Registered Charity Number 1129957 Company Limited by Guarantee 6876220 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES Financial Statements Year Ended 31 March 2025 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 Contents Page Charity Reference and Administrative Details Trustees, Annual Report {Including Directors, Report) Independent Examiner's Report Statement of Financial Activities {Including Income and Expenditure Account) Balance Sheet 10 12 Statement of Cash Flows Notes to the Financial Statements 14-25 Detailed Statement of Financial Activities 26-27 STAFFORDSHIRE GOUNCIL OF VOLUNTARY YOUTH SERVICES FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 Charity registration number 1129957 Company registration number 6876220 Trust8eslDirèctors Jeremy Cotton - Chair Caroline Simmons- Treasurer Lisa Bone- Vice Chair Julie Tanner Steve Hopkins Alana Wheat Alexander Wood TeeJay Dowe Chief Executive Officer Phil Pusey Registsred office Philanthropy House Priestly Court Staffordshire Technology Park Stafford ST18 OLQ Independent Examiner Adele Lawton FCCA Lawton Bradford Accountants Limited Chartered Certified Accountants 7 Marconi Gate Staffordshire Technology Park Stafford ST18 OFZ Bankers Unity Trust Bank PIC Nine Brindley Pla Birmingham B1 2HB Company Secretary Operations Manager Service Impact & Youth Engagement Manager (started 13.01.2025) Impact, Data & Evaluation Manager (left 31.10.2024) Cathryn Rayner Nicola Edmonds Development Team Leader- Newcastle, Moorlands & Stafford Claire John Development worker- Cannock, South Staffs & Tamworth Development worker- East Staffs & Countywide Ileft Jane Reynolds 31.07.2024) Development worker- Lichfield, East Saffs & Countywide Engagement Coordinator Engagement worker (left 04.12.2024) Administrative Assistant (started 01.05.2024) KYP Youth Engagement Coordinator (started 02.12.2024) PSHE Coordinator PSHE Coordinator {TUPE Transferred 02.12.20241 Debbie Mason Debbie Mason Cheryl Rice Rhiannon Heming Sean Tumer Kurt Turner Alison Dollery Rhia Taylor-Tipton Natalie McGrath Elizabeth Chesterton STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES TRUSTEES, ANNUAL REPORT (Including Directors Report) YEAR ENDED 31 MARCH 2025 Introduction The Trustees who are also directors of the charity for the purpose of the Companies Act 2006, present their report and the unaudited financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preparing the annual report and financial statements of the charity- The financial statement5 have been prepared in accordance with the accounting policies set out in notes to the accounts and Comply with the charity's governing document, Ihe Charities Act 2011, the Companies Act 2006 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to Gharities preparing their accounts in accordan￿ with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), effective 1 January 2019. Trustees of tho charity The directors of the charitable company are its trustees for the purposes of charity law The trustees who have served during the year and since the year are listed under the Charity Referen￿ and Administrative Details Sedion. OBJECTIVES AND ACTIVITIES Policies and objectives To promote good practice and the efficiency and effectiveness of its member organisations for the benefft of children and young people in the West Midlands and, in particular the local government area of Staffordshire and the efficient application of resources for charitable purposes, for the benefit of children and young people. This will be done without distinction of disability, sex, gender reassignment, pregnancy. maternity, race, sexual orientation, religion or belief, or because someone is married or in a Givil partnership. These are known as 'protected characteristics,. To support and develop work wth children and young people, and their organisations so as to enable them to develop their physical, intellectual and spiritual capacities to become fulfilled and responsible members of society. To improve the quality of life of children and young people through the provision of activities, facilities and infomiation relating to training, recreation, health and independenl living. To enable effective participation by children and young people at all levels by ensuring that children and young peoples. voice, concerns and issues are represented wherever it is most appropriate. {iv) Volunteers All Trustees give their time free of charge. The Charity is grateful for this contribution without which the Council of Voluntary Youth Services would not function. The chartty had the support of around 48 volunteers during the year. The roles included delivering training, working on social action projects and providing support at events. The estimated number of hour5 that SCVYS benefitted from during the year was 1,967.5 with a value of £35,513 to the charity. Grant Making Policy SCVYS policy is based on the following core principles.. Grants must benefit children, young people and families and applicants must be voluntary organisations working with this cohort based in the Local Government area of Staffordshire. Further criteria relate to specific grant programmes. STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES TRUSTEES, ANNUAL REPORT (Including Directors Report) YEAR ENDED 31 MARCH 2025 Public benefit statement The trustees confimi they have paid due regard to the Charity Commission's guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities and setting the grant making policy. The Charity furthers its charitable purposes for the public benefit through its grant making policy and the provision of activities, facilities and information to children, young people and families. Extent of dependence on particular donors With the VCSE contract in place until 31SL July 2026, 4 year contracts for the PSHE Education Service and 5 year funding for Know Your Place, income forecasts look solid for the foreseeable future. SCVYS continues to diversify income ensuring additional work compliments and supports our members. With Staffordshire County Council no longer delivering youth services, a safe, strong and sustainable voluntsry youth sector remains vitsl to providing support for young people, and to evidence local statutory