## **PARISH OF** ## **ST. JOHN THE BAPTIST** ## **ROWLANDS CASTLE** ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31 DECEMBER 2023** ## **AGENDA FOR VESTRY MEETING AND THE ANNUAL PAROCHIAL CHURCH MEETING FOR THE PARISH OF ST JOHN THE BAPTIST ROWLANDS CASTLE 17 March 2024 at 10.00am IN THE CHURCH** ## Opening Prayer. ## **VESTRY MEETING (ANNUAL MEETING OF PARISHONERS)** 1. Welcome 2. Minutes of the last Meeting – Sunday 26 March 2023 3. Election of two Churchwardens ## **ANNUAL PAROCHIAL CHURCH MEETING** 1. Welcome 2. Apologies for absence 3. Minutes of the last Meeting – Sunday 26 March 2023 4. Matters Arising (if any) 5. Receive the Electoral Roll Report 6. Receive the Finance Report & Accounts 7. Receive the Fabric Report 8. Receive the Deanery Synod Report 9. Receive the PCC Annual Report 10. Election of Deanery Synod Members 11. Election of PCC Members 12. Appoint the Independent Examiner 13. Vicar’s Statement 14. Closing Prayer _2_ ## **Minutes of the Vestry Meeting (Annual Meeting of Parishioners) for the Parish of St John the Baptist Rowlands Castle held on Sunday 26 March 2023 in the Church.** **Chair** : Pam Ewing ## 1. **Welcome** John Skinner began by explaining that Rev Vickie Morgan was ill, and unable to chair the meeting, so Pam Ewing (PE) (Treasurer) was going to take her place. He said that the meeting was being audio recorded for the purpose of taking the minutes, and there were no objections. PE welcomed those present and explained the purpose of the meeting (to appoint new Churchwardens). The meeting opened in prayer. ## 2. **Minutes of the previous meeting** The minutes of the meeting held on Sunday 15th May 2022 were approved. It was recorded that John Skinner was elected as the only churchwarden at that meeting. ## 3. **Election of Churchwardens** A nomination had been received for Raymond Youngs, proposed by PE and seconded by John Skinner. There were no further nominations from the floor. It was suggested that Nick Granger-Brown would be a suitable nomination, but he has been asked and has said 'No'. The nomination was approved nem. con., and Raymond Youngs was therefore elected churchwarden for the year 2023-24. There being no other business, PE declared the meeting closed. _3_ ## **Minutes of the Annual Parochial Church Meeting for the Parish of St John the Baptist Rowlands Castle . held on Sunday 26 March 2023 in the Church** **Chair** : Pam Ewing ## 1. **Welcome** PE explained that Rev Vickie was unwell, so PE was chairing the meeting instead. She welcomed 32 members present, reminding them that this meeting was concerned with the events of the calendar year 2022. ## 2. **Apologies for Absence** The Rev. Vickie Morgan, Terry & Mandy Monahan, Jonathan Nash, Roger & Diane Watson, Valerie Palmer, Carol Milford & Marion Collin had all offered apologies. ## 3. **Minutes of the previous meeting** The minutes of the meeting held on Sunday 15th May 2022 had been distributed and were taken as read. The acceptance of the minutes was proposed by Daphne Youngs, seconded by Alan Elliot and agreed by all. ## 4. **Matters Arising** Barbara Openshaw observed that the minutes of the APCM for 2020 were unavailable at the 2021 APCM and wondered if they had ever been found. The answer was no. ## 5. **Electoral Roll Report** Chris Churchley explained that the Electoral Roll is revised every year and renewed completely every 6 years. The next renewal will be in 2025. He reported that at the start of 2022 there were 78 members, and at the end there were 6 additions and 1 removal, making a total of 83. After the revision recently carried out, another 5 additions have been made, so the current Electoral Roll stands at 88. (March 2023). The report was received by the meeting. ## 6. **Finance Report and Accounts** The examined accounts had been circulated in advance of the meeting. PE observed that the figures for 2022 showed that we had restored our reserves to the recommended level of £23,000. This was mainly due to increased _4_ Centre bookings, and the Administrator salary being removed from the General Fund to a Reserved Fund, and the generous giving of a few to cover the cost of manning the office for 3 mornings a week. However, the general trend of regular giving was DOWNWARD. PE warned that we should not be complacent. At present, a few generous members pay for the Administrator, but this is not fair: the whole church should bear the cost. Additionally, we have to face fuel bills of 4 times those of 2022 – total gas and electricity bills in 2022 amounted to c. £3,400, projected figures based on the same consumption for 2023 come to £12,700. So that means £7,200 (Admin salary) + £9,300 (fuel bill increase) = £16,500 more to be raised – a 22% rise in income. We have increased Centre hire fees by 10%, but they are only 14% of our total income. Another