Reglstered Charity Number 1129957 Company Limited by Guardntee 6876220 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES Financial Statements Year Ended 31 March 2023 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 Contents Page Chanty Refe￿n￿ and AdministTatNe Del81 Trustees, Annual Re￿t {In¢luding DiretAots' Rewl) Independent Examinerf$ Rèport Statement of Financsal Activti*s (Including Inc(￿e and Expendiiure Account} Balance Sheet 10 12 Statement of Cash Fl¢ 13 tes to the Financial Ststements 14-25 Dtrtailed Statement of Financial ACtN￿eS 26-27 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 Charity registrntion number 1129957 Company registration number 6876220 TrusteeslDlrectr>r5 Jeremy Cotton- Chair Car￿ine Simmons- Treasurer Lisa Bone- Chair Julie Tanner Steve Hopkins Alana ￿eal exander Wood TeeJay tk)we- started 17th November 2022 Bry1￿ Field- retired 17th November 2022 Nicola Moody- retired 25th April 2022 Chlef Executlve Officer Phil Pusey Registered office 42a Easlg*e Street Slafford ST16 2LY Independent Examiner Ade￿ Elizabeth L￿on FCCA Lawton Bradford A¢countants knmrfÉed Chartered Certrfied Accountants 7 Marconi Gate Staffordshire TechrKJlogy Pa Stafford ST18 OFZ Bankers Unty Trust Bank PIC Nine Brindley P*e Birmingham 81 2HB Company Secretary Debbie Mason Operations Manager Debbie Mason Impact, Data & Evaluation Managar Nicola Edmonds Developmant workar- CannocK South Stafts & Jane Reynokls Tamworth Development worker- Newcastle, Moorlands & Claire John Staffi)rd (appointed Development Team Leader 01.06.221 Development worker- Tamworth & Countrywido Development w0￿er- Lichfi¢ld (appointed 12.09.221 Engagement Coordinator (left 15.04.22) Engagement Coordinator (appointed 1.09.22) PSHE Coordinator Cheryl R￿e Rh￿nnc￿ Heming Joshua Amirtage Se8n Turrter Natal* McGrath STAFFORDSHIRE COUNCIL OF vOLUp￿ARy YOUTH SERVICES TRUSTEES. ANNUAL REPORT (Including Directors Report) YEAR ENDED 31 MARCH 2023 Introduction The Trustees who are also directOTS of the chaTtty for the purpose ￿ the Companies Acl 21X)6, present their report and the unaudited financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities. Statement of R￿QMMended Prath￿ applicable lo chanties preparing their accounts in accoKlance with the Financrdl Reporting Standard applicable in the UK and RepublK of Irdand IFRS 102) in preparing the annual report and financial statements of the Charrty. The financial statements have prepared in accordan￿ wrth the accounting polioes sel out in notes lo the accounts and C￿pty with the charity's governing d￿U￿Tr( the Charibes Act 2011. the Companies Act 2006 and Accounting and Rew)rting by Charities- Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporb"ng Standard applicable in Ihe UK and Republic of Ireland IFRS 1021, effective 1 January 2019. Trustees of the charlty The directors of the Ghariiable company are its trustees for the purtx)ses of charTty law. The trustees who have served during the year and Sin￿ the year are listed under the Charity Referen￿ and Administrative Details Secti¢)n. OBJECTIVES AND ACTIVITIES Policies and objectives To promote good praCt￿e and the efviery and effectiveness of its member organi5ations for the benefit of children and young people in Ihe West Midlands and, in Part￿Ular the local government area of Staffordshire and the effKient application of resources for charitable purposes, for the benefil of children and young peop￿. This wll be done wtthout distinction of disability, sex. gender reassignment, pregnancy, maternty. r8¢e. sexual orientation. religion or belief, or because someone is married or in a civil partnership. These are kr￿ as,prOtect￿ characteristics.. To support and develop work wlth children and young people. and their organk8ations so as lo enable them to develop their physical, intellectual and spiritual capacities lo become fU￿illed and responsible members of socEty. To improve the qualty of lrfe of chiklfen and young pecyle through the provision of activities, facilfEies and information relating to training, recreat￿n. health and independent living. To enable effectNe participation by children and young people at all ￿velS by ensuring ihat children and young peoples. voice. cAJncems and issues are represented wherever f( is mst appropriate. (N) Volunteers All Trustees give their time free of charge. The Charity is grateful for th￿ contribution wi(hout which the Counal of VolLtnlary Y¢xrth Semces would not funct￿￿. The chanty had the 5LlPPOrt of aro¥Jnd 30 volunteers during the year. The roles includ8J detivering training", working on social action projects and Providing support at events. The estimated number of hours that SCVYS benefitted from during the year was 589.5 wrth a value of£9,320 to the ¢harty- Grant Making Policy SCVYS policy is based on the following core principles-. Grants must benefrt children, young people and families and applicants must be voluntary Organisat￿S working wilh this cohort based in the Lwal Govemment area of Stafford5hire. Further criieria relate to specffic grant programmes. STAFFORDSHIRE COUNCIL OF VOLuFrrARY YOUTH SERVICES TRUSTEES. ANNUAL REPORT {Including Directors Report) YEAR ENDED 31 MARCH 2023 Public benefit statemenl The trustees confirm they have pahl due regard to the Charty Commission's guidance on public b@nefrt when reviewing the Charity's aims and objectives