duties around youth voice and sufficient local youth provision. Achievements and Porfomianco Review of Activities and Achievements SCVYS has made good progress against our 3 year Strategic Plan, during the second year of implementation. The sector remains strong, safe and sustainable despite the multiple challenges of the pandemic followed so closely by the cost-of-living crisis, in part due to our capacity-building support offer aligned to the Value of Infrastructure Programme which SCVYS adopted in 2011. SCVYS remains a "go-to. organisation for Staffordshire County Council and with long term contracts secured with the Office of the Police, Fire and Crime Commissioner for delivery of the PSHE Education Service and 5 year funding from UK Research and Innovation for our new Know Your Place programme, delivered in partnership with the University of Staffordshire, we have successfully diversified income streams. Our co- production work with the Integrated Care Board has been extended into the first quarter of 2025-26 and there is now a three year extensionlcall off. SCVYS continues to represent the broader youth and children's sector on muttiple local partnership boards, as well as with regional and national decision-makers. Our link with the Young Peoples Foundation Trust has been further strengthened by our CEO being asked to join the national board. The voice of children and young people continues to rise on the priority list for almost every partnership, and SCVYS is often seen as the organisation besl placed to coordinate, facilitate and engage the universal voice of children and young people. A 2nd round of elections has strengthened the elected countrywide youth council which provides us with a strong foundation for all new and ongoing engagement opportunities. The elected council support the 4 Members of Youth Parliament in their roles, which include attending the Annual Sitting in the House of Commons in February. Staff There have been some staff changes during the year but as we enter the new financial period, SCVYS has staff team that embodies the values of the organisation. Trustees SCVYS is hugely grateful for our volunteer Trustee Board. Trustees give their time voluntarily to ensure SCVYS is a fully compliant and well-run charity, and bring great wisdom, broader perspectives and their personal skill set to support the Operational Management Team. STAFFORDSHIRE COUNCIL OF VOLUTrtfARY YOUTH SERVICES TRUSTEES, ANNUAL REPORT (Including Directors Report> YEAR ENDED 31 MARCH 2025 A recruitment process has begun to appoint a number of Apprentice Trustees, young people under 18, who wll ensure we have youth voice at the heart of our governance and strategic decision making. Achievements from the last 12 months include: Our 2024 Census had a 940h response rate, highlighting 50,094 children and young people accessed positive activities or support from SCVYS mernber organisalions during the period. For the first time we were able to distinguish data be￿een regular participation of 31,824 children and young people with one-off or short-term attendances such as events, trips and holiday activities attracting a further 18,270 participants. £8,016,643 of fvnding was secured by the local Children, Young People and Families (CYPF) voluntary sector, helped in many cases by SCVYS promotion and signposting to available funds. The voluntary youth seGlor workforce comprised 10,333 active volunteer roles, 130k higher than last year. 1,619 ofthese are filled by volunteers under the age of 18, almost 800A higher than last year. 3,404 awards were achieved including 416 Duke of Edinburgh Awards at Bronce, Silver or Gold Level. 5,354 training courses relating to their roles were completed by staff and volunteers. 95OA of SCVYS members considered themselves to be Special Educational Needs and Disabilities (SEND) inclusive in their practice and this is eVIden￿d by the fact that 120fi of the totsl participants (3,795) were SEND children and young people. 17 organisations within SCVYS membership focused purely on supporting those with SEND, learning disabilities or difficulties (LDD) or other complex needs 74°A of SCVYS members were confident about the future of their organisation, the same as last year, which is encouraging in the context of the many challenges of running a voluntary organisation in 2025. 810/0 of our members rated the support they accessed from SCVYS at 8 out of 10 or higher. SCVYS youth engagement work continued to grow significantly with projects including.. nd A 2 round of Èlections to the countywide youth council called Staffordshire Youth Union, comprising now of 26 elected representatives. Young People have been involved in the co-production of an anti-violence campaign, revamping of the WHAM plan content, influencing the local transport plan and neuro-diversity strategy. Phase 2 of the co-production work has been about continual awareness raising, growing understanding and building Gonfidence in the workforce to co-produce where useful. More support tools have been developed and aver 50 work areas have adopted a co-production approach. Our Phase 2 funding appliGation for Know Your Place was suGGessful, bringing £1m into Staffordshire over the next 5 years to support and train young people in community research as well as helping them present their findings to socal decision-makers and acadernics to create transformational change. SCVYS successfully delivered the initial 3 years of hosting the Staffordshire Personal, Social Heallh Economic (PSHE) Education Service supporting a range of settings including schools, alternative education and youth work. A year 3 Impact Report has been crealed and a business Gase was successfully submitted for 4 more years of funding, and in addition for the Stoke-on-Trent Coordinalor to also be hosted at SCVYS. Here is some impact dats.. A highly successful first PSHE Education servi￿ conference held in November attended by over 200 people who reported a significant increase in knowledge and confidence to deliver best practice in relation to PSHE. Ongoing improvement and maintenance of the dedicated website including a comprehensive resource library to which over 500 people now have access. This includes 630/0 of education settings. You