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2022-12-31-accounts

Company registration number: 06740069 Charity registration number: 1130061

Longmead Community Farm Limited

(A company limited by guarantee)

Annual Report and Financial Statements for the Year Ended 31 December 2022

Oak Accounting Ltd Independent examiner 27 Bascott Road Wallisdown Bournemouth Dorset BH11 8RJ

Longmead Community Farm Limited

Contents

Reference and Administrative Details 1 to 3
Trustees' Report 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 17

Longmead Community Farm Limited

Charity Registration Number 1130061
Company Registration Number 06740069
The charity is incorporated in England.
Registered Office Longmead Farmhouse
Milbourne St Andrew
Dorset
DT11 0HU
Principal Office Longmead Farmhouse
Milborne St Andrew
Dorset
DT11 0HU
Independent Examiner Oak Accounting Ltd
Independent examiner
27 Bascott Road
Wallisdown
Bournemouth
Dorset
BH11 8RJ
Bankers The Co-operative Bank

Page 1

Longmead Community Farm Limited

Objectives and activities

Objectives

To promote the education of the community in Dorset and surrounding areas and in particular, but not exclusively on animal care, agriculture, horticulture, and creative arts through provision of a community farm, based on Christian principles in such ways as the trustees think fit.

Activities

To provide educational farm-based activities for children and adults, including those with mental health, emotional or behavioural problems, together with their families and carers to develop physical, mental, and spiritual capacity and grow to maturity as individuals as members of society and so their conditions of life are improved. This is done by:

All the activities as outlined above have regard to the public benefit guidance published by the Charity Commission and the benefits available to all sectors of the public can be clearly shown from the activities shown in this report.

During 2022 vulnerable families and young people continued to be supported at Longmead and other family-oriented organisations and schools made use of the facilities. This has included continuing engagement with Dorset Council through the Dorset Family Matters Project, Bournemouth, Christchurch and Poole Council and support offered to young people in the care of Beaufort Care Group. School holiday clubs in support of Dorset Council’s Healthy Activities and Food Programme have continued as have the after school clubs and toddler groups trialled in 2021.

During the year Longmead has continued to work with other organisations such as SMILE through Faithworks Wessex and Juniper Tree Short Breaks, who provide short respite stays for families that foster and adopt. Although these activities continued, there has been a gradual decline in activity from the start of 2022 in line with the post pandemic experiences of other charities running in this sector. As a result negotiations were commenced with a third party with the expectation of achieving a co-partnering lease and clearing the site in order to be ready to handover the site for essential alterations in November 2022 in order to be ready for the start of the 2023 Spring term in early January.

Unfortunately, these plans had to be put on hold owing to the breakdown of the co-partnering arrangement owing to unforeseen circumstances for the third party that required their full attention and denied them access to funds and permissions to enable them to proceed with their plans. The search has continued for a suitable new partner while the site has been mothballed since November 2022.

This period of accounts covers the eleventh year of operation as an independent charity - previously this work was under the umbrella of Green Pastures Christian Centre (charity no 1090568).

Page 2

Longmead Community Farm Limited

Financial Review

Longmead has shown it can operate on a relatively small budget and overall the finances of the Trust remain healthy thanks to some generous support by other charities, an increase in paid activity and partnerships and the magnificent efforts of our volunteers. This year and last has shown that the charity has been able to operate during a global pandemic and to build up some reserves to develop a long term maintenance plan for the property. The initial investment in solar panels and a biomass boiler system generates sufficient income that covers most the cost of our utility bills.

Freehold Property

The Longmead Community Farmhouse and land is the sole property owned by the charity. It was passed to Longmead Community Farm on 6/10/2010 at no cost to the charity.

Reserves Policy

The ‘Longmead project’ started from a low base ten years ago, and previously stated policy to hold a reserve that is equivalent to at least 3 months of annual expenses is still met.

Plans for the Future

• • To grow the number of vulnerable families with whom we work and to continue to engage with local statutory bodies who refer families to the farm.

• • To further develop our fundraising by looking into sources of income from individual donations, trusts, and local authority and statutory funders to ensure the sustainability of Longmead Community Farm.

• • To continue to develop independent revenue streams, such as mid week interventions, forest school, after school clubs and respite accommodation to strengthen the project’s business plan.