expense due will be the Quinquennial inspection – a compulsory 5- yearly building inspection, due last year but still awaited, that will no doubt raise issues to be resolved. So, the challenge is to try and increase our income to meet our predicted expenditure. At a recent Deanery Synod meeting, the Diocesan Financial Advisor suggested that we introduce the idea of leaving a legacy to the church in our Will – a long-term 'solution', but one we could start thinking about today. If each family thinks carefully about how much they give regularly, and how much it has changed since they started their standing order/direct debit. The Parish Giving Scheme helps with this, as you can arrange to increase your gift automatically every year. PE concluded by asking if anyone has any bright ideas about Fundraising, please share them. The acceptance of the Financial Report was proposed by Zoë Skinner, seconded by Jill Hewitt and carried unanimously. ## 7. **Fabric Report** The report had been circulated in advance of the meeting. A new architect for the church has been appointed, and it was noted that the quinquennial inspection was due in 2022. The report was received by the meeting. _5_ ## **8. Deanery Synod Report** The report had been circulated in advance of the meeting. The report was received by the meeting. ## **9. PCC Annual Report** The report had been circulated in advance of the meeting. Chris Powne proposed the report be accepted. The report was received by the meeting. ## **10. Election of Deanery Synod Members** Graham Mitchell proposed and Jill Hewitt seconded that Mary Close and Pam Ewing were re-elected as Deanery Synod members there being no other nominations. ## 11. **Election of PCC Members** 2 existing members – Graham Mitchell and David Mann - have stood down from the PCC as their 3-year term was complete, and a 3rd – Joanna Mills - has resigned for personal reasons. This leaves just 3 elected members (Valerie Palmer, Chris Powne and Roger Watson) all with another year to run. 5 nominations had been received: - Rosemary Harbour proposed by Roger Watson, seconded by Diane Watson - Marion Collin proposed by Bill Wilson, seconded by Diane Watson - Carol Milford proposed by Graham Mitchell, seconded by Ann Mitchell - Alan Elliot proposed by Graham Dale, seconded by Ian Hewitt - John Skinner proposed by Pam Ewing, seconded by Daphne Youngs The nominations were approved nem. con., and Rosemary Harbour, Marion Collin, Carol Milford, Alan Elliott and John Skinner were therefore elected to the PCC for the period 2023-2026. ## **12. Appointment of Independent Examiner** It was proposed by Pam Ewing that Sandra Hodgetts be re-appointed as Independent Examiner. This proposal was approved nem. con., and Sandra Hodgetts was therefore appointed. _6_ ## 13. **Vicar’s Statement** The Vicar being absent, PE instead prayed for her that God would bless her, and give her wisdom, discernment and strength to lead the churches of Rowlands Castle, Blendworth, Chalton and Idsworth, and the Governing Body of Saint John's School. PE also thanked John Skinner for his time as Church Warden not just last year but for a total of 14 years overall in the role. ## **14. Any other Business** Graham Mitchell pointed out that Chris Churchley had resigned as the Electoral Roll Officer and Gift Aid, and a replacement was needed. It was thought Marion Collin has offered to carry out these duties. Chris was thanked for his long service in those tasks. ## **15. Closing Prayer** Lizzy Gradidge closed the meeting in prayer. _7_ ## **PAROCHIAL CHURCH COUNCIL** ## Administrative Information Full Parochial Name: St. John the Baptist, Rowlands Castle Benefice: Rowlands Castle Diocese: Portsmouth Location: Rowlands Castle, Hampshire Parish Office: 120 Redhill Road, Rowlands Castle, Hampshire PO9 6DF ## Members of the Parochial Church Council (PCC) _*Standing Committee members_ During the year 2022 the following served as members of the PCC: Priest-in Charge: The Revd Victoria Morgan*Chair _(until Dec 2023)_ Interim Minister: The Revd Dr Sarah Baker _(from Jan 2024)_ Associate Priest: The Revd Joy Windsor Licensed Readers: Terry Monahan Mary Close* (Deanery Synod Rep) Zoë Skinner Chris Hollis (Safeguarding Officer - DBS checks) Bob Raley Ex-Officio Member: Pam Ewing* (Deanery Synod Rep/Treasurer) Elected Members: Carol Milford* (Parish Safeguarding Officer) Marion Collin (Electoral Roll Officer) Valerie Palmer Roger Watson Christine Powne John Skinner Rosie Harbour Alan Elliott ## Structure, Governance and Management The method of appointment of PCC members is set out in the Church Representation Rules as published online by the Church of England General Synod - - at: (https://www.churchofengland.org/more/policy and ## - - - - thinking/churchrepresentation rules/church representation rules online) All