and ift p&nning future activrties and setting the grant making policy. The Charty furthers its charitable p￿r￿Se5 for the public benefft thn)ugh rts grant making policy and the provision of activities, facilrties and Informati￿ to children. young people and families. Extent of dependence on particular dono Ith the VCSE contract in pL4ce until 3151 Juty 2025. wtih the optK)n of a one-year extension, core funding is currently solid_ SCVYS continues to dwersfy our income streams within our infrastructure role, particularly focusing on areas of youth engagerrent. Imierever possib￿ we l(xJk to ensure our Work compliments and supports our members. Wrth Staffordshire County Council no kjnger delivering youth Serv￿$, a growing, vibrant and diverse voluntary yolrth sector will be vrtal in continuing lo promde a thal offer of positive actwitEs to young people, and to evbden￿ that SCC is meeting tts statutory duties around youth VO￿ and enough youth prowsion in th& County. Achievements and Perfonnanee Review of Activities and Achievements SCVYS has made signrficant pr¢xJress against our 3 year Strategic Plan which ended this ye¥. The sector remains strong, safe and Sustainab￿ despite the multiple challenges of the pandemic followed so Closely by thè cost-of-living crisis. in part due to 04Jr capa¢tty-building support offer aligned lo the Value of Infrastructure Progr￿rne SCVYS adopted in 2011. SCVYS r￿aInS a 'g¢>to' organisaticm for the County CLwnciI. and is steadity growing stronger, mulualty beneficial partnership$ wi(h the Office of the Police. Fire and Crime CcrfnmissDner. the Inlegrated Care Board and many of the District￿rOugh CounciLs Iw. SCVYS continues to represent the br[￿ler youth and chihjrgn's se(kn on multiik kKal partnership boards. as well as with regional and national decision-makers. The voice of children and young people is muth higher on the p￿rity list for every partnership, and SCVYS often seen as the organisabjn best placèj to ccx)rdinate. facilitate and engage that vol￿. During the year, SCVYS has refreshgj our 3 year plan, evoknng our strategic priorities and building on the solid foundations of the last 40 years. We listen&1 lo our member organisations feedback in relation to our values, and made small changes to extend our vision statement. and modemise the wording of our mission. Staff SCVYS has a staff team that embodies the values of the organisation.. DLJring the year we welcomed Sean Tumer as Youth Engagement CooTdinatoi and Rhiannon Heming into the Devetjpment Team. STAFFORDSHIRE COUNCIL OF vOLuTr￿ARy YOUTH SERVICES TRUSTEES. ANNUAL REPORT {Including Directors Report) YEAR ENDED 31 MARCH 2023 Trustees SCVYS L8 hugely grateful for ¢xJr volunteer Trustee Board. Trustee5 gNe their time voluntarity to ensure SCVYS is a fulty compli8nt and welkrun charity, and bring great wisdcffl. b￿ader perspectwes and their personal skill set to support the Operational Management Team. We strengthened our Board with the appointment of T*iay Dowe. Teejay brings a passion for young people and a range of business devekjpment skills whKh will I￿nefft SCVYS hLvJety as an organi%ation. Highlights frorn the last 12 months include: Our 2022 Membership Census had an 94% response r*e, revealing an extw)rdinary level of resilien￿ and bouncebackabilty in almost all areas. Notable highlights include.. Regular parb"cipatwJn of l¢)¢al children and young people in SCVYS member 9roup actwf(ies was 35,641. This was a sKJnificant increase on the prewous year. and 10% up on pre-pandemic levels illuslraling the resilience of the sector and thè desire of young people to get involved in posrtwe actwf(ies. Local organisalv)ns have brought in £3,610,310 of extem81 funding to support their work with children. young people and families. 8.987 active volunteer roles supported actNities and provi*￿ within SCVYS member groups, in addition lo 795 paid staff. bjth strong rises on last year. 89'A of SCVYS members rated our support at 8 out of 10 or higher. SCVYS youth engagement work continued to gr(w signiticantty wf(h projects including.. co-produ￿ a Slafft?rdshife C¢>prodLKt*)n Prcwnise and Tts￿krt Eng4e Young Pe￿>￿ in the reftesh of the Violence Red(￿tiOn Strategy Complet￿n of the Aubsm+ Key Worker Engagement Staffordshire Young Communty Researchers progrdmme wi(h Staffordshire Unwer5ty Climate Change ActK)n Project wlh Staffcffdshire M(N)rfands t*"strKt C￿nCil We continue to Tun the UK Youth Parfiament programme in Stafford5hire and increased the rdl out of the youlh-led mental health training programme Called the Wham Plan. SCVYS is now 18 months into hosting the Staffordshire Personal, Scti81 and Heatth Edu¢ation IPSHE) Coordination Serviee supporting a range of settings including schools, anemal¢ve educatk)n and youth work. A Year 1 Impact Report has been created and promoted. and the seNce now has an independent website providing information. athce and guidance. SGVYS Grants awarded to member oryanisations Tcrtal Restricted Unrestrided Start Up Grants Total Grants awarded 1,450 1.450 1.450 1.450 Start Up Grants Awarded Stagad CIO- Start up Grant Chit Chat 4 U~ Start up Grant Hill Ridware Youth Club- Start up Grant Passion for Parks - Start Up Grant Staffs Brigade YoLrth Band- Crisis Grant 300.00 300.00 300.00 250.00 300.00 1450 00 STAFFORDSHIRE COUNCIL OF VOLuMfARY YOUTH SERVICES TRUSTEES, ANNUAL REPORT Ilncluding