can sign up here.. htt '.IIwNw. shestaffs.com Produced an additional 16 PSHE packs on a range of topics linked to current education and partnership priorities, meaning there are now over 30 subject specific packs available to support education settings and partner3. Production of a further 8 best practice guidance documents to support education settings with the development of both quality and consistency in their practice and delivery. STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES TRUSTEES, ANNUAL REPORT (Including Directors Report) YEAR ENDED 31 MARCH 2025 Publication of the PSHE Digest giving information about resources, training opportunities, updates from local and national partners currently received by 1035 peoplé each month. InGreased numbers of school visits {12 in the last temi) offering bespoke support and guidance. Linked to PSHE, the SCVYS development and engagement teams have delivered virtual reality expertences to children and young people as part of an innovative project fvnded by the Staffordshire & Stoke-on-Trent Violence Reduction Alliance. Wearing VR headsets, participant5 face a number of scenarios, allowing them to make their own decisions and explore potential consequences in a safe environment. Following the experience, there is the opportunity to discuss the experience to help share and embed the leaming. Schools were also provided Wtth resources to extend the opportunity to explore the issues raised with young people over the following weeks. 87 sessions have been delivered across 40 different settings covering all areas of Stoke-on-Trent and Staffordshire, to 1,150 young people aged 10-25 in an average group size of 12. The Virtual Reality pilot project has now concluded and a learning report has been submitted to guide commissioners on decisions relating to the next steps. Highlights for the team have included Jane's visit to Buckingham Palace Garden Party, Phil's MBE announcement and presentation at Windsor Castle. SCVYS Grants awarded to member organisations Total Restricted Unrestricted Start Up Granls Crisis Grants Total Grants awarded 900 300 1.200 900 300 1,200 Grants Awarded SARAC - Crisis Grant Ashley Youth Club- Start up Grant Chasetown Youth Disability Football - Start up Grant Star Parenting CIC- Start up Grant 300.00 300.00 300.00 300.00 1,200.00 Representation and Partnership working SCVYS has almost completed a 9th year as the County Council's VCSE Strategic Partner for work with children, young people and families. The option of an additional year was taken up extending the agreement until 31* July 2026. With Local Govemment Review under way and a new political regime in Gharge at the Council from May 2025. this will be a transitional time for the strategiG partner relationship. SCVYS continued to deliver our safeguarding support despite changes to local Safeguarding Partnership arrangements. We are currently on a wider group of safeguarding partners who will meet for the first time in June 2025. SCVYS provides the sector with DBS administration, policy support, information, advice, guidance and reassurance helping groups to operate as safely as possible and providing access to a range of free training opportunities available through the Safeguarding Children Partnership. SCVYS support also includes access to a poster outlining the referral process and some volunteer Gards which provide key Contact numbers in STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES TRUSTEES, ANNUAL REPORT {Including Directors Report) YEAR ENDED 31 MARCH 2025 case of a concern or disclosure. We have supported a review of the local thresholds document and Ihe Private, Voluntary and Independent Sector safeguarding policy template held by the safeguarding partnership. SCVYS is the representative for the sector on the Staffordshire's Children and Families Partnership, the key strategic board for safeguarding children. This has been reestablished following a governance review, which continues to ripple down to the operational levels. SCVYS chairs the Early Help work stream which provides ntral support and infomiation to eight place based Family Improvement Boards. The Support for Young People work stream created a Sufficiency Statement, and the subsequent recommendations are being actioned by the local Family Improvement Boards SCVYS represents Staffordshire's voluntary youth sector at the Youth Focus West Midlands Strategic Leads Ne￿Ork meeting each quarter. Nationally, SCVYS is also a member of the National Council of Voluntary Organisations (NCVOI and UK Youth, and perhaps most usefully, the Young People's Foundation Trust. Looking ahead SCVYS continues to operate a hybrid homelofficeloutreach model that meets both business and staff wellbeing needs. We are now entering our 3rd year of working to a new 3-year Strategic Plan 2023-2026 and have delayed the refreshing of this plan due to uncertainties about our strategic partner contract and local govemment review impact_ In our current plan SCVYS is focusing on the following objectives: Support the growth of a safe, strong and sustainable children, young people and family's voluntary sector through a high-quality offer. Further establish our role as the specialist children and young people's capacity-building organisation in Staffordshire. Promote and encourage a person-¢entred approach across the children and family's system that values the voice of children, young people and families in improving support and services. Our values are: Committed to ExGellen¢e Inspiring Reassuring Knowledgeable Dedicated Supportive The outcomes we are expecting to see include: A thriving children, young people and family's voluntary sector that is strong, safe and sustainable. Strengthened communication, trust and influence across strategic and operational partnerships. Consistent, high-quality support available for children, young people and families in Staffordshire. Staff and volunteers working wth children, young people and families have increased skills and confidence. Strategic decision-making and service development is increasingly improved by good utilisation of the voice of children, young people and families. STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES TRUSTEES, ANNUAL