regular church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. The PCC is the body of trustees for the Parish. _8_ ## Charitable Status The PCC is an Ecclesiastical Charity registered with the Charity Commission. Registered Charity No. 1129918. ## Review of the Year At the Annual Parochial Church Meeting held on 23rd March 2023 the former Churchwarden, John Skinner, stood down and Raymond Youngs was appointed as Churchwarden; In October 2023, the Revd Vickie Morgan resigned with effect from 31st December 2023; The PCC met on the following dates: - 22nd May, 10th July, and 18th September 2023; - 14th August 2023, to hold an all-day prayer meeting about the future of the church; - 13th November 2023, to agree to the appointment of the Revd Dr Sarah Baker as Interim Minister with effect from the 1st January 2024; - 8th January 2024 (with the Archdeacon and Area Dean present initially), to decide the future of St Johns Church, and decided that it should remain a Benefice on its own and should take accept the offer from the Diocese for funding for an incumbent for St Johns, on a half-time basis with housing provided at St Johns Vicarage, College Close; - 15th January 2024 (with the Archdeacon and Area Dean present initially) to receive advice as to the procedure for appointing a new incumbent); and - 7th February 2024, to develop a Mission Action Plan. On 25th January 2024, the Archdeacon and her personal assistant carried out a Fabric Inspection of the Church and Church Centre. _Revd Dr Sarah Baker_ _9_ ## **ELECTORAL ROLL** At the 2023 APCM the Roll stood at 88. There were 4 additions and 2 deletions, and the Roll at year end stood at 90. _Marion Collin_ ## **SAFEGUARDING** The Church adheres to the Diocesan Safeguarding Policy, copies of which can be found in the Church and Church Centre, and are available upon request from the church office. PCC members and anyone involved in volunteering for all the various aspects of church life which are deemed desirable or necessary to receive DBS clearance and to undergo training, have been attending or completing on E- Learning the required safeguarding courses. This is an ongoing process whenever anyone comes forward to volunteer. _Carol Milford_ ## **BAPTISMS, MARRIAGES AND FUNERALS** In 2023 at St. John’s, there were 5 baptisms, 1 marriage, and 9 funerals in church, _Pam Ewing_ ## **FABRIC** This has been another quiet year regarding fabric. Funds are limited for any new major projects. There have, however, been a few notable events. ## Architect We have changed our architect and appointed a new one, John-Paul Rogers. This will be his first appointment as a church architect. ## Quinquennial Inspection The Quinquennial Inspection is now overdue. It should be completed within the near future. We expect a few issues to be raised, including the crumbling pillar bases and the cracked ceiling. ## Water Ingress Water ingress in the south aisle is a continuing problem. Keeping the gutters cleared is the best remedy we have at present. We await any further comments in the quinquennial report. _10_ ## Centre Lights We are thankful for a grant that we received from the EHDC which enabled us to replace all the lights in the church centre with LED equivalents. The emergency lights have also been checked and replaced where necessary. ## Centre Painting We are hoping to get the church centre repainted in the near future. ## Projector We have a new projector in the church to replace the old one that died last year. _John Skinner_ ## **GROUNDS MAINTENANCE** ## Churchyard The magnificent display of crocuses in February is due to some 20 + years of ‘deliberate neglect’. The dioceses of Lichfield and Gloucester initiated God’s Little Acre at the turn of the century, encouraging churches to be more aware of the wildlife in our churchyards – and particularly NOT to mow every available area. Some 20 years on the results are so impressive; the crocuses, primroses, wood anemonies and, later, bluebells are slowly spreading across large areas of the churchyard – including the North side of the church. The oxe-eye daisies and wild geraniums will be up later in the year and are both a bit invasive, but they do provide great spreads of flowers during early to mid Summer. Particular thanks are due to the Blendworth Centre, who send out their teams every 4 weeks to cut and strim the main areas from April to October. A few people each contribute in different ways to help maintain the tidiness of the church grounds and we offer our thanks to the following: Paul Marshman puts in a huge effort throughout the year. He attends several times each week clearing and tidying mainly in the central triangle area. He also keeps one of the flower beds tidy and unfailingly puts out the dustbins for collection each week. Alison Myall and Andrew Wyatt and Julie Taylor