Directors Report) YEAR ENDED 31 MARCH 2023 To celebrate SCVfS' 40th Annwersary a grant pot was created from the income from our endowment vestment fund held with Staffordshire Communty Foundation to sup￿1 groups across Staffordshire. The grants were pa￿ by SCF on our behalt. Stoke-on-Trent Unit 321 of the Sea Cadets Corps Stoke Youth Musical Theatre Company Spark lo Your Succèss CIC Brerelon Volunteering Youth Group West Chadsmoor Family Centre Eagle's Nest Project Dizzy Heigms The Communty Church Burton and District Burton Youth For Christ Harvey Girfs SAGE Islaffordshire} StaffordshI￿ Clubs for Young People 14th Stoke on Trent Girls. Brigade rley Juniors FC A Chikl of Mine The Right Stuff Gnosall Methodist Church Youth Club On the Horizon Counselling servi￿ CIC Staged CIO Tamworth District Scouts 1st Glascote ISI. George) Group Seif sufticient Chiklren Burton Renewal Felloy￿hlp known as Rwerside Church SARAC Sexual Abuse. Rape & Advice Centre Erasmus DaJwin House Pericxl Power The Peter Pan Centre The Youth Net STAFFORDSHIRE YOUNG FAFIMERS CLUBS The Communty Church Burton and Di8trN Just Family. CIC Burton Ho Marsh Re￿t￿n and Communty centre trust 5th Codsall Guides Trentham Canoe Club Signposts (Staffordl Slafford Muslim communty ￿ntre 500 500 500 500 500 500 500 500 500 500 soo 5CK) 500 500 500 500 500 500 500 500 soo 500 500 500 500 500 500 500 500 500 500 500 500 500 500 STAFFORDSHIRE COUNCIL OF VOLupifARY YoufH SERVICES TRUSTEES. ANNUAL REPORT (Including Directors Report) YEAR ENDED 31 MARCH 2023 Hearts and Hands- Stafford 11th Slafford Scouts Communrty Help ofFering IndNiduaEs Counselling & Equine servi￿ ICHOICESI Cheer Sport Alpha FISH 2013 - Fishing in Safe Hand5 Chesterton Community Angling Club Friends of Heath Hayes PaTk Spark {Bumtwood} CIC BLAST Affinty Sapphires Chestyn hay lable club 15 Stafford Brown"p51 Rainb(ws Chu(*le PrcKJuctions Firewoths Slaffordshire Search And Rescue Team Make Some Noise North Staffs Balallion Boys arKI Girls Brigade Stafford Brigades Youth Marching Band Tean Youth Club Thrive to Excel The Friends of Hednesfc*d Park ey Juniors FC Leek Town Centre Youth Prciect Biddulph Youth and Communty Zone 500 500 500 500 500 500 500 500 500 490 500 475 500 500 400 500 350 500 500 500 500 500 500 285 RepresenLition and Partnership working SCVYS has almost completed a 7tt) year as the County Councifs VCSE Strategic Partner for work with children. young people and framilte5. This contractual arrangement TrMII conclude on 31st July 2025. with the option of an additional year. SCVYS continued to represent the voluntsry sector on the Slaffordshire Safeguarding Scrutiny and Assurance Group, a Su￿roUp of the Safeguarding Children Board. SCVYS continues to provide the sector with DBS adminislratKJn, policy support, infomiation, advice, guidance and reassuran￿ helping groups to oper*e as safety as possib￿ and providing a¢ces$ to a range of free training opportunits.es available through the Safeguarding Children BoaThl. SCVYS also refreshed our support tools wh￿h include a p05tei outlining the referral process and some volunteeF cards wh%h provide key contact numbers in case of a consses (rther than the above. The notes fom part of the financial statemetrts. 11 STAFFORDSHIRE COUNCIL OF vOLu￿ARy YOittH SERVICES BALANCE SHEET YEAR ENDED 31 MARCH 2023 2023 2022 Note Flxed assets Tangible assets 12 3,977 3,525 3,525 Current assets Debtors Investsnents Cash at bank and in harKI 13 14 82,909 70,647 331.817 97,285 75.245 277,392 485,373 449,922 Credltors: amounts falling due within one year 15 13,330 28,864 Net curront assets 472,043 421,058 Total assets fess current Ilabilities 476.002 424,583 Provlslons for Ilabilities Net assets 476,020 424,583 Charity Funds Restricted funds Unre5tricled funds Total charity funds 17 17 17 111,998 364,022 476,020 62,551 362,032 424,583 For th8 finanaal year ervjed 31 March 2023. the rxThp8ny was entiw tt) exemption fr￿ audit und8rth8 Companies Act 20(b, s.477 rdab"ThJ to small cthnpanies. The tnembets have not required the chantable ()Jnpany to obtain an audit of its financ¢al statements forthe year ended 31 Ma￿h 2023 in aL£Ordan￿ wrth Seth"on 476 of CompaniesA(a 2(￿. TIE directors 8d(nowl8(Jge thwr resPOnsI￿lI1￿$ for al Ensuring that the char[ta￿e cotDpany keek￿ *(ountiThJ recKJrds that V￿th Sections 386 387 of the Companies ALt 20(￿ and bl Preparing financisl Statèmènts wtisth give a tsue and fair of the stale of affairs of the charita￿e company as at the e￿y of eath ￿arKi31 year arKI of ts surplus or tjefiut for each f nanaal year in a¢0)rdan￿ with the reqU1￿ments of Sections 394 and 395 and othervA5e wmply wtu) tre regul￿MentS ofthe Companies Act ￿latt"rKj to finanaal staternents. so far as appli(xt)le to 1he thaTTtab￿ company. TtEse financial statetnents have been prepa￿ in attordanc£ V￿th the provisic￿5 appIl￿ble to cfjmpanitss subje¢t to the small ccynpanies regime. The financral staternents 4)pr￿J ty the Board of thr￿ 8fKI athortsvj for Issue ¢)n and signed on ts bemaff by.. o? J Cotton Director C Simmons Director Company registration number. 6876220 The notes fomi part ofthese financial slalements. 