 for general fund in 2021) The 2022 Gift Aid claim for the general fund was £16,552 (£16,041 for general fund in 2021) The 2022 Gift Aid claim for the general fund was £16,552 (£16,041 for general fund in 2021) The 2022 Gift Aid claim for the general fund was £16,552 (£16,041 for general fund in 2021)
2
3/3a/3b		 Income from the Church Rooms has increased post lockdown (£5,609 v £2,056 in 2021)
Test magazine income from advertisements, sales and print costs all increased as we returned to 12 printed issues
4 Dividends and interest income rise in 2022, reflecting a rise in interest rates (General funds £4,454 v £985 in 2021)
5
6		 Fees for weddings and funerals have been entered as unrestricted income (2021 funeral fees were put in the Churchyard fund)
Sundry income included £400 from the sale of the old projector and £30 from the Commonwealth Graves fund
7 Total Income was £129,844 in 2021 and rose to £137,056 in 2022. Other restricted Income rose from £1,088 to £6,162.
8 Charitable Giving - as determined by the PCC, 'Giving' is calculated as 10% of 'Voluntary income plus Investment income'.
Additionally,100% of donations and response to appeals(ie Restricted funds)werepaid to the selected charities with Gift Aid.
Mission & Charities UK & Overseas Draft Allocations 2022 Specific Donations 10% allocated
Andover Foodbank 200.00 250.00
A Rocha 1,200.00
Church Mission Socy/GarryIon 2,359.00
Good News for Everyone(formerlycalled Gideons) 250.00
Interserve 1,200.00
MAF 1,200.00
Mityana Projects 500.00
Childrens Society 498.17
Samara's Aid Appeal 2,376.68 1,200.00
SIM(ServingIn Mission) 1,200.00
Basingstoke Foodbank 200.00
Total 3,274.85 9,359.00

SectionA Independent Examiner's Report
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Ireporttothetrustees onmyexaminationofthe accountsoftheabove
charity("theTrust") forthe yearended
Responsibilitiesand Asthecharity'strustees, you areresponsible forthepreparationofthe
basisofreport accountsinaccordancewith therequirements ofthe CharitiesAct2O11
("theAct").