also look after some of the church flower beds. Raymond and Daphne Youngs have been keeping the hedges in check, and this year arranged for a tree surgeon to reduce the height of the northern hedge as it was _11_ too high for amateurs. They also help by taking the bulk of the swept leaves for composting. Much easier and more practical than taking them to the local tip! Pam and Roy Ewing help with bonfires of the cuttings which steadily accumulate in the spoil heap area. Finally, a HUGE thank-you to Ted Redsull who has tidied up the cremation plot memorial stones and has lifted them all after they had sunk below grass level over the last few years. ## DIY Tasks Pre Covid, a few church members helped out with a number of small DIY tasks e.g. painting the wrought iron gates and the chains outside the West door. We haven’t done this since lock down and a few areas could do with some tidying/smartening up. I hope to put out a list of possible DIY jobs at the AGM and encourage some members to sign up to do them during the Summer. THANK YOU again, all helpers. If any keen gardener would like to look after one of the flower beds or take on one of the many small jobs needed in the churchyard, please let me know. _Ian Hewitt_ ## **REVIEW OF ACTIVITIES – MISSION REPORTS** ## 8 O’Clock Eucharist Everyone is welcome to this early, short, peaceful Eucharist, where usually around 15 regular worshippers attend. We have 8 sidesmen, organised by Ian Hewitt, to be on duty once a month. The duties comprise opening up and lighting the church, accessing the safe, laying the communion table, handing out the newssheet and prayer book, lighting the candles, welcoming the Priest, reading the Epistle, taking and counting the collection, and then finally returning everything to order at the end. _Barbara Openshaw_ ## Home Groups These are small groups of members of the church family who choose to meet weekly in a home. The main reasons for these groups is to have an opportunity, which Sunday services don’t always provide, to discover what the Bible says about living life today and having a chance to talk it through with a small group of friends. _12_ I think it’s right to say that we all find it is time well spent, in good company, learning by studying the Bible and often listening together to excellent teachers making great sense of God’s design for our better living. We also have social events, eat cake, Jaffa cakes and meals! The Home Groups often help to provide events such as Lent Course for the church family and the village to attend. So don’t miss out, see either Mandy or Valerie and we’ll help you find a group that meets at a convenient time for you and will welcome you in. EVERYONE is welcome! _Valerie Palmer and Mandy Monahan_ ## Flower Team We have welcomed some new members to the flower arranging team, including myself, and this has brought about change, new ideas and a collective way of working at certain times, like Harvest Festival and Christmas. It is a great team working together and supporting each other, and it is wonderful to be a part of such a talented team who all share a love of God and flowers. _Rosie Harbour_ ## Cleaning Team Our dedicated team continue to keep the church clean and tidy each week. This involves two people on the rota cleaning our church six times a year. Additionally, we have team cleans and lunches. We thank everyone who gives their time to keeping the church clean, and welcome any new volunteers to the team. _Cynthia Raley_ ## Women’s Fellowship Women’s Fellowship holds two meetings each month, as it has done for more than a century. Sadly, our numbers have fallen very low as our elderly members have no transport. We welcome anyone and everyone for tea, chat and sympathy. _Alison Myall_ ## Prayer Ministry Led Morning Prayers are held every Wednesday’s at 9:00am in the church. All are welcome to join whenever they can. Monday evening “Prayer Hour” is held ‘via Zoom’ at 7:30pm and the link is published in our weekly newssheet. _13_ During this time, we seek guidance for the Lord’s mission here at St John’s, and we pray for world, community and individual needs. All are welcome for this important part of our church life. ## Prayer Ministry Team The Prayer Team is always available for anyone who would like prayer and support. Prayer Ministry is always offered after our 10:00 o’clock Sunday service, in our Prayer Corner at the back of the Church. ## Prayer Requests There have been no requests received via Church Suite, however we have received many direct verbal requests or through personal emails; Carol Milford receives the requests and then circulates as appropriate to the Prayer Team. Regular updates of testimonies and continued needs are also circulated. All prayer follows the guidelines for confidentiality, unless an individual has given permission