12 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES STATEMENT OF CASH FLOWS YEAR ENDED 31 MARCH 2023 21Y23 2022 Cash flow from operating actlvlties Net cash flow from operating activities 19 52,368 52,368 90,728 190,7281 Cash flow from investing aetivilies Payments to acquire tangib￿ fixed assets Interest received Dividends received Net cash flow from Snve5ting activities (2.0851 149 3,993 2,057 {3,475} 50 3,636 211 Net Increase I IdeGrease) in cash and cash equivalents 54,425 190,517} Cash and cash equivalents at start date 2022 277.392 367,909 Cash and cash equivalents at end date 2023 331,817 277,392 Cash and ¢ash equival*nts consists of: Cash at bank and in hand 331,817 277,392 Cash and cash equivalents at ènd date 2023 331.817 277,392 The notes form part of these financial Stalen￿$. 13 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED sTATEMETr￿ OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 Summary of significant accounting policies lal General infomiation and ba515 of preparation SCVYS is a company limf(ed by guarantee and has no share capital registered in England and Wale5. In the event of the charity being wound up, the liabilty in resped of the guarantee is limrted lo £10 per member of the chanty. The address of the registered off￿e rs given in the charity infomiation on page 1 of these financial statements. The nature of the charity's oFer*ions and principal activities are gNen in the Trustees Report. The chanty consbtutes a publ￿ ￿nefft entty as defin￿ by FRS 102. The financial sta18menls have been prepared in accordan￿ with Accounting and Reporting by Chanties.. Statement of Recommended pract￿ applicab￿ lo chaTitie5 preparing their accounts in accordan￿ with the Financial Reporting Standard applicable in the UK and Republ￿ of Ireland, efFective from 1 January 2019, the Financi31 Reporting Standard applKable in the United Kingdom and Republic of Ireland IFRS 1021, the CharitEs Act 2011, the Compan￿5 A¢t 2006 and UK Generally Accepted Practice. The financial statements are pfepared on a going c4)n￿M basis under the historical cost convention, modrfied to include certain items at faÉr value. The financial sL*ement5 are presented in the Pound Steding, 1£) which is the funth.onal eutrency of the charity. The significant accounting policies appl￿ in the prepar8tion of these financial statements are set OLrt below. These policies have been consislenlty applied lo all years presented unless otherwise stated. {b) Funds Unrestrieted ftjnds are available for use at the discretion of the trustees in furtheran￿ of the general objedives of the charity and wh￿h have not been deswJnaI￿l for other purposes. Restrided funds are fvnds whth are to be used in accordance spec[r￿ restrictions imposed by donors or whKh have been raised by the ¢harty for particular purposes. The cost of raising and administering such ftjnds are charged against the specffjc lund. The aim and use of each ￿striCted fund is set out in the notes to the financial State￿ents. Investsnent management charge5 and legal ath.￿ reLqting to the fund are charged against the fund. (cl Income recognition Atl incoming resources are included in the siatement of Financial ActNities ISOFAI when the charty is gally entttled lo the Inco￿ after any perfo[r￿an￿ condTtions have been met, the amount can be measured relkqbly and it is probab￿ that the income will be receNed. For donations to be recogni%ed the charty will have been notifEd of the arTh)unts and the settlement d*e in writing. If there are conditK)ns attached to the donatton and this requires a level of perfomian before enlitlement can be obtained then income is deferred until those conditions are fvlly met or the fUWI1Tn￿t of those ￿nd￿onS 15 Within the cothl of thè charity and it is probable that they will be fulfilled Donated facilTttes and donaby professional services are T￿n[Sed in income at their fair value when their econom￿ benefft probable. it can ￿ measured reliably and the charity has Gonliol over the item. Fair value 15 detemin&l on the basis of the value of the grft to the charity. For example, the amount the charty woukj be wlling to pay in the open market for such facilf(ies and Servi￿5. A corresponding amount is recLwJnised in expendrture. No amount is induded in the financial statements volunteer lime in line with the SORP IFRS 1021. Further (Jetsil is given in the Tn￿lees, Annual Rep)rL 14 STAFFORDSHIRE COUNCIL OF VOLuKfARY YOUTH SERVICES DETAILED STATEMEfvif OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 e￿ praCt￿able, grfts in kirKI donated for dBtribution to the ￿ner￿larES of the charity are included in stock and donab.ons in the financial statements upon receipt. If rt is impracticable to assess the fair value at receipt or if the costs to undertake such a V￿UatIon outsveigh any benefrts, then the fair value is recognised as a component of (k)nat￿n5 when il is distrtbuted and an equivalent amount recognised as charrta￿e expendrture. For legacies. entitlement is the ead￿r of the charty beyng not1[￿ of an impending distThbuI￿n or the legacy being r￿1ved. Al this point income is recognised. On occask)n legacies will be notified to the charty however it is not possible to rneasu￿ the amount expected to be distributed. On these Ixcasions, the Iwy is treated as a conb'rtgent asset and disclosed. The charity reeeives govemment grants in respect of its general aGtiv(tEs and certain restricted activf(ies. Income from govemment and other grants a￿ recognised al fair value when the charty has entitlement after any perf0m￿nCe eondrtions have been met. il is probable that the income will be recewed aThJ the amount can be measure(I relkabty. If entrtlement is not met then these amounts are deferrd. Investment irthme is eamed through holding assets ts investment purposes such as shares. 