St Robert Southwell Catholic Primary School
Aiming for Excellence - Being the Best We Can Be
The Friends’ Association
of
St Robert Southwell
Catholic Primary School
AGM
Tuesday, 15[th] October 2024 7.00pm
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
– Agenda AGM
-
Welcome
-
Prayer
-
Recognition and Thanks
-
Apologies for absence
-
Approve minutes of the previous AGM
-
Matters arising
-
AGM report
-
Approval of accounts
-
Election of independent examiner
– Agenda Committee
-
Committee elections
-
Confirmation of events for 2024-25
-
Policies & procedures update
-
Current financial position
-
AOB
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
Prayer
God our Father,
You have called us together once again to do work that will further Your kingdom on earth. Let our efforts be for Your glory, and for the children we represent. We ask you to guide the parents and members of our Association in their work throughout the year. We ask this through Christ our Lord, Amen.
Recognition & Thanks
The Friends’ Association recognises and thanks the following for their support and contribution during 2023-2024:
Committee members:
| Recognition & Thanks The Friends’ Association recognises and thanks the following for their support and contribution during 2023-2024: Committee members: |
Recognition & Thanks The Friends’ Association recognises and thanks the following for their support and contribution during 2023-2024: Committee members: |
|---|---|
| Mary Coriano Chair |
|
| Rosanna Lagana Vice-Chair |
|
| Vicky Hicks Vice-Chair |
|
| Tara Randall Secretary |
|
| Fiona Feeley Vice-Secretary |
|
| Siobhan Flaherty Treasurer |
|
| Paola Barbero Vice-Treasurer |
|
| Mekhala Dabrera Vice-Treasurer |
|
| Charlotte Wrenn Vice-Treasurer |
|
| Puneeta Abreo Raffle Coordinator |
|
| Sinead Connaughton Raffle Coordinator |
|
| Louise Butler Raffle Coordinator |
|
| Mary Kelly Raffle Coordinator |
|
| Fiona Feeley Raffle Coordinator |
|
| Siobhan Scully Stores Coordinator |
|
| Fiona Feeley Stores Coordinator |
|
| Tara Randall | Grants Coordinator |
Thanks also go to:
-
All the Year Group Representatives: Sinead Connaughton (Nursery), Tara Randall (Year 1), Mary Kelly (Years 2 & 4), Caroline Murphy (Year 3), Irene Hanbury (Year 5), Steph Terry (Year 6).
-
All who have attended meetings over the past year and volunteered to help at events.
-
Miss Beck and all the school staff.
-
Mrs Rattigan, Mrs Janet Emmerson, Mrs Elaine O’Donnell and all School Governors.
-
Partners and families of Committee Members.
-
Parents, carers and all other supporters of the school.
-
Local businesses for their continued support – including Bryan Maher Estate Agency who sponsored sign boards for the Christmas Fayre and Summer BBQ and have done so for many years.
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
Review of Constitution
See attached.
Appointment of Independent Examiner
Mrs McEvoy has agreed to continue as Independent Examiner of the accounts of The Friends’ Association of St Robert Southwell Catholic Primary School (agreed by a show of hands). The annual return for 2023-2024 will be submitted to the Charities Commission following this meeting.
Election of Officers 2023-2024
We need to fill the following positions:
-
Chair
-
Vice-Chair
-
Secretary
-
Vice-Secretary
-
Treasurer
-
Vice-Treasurer
Committee Membership
We need the core committee to have 15 confirmed members.
Charity Trustees
Janet Emmerson appointed trustee of the charity in July 2024 (Miss Beck, Headteacher is also a Trustee).
Headteacher’s Message (President’s Statement)
The Friends' Association is a very active group in our school, and the funds they raise are used to provide resources and experiences for all the children that we simply cannot afford from the budget allocated by the Government.
As we continue to navigate challenging economic times, the Friends' Association's commitment to enhancing the school's facilities and resources and funding experiences for the children, is amazing and allows the school to maintain some of the fun experiences we value. They not only fill gaps in the school budget but also foster a sense of community and support that makes St Robert Southwell a wonderful community to be part of.
The AGM is a time to recognise and appreciate the hard work and commitment of each member of the Friends' Association Committee. Their dedication to organising events, raising funds, and supporting the school's mission, is undoubtedly making a positive difference to the children and the school community as a whole.
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
This year, the Friends committed the majority of their funds to maintaining iPad provision and pupils own devices in class, replacing the main school hall projector, providing history mannequins and costumes and maths workshops. This provision ensures that the school provides the best possible resources, both in and beyond the classroom. These additional resources enhance the learning experiences for all our pupils.