for wider knowledge. **If anyone feels they have a heart for prayer and would like to join our small team of faithful prayers, please contact Rev Sarah Baker or Carol Milford for more information as we seek to give prayer the higher profile it quite rightly deserves** . _Carol Milford_ ## Pastoral Ministry ## - Beechwood Care Home Both Chris Powne and I pay weekly visits to some of the residents in our village’s care home. We are there as friends, willing to listen and chat about whatever residents’ wish for. We have become very attached to the lovely people we have befriended and value the time we spend with them. It is also very inspiring to see the love and care which the Beechwood staff there give to the people they are looking after. ## - Home Communion Communion is taken to some members of our congregation who might not be well enough to attend one of our Communion Services. It gives me much happiness to be able to do this. _14_ ## - Pastoral Visits - St John’s has a Pastoral Visiting Team with eight volunteers available to provide a listening ear, empathetic support, arrange practical support and prayer. Mandy Monahan and Mel Ainsworth are key contacts for this team. Support can be accessed through pastoralcare@saintjohnschurch.org. _Chris Hollis_ ## Little Fishes Baby & Toddler Group Little Fishes has met every Monday this year except for School and Bank Holidays. Daphne Youngs, Lizzie Gradidge and Jill Hewitt lead the group, assisted by Zoë Skinner and Jackie Handscombe. There is a separate team of eight or nine ladies who offer more general help, particularly providing tea, coffee and snacks for everyone (and the lucky adults get a piece of cake, usually made by Chris Powne). The adults who come along are mainly parents or grandparents of 0 - 3 year olds, and occasionally an older child. We also have a few regular childminders with a varying number of children in their care. The children and their carers can arrive any time after 9am when there are lots of toys to play with and usually a craft activity for the older ones. At 10am we have a short bible story and sing Grace before snack time. As we frequently have up to or around 30 children attending we have reorganised the format and now hold this in the large hall, and with lots of help it seems to work. After the snack we have more free play, following by ‘pack away’ time and then 15 minutes of singing songs on the mat and action around the big hall. Rosie Dowty (née Batty) has started helping with this. We attract not just families from the village, but also from the surrounding areas, and have received compliments on how friendly the group is, and have watched friendship groups being formed. We are very grateful to members of the church family who help to ‘set up’ on a Sunday after coffee, which really helps spread the load. The mornings are great fun and there is a cheerful ‘buzzy’ atmosphere most Mondays. Families occasionally attend church services and there has been one baptism and another recent enquiry. _Jill Hewitt_ ## **FINANCIAL REVIEW OF 2023** The Financial Report and Independent Examiners Report are available in a separate document. _15_ ## **DEANERY SYNOD REPORT** The Diocese of Portsmouth is divided into 7 Deaneries, looked after by 3 Archdeacons (of Portsdown, the Meon and the Isle of Wight). Here in Rowlands Castle we are part of Havant Deanery, under the Archdeacon of Portsdown. Our Area Dean is Rev. Andrew Sheard, (vicar of Warblington with Emsworth). Normally there are 3 DS meetings per year. The March meeting was held at Hartplain Church. This was a positive and informal meeting, in which each Parish represented gave an account of good things happening in their Parish. Mary and Pam described our Anna Chaplaincy outreach to older folk and Little Fishes reaching out to young families. Other good things included a new toilet in Bedhampton, a successful Warm Hub in Hartplain, a Lent course in Denmead, Eco Church initiatives in Waterlooville and the Havant Passion Play introduced by the Leigh Park and Warren Park parish. The June meeting was held at Christchurch, Portsdown. The main speaker was the Diocesan Director of Ministry and Mission, Canon Dr Anthony Rustell. He gave a presentation on Lay Leadership. The November meeting was held here at St John’s. The main speaker was the Vicar of St Peter’s, Petersfield, Revd Will Hughes, talking about many aspects of ECO church. Among many points raised, I noted ‘Replacing light bulbs can hugely reduce energy bills’ – something we have just carried out in the Church Centre, with a grant from East Hants District Council, giving us a saving of 75% of our lighting bill. Mary Close and Pam Ewing, Deanery Synod representatives. _Pam Ewing_ _16_ ## **Parochial Church Council of St John the Baptist Church Rowlands Castle** ## **End of Year Financial Statements** **Year ending 31[st] December 2023** Charity Commission Registration Number 1129918 _17_ ## **Introduction** Despite the high cost of Fuel Bills, particularly gas, and no fundraising activities apart from Church Centre lettings being carried out, we have kept our head above water and the General Fund is higher than last year. ## **Statement of Financial Activities** |**_year_**
**_funds_**|**Unrestricted**
**Restricted**
**Endowment**
**Total**
**_Prior_**
**funds**
**funds**
**funds**
**funds**
**_total_**| |---|---| |**Income and endowments from:**
Donations and legacies