• • To continue to develop work with other charities and local organisations whose work is aligned with the objectives of Longmead

• • To further expand the creative and outdoor activities that take place with guests at Longmead.

Independent Examiner

Sue Wintle FMAAT of Oak Accounting Limited is the independent examiner.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies on behalf of the board of trustees by Robert Sawdy.

On Behalf of the Board

Robert Sawdy: Dated:

Page 3

Longmead Community Farm Limited

Trustees' Report

Trustees and officers

The trustees and officers serving during the year and since the year end were as follows:

Trustees: Mr David Crowder Mrs Mandy Goodenough Mrs Christine Corteen Mr Robert Sawdy Mr Steven Beech (appointed 28 November 2022) Mr Paul Frith (appointed 14 March 2022) Mr Jonathan Woodthorpe (appointed 6 February 2023) Miss Rosamund Macrow-Wood (appointed 6 February 2023)

Statement of Trustees' Responsibilities

The trustees (who are also the directors of Longmead Community Farm Limited for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 4

Longmead Community Farm Limited

Independent Examiner's Report to the trustees of Longmead Community Farm Limited ("the Company")

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2022.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of Longmead Community Farm Limited are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Longmead Community Farm Limited as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Sue Wintle Independent examiner Association of Accounting Technicians

27 Bascott Road Wallisdown Bournemouth Dorset BH11 8RJ

19 October 2023

Page 5

Longmead Community Farm Limited

Statement of Financial Activities for the Year Ended 31 December 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note
Incoming resources
Incoming resources from
generated funds
Donations and legacies
Other trading activities
Investment income
6
Charitable activities
Other income
Resources expended
Charitable activities
7
Net incoming resources
before other recognised
gains and losses
Other recognised gains and losses
Realised losses on
investment assets
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Unrestricted
funds
General
£
31,247
12,160
4,818
48,225
32,535
5,681
86,441
(77,538)
8,903
(5,701)
3,202
31,740
34,942
Restricted
funds
£
30,000
-
-
30,000
-
-
30,000
(4,150)
25,850
-
25,850
61,242
87,092
Total
2022
£
61,247
12,160
4,818
78,225
32,535
5,681
116,441
(81,688)
34,753
(5,701)
29,052
92,982
122,034
Total
2021
£
89,914
5,719
8,529
104,162
40,358
443
144,963
(134,523)
10,440
(1,571)
8,869
84,113
92,982

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2021 is shown in note 18.

The notes on pages 8 to 17 form an integral part of these financial statements. Page 6

Longmead Community Farm Limited

(Registration number: 06740069) Balance Sheet as at 31 December 2022

Note
Fixed assets
Tangible assets
13
Current assets
Debtors
14
Investments
15
Cash at bank and in hand
16
Creditors: Amounts falling due within one year
17
Net current assets
Net assets
Funds of the charity:
Restricted income funds
Restricted funds
18
Unrestricted income funds
Unrestricted funds
Total funds
18
2022
£
35,394
951
26,525
59,592
87,068
(428)
86,640
122,034
57,590
64,444
122,034
2021
£
37,731
929
32,226
23,898
57,053
(1,802)
55,251
92,982
31,740
61,242
92,982

For the financial year ending 31 December 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The financial statements on pages 6 to 17 were approved by the trustees, and authorised for issue on 19 October 2023 and signed on their behalf by:

The notes on pages 8 to 17 form an integral part of these financial statements. Page 7

Longmead Community Farm Limited

Notes to the Financial Statements for the Year Ended 31 December 2022

1 Charity status

The charity is limited by guarantee, incorporated in England, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £Nil towards the assets of the charity in the event of liquidation.

The address of its registered office is: Longmead Farmhouse Milbourne St Andrew Dorset DT11 0HU

These financial statements were authorised for issue by the trustees on 19 October 2023.

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

Longmead Community Farm Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The financial statements have been prepared on a going concern basis.

The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Income and endowments

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.

Page 8

Longmead Community Farm Limited

Notes to the Financial Statements for the Year Ended 31 December 2022

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Deferred income

Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:

Other trading activities

Activities for generating funds are income from sale of produce and other items.

Investment income

Investment income is from bank interest, current asset investments, solar and biomass income and rent.