The Friends' Association continued the tradition of the Christmas raffle, Easter egg raffle, Christmas Fun Day contribution and Year 6 Leavers pizza which are thoroughly enjoyed by all the children each year.
Following the AGM, we look forward to continuing our collaboration and we are excited about the planned events.
Consider offering to help so we can continue to enhance the experiences and provide resources for all our children.
The entire school staff are profoundly grateful for your tireless efforts and your willingness to go above and beyond to ensure that our school continues to provide the best it can for everyone. Thank you to everyone for their hard work and support.
Miss Beck Headteacher
Chair’s Thank You
Thank you to all the volunteers, staff members and Miss Beck, for your continued support, commitment, and hard work to make our fundraising events a success. Whether it was covering a role in the committee, or one hour of volunteering at one of our events, team work really paid off. With your help, this year we were able to raise enough funds to replace the iPads and projector. We also funded the Christmas fun activity and various educational workshops and resources. We truly couldn't have done it without you. I am looking forward to planning with you the next events. Everybody’s input and help are very welcome.
Mary Coriano Chair of the Friends of St. Robert Southwell Catholic Primary School
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
2023 – 2024 Friends’ Association fund raising events held:
The Friends’ Association makes real improvements to our school, by raising money and providing opportunities for the children at school.
-
Fireworks Display – November 2023
-
Christmas Raffle – November 2023
-
Christmas Fayre – November 2023
-
School Disco – February 2024
-
Easter Egg Raffle & bonnet parade – April 2023
-
International Day – May 2024
-
Summer BBQ – July 2024
Other smaller fundraising activities involved refreshments at the Carol Concert December 2023, St. Patrick’s Day Music & Dance concert March 2023 and tuck shop and ice lolly sales throughout the year.
Fundraising Online
This year the following initiatives have continued, which have significantly contributed to the funds, alongside school-based fundraising events:
-
Easyfundraising £953.69
-
179 supporters (total raised to date £5,600)
-
Brent Community Lottery £661.50
-
25 supporters (total raised to date, over £5000)
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
My School Fund
Brent Community Lottery
Easyfundraising
Stikins
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
Treasurer’s Summary
Account as of 31[st] August 2024:
From 1[st] September 2023 to 31[st] August 2024:
Income: £30,013.95
Outgoings: £33,467.90
Please see attached expenditure/income report.
Currently in the account: £20,768.28
Planned Events for 2024 - 2025
-
Friday, 1[st] November - Firework Display
-
Sunday, 1[st] December - Christmas Fayre & Raffle
-
Friday, 24[th] January - Family Quiz night
-
Friday 28[th] February - School Disco
-
Thursday, 3[rd] April - Easter Raffle (no bonnet parade as bi-annual)
-
Friday, 16[th] May - International Evening
-
Friday, 4[th] July - Summer BBQ & Raffle
-
Other: ice-lolly sales (on Friday during the summer months, dates t.b.c) snacks & drinks sales at school events e.g. St. Patrick's Day Music & Dance Concert,
If other events are suggested, there must be a willingness to lead the initiative with the agreement of the committee, advertise appropriately and liaise with the Treasurer with regard to purchasing and/or prizes.
Thank you for your support in attending our AGM.
We hope to have your continued support for new and innovative ways of fundraising this year.
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
Receipts & Expenditure 1st September 2023 - 31st August 2024
| Date | Item | Expenditure | Income Profit |
|---|---|---|---|
| 01.09.23 - 31.08.24 Brent Lottery £- £661.50 |
|||
| 01.09.23 - 31.08.24 Easyfundraising £- £953.69 |
|||
| 03.11.23 Fireworks £1,135.12 £2,076.68 £941.56 |
|||
| 26.11.23 Christmas Fayre & Ice Skating £3,569.52 £9,152.69 £5,583.17 |
|||
| 21.12.23 Christmas Carol Concert £- £190.91 £190.91 |
|||
| 03.01.23. Parentkind annual insurance £153.00 £- |
|||
| 02.02.24 Childrens Disco £431.50 £983.23 £551.73 |
|||
| 12.03.24 Irish Music Night £416.89 £600.77 £183.88 |
|||
| 21.03.24 Easter Raffle,Bonnet Comp £174.55 £1,689.07 £1,514.52 |
|||
| 21.03.24 Easter Eggs for children £368.97 £- |
|||
| 22.03.24 Tuck Shop £14.00 £303.35 £289.35 27.03.24 Donation to SRS- Christmas Fun day £1,395.00 |
|||
| 01.05.24 | Donation to SRS- HistoryResources £1,500.00 |
||
| 01.05.24 | Donation to SRS- Maths Workshops £700.00 |
||
| 01.05.24 | Donation to SRS - iPads £15,000.00 |
||
| 01.05.24 | Donation to SRS - Projector £2,000.00 |
||
| 10.05.24 International Day £265.79 £1,558.90 £1,293.11 |
|||
| 26.06.24-03.07.24 Ice Lollies Sale £184.06 £531.45 £347.39 |
|||
| 12.07.24 Summer BBQ £1,308.51 £7,328.88 £6,020.37 £1047.58 received in Sept 24 & £38.00 paid in Sept 24 16.07.24 Year 6 Leavers Party £160.00 £28,776.91 £26,031.12 £16,915.99 |
|||
| £28,776.91 |
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
The constitution of the
Friends’ of St. Robert Southwell Catholic Primary School
1. Title & Address
-
(i) The title of the Association shall be “Friends’ of St. Robert Southwell Catholic Primary School”.