Income from charitable activities
Other trading activities
Investments
**Total income**
**Expenditure on:**
Raising funds
Expenditure on charitable activities
Other expenditure
**Total expenditure**
**Net income / (expenditure) resources before**
**transfer**
**Transfers**
Gross transfers between funds - in
Gross transfers between funds - out
**Other recognised gains / losses**
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**
**Represented by**
**Unrestricted**
General fund
**Restricted**
Building Repair
Ceiling Repair Fund
Church Yard Upkeep
Energy Assistance
Mission Possible
Parish Administrator
Portable Font & Baptism
St Johns Church School Prize|65,425
3,120
—
68,545
_70,202_
5,260
60
—
5,320
_4,015_
10,879
—
—
10,879
_11,145_
572
90
—
662
_321_| ||**82,137**
**3,270**
**—**
**85,407**
**_85,684_**
—
—
—
—
_65_
66,474
4,438
—
70,913
_68,109_
13,451
1,499
—
14,951
_8,331_| ||**79,926**
**5,938**
**—**
**85,864**
**_76,505_**| ||**2,210**
**(2,668)**
**—**
**(457)**
**_9,178_**
—
420
—
420
_600_
(420)
—
—
(420)
_(600)_| ||**1,790**
**(2,248)**
**—**
**(457)**
**_9,178_**| ||**23,850**
**8,492**
**—**
**32,343**
**_23,164_**| ||**25,641**
**6,244**
**—**
**31,885**
**_32,343_**
25,641
—
—
25,641
_23,850_
—
955
—
955
_955_
—
1,410
—
1,410
_1,410_
—
23
—
23
_(486)_
—
0
—
0
_1,500_
—
150
—
150
_830_
—
2,285
—
2,285
_2,705_
—
560
—
560
_578_
—
860
—
860
_1,000_| _18_ ## **Balance sheet** ||**Total funds**
**_Prior year funds_**| |---|---| |**Current assets**
Cash at bank and in hand
**Liabilities**
Creditors: Amounts falling due in one year
**Total net assets less liabilities**
**Represented by**
**Unrestricted**
General fund
**Restricted**
Parish Administrator
Portable Font & Baptism
Ceiling Repair Fund
Church Yard Upkeep
Energy Assistance
Mission Possible
Building Repair
St Johns Church School Prize
**Funds of the church**|36,047
_36,658_| ||**36,047**
**_36,658_**
4,162
_4,315_| ||**4,162**
**_4,315_**| ||**31,885**
**_32,343_**
25,664
_23,850_
2,285
_2,705_
560
_578_
1,410
_1,410_
0
_(486)_
0
_1,500_
150
_830_
955
_955_
860
_1,000_| ||**31,885**
**_32,343_**| ## **Statement of assets and liabilities** |**_year_**|**General Designated**
**Restricted Endowment**
**This year**
**_Last_**| |---|---| |**Current assets - Cash at bank and in hand**
Bank current account -
Bank current account #2 -
CCLA (CBF) deposit account -
CCLA (CBF) Education Account -
Cash in hand -
**Totals**
**Liabilities - Agency accounts**
Agency collections -
**Totals**
**Grand total**|(25,475)
—
41,525
—
16,050
_17,008_
32,616
—
(31,142)
—
1,474
_1,699_
18,422
—
—
—
18,422
_17,850_
0
—
0
—
1
_0_
100
—
—
—
100
_100_| ||**25,664**
**—**
**10,383**
**—**
**36,047**
**_36,658_**
—
—
4,162
—
4,162
_4,315_| ||**—**
**—**
**4,162**
**—**
**4,162**
**_4,315_**| ||**25,664**
**—**
**6,221**
**—**
**31,885**
**_32,343_**| _19_ ## **Fund movement by type** |**Closing**|**Opening Incoming Outgoing Transfers Gains/losses Journals**| |---|---| |**Admin - Parish Administrator**
Restricted
**Sub-total for Admin**
**Baptism - Portable Font & Bapt**
Restricted
**Sub-total for Baptism**
**Ceiling - Ceiling Repair Fund**
Restricted
**Sub-total for Ceiling**
**Churchyard - Church Yard Upkeep**
Restricted
**Sub-total for Churchyard**
**Education - Education Fund**
Restricted
**Sub-total for Education**
**Energy - Energy Assistance**
Restricted
**Sub-total for Energy**
**MPfund - Mission Possible**
Designated
Restricted
**Sub-total for MPfund**
**Repair - Building Repair**
Designated
Restricted
**Sub-total for Repair**
**SchPrize - St Johns Church Scho**
Restricted
**Sub-total for SchPrize**
**General - General fund**
Unrestricted
**Sub-total for General**
**Grand total**|2,705
3,180
3,600
—
—
—
2,285| ||**2,705**
**3,180**
**3,600**
**—**
**—**
**—**
**2,285**
578
—
18
—
—
—
560| ||**578**
**—**
**18**
**—**
**—**
**—**
**560**
1,410
—
—
—
—
—
1,410| ||**1,410**
**—**
**—**
**—**
**—**
**—**
**1,410**
(486)
90
—
420
—
—
23| ||**(486)**
**90**
**—**
**420**
**—**
**—**
**23**
—
—
—
—
—
—
—| ||**—**
**—**
**—**
**—**
**—**
**—**
**—**
1,500
—
1,499
—
—
—
0| ||**1,500**
**—**
**1,499**
**—**
**—**
**—**
**0**
—
—
—
—
—
—
—
830
—
680
—
—
—
150| ||**830**
**—**
**680**
**—**
**—**
**—**
**150**
—
—
—
—
—
—
—
955
—
—
—
—
—
955| ||**955**