Charitable activities

Income from charitable activities is for the provision of training.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Page 9

Longmead Community Farm Limited

Notes to the Financial Statements for the Year Ended 31 December 2022

Tangible fixed assets

Individual fixed assets costing £1,000.00 or more are initially recorded at cost.

Freehold land and buildings:

On 6th October 2010 the freehold title to the property known as Longmead, Milbourne St Andrew, Blandford Forum, Dorset, was transferred at no cost from Green Pastures Christian Centre of Pastoral Care and Healing (charity no 1090568) to enable Longmead Community Farm Limited to act as an independent charity in accordance with its objects. Should the property be sold at some future date it is agreed that the sales proceeds should be shared between Green Pastures and Longmead Community Farm.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Boiler Car

Depreciation method and rate Straight line over 20 years 25% reducing balance

Current asset investments

Current asset investments are included at the lower of cost and net realisable value / market value.

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Page 10

Longmead Community Farm Limited

Notes to the Financial Statements for the Year Ended 31 December 2022

Pensions and other post retirement obligations

The charity operates a defined benefit pension scheme.Typically defined benefit plans define an amount of pension benefit that an employee will receive on retirement, usually dependent on one or more factors such as age, years of service and compensation.

The liability recognised in the Balance Sheet in respect of defined benefit pension plans is the present value of the defined benefit obligation at the reporting date minus the fair value of plan assets. The defined benefit obligation is measured using the projected unit credit method. The present value of the defined benefit obligation is determined by discounting the estimated future payments by reference to market yields at the reporting date on high-quality corporate bonds that are denominated in the currency in which the benefits will be paid, and that have terms to maturity approximating to the terms of the related pension liability.

Actuarial gains and losses are charged or credited to other comprehensive income in the period in which they arise.

3 Income from donations and legacies

Donations and legacies;
Donations from individuals
Gift aid reclaimed
Grants, including capital grants;
Grants from other charities
Total for 2022
Total for 2021
Unrestricted
funds
General
£
14,378
3,335
13,534
31,247
54,124
Restricted
funds
£
-
-
30,000
30,000
35,790
Total
funds
£
14,378
3,335
43,534
61,247
89,914

4 Income from charitable activities

Educational farm-based activities
Total for 2022
Total for 2021
Unrestricted
funds
General
£
32,535
32,535
40,358
Total
funds
£
32,535
32,535
40,358

Page 11

Longmead Community Farm Limited

Notes to the Financial Statements for the Year Ended 31 December 2022

5 Income from other trading activities

Trading income;
Sales of goods and services
Property rental income
Total for 2022
Total for 2021
6
Investment income
Other income from fixed asset investments
Other income from current asset investments
Total for 2022
Total for 2021
Unrestricted
funds
General
£
90
12,070
12,160
5,719
Unrestricted
funds
General
£
3,037
1,781
4,818
8,529
Total
funds
£
90
12,070
12,160
5,719
Total
funds
£
3,037
1,781
4,818
8,529

7 Expenditure on charitable activities

Note
Educational Farm Based Activities
Depreciation, amortisation and other
similar costs
Staff costs
Total for 2022
Total for 2021
Unrestricted
funds
General
£
36,616
837
40,085
77,538
125,473
Restricted
funds
£
-
1,500
2,650
4,150
9,050
Total
funds
£
36,616
2,337
42,735
81,688
134,523

Page 12

Longmead Community Farm Limited

Notes to the Financial Statements for the Year Ended 31 December 2022

8 Analysis of governance and support costs

Charitable activities expenditure

Charitable activities expenditure
Wages including pensions
Volunteers allowance & activities
House running costs
Hospitality and catering
Motor expenses
Animal feed and expenses
Small holding repairs and renewals
Telephone and broadband
Postage and stationery
Training & staff supervision
Accounts
Professional fees
Subscriptions
Activity materials, family work
food & travel
Sundries
Loss on disposal of boiler
Depreciation
Travel expenses
Publicity
Unrestricted
funds
General
£
40,085
-
22,000
1,871
372
3,167
3,506
637
160
360
426
1,992
468
1,324
113
-
837
220
-
77,538
Restricted
funds
£
2,650
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,500
-
-
4,150
Total
2022
£
42,735
-
22,000
1,871
372
3,167
3,506
637
160
360
426
1,992
468
1,324
113
-
2,337
220
-
81,688
Total
2021
£
59,653
640
37,925
1,117
899
3,469
-
1,001
780
2,104
391
799
309
2,978
207
17,447
2,485
23
1,690
133,917