REPORT (Including Directors Report) YEAR ENDED 31 MARCH 2025 Our Mission" Supporti'ng the children and young people's voluntary sector in Staffordshire to be safe, Strong and sustsinable. And ourvision is.. A County ￿ere all Ghildren and young people thrive and their value and contribution are recognised. SCVYS and the Charities Governance Code SCVYS is pleased to report that we are fully compliant with the Charities Governance Code, and Trustees continue to monitor the organisation against an action plan. Financial Review The financial position is disclosed in the attached accounts. The Trustees consider that the net result is a highty satisfactory result in the current climate. The charity made an unrestricted profft for the year of £88,486, which includes £2,964 of gain on the value of investments. The balance on Unrestricted Reserves was £447,188 at 31 March 2025. £249,996 of govemment grants were reoived this year {2024.' £250,626) from Staffordshire County Council govemed under the Framework Agreement for the Provision of Voluntary, Community and Social Enterprise (VCSE) Sector Strategic Capacity Building Partner. The charity made an restricted deficit for the year of £85,279. The balan￿ on Restncted ReseNes was £64.090 at 31 March 2025. The charity was able to access several grants to offer support to members and young people during the year. Details of Funds is given in note 17 of the financial statements. Reserves Policy The Trustees have examined the requirement for free reseNes which are those not invested in tangible fixed assets, designated for specnlc purposes or othe￿[Se Gommitted. Alongside the current contract the organisation is well placed in terms of its reserves, the level of which is monitored and reviewed quarterly by the Trustees. In line with Charity Commission guidelines, the Charity aims to maintain a free reseNes balance of be￿een 3 and 9 months of operational costs. The Trustees consider that Ihis level will provide sufficient funds to respond to applications for grants. provide SeNi￿S and facilities to children, young people and families and ensure that support costs are met for a sufficient period. Alongside Ihe regular ￿ntracted income, the organisation is well placed in tenns of its current ￿SeNe5, the level of which is monito￿d and reviewed throughout the year as part of the normal monitoring and budgetary prO￿sS by the Trustees and management. Unrestricted Reserves of £447,188 were held at 31 St March 2025 along with £64,090 of Restricted Reserves. Investment policy and major risks management Trustees and management have in place a fully comprehensive risk management policy, where all potential risks are regularly considered, and steps taken to mitigate those risks. The withdrawal of contract funding is a risk, but the Charity is committed to delivering all outcomes and the risk in this case is viewed as manageable. The investment policy adopted by the Trustee5 is to ensure that funds of the Charity are maintained in Iow-risk investments with as high a retum as possible. SCVYS is fully committed to safeguarding the welfare of all children, young people and adults at risk by taking all reasonable steps to protect them from neglect, physFcal, sexual or emotional harm. STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES TRUSTEES, ANNUAL REPORT (Including Directors Report) YEAR ENDED 31 MARCH 202S structure, governance and management Constitution staffordshire Council of Voluntary Youth Services is govemed by its Memorandum and Articles dated 6 April 2009 and incorporated on the 14 April 2009, Company No 6876220 and is registered with the Charity Commissioners (No. 11299571. Organisational structure The Trustees who served during the year are listed under the Charity Reference and Administrative Details section of the Trustees Report. Directors are appointed at each AGM or can be co-opted throughout the year. All directors receive an induction pack to provide guidance about their role as a direGtor and trustee as well as receiving infomiation about the organisation. The Trustees consider the Chief Executive Officer and the Secretary and Operations Manager to be the key management personnel and their pay is reviewed annually in accordance with average industry earnings. Volunteers and gifts in kind All Trustees give their time free of charge. The charity is grateful for this contribution, without which staffordshire Council of Voluntary Youth Services would not function. Statement of Trustee5' Responsibilities The Trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice}. Company law requires the Trustees to prepare financial statements for each financial year which give a tNe and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including Ihe income and expenditure, of the charitsble company for that period. In preparing those financial ststements, the Twstees are required to.. Select suitable accounting policies and then apply them consistently- - observe the methods and principles in the Charity SORP., make judgements and estimates thal are responsible and prudent., prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The Trustees are responsible for keeping proper accounting record5 which disclose wth reasonable accuracy at any time the financial Posltion of the Charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taknng reasonable steps for the prevention and detection of fraud and other irregularities. Small Company Provisions This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006, relating to small Gompanies. STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES TRUSTEES, ANNUAL REPORT (Including Directors Report) YEAR ENDED 31 MARCH 2025 Approved by order of the board of trustees on ..91 io..I..2o?s and signed on its behalf by= Jeremy Cotton Chair INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES FOR THE YEAR ENDED 31 MARCH 2025 I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2025 which are set out on pages 11 to 25. Responsibilities and basis of report As the charity trustees of the Gompany (and also, it's directors for the purpose5 of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2008 (Yhe 2006 Act')- Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your Company's accounts as