-
(ii) The administrative offices of the Association shall be the address of the school.
2. Aims
-
(i) To support the school in the education of our children.
-
(ii) To help raise funds to enrich the resources of the school.
-
(iii) To foster links within the school and the local community.
3. Members
All parents/carers are automatically members of the association. Parents/carers/teaching staff/non-teaching staff may wish to put themselves forward as members of the committee or on the list of parent volunteers who can be called upon for help when needed.
4. Officers
-
(i) The President of the Association shall be the Headteacher.
-
(ii) The Honorary Patrons of the society shall be the Parent Governors.
-
(iii) The Administrative Officers of the Association shall consist of a Chairperson, ViceChairperson, Secretary and Treasurer. The Officers shall be elected by the committee at the first committee meeting after the Annual General Meeting.
5. Committee
(i) The committee shall consist of 15 parents of children currently at the school, the Headteacher as officio and a volunteer member of the staff, making a total of 17. It is acceptable to exceed this number if sufficient parents/carers volunteer. However, if Parent/carer volunteers fall below 8, the Association would not be able to be sustained. Members serve a minimum of 2 consecutive years.
- (ii) Meetings are generally held once per term, with additional meetings as necessary, depending on the nature of the event.
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
-
(iii) If any committee member fails to attend 3 consecutive committee meetings without apology, he or she shall be deemed to have resigned.
-
(iv) The Secretary shall keep proper minutes of all proceedings and conduct all correspondence on behalf of the Committee.
-
(v) The Treasurer shall receive, bank, disburse (with the approval of the committee) and keep an account of all monies on behalf of the Association. All such monies shall be kept in a banking account, which shall be made in the name of the Association and withdrawals shall be made on the signature of the Treasurer and any one of the following Officers of the Association: The Chairperson, Vice-Chairperson, The Secretary.
-
(vi) The committee shall not undertake any activity on the school premises without the consent of the Headteacher.
6. Voting & conduct of meetings
-
(i) Voting at all meetings of members and committee shall be determined by a show of hands, except where the majority of those present demand a ballot.
-
(ii) The Chairperson of all meetings shall have a casting vote in addition to their own vote.
-
(iii) Voting on resolution shall be either on a majority or a two-third vote, as determined by the committee.
-
(iv)
7. Annual General Meeting
The Annual General Meeting shall be held in the Autumn Term of each year for the purpose of: -
-
(i) The Chairperson to report to all parents the activities of the Association.
-
(ii) Treasurer to present accounts to all parents and explain the financial position of the Association.
-
(iii) To discuss any matters involving the Association with interested parties.
-
(iv) To appoint an independent examiner for the coming year.
8. Extraordinary General Meeting
An EGM may be called at any time by the committee and must be called within 21 days after a written request to the committee from at least 10 members.
9. Quorum
A Quorum is a third of the committee members. No decisions can be made with less than a quorum present.
10. Insurance
Yearly membership of the National Confederation of Parent Teacher Association (NCPTA) includes £10 million Public Liability Insurance.
11. General
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
The Governing Body and the Headteacher shall have the ultimate decision on all education and staff matters.
12. Amendments
No alteration to this constitution may be made except at the AGM or EGM called for this purpose. No amendments or alterations shall be made without the prior written permission of the Charity Commission, and no alteration shall be made which could cause the Association to cease to be a charity in law. Alteration to the constitution shall receive the assent of two thirds of the members present and voting an AGM or EGM.