**—**
**—**
**—**
**—**
**—**
**955**
1,000
—
140
—
—
—
860| ||**1,000**
**—**
**140**
**—**
**—**
**—**
**860**
23,850
82,137
79,926
(420)
—
—
25,641| ||**23,850**
**82,137**
**79,926**
**(420)**
**—**
**—**
**25,641**| ||**32,343**
**85,407**
**85,864**
**—**
**—**
**—**
**31,885**| _20_ ## **Analysis of income and expenditure** ## **Total Unrestricted Designated Restricted Endowment This year** _**Last**_ ## _**year**_ ## **INCOME AND ENDOWMENTS** |**Donations and legacies**
0101 - Gift Aid - Bank
0110 - Gift Aid - Envelopes
0201 - Other planned giving
0301 - Open plate collections
0310 - Blue Moon / Little Fishes
0320 - Back of Church Donations
0330 - Donations from Fellowship
Breakfasts
0410 - Giving through church boxes
0501 - One-off Gift Aid gifts
0550 - Donations appeals etc
0601 - Tax recoverable on Gift Aid
08A1 - Non-recurring one-off grants
Total
**Income from charitable activities**
1101 - Fees for weddings and
funerals
Total
**Other trading activities**
0910 - Fund Raising Events
1240 - Church hall lettings - fund
raising
1270 - Refunds and Misc Income
Total
**Investments**
1001 - Dividends
1020 - Bank and building society
interest
Total|41,290
—
1,270
—
42,560
_46,492_
3,685
—
—
—
3,685
_4,129_
1,125
—
300
—
1,425
_1,740_
3,789
—
—
—
3,789
_2,883_
789
—
—
—
789
_167_
282
—
—
—
282
_141_
343
—
—
—
343
_99_
48
—
—
—
48
_18_
345
—
1,200
—
1,545
_120_
1,018
—
400
—
1,418
_2,757_
12,657
—
—
—
12,657
_11,153_
—
—
—
—
—
_500_| |---|---| ||65,375
—
3,170
—
68,545
_70,202_
5,260
—
60
—
5,320
_4,015_| ||5,260
—
60
—
5,320
_4,015_
191
—
—
—
191
_—_
9,990
—
—
—
9,990
_10,847_
697
—
—
—
697
_298_| ||10,879
—
—
—
10,879
_11,145_
—
—
90
—
90
_89_
572
—
—
—
572
_231_| ||572
—
90
—
662
_321_| |**INCOME TOTAL**|82,087
—
3,320
—
85,407
_85,684 _| _21_ ## **EXPENDITURE** ## **Raising funds** |1730 - Costs of fetes & other events
—
—
—
—
—
_65_
Total
—
—
—
—
—
_65_
**Expenditure on charitable activities**
1820 - PCC Charitable Giving Fund
6,264
—
—
—
6,264
_6,048_
1835 - Vicars Discretionary Fund
—
—
—
—
—
_24_
1850 - Home mission
270
—
838
—
1,108
_1,762_
1870 - Secular charities
25
—
—
—
25
_150_
1910 - Ministry parish share etc
46,458
—
—
—
46,458
_46,468_
2001 - Assistant staff costs
357
—
—
—
357
_255_
2050 - Salary of parish administrator
—
—
3,600
—
3,600
_3,225_
2101 - Vicars Expenses
—
—
—
—
—
_47_
2201 - Parish training and mission
—
—
—
—
—
_80_
2301 - Church running - insurance
1,267
—
—
—
1,267
_1,102_
2310 - Church office - telephone
502
—
—
—
502
_—_
2330 - Church maintenance
1,008
—
—
—
1,008
_180_
2340 - Upkeep of services
861
—
—
—
861
_40_
2350 - Upkeep of churchyard
1,396
—
—
—
1,396
_2,604_
2360 - Administration
1,288
—
—
—
1,288
_2,050_
2361 - Photocopier Running Costs
580
—
—
—
580
_686_
2401 - Church running - electric
797
—
—
—
797
_319_
2410 - Church running - gas
4,476
—
—
—
4,476
_1,791_
2440 - Church running - heating and
lighting
665
—
—
—
665
_—_
2450 - Church running - flowers
48
—
—
—
48
_—_
2460 - Church Running - candles
131
—
—
—
131
_50_
2570 - Hall running - telephone
—
—
—
—
—
_510_
2601 - Governance costs
examination/audit fee
75
—
—
—
75
_75_
2801 - Hall + major repairs - structure
—
—
—
—
—
_636_
Total
66,474
—
4,438
—
70,913
_68,109_
**Other expenditure**
2140 - Vicarage Water rates
1,102
—
—
—
1,102
_439_
2515 - Kitchen Sundries (Coffee, milk
etc)
2,577
—
—
—
2,577
_588_
2525 - Hall Running - Cleaning
1,404
—
—
—
1,404
_1,404_
2530 - Hall running - electricity
2,636
—
242
—
2,878
_1,197_
2540 - Hall running - gas
3,086
—
1,257
—
4,344
_1,524_
2550 - Hall running - insurance
1,267
—
—
—
1,267
_1,102_
2560 - Hall running - maintenance
286
—
—
—
286
_514_
2580 - Hall running - water
478
—
—
—
478
_424_
2590 - Hall running - heating and
lighting
261
—
—
—
261
_440_
2595 - Hall Running - Refunds
100
—
—
—
100
_431_
2610 - Bank Account Charges
249
—
—
—
249
_263_
Total
13,451
—
1,499
—
14,951
_8,331_|—
—
—
—
—
_65_| |---|---| ||66,474
—
4,438
—
70,913
_68,109_
1,102
—
—
—
1,102
_439_
2,577
—
—
—
2,577
_588_
1,404
—
—
—
1,404
_1,404_
2,636
—
242
—
2,878
_1,197_
3,086
—
1,257
—
4,344
_1,524_
1,267
—
—
—
1,267
_1,102_
286
—
—
—
286
_514_
478
—
—
—
478
_424_
261
—
—
—
261
_440_
100
—
—
—
100
_431_
249
—
—
—
249
_263_| ||13,451
—
1,499
—
14,951
_8,331_| |**EXPENDITURE TOTAL**|79,926
—
5,938
—
85,864
_76,505_| ||| |**GRAND TOTAL**|2,233
—
(2,691)
—
(457)