carried out under section 145 of the Charities Act 2011 {'the 2011 Act'>. In carrying out my examination I have followed the Directions given by the Charity Cornmission under section 145(5}(b} of the 2011 Act. Independent examiner's statement Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am a member of the Associalion of Chartered Certified Accountsnts, which is one of the listed bodies I have completed my examinalion. I confirm that no matters have come to my attention in Connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the company as required by section 386 of the 2006 A¢t- or the accounts do not accord with those records; or the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ttrue and fair view which is not a matter considered as part of an independent examination., or the accounts have not been prepared in a¢¢ordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities app5icable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021. I have no con¢ems and have come across no other matter5 in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Adele Lawton (FCCA) Lawton Bradford Accountants Limtted Chartered Gertified Accountants 7 Marconi Gate Staffordshire Technology Park Stafford Staffordshire ST18 OFZ Date . 10 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES STATEMENT OF FINANCIAL ACTIVITIES IINCLUDING INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 MARCH 2025 2025 Total funds 2024 Total fijnds Unrestricted Funds Restricted funds Note Income and endowments from: Donations and legacies Charitable activities Investments 1,500 435,181 4,739 268,296 5,077 257,846 526,142 5,077 Total income and endowments 273,373 257,846 531,219 441,420 Expenditure on: Charitable activities Other 184,495 3,356 343,125 527,620 3,356 404,163 3,239 Total expenditure 187,851 343,125 530,976 407,402 Net ProfiU(loss) on investments 14, 2,964 2,964 (1.290) Net losses on disposal of fixed assets (677) Net (expenditure) l income Transfer5 be￿en funds 88,486 {85,279) 3,207 32,051 Net movement in funds 17 88,486 (85,279) 3,207 32,051 Reconciliation of funds". Total funds brought forward 17 358,702 149,369 508,071 476,020 Total funds carried forward 17 447,188 64,090 511,278 508,071 All income and expenditure derive from continuing activities. The company has no recognised gains or losses other than the above. The notes form part of the financial statements. 11 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES BALANCE SHEET YEAR ENDED 31 MARCH 2025 2025 2024 Note Fixed assets Tangible assets 12 4,493 2,863 4,493 2,863 Current assets Debtors Investments Cash at bank and in hand 13 14 164,433 72,320 290,200 48,299 69,356 401,409 526,953 519,064 Creditors: amounts falling due within one year 15 20,168 13,856 Net current assets 506,785 505,208 Total assets less current liabilities 511,278 508,071 Provisions for liabilities Net assets 511.278 508,071 Charity Funds Restricted funds Unrestricted funds Total charity funds 17 17 17 64,090 447.188 511,278 149,369 358,702 508,071 For the financial year ended 31 March 2025, the ￿[￿panY was entitled to exemption from audit under the Companies Act 2006, s.477 relating to sma15 companies. The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006. The directors 8d when the charity is legally entitled to the income after any performance Conditions have been met, the amount can be measured reliably and rt is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled. Donated facilities and donated professional services are recognised in income al their fair value when their economic benefit is probable, it can be Tneasured reliably and the charity has control over the item Fair value is determined on the basis of the value of the gift to the charity. For example, the amount the charity would be willing to pay in the open market for SUGh facilities and seNices. A corresponding amount is recognised in expenditure. No aTnount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees, Annual Report. 14 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 Where praGticable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation Ou￿e19h any benefits, then the fair value is recognised as a component of donations when it is distributed and an equivalent amount recognised a5 charitable expenditure. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On Ihese ocGasions, the legacy is treated as a contingent asset and disclosed. The chartty receives government grants in respect of its general a¢ttvities and certain ￿$trIcted activities_ Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met. it is probable that the income will be received and the amount Gan be measured reliably. If entitlement is not met then these amounts are deferred. Investment income is earned through holding assets for investment purposes such as shares. It includes dividend5 and interest. Where it is not practicable to identify investment management costs incurred within a scheme with reasonable accuracy the investment income is reported net of these costs. It is included when the amount can be measured reliably. I nterest income is recognised using the effective interest method and dividend is recognised as the charity's right to receive payment is established. Other income includes income such as gains on disposals of tangible fixed assets. {d) Expenditure recognition All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of Ihe obligation can be measured reliably. It is ¢ategorised under the following headings- Expenditure on charitable activities includes Gosts of 5UPPOrting and developing work with children and young people, and their organisations undertaken to further the purposes of the charity and their associated support costs- and Other expenditure represents those items not falling into the categories above. Irrecov&rable VAT is charged as an expense against the activity for which expenditure arose. Grants payable to third parties are wtthin the charitable objectives. Where unconditional grants a offered, this is accrued as soon as the recipient is nots-fied of the grant, as this gives rise to a reasonable expectation that the recipient will receive the grants. Vvhere granls are conditional relaling to performance then the grant is only accrued when any unfulfilled conditions are outside of the control of the charity. (e) Support costs allocation Support costs are Ihose that assist the work of the Charity but do not directly represent charilable activities and include office costs, governance costs, administrative payroll costs. They are incurred directly in support of expenditure on the objeGts of the Charity and include project management. Where support costs cannot be directly attributed to particular headings they have been allocated to Cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. Premises overheads have been allocated on a governance basis and other overheads have been allocated on a govemance or project basis. The analysis of these costs is included in the notes to the accounts. 