9 Net incoming/outgoing resources

Net incoming resources for the year include:

Loss on disposal of fixed assets held for the charity's own use
Depreciation of fixed assets
2022
£
-
2,337
2021
£
17,447
2,485

Page 13

Longmead Community Farm Limited

Notes to the Financial Statements for the Year Ended 31 December 2022

10 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

11 Staff costs

The aggregate payroll costs were as follows:

Staff costs during the year were:
Wages and salaries
Pension costs
2022
£
42,735
-
42,735
2021
£
59,048
606
59,654

No employee received emoluments of more than £60,000 during the year.

12 Taxation

The charity is a registered charity and is therefore exempt from taxation.

13 Tangible fixed assets

Cost
At 1 January 2022
At 31 December 2022
Depreciation
At 1 January 2022
Charge for the year
At 31 December 2022
Net book value
At 31 December 2022
At 31 December 2021
Furniture and
equipment
£
37,844
37,844
1,892
1,892
3,784
34,060
35,952
Motor vehicles
£
7,495
7,495
5,716
445
6,161
1,334
1,779
Total
£
45,339
45,339
7,608
2,337
9,945
35,394
37,731

Page 14

Longmead Community Farm Limited

Notes to the Financial Statements for the Year Ended 31 December 2022

14 Debtors

Trade debtors
Prepayments
15 Current asset investments
Listed other shares
16 Cash and cash equivalents
Cash on hand
Cash at bank
17 Creditors: amounts falling due within one year
Other creditors
Accruals
Deferred income
2022
£
210
741
951
2022
£
26,525
2022
£
20
59,572
59,592
2022
£
1
427
-
428
2021
£
-
929
929
2021
£
32,226
2021
£
209
23,689
23,898
2021
£
1
901
900
1,802

Page 15

Longmead Community Farm Limited

Notes to the Financial Statements for the Year Ended 31 December 2022

18 Funds

Unrestricted funds
General
General
Restricted funds
Boiler replacement
Meet and Mend Mondays
Barn Insulation
The Breslaff Centre
Total restricted funds
Total funds
Unrestricted funds
General
General
Restricted
Driveway and barn health &
safety
Boiler replacement
Meet and Mend Mondays
Barn Insulation
Sheep
Total restricted funds
Total funds
Balance at 1
January
2022
£
61,242
28,500
2,650
590
-
31,740
92,982
Balance at 1
January
2021
£
79,113
5,000
-
-
-
-
5,000
84,113
Incoming
resources
£
86,441
-
-
-
30,000
30,000
116,441
Incoming
resources
£
109,173
-
30,000
5,000
590
200
35,790
144,963
Resources
expended
£
(77,538)
(1,500)
(2,650)
-
-
(4,150)
(81,688)
Resources
expended
£
(125,473)
(5,000)
(1,500)
(2,350)
-
(200)
(9,050)
(134,523)
Other
recognised
gains/(losses)
£
(5,701)
-
-
-
-
-
(5,701)
Other
recognised
gains/(losses)
£
(1,571)
-
-
-
-
-
-
(1,571)
Balance at
31
December
2022
£
64,444
27,000
-
590
30,000
57,590
122,034
Balance at
31
December
2021
£
61,242
-
28,500
2,650
590
-
31,740
92,982

Page 16

Longmead Community Farm Limited

Notes to the Financial Statements for the Year Ended 31 December 2022

19 Analysis of net assets between funds

19 Analysis of net assets between funds
Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets
Unrestricted
funds
General
£
8,394
79,126
(428)
87,092
Unrestricted
funds
General
£
9,231
53,813
(1,802)
61,242
Restricted
funds
£
27,000
7,942
-
34,942
Restricted
funds
£
28,500
3,240
-
31,740
Total funds at
31 December
2022
£
35,394
87,068
(428)
122,034
Total funds at
31 December
2021
£
37,731
57,053
(1,802)
92,982

Page 17