_9,178_| _22_ ## **Notes** ## **1. General** The Financial Statements have been prepared in accordance with the Charities Statement of Recommended Practice (SORP) 2015 Statement of Financial Activity (SOFA) ## **2. Funds** **Unrestricted Funds** are general funds which can be used for PCC ordinary purposes. **Restricted Funds** represent funds given to the PCC for a specific purpose. These funds may only be expended for the specific purpose for which they were given. - The Building Repair Fund was not drawn on for new work in 2023 and has a limited fund left over from the significant activities in 2019. - The Dunning Fund is a collection fund for income from an endowment managed by the Diocese for upkeep of the graves. The income for 2023 was used for church yard upkeep. - The Font & Baptism fund was created in 2016 from money donated in the memory of M. Law & P. Winn for a portable font and provision of Baptism materials. - The Mission Possible fund was created in 2017 to account for gifts, grants and expenses specifically for the Mission Possible housing project. The project has ended, and the surplus (£150) will be used appropriately for similar projects. - The Ceiling Fund was created in 2017 to collect donation towards the repair of the church ceiling. - The St John’s School Prize Fund was created in 2019 to provide an annual Prize for pupils considered by the school to be deserving. - The Administrator Fund was created in June 2022 to hold donations specifically to pay for an Administrator. - The Energy Assistance Fund was created in December 2022 with a donation from the Church of England to help all Parishes with the great increase in fuel costs. It has been completely used up in 2023. ## **Agency Funds** From time to time the PCC collects money on behalf of others. This money is not income of the Church so is collected by the PCC as an agent for the recipient. As such it does not normally appear in the main accounts. Two occasions on which agency collections are made a. Fees collected on behalf of the Diocesan Board of Finance (DBF) and eligible officiants for Weddings and Funerals as laid out in the Diocese fees table; also fees for Organists, Vergers and Sextons as necessary. b. Sequestrated fees relate to any interregnum period . In 2023 the Fees agency account stood as follows ||**Carried over**|**Collected**|**Paid Out**|**Carried Over**| |---|---|---|---|---| ||**from 2022**|||**to 2024**| |DBF fees|(£3380)|£2053|£2753|(£2689)| |DBF fees|£320|-|-|£320| |(sequestrated)||||| _23_ Verger Costs (£75 ) £350 £300 (£125) Organist Costs (£45) £450 £700 £205 Sexton Costs (£550) £1180 £930 (£800) Note: negative balances in braces () represent money held by the PCC but owed to a third party. ## **3. Fixed Assets** The Church retains the Church Centre Building as its sole fixed asset. Since its acquisition the Church Centre building has been depreciated on a straight-line basis over 50 years. Net book value at 31 Dec 2022 £314,400 Depreciation for 2022 £10,480 Net book value at 31 Dec 2023 £303,920 ## **4. Missionary and Charitable Giving** The Church supports a number of causes using approximately 10% of our donated income. In 2023 the following causes received contributions totaling £6264.00 : Church Housing Trust Hope into Action Beacon Food Bank The Toybox Charity Sovereign World Trust Mission Aviation Fellowship Emmanuel International Mercy Ships Release International Medaille Trust Barnabas Fund Quicken Trust ## **5. Fundraising** Very little fund raising was done during 2023. ## **6. Reserve level** The PCC has agreed that a reasonable cash reserve of £23,000 (nominally 3 months of running costs) should be maintained (PCC Meeting 17 October 2016). Our General Fund stands at £25,664, so is above that of 2022 (£23,850). ## **7. Conclusion** We may have maintained our funds, but we will need to work hard to keep afloat. We are now employing an administrator again, and our Admin Fund will need more income than has been pledged to cover that cost. We have to face the problem of the Monterey Pine in the Church car park, which needs at least £3000 spending to make it safe. This report dated: 12[th] February 2024 _24_ II¥DEPENDENf EXAMINER'S REPORT TO THE TRUST£ES OF ST. JOHN THE BAPTIST CHURCH, ROWLANDS CASTLE.REG NO,1129918 I r•ybrt on the $t4l¢m¢nts for the yt4r t• 31 Dertmber 2023 nsibllSties rT Exa The Ch&iity'8 T￿￿ttt8 are re$powlbk for the prepArnliots of the #e¢ount& The Ch8rtty'$ Trustse$ c4)tisider th*t 4udit15 Ilot required for this year under se¢th)tt 144(2) of tbt Cknritiu Act {the 201 l Ad) And that an Indepeh)dent Eximiti*ivJn is Deeded. It il rny rtsponsibility: To examiDe the und¢r Jtttion 145 of th¢ 2011 Aft To follow the pro¢•Jurt4 knld itt the general Dbetlions glven by the Ch*rity CoJnthis8itin uttdtr séctitin 145ISMb) of the 2011 Act: and To sl*¢e whether particular malters have come ts my attetttlon fl ttdent Ex￿]￿tr. My ex#m1ti*tiO￿ TVIS e*rried out in *tcordAnttwlth the Eeiitral Dlre¢tlons glvett by tht ChÈrlty An e￿mInall0￿ incl￿deS a revAew of tbe a¢¢owiiing record5 kept by the Ch&rAty of the xetollttts pres¢Dled those Tecordk Italso inclthdes eonsiderntioB of #tty items or ducknur¢s in th¢ a¢¢ounts #nd setking explAD#tion8 from you 4$ the Trn$tets ¢oJhttrnth¥ *Dy such matters. The pro￿￿ureS wid¢rtsk¢n do ttot provide