11 includes dividends and interest. ￿ere it is not practicable lo identrfy investment management costs incurred WTthin a scheme with reasonable accuracy the investment income is reported nel of these eosts. It is included when the amount can be n￿Sured relthty. Interest in￿rne is r¥ognised using the effectwe Éntere5t method arKI divklend is recognised as the charity's Tvjht to receive payment is established_ Other income includes income such a8 gains on dwsals 0ftangib￿ fLxed assets. Id) Expendituro recognition All expendrtL¢re is accounted for on an ￿Cru31$ basis and has been classified under headings that aggregate all c05t5 related to the category. Expenditure is recognised where Ihere is a legal or conslru¢tNe obligab.on to nwke payments to third parbes. it is probabk that the settlement will be required and the aMc￿nI of the Obl￿0t￿)n Gan be measured reliabty. 11 is Gategorised under the following headings= Expendtture on charitable activrties tyicludes costs of supporting and developing work with children and young pEop￿. and their organis*ions undertaken lo further the pU￿oseS of the Charty and their associaled support costs.. and other expendi(ure reP￿SentS those items not fallirwj into the categories above. Irrecoverabk VAT 15 charged as an expense agaw)st the actwty for whKh expendtiure arose. Grants payable to third partw are wrihin the chariiabje objectTves. Wher& unconditional grants are offered, this is ￿rUed as soon as the recipient is nottfied of the grant. as this giv@s rise to a reasonable expectation that the recipient will receive the grants. Where grants are conditional relating to perfomiance then the grant is onFy accrued when any unfU￿lI￿d conditions are outside of the control of the charty. {e) Support costs allo&ttion Support Costs are those that assist the work of the charity but do nol directly represent charitabl@ activrties and in¢ltJde of[1￿ costs, governance costs, administratNe payroll costs. They are incurred directly in support of expenditure on the objects of the charty and include project management. Where support costs cannot be directty attributwj to Part￿￿lar headings they have been allocated to cost of raising funds and expendrture on Ghafitable activities on a basis consistent wrth use of the resources. Premises overheads have been all(K*ed on a g0Veman￿ basis and other overt)eads have been allo¢aled on a g0Veman￿ or project basis. The analysis of these cosls is included in the noles to the wiunts. 15 STAFFORDSHIRE COUNCIL OF vOLuP￿ARy YOUTH SERVICES DETAILED STATEMETrtr OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 lfj Tangible r￿ed assets Tangible fixed assets are stated at wst {C￿ deemed c051). Cost incI￿￿eS costs dIr￿tty attributable to making the asset capabte of cperating as intend8J. Depreciab"on 15 prowd&J on all tangible fixed assets, at rates cakulated to wrf(e off the cost, less estimated residual value. of each asset on a systematic bash8 over its expected useful life as follows.. Office Equipment Computer Equipment 10% on cost 25.kn on cost Igl Investsnents Investments are r￿nISed inth.ally at fair value which is normally the transaction price excluding transa¢tKJn costs. Subsequent￿, they are m&%ured at fair value with Changes recognised in 'net gains I (losses) on investments. in the SOFA rf the shares are publicly traded or their fair value can otherwise be measured reliably. Other investments are measured at cost less impairment. Current asset investmerrts aTe short lemi highty liquid investmen15 arKI are held at fair value. These include cash on deposf( and eash equivaknts wf(h a matuTtty of less than one year. Ihl Debtors and creditors receivable I payable within one year Debtors and creditor5 With no stated inlerest rate and reeewable or payable within one year are recorded at transaction prKe. Any k)sses arising from Impalm￿nt are recognised in expenditure. (i} Impaim)ent Assets not measured at fair value are reviewed for any indi(ation that the asset may be impaired at each baL4nce sheet date. If suth Ind￿t￿)n e￿sIs, the T￿0Ve[ab￿ amount of the asset, or the asseys cash generating unrt, is estimated and compared to the carrying amount. Where the carying amount excee(Is ils recoverable a￿￿unt, an impaimient loss is recognised in profft or loss unless the asset is carried at a revalued amount where the impaimient kjss is a revaluation decrease. Ul Provisions Provi8ions are recognBed when the eharity has an oblig*￿n al the balan￿ sh￿t date as a result of a past event, if is probab￿ that an outtbw of economic ￿nefitS will be requiTed in settlement and the amount can be ￿llAb￿ estimated. {k} Leases Rentals payable and receivab￿ under operating ￿aSe$ are charged lo the SOFA on a slraight-line basis over the per1￿j of the kne. 111 Employee beneflts The charrty operates a defined contnbution plan for the benefit of its employees. Contributions are expensed as they become payable. 