15 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 (fj Tangible fixed assets Tangible fixed assets are stated at cost (or deemed cost). Cost includes costs directly attributable to making the asset capable of operating as intended. Depreciation is provided on all tangible fixed assets, al rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows.. Office Equipment Computer Equipment 100h on cost 25% on Cost {g) Investments Investments are recognised initially at fair value which is normally the transaction price excluding transaction costs. Subsequently, they are measured at fair value with changes recognised in 'net gains l (losses) on investments, in the SOFA if the shares are publicly traded or their fair value Can otherwise be measured reliably. Other investments are measured at cost less impairment. Current asset investments are short term highly liquid investments and are held at fair value. These include cash on deposit and cash equivalents with a maturity of less than one year. (h) Debtors and Creditors receivable I payable within one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. (i) Impaimient Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheel date. If such indication exists, the recoverable amount of the asset, or the asset's cash generating unit, is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amount, an impainrent loss is recognised in profit or loss unless the asset is Garried at a revalued amount where the impairment Ioss 15 a revaluation decrease. -) Provisions Provisions are recognised when the charity has an obligation at the balance sheet date as a result of a past event, it is probable that an outllow of economic benefits will be required in settlement and the amount can be reliably estimated. (k) Leases Rentals payable and receivable under operating leases are charged to the SOFA on a straighl-line basis over the period of the lease. {1) Employee benefits The charity operates a defined contribution plan for the benefit of its employees. Contributions a expensed as they become payable. 16 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 {m) Tax The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is onsidered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitsble Gompany for UK corporation tax purposes. (n) Going concern The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. With the VCSE contract in place until 31 Si July 2026, 4 year contracts for the PSHE Education Service and 5 year funding for Know Your Pla￿, income forecasts look solid for the foreseeable future. SCVYS also ¢ontinues to diversify income streams within its infrastructure role, particularly focusing on areas of youth engagement. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. Conditions affecting going concern have been reviewed and addressed by the trustees and detailed in the Trustees Report. (o) Judgements and key sources of estimation uncertainty The preparation of the financial statements in confomiity with generally accepted accounting principles requires the directors to make estimates and assumptions that affect the reported amount of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue5 and expenses during the reporting period. Actual results in the fvture could differ from those estimates. Management considers that certain accounting assumptions relating to provisions and revenue are its critical accounting policies. Income from donations and 18gacies Unrestricted Funds 2025 RestriGted Funds 2025 Total Funds 2025 Total Funds 2024 Barrett Homes 1,500 1,500 17 STAFFORDSHIRE COUNCIL OF vOLu￿ARy YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 Income from charitable aGtivities Unrestricted Funds 2025 Restricted Funds 2025 Total Funds 2025 Total Funds 2024 Government grants - Contractual PSHE County Lines Education PFCC Safer Streets Traded training DBS Income Safer streets conference OPCC- PSHE Education ServiGe SCC- The WHAM Plan PFCC Serious Violence Strategy SCC Grantfinder SCC SEND Charter SCC Community Engagement SMDC Youth Eco Leader UKRI NHS Co-Production Work YPFT Grant VR Project Know Your Place- Young Foundation Healthy Communities Alliance Early Help Systems Maturity 249,996 249,996 250,626 6,000 452 8,205 3,112 9,382 5,806 3,112 9,382 5,806 113,928 11,925 113,928 11,925 51,533 9,000 4,234 6,000 2,000 5,000 9,902 76,500 5,729 4,234 4,234 15,758 15,758 10,700 99,995 10,700 99,995 675 631 675 631 268,296 257,846 526,142 435,181 £249,996 {2024'. £250,626) of government grants were received frorn Slaffordshire County Council governed under the Framework Agreement for the Provision of Voluntary, Community and Social Enterprise (VCSE) Sector Strategic Capacity Building Partner. The contract runs Lsntil July 2026 and is being used to improve the quality of life of Stsffordshire residents by encouraging personal responsibility, family resilience and community resourcefulness in line with SCC'S People Helping People approach. The grant which ran to 31 July 2019, included a restricted element of £16,667 and distribution of this grant must be to voluntsry youth groups. Grants are being awarded to utilise the amount carried forward and this balance is still being carried forward. The OPCC provided a grant to fund PSHE Education Co-ordinator posts in Staffordshire. PFCC provided a grant to consult and engage wth young people on their perceptions of violence and to present findings in a written report. PFCC also provided a grant to support operational delivery and costs associated with running an Educational Conference (inc ASB). Further details of grants are given in note 17. 