13. Dissolution
In the event that the association ceases to exist, any remaining school funds should be transferred for the benefit of the children at St. Robert Southwell Catholic Primary School.
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
Following Jesus’ footsteps and inspired by St. Robert Southwell we work hard, aim high and treat everyone with honesty and gentleness.
Receipts & Expenditure 1st September 2023 - 31st August 2024
| Date | Item | Expenditure | Expenditure | Expenditure | Income | Income | Profit | Profit | |
|---|---|---|---|---|---|---|---|---|---|
| 01.09.23 - 31.08.24 | Brent Lottery | £- | £ | 661.50 | |||||
| 01.09.23 - 31.08.24 | Easyfundraising | £- | £ | 953.69 | |||||
| 03.11.23 | Fireworks | £ | 1,135.12 | £ | 2,076.68 | £ | 941.56 | ||
| 26.11.23 | Christmas Fayre & Ice Skating | £ | 3,569.52 | £ | 9,152.69 | £ | 5,583.17 | ||
| 21.12.23 | Christmas Carol Concert | £ | - | £ | 190.91 | £ | 190.91 | ||
| 03.01.23. | Parentkind annual insuance | £ | 153.00 | £ | - | ||||
| 02.02.24 | Childrens Disco | £ | 431.50 | £ | 983.23 | £ | 551.73 | ||
| 12.03.24 | Irish Music Night | £ | 416.89 | £ | 600.77 | £ | 183.88 | ||
| 21.03.24 | Easter Raffle, Bonnet Comp | £ | 174.55 | £ | 1,689.07 | £ | 1,514.52 | ||
| 21.03.24 | Easter Eggs for children | £ | 368.97 | £ | - | ||||
| 22.03.24 | Tuck Shop | £ | 14.00 | £ | 303.35 | £ | 289.35 | ||
| 27.03.24 | Donation to SRS- Christmas Fun day | £ | 1,395.00 | ||||||
| 01.05.24 | Donation to SRS- History Resources | £ | 1,500.00 | ||||||
| 01.05.24 | Donation to SRS- Maths Workshops | £ | 700.00 | ||||||
| 01.05.24 | Donation to SRS - iPads | £ | 15,000.00 | ||||||
| 01.05.24 | Donation to SRS - Projector | £ | 2,000.00 | ||||||
| 10.05.24 | International Day | £ | 265.79 | £ | 1,558.90 | £ | 1,293.11 | ||
| 26.06.24-03.07.24 | Ice Lollies Sale | £ | 184.06 | £ | 531.45 | £ | 347.39 | ||
| 12.07.24 | Summer BBQ | £ | 1,308.51 |
£ | 7,328.88 |
£ | 6,020.37 |
£1047.58 received in Sept 24 £38.00 paid in Sept 24 | |
| 16.07.24 | Year 6 Leavers Party | £160.00 | Paid in Sept 2024 | ||||||
| £28,776.91 | £26,031.12 | £16,915.99 |
The Friends of St. Robert Southwell Catholic Primary School Charity number: 1130053 Independent Examiner’s Report
Caroline McEvoy c/o St. Robert Southwell Catholic Primary School Slough Lane Kingsbury London NW9 8YD
The Trustees
The Friends of St. Robert Southwell Catholic Primary School Slough Lane Kingsbury London NW9 8YD
27[th] December 2024
Dear Trustees
The Friends of St. Robert Southwell RC Primary School (“friends” or “the Charity”) Charity No: 1130053 Accounts for the year ended 31[st] August 2024
Thank you for appointing me to independently examine the Friends Accounts.
Respective Responsibilities
The Charity’s Trustees are responsible for the preparation of the accounting information. The Charity’s Trustees consider that an audit is not required for his year under Section 144 of the Charities Act 2011 (“the Charity’s Act) and that an independent examination is needed.
During an independent examination, it is my responsibility to:
-
Examine the accounts/information under Section 145 of the Charities Act
-
To follow the procedures laid down in general Directions given by the Charity Commission (under Section 145(5)(b) of the Charities Act
-
To state whether particular matters have come to my attention.
The Friends of St. Robert Southwell RC Primary School Charity number: 1130053 Independent Examiner’s Report
Accounts for the year ended 31[st] August 2024
Basis of the independent Examiners Statement
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records held by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounting information and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts/information present a “true and fair” view. The report is therefore limited to those matters set out in the statement.
Independent Examiners Statement
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with Section 130 of the Charity’s Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charity’s Act have not been met or to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Yours faithfully
Caroline McEvoy