16 STAFFORDSHIRE COUNCIL OF vOLuP￿ARy YOUTH SERVICES DETAILED sTATEmETr￿ OF FINANCIAL AcTIv￿lEs YEAR ENDED 31 MARCH 2023 (ml Tax The charity is an exempl charity wrthin the meaning of schedule 3 of the Charrties Act 2011 and is considered to pass the tests sel oul in Paragtaph 1 SCh￿Ule 6 Finance Act 2010 and therefr)re r( meets the definition of a Chantab￿ company for UK corporab.on tax purposes. In) Going concem The financial statements have t*n prepared on a gryng COn￿M basis as the tNstees believe that n malerkal vncertainties exist. The VCSE contraci is in pFace until 31st July 2025, with the option of one-year extension, resutting in core funding b￿ng solwj currently. SCVYS also continues lo dwersfy income streams wrthin rts irrfra5tructure role, particulady focusing on areas of youth engagement. The trustees have considered the level of funds held and the expected level of income and expendrture for 12 months from authorising these financial statements. The budgeted income and expendrture is sufficient wth the level of reserves for the charity to be ab￿ to continue as a going concem. Condttions affecting going eoneem h•e been reviewed and addressed by the trlkSt￿ and detailed in the Trust*5 Rem. lo} Judgements and key sources of eslimation uncertainty The prepar*ion of the financHI statements in confomity with generalty accepted accounting principles requires the directors to make estimates and assumpb.ons that affect the reported amount of assets and liabilrtEs and disclosure of contingent assets and babilrties at the dale of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results in the future could drffer from those estimates. ManagerrEnt considers that certain accountiThJ assumptions relating lo provisions and revenue are its critKal accounting policies. Income from donations and legacie5 Unrestritxed RestrKted Funds Funds 2023 2023 Total Funds 2023 Total Funds 2022 Girls Venture Corps- GCVAC s.oc￿1 S,￿0 Girls Venture CoJps- Stafford 4,388 1,715 Girfs Venture Corps- Hedr*sford Unit Key systems 1.500 1.500 1,500 5.000 6.500 6,103 17 STAFFORDSHIRE COUNCIL OF VOLupifARY YOUTH SERVICES DETAILED STATEMETrtr OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 Incorne from charitable actévttles Unrestncted Restrtcted Funds Fund5 2023 2023 Total Fund5 2023 Total Funds 2022 Govemment gr3nls- contractual PSHE County ￿neS Educat PFCC Safer Streets Traded training DBS Income SCC Call off VCSE SCC- Autism Key Worker Engagement Project CommunTty Foundation IAwill Monitoring OPCC- PSHE Association Accredrtation SCC - The VVHAM Plan Cannock Chase CEP CCG Keyworker Evaluation Slow Cooker Project- Rotary Club Br￿ht Beginnings PFCC VR Engagement SCC Grantfinder SCC SEND Charter 313,9 313,996 442,000 3,000 40,000 480 8,865 4,000 3.000 40.000 7,427 8,955 8.865 4.000 29,782 4,825 48.851 48,851 51,967 16,000 3,400 3.340 500 1.400 9.000 4,234 9.000 16,000 3,400 3,340 4,000 1,400 9,000 4,234 9,000 327,341 138,725 466 IX6 548 956 £313,996 {2022". £442,000) of govemment granls were re￿1Ve￿ from StaffordshI￿ County Council goveme(l under the Framework Agreement for the ProVis￿n of Voluntary, Communty and Social Enterprise (VCSE) Sector StTat8Jic Capacty Buikjing Partner. The contract runs until Juty 2025 and is being used lo improve the qualty of lrfe of Staffordshire residents by en¢our3ging personal responsibilty, family ￿$111en and communty Tesourcehjlness in line with SCC'S PeLyle Helping People approach. The grant which ran to 31 ju￿ 2019. included a restricted element of £16.667 and di5tribLrtion of this grant must be to voluntary youth groups. Grants are be.tng awarded to Lrtilise the ar￿Unt carried foThvard and this ba￿n￿ is still being carried forward. The OPCC provided a grant to furtd a PSHE Education C(FOwdinator post in Staffordshire. The VVHAM Plan. a supportive wellbeing prc*Jramme for young peop￿. PFCC provwjed a grarrt for the delivery of an ASB project. Further detsils of grants are gNen in 17. In¢ome from investments 2023 2022 DTvidends- equities Bank Interest 3,993 149 3,636 4,142 3,686 All income invesknents attn"butable to unrestricted f¥Jnds. 18 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEME￿ OF FINANCIAL AcTIV￿lEs YEAR ENDED 31 MARCH 2023 Analysis of expenditure on charitable a￿l¥lL1e5 Servi￿$ Ser¥l¢es Governance Unrestrict¢d Restricted Un￿trICted 2023 Total Costs directly allocated to activities Grants payable Other grants Direct & shared costs of activities in furtherance of the Char(¢￿$ objects.. Support for Chihdren.. young pewle and families.. Salary Costs Travelling expenses DBS expenditure Tr3ining eentre costs Bremen Project- expendrture Bremen Project- saLaries Support of young people & families Sub Contract- Support Staffordshire EngagerrEnl Youth & Sector Advertising & marketing IT & le￿phOne Other expenses Bad debts Support eosts {Note 6) 1.450 1.450 204.236 995 6.316 2,120 10.032 84.440 288,676 995 6,316 2,120 10,032 4,154 4.154 66,664 1,439 1.439 4,234 4.234 175 31.275 175 34,418 3.143 323,252 94.278 3,143 420,673 Thè Voluntary, Communty and S(xial Enterprise Strategic Partner contract with Staffordshire County Council commenced on 1 August 2016. SCINS acted as the Principal and was responsible for administration and fu￿lIMent of the contract. Some services were sub-contracted to our partner, Support Staffordshire. This organisatk)n carried OLrt S￿rf￿ eharrtable activities on behaw of SCVYS on a subcontract basis and was reimbursed along with an agreed proportion of expenses. These costs are included in the Charrtabje Activit￿ costs. This ceawj in Juty 2022. 