18 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 Income from investments 2025 2024 Dividends - equities Bank Interest 4,327 750 4,112 627 5,077 4,739 All income from investments is attributable to unrestricted funds. Analysis of expenditure on charitable activities Sèrvices Services Governance Unrestricted Restricted Unrestricted 2025 Total Costs directly allocated to activities Grants payable Other grants Direct & shared costs of activities in furtherance of the charities objects.. Support for Children,. young people and families.. Salary Costs Travelling expenses DBS expenditure Training centre costs Bremen Project- expenditure Support of young people & families Engagement Youth & Sector IT & telephone PSHE Expenditure UKRI Expenditure VR Project Know Your Place- Services Know Your Place - Expenditure Safer Street Conferen Support costs {Note 6) 1,200 3,350 1,200 3,350 121,861 1,805 6,247 6,749 6,973 1,022 4,188 271,359 393.220 1,805 6,247 6.749 6,973 1,022 4,188 4,234 9,630 9.124 298 30,530 7,602 5,798 39.006 4.234 9,630 9.124 298 30,530 7,602 5,798 35,650 3,356 184,495 343,125 3,356 530,976 19 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 Allocation of support costs Support cost Basis of allocation Charitable Activities Unrestricted Management Charitable Charitsble Activities Activities Restricted Unrestricted Govemance Total Support for Children,. young people and families- Accommodation costs Project Telephone and computer costs Support b.me ststionery and photocopying Support time Postage Support lime Advertising and marketing Supporttime Equipment Support b.me Subscriptions Support lirne Depreciation Support tirne Insurance Support tirne Accountancy fees Support time Bank charges Support time other Expenses incl events Support time 12,600 13,471 2.269 503 471 488 497 2,766 1,683 12,600 13,471 2,269 503 471 488 497 2,766 1,683 3,356 193 709 3,356 39,006 3,356 193 709 35,650 Totsl Govemance costs 2025 2024 Independent examiners remuneration Accountancy and payroll costs 2,100 2,100 1,139 3,239 3,356 The independent examiners remuneration amounts to an independent examination fee of £2100_ (2024 - £2,100) and accountancy seNices of£1,256 (2024- £1,139). Analysis of grants Services Unrestricted Services Restricted Total Support for Children- young people and families.. Grant5 paid to local institutions 1,200 1,200 1,200 1,200 A full analysis of grants to institutions and the recipients is provided in the Trustees Report. 20 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 Net income l (expenditurel for the year Net income l (expenditure) is stated after charging l (crediting).. 2025 2024 Depreciation of tangible fixed assets 2,766 1,708 Operating lease rentals Loss on disposal of fixed assets 13,080 8,760 677 (Profit) I loss on fair value movement of investments (2,964) 1,290 10 Trustees, and key management personnel remuneration and expenses The trustees neither received nor waived any remuneration during the year (2024.. £Nil). The total amount of employee benefrts received by key management personnel is £121,108 (2024 - £106,312). The Charity considers its key management personnel compromise the Chief Executive Officer. the Operations Manager and the ServiGe Impact Youth Engagement Manager. The reimbursement of trustees, expenses was as follows: 2025 Number 2024 Number 2025 2024 Travel and accommodation 323 11 Staff costs and employee benefits The average monthly number of employees and full time equivalent {FTE) during the year was as follows: 2025 2024 Number Number Charitsble activities The total staff ¢osts and employees, benefits was as follows.. 2025 2024 Wages and salaries Social security Defined contribution pension costs 352,971 30,666 9,583 307,172 25,767 8,985 393,220 341,924 No employees received total employee benefits (exGluding employer pension costs) of more than £60,000. 21 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 12 Tangible fixed assets Fixtures and fittings Computers Total Cost or valuation.. At 31 March 2024 Additions Disposals At 31 March 2025 9,833 4,127 9,833 4.396 269 269 13,960 14,229 Depreciation.. At 31 March 2024 Charge for the year Eliminated on disposals At 31 March 2025 6,970 2,739 6,970 2,766 27 Net book value.. At 31 March 2025 242 4.251 4,493 At 31 March 2024 2,863 2,863 13 Debtors 2025 2024 Trade debtors Other Debtors Prepayments 160,051 1,849 2,533 43,181 3,356 1,761 164,433 48,299 14 Current asset investments 2025 2024 Listed investments 72,320 69,356 72,320 69,356 The fair value of listed investments is detemiined by reference to the quoted price for identical assets in an active market at the balance sheet date. There were no additions or disposals of investments during the year. Investments were revalued at the Balance Sheet date, giving rise to an unrealised gain of £2,964. 22 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 15 Creditors: amounts falling due within one year 2025 2024 Other tax and social security Pension contributions Other creditors Accruals and deferred income 9,283 2,234 347 8,304 7,020 2,007 804 4,025 20,168 13,856 Detsils of leasing arrangements are provided in note 16. 16 Leases Operating leases - lessee Total future minimum lease payments under non-cancellable operating leases are as follows= 2025 2024 Not later than one year Later than one and not later than five years 22,530 36,090 22,530 36,090 17 Fund reconciliation Unrestricted funds Balance at 1 April 2024 Gains I {losses) Balance at 31 M2reh 2025 Income Expenditure Transfers Unrestricted 358,702 276,337 (187,8511 447,188 23 STAFFORDSHIRE COUNCIL OF VOLUNTARYYOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 Restricted funds Balance at 1 April 2024 Gain/ Balance Income Expenditure Transfers (loss)) at31 March 2025 SCC Local Support Grant-VCSE PFCC Safer Streets PSHE Country Lines Education OPCC- PSHE Education Service SCC Grantfinder Gids Venture Corps- Stafford Untt Girls Venture Corps- Hednesford Unit UKRI NHS Co Production work SCC- The Wham Plan VR Project Know Your Place- Young Foundation VCSE Healthy Communities Alliance Early Help Systems Maturity Peer Support 10,182 32,664 