19 STAFFORDSHIRE COUNCIL OF VOLuP￿ARy YOUTH SERVICES DETAILED STATEMENf OF FINANCIAL ACTivrriES YEAR ENDED 31 MARCH 2023 Allocation of support costs Support Cost Basis of allocation Charltable Charitibl• Charitable Activities Activities Activities Unrestricted Restricted Unrestricted Management Governance Total Support for Children., young people and famIl￿S.. AccomrTh)daI￿n costs Telephone and Compuler ￿sts Stationery and pholocopying Postage Advertising m*eting Equipment Subscriptions Depreciation Insuran Accountancy fees Bank charges Other Expenses ind events 12.998 4.915 1.373 324 2.009 12.998 4,915 1,373 324 2,009 364 635 1,633 1,520 3,143 219 5,285 3.143 34.418 SwtK)rt tsrne 635 1,633 1.520 pprrfttime 3,143 219 5,285 31,275 port time Total Governanee costs 2023 2022 Independent examiners ￿Muneration Accountsncy an¢J payroll costs 2,100 1,890 960 2.850 3.143 The independent examiners remuneration amounts lo an independent examination fee 01 £2100- 12022- £1.8901 and accountancy Serv￿ 01 £1.04312021- £9601. Anatysis of grants Service5 Restricted Total Unrestncted Support for ChikI￿n. young people and families". Grants paid lo kxal instrtulions 1,450 1,450 1.450 1,450 A fiJll analysis of grants to instrhrt*)n8 and the recipients ￿ provided in the Trustees Rgwrt. 20 STAFFORDSHIRE COUNCIL OF VOLuKfARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 Net incomè Iloxpendiiurn) for the year Nel income l {expenditure) is stated after charging l (creditingl". 2023 2022 Depreciation of t2ngible assets 1.633 1,199 Operating lease rentsls Loss on disposal of fLxed assets 6,668 6.200 (Profil} I bss on fair value movement of investsnents 4,598 {5,111} 10 Trustees, and key management personnel Yemuneration and expenses The trustees neither receNed nor waNgJ arry remunetation during the year (2022.. £Nill. The total amount of empbyee beneffts received by key manaJeM￿I ￿rsOnnel is £97,81712022- £94,483). The Charty consider5 rts key management personnel compromise the Chief Executive OffI￿r and the opera￿nS Manager. The reiMburSe￿￿nt oftrustegs. expenses was as folkAvs: 2023 Number 2022 Number 2023 2022 Travel and accomnrxlation 323 11 Staff costs and employee beneffts The average mOllth￿ number of employees and full time eqUWa￿nt IFtEI during the year was as follows". 2023 2022 Number Number Charitable actNf( The total staff costs and employees. benefits was as folluws: 2023 2022 Wages and sdaries Social security Defined contribution pension costs 259,511 21,530 7,635 252,481 20,929 7,574 288.676 280.984 No empk)yees received total employ* i*neffts (exduding employer pension costs} of mre than £6D,000. 21 STAFFORDSHIRE COUNCIL OF vOLuTr￿ARy YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 12 Tangible fixed assets Fixtures and fittings Computers Total Cost or valuation.. At 31 March 2022 Additions Disposals At 31 March 2023 4.135 11.957 2,085 16,0¥2 2,085 4.135 14,042 18.1TI DepreGialion". At 31 MarGh 2022 Charge for the year Eliminated on disposals Al 31 March 2023 3.216 243 9.351 1.390 12.567 1.633 3.459 10,741 14.200 Nel b(X￿ value". At 31 March 2023 676 3,301 3,977 At 31 March 2022 919 2.6 3.525 13 Debtors 2023 2022 Trade debtors Other Debtors Prepayments 78,626 762 3,521 93,890 746 2,649 82.909 97.285 14 Current asset investments 2023 2022 Listed investments 70,647 75,245 70.647 75,245 The fair value of listed investments is determined by refereno to the quot￿1 price for identical assets in an ath.ve market at the balan￿ sheet date. There were no additK)ns or dtsposals of investments during the year. Investments were revalued at the Balance Sheet date, gNing rise to an unrealised loss of £4,598. STAFFORDSHIRE COUNCIL OF VOLuKfARY YOLrrH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 15 Creditors: amounts falllng due wilhln ono year 2023 2022 Other lax and social secur Pension contributions Other ¢reditors Accruals and deferred inco 6,845 1,785 257 4.443 6,134 1,720 636 20,374 13.330 28,864 Details of kasing arrangements are provided in note 16. 16 Leases Operating leases- Total future minimum lease payjrents under nOn4ancellab￿ operating leases are as follows: 2023 2022 Not later than one year Later than one and not later than five years 2.340 2.340 17 Fund recon¢illalion Unrestricted funds BaLAnce al 1 April 2022 Gains I Ilossesl Balan￿ at 31 March 2023 Income Expendrture Transfers Unrestricted 362.032 332.983 {326,3951 14,598) 364,022 23 STAFFORDSHIRE COUNCIL OF VOLuprfARY YOUTH SERVICES DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 Restrlcted funds Balance Gainl Balan InCc￿E Expenditure Transfers Ilossl) 8131 March 2D23 April 2022 SCC L￿al Support Grant-VCSE PFCC Safer Streets PSHE Country Lines Education CannoGk Chase CEP CCG Keywother EvaluatK)n OPCC- PSHE Assc¢iation Accredrtalion SCC- The WHAM Plan PFCC VR Engagefflent SCC Granffinder Girls Venture Corp5- Stafford Unit Girls Venture Corps- Hedllesford Unil Sl¢)w Cooker Project- Rotary Bruhl Beginnings SCC Send Charter Girls Venture Corps- GCVAC 13,132 11.4501 11,682 40,000 3,000 40.OCKJ 3,000 3.400 3,340 I3,4￿) 13,3401 39,316 48,851 4,000 16.OCKJ 9.000 4,234 (41,9551 (20,0001 {9,0001 (4,234) 46,212 4.388 4,388 1,715 1,715 (500} 11,4001 19,IXK)I 1.400 9.000 5.000 5,000 62,551 143,725 194,2781 111,998 Restricted Fund descriptions a} SGG- VG5E (Voluntsry, Community and Social Enterprwl A proporbon of grant rEsthcted to the dBtribution of small grants to