3,000 (1,200) {32,664} (3,000) 8,982 34,369 113,928 4,234 (148,297> {4,234) 4,338 {2.300} 2,038 3,615 (1,050) (15,758) (46.200) (11,925) (10,700) 2,565 15,758 61,200 15,000 11,925 10,700 99,995 (64,491) 35,504 675 {675) 631 (6311 149,369 257.846 (343,1251 64,090 Restricted Fund descriptions al SCC - VGSE (Voluntary, Community and Social Enterprise) - A proportion of the grant restricted to the distribution of small grants to voluntary youth groups to develop new provisions. bl PFCC Safer Streets- Contribution to PSHE resources for the delivery of ASB education. c) PSHE Country Lines Education - Fundin9 received to support PSHE coordinator activities. d) OPCC - PSHE Education Service - A grant received to fund PSHE Education Co-ordinator posts in Staffordshire. e) SCC GrantFinder- to acquire Granffinder So￿are licence. n Girls Venture Corps - Stafford and Hednesford Units - Donations to set up a training pot for young people to access. g) UKRI - Funding to address the impacts of eco-anxiety on young people. h) NHS Co Production work- Funding to develop bespoke co-production Champions Training package. i) Virtual Reality Programme Virtual Decisions is an innovative VR in education programme helping to support young people who are at risk of criminal exploitation and violence. Funding was provided by the OPFCC (Office of the Police, Fire and Crime Commissioner) for SCVYS to deliver a Virtual Reality learning pilot to understand how Virtual Reality re50urGes can be used in a way that works most effectively including trialling delivery in a range of school and youth settings with dtfferent age groups across Staffordshire and Stoke on Trent. j) Know Your Place - part of the Community Research Ne￿orkS programme, which is funded by UK Research and Innovation (UKRI). In partnership with University of Staffordshire and Staffordshire County Council, SCVYS will lead a 5 year youlh-led research programme focused on giving young people the platForm, tools and power to create meaningfvl change in their communities. k) VCSE Healthy Communities Alliance - Funding to represent the interests and working on behalf of the VCSE Healthy Communities Alliance membership and service users, providing infomation and feedback by attending forums, through infomiation sharing. 24 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 l) Early Help Systems Maturity Peer Support- Funding from Staffordshire County Council to deliver direct support to local authority areas to accelerate the maturity of their Early Help System and embed whole family working across all partners. 18 Analysis of net assets beiween funds Unrestricted Restricted funds funds Total Fixed assets Cash and Current investments other current assets Creditors Creditors more than one year Total 4,493 298,430 164,433 {20,168} 4,493 362,520 164,433 {20,168) 64,090 447,188 64,090 511,278 Reconciliation of net income l {expenditure) to net cash flow from operating actlvities 2025 2024 Net (expenditure) l income for year 3,207 32,051 Dividends received Interest receivable Depreciation and impairment oftangible fixed assets (Gains) I losses on investments (Gains) I losses on disposal of fixed assèts (Increase) I deGrease in stock {Increase) I decrease in debtors Increase l (decrease) in creditors (4,327} (750) 2,766 (2,964) (4.484) (2551 1,708 1,290 677 (116,134) 6,312 34,612 526 Net cash flow from operating activities {111,890) 66,125 20 Pensions and other post-retirement benofits Defined contribution pension plans The charity operates a defined contribution pension plan for its employees. The amount recognised as an expense in the period was £9,583 (2024 - £8,985). Amounts owing to the pension scheme at the year end were £2,23412024- £2,007). The defined contribution liability is allocated to unrestricted funds and Charitable Activities, Support for Children. young people and families. 21 Related party transactions There are no related party transactions during this financial year or the prior financial year. 22. Ultimate controlling party The ultimate controlling party of the charity is the Board of Trustees. 25 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 31.03.25 31.03.24 INCOME AND ENDOWMENTS Donations and legaGies Donations 1,500 1,500 Investment income Bank interest Income from ¢ashlsettlements held in a UK Investment portfolio 750 4,327 5,077 627 4,112 4,739 Charitable activities SCC- Govemment grant Traded Training DBS Income PFCC Safer Streets OPCC- PSHE Education SeNice SCC- The WHAM Plan PFCC Serious Violence Strategy SCC Grantfinder SCC SEND Charter SCC Community Engagement SMDC Youth Eco Leader UKRI NHS Co-Production work YPFT Grant VR Project Know Your Place - Young Foundation Healthy Communities Alliance Early Help Systems Maturity 249.996 3,112 9,382 5,806 113,928 11,925 250.626 452 8,205 6,000 51,533 9,000 4,234 6,000 2,000 5,000 9,902 76,500 5,729 4.234 15,758 10,700 99,995 675 631 526,142 531,219 435,181 441,420 Total incoming resources Net gains l (losses) on investments Net gains l (losses) on disposal of fixed assets 2,964 (1,290) (677) 26 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 EXPENDITURE Charitable activities Grants to organisations Other grants Salary costs Travelling expenses DBS expenditure Training centre costs Bremen Project- Other expenditure IT and telephone Engagement Youth & Sector Support of young people & families PSHE Expenditure UKRI Expenditure VR Project Know Your Place - Services Know Your Place - Expenditure Safer Streets Conference 1.200 3,350 393,220 1,805 6,247 6,749 6,973 4,234 4,188 1,022 9,630 9,124 298 30,530 7,602 5,798 491,970 1.500 3,150 341,924 1,469 4,872 5,600 7,429 4,234 1,261 2,271 373,710 Support eosts Management Accommodation costs Telephone & computer Stationery & photocopying Postage Advertising and marketing 12,600 13,471 2,269 503 471 14.859 5,013 2,234 604 523 P .1.1 Equipment Subscriptions Depreciation Insurance Bank Charges Other Expenses 488 497 2,766 1,683 193 709 35.650 243 479 1,708 1,574 223 2,993 30,453 Govemance costs Independent examination Professional services 2,100 2,100 1.139 3,239 3,356 Total resources expended 530,976 407,402 Net {exp•nditure)fin¢ome 3,207 32,051 This page does not form part of the statutory financial statements 27