volurrtary youth groups to develop new provtsions. b} PFCC Safer Streets- Contribution to PSHE resources for ￿ delivery ofASB education. cl PSHE Country Lines Education- Funding weNed to Support PSHE Coordinator acts'vtiies. d} Cannock Chase Cultural Education Partnership IGEPI - Funding for staff lime to produee an evaluation report. e} CCG Keyworker Evaluation - Funding to•rard$ evduathjn of SUFWrt SerV￿e to Children, young people and families. fj OPCC - PSHE Association Aeerndilation- A grant to ftjnd a PSHE Education &>Ordinator rost in Staffordshire. gl 8CC- The WHAM ￿elIber￿9 and Health Action Mapl Plan- Grant re￿l¥ed to delivery of The VVHAM Plan. a supportive wellbeing programme for youtvj peop￿. h) PFCC VR Engagement- Funding to gather feedback from young people in Staffordshire and Stoke on Trent relating lo affect and extsnt of serious wolence, and produce findings repotts. I) SCC Granffinder- to acquire Grantfinder So￿are licen￿. Il Girls Venture Corp¥ - Stafford aTrY H&￿r￿f0rd Uniis and GCVAC - Donaltons to 8et up a trainirKJ pot for young peopè to access. kl Slow Cooker Project- Rotary Club for a c(KJker project in Newcastle under Lyme. l} Bright Beginnings- funding for staff to ¢omplele evaluation work for Lottery Funding. ml SCC Send Charter- funding lo facilrtale the ctsprcKluctKJn of 2 PTDducts {A Co-production Promise document including local definiiKJn and shared principles, and an accompanying toolkit to support professionals to undertake co-prcxluctK>n welll. the full involvement aThJ shared sign up of GhildrerVyoung people. parents/care￿ and professionals from across the wder partnèrship sUPPOrt system. 24 STAFFORDSHIRE COUNCIL OF VOLUNTARY YOUTH SERVICES DETAILED STATEME1￿ OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 18 Analysis of net assets between funds Unrestricted Restrict funds fvnds Total Fixed assets Cash and current investments Other eurrenl assets Creditors Creditors rmre than one year Total 3,977 347.466 25.909 (13.330) 3,977 402.464 82,909 {13,3301 54.998 57.000 364,022 111.998 476,020 19 Reconclliation of net Income l {expenditurg) to net cash flow from operating activities 2023 2022 Net income I lexpendrture) for year 51,437 112,262) Dividends reeeived Interest r￿Nable Depreciation and impairrrEnt of tangible fixgj assets (Gains) I losses on investments (Gains) I losses on disposal of fLX￿ assets Ilncreasel I decrease in sto¢k Ilnereasel I decrease in debtors Increase l (decrease) in creditors (3,9931 1149} 1.633 4,598 13,6361 1501 1.199 15,111) 14,376 (15,534) 155,7731 115,0951 Nel eash fk)w frcffi operating activrtEs 52.368 19),7281 20 Pensions and other p05t-rdirement benefits Defined contributKJn pension tyans The charity operates a defined contributM)n pension plan for ts empk)yees. The amount recognised as an expense in the period was £7.63512022- £7.5741. The defined contribution liabilty is all￿ted to unresliicted fvnd$ and Charitable ActNilies, Support for Children, young people and families. Relat8d party tranSa￿lon$ There are no related party Iransactx)ns during financ431 year or the priorfinancial year. Ultimate controlling party The uf(imate controlling paty of the eharty is the Board of TTL￿teeS. 25 STAFFORDSHIRE COUNCIL OF VOLuprfARY YOUTH SERVICES DETAILED STATEMEKf OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 31.03.23 31.03.22 INCOME AND ENDOWMENTS Donations and legxies Donations 6.500 6.500 6.103 6,103 Investment income Bank interest Income from cashlsetuements hekj in a UK Investment wrttolio 149 3.993 4,142 50 3,636 3,686 Charitable aetivltles SCC- Government grant SCC- Call off VCSE Traed Trainin9 Bright Beginnings DBS Income PFCC Safer Streets Cannock Chase CEP CCG Keyworker Evaluation Slow Cooker Project SCC- Engagement prLiect {autisml Communty Foundation #Miill MonitorirvJ PSHE County Lines Education OPCC- PSHE Ass¢xiation Accreditabon SCC-The WHAM Plan PFCC VR Engagement SCC Granffinder SCC SEND Charter 313,996 4,000 480 1.400 8.865 40.000 3,400 3,340 500 442,000 7,427 8,955 29,782 4,825 3,000 48,851 16,O¢X) 9,000 4.234 9,000 51,967 4,000 Total incoming resources 476,708 558,745 Net gains 1 (losses) on investments Nd gains l {10ssesl on dksposal of assets 14,5981 5.111 EXPENDITURE Charitable activities Grants to organis*K>ns Other grants Salary costs Travelling expenses DBS expendf(ure Training ￿ntre costs Bremen Project- Salaries Brernen Proje¢t~ Other expenditure SU￿on1racI- Support Staffordshire IT and telephone Engagement Youth & Sector Support of young people & families Bad debts Adverb¥ing & markding 1.450 1.498 47,775 280,985 57 6,035 288,676 995 6,316 2.120 10,032 1,164 200,000 4.234 1,439 4,154 175 930 13,424 386,255 551,868 26 STAFFORDSHIRE COUNCIL OF VOLupifARY YOUTH SERVICES DETAILED STATEMEKf OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 Support costs Management Accomm¢)dalion costs Telephone & computer Stationery & photocopying Postage Advertising and marketing Equipment Subsciiplions Depreeialion Insurance Bank charges Other Expense5 12,998 4.915 1,373 324 2.009 9,061 3,983 1.043 367 1,424 88 569 1,199 1,621 213 1,832 21,400 635 1,633 1.520 219 5,285 31.275 Governance costs Independent examination Professional servi 2.100 1,890 960 2,850 3,143 Total ￿ourCeS expended 420,673 575,819 Net incomel(expenditurn) 51.437 112.262) This page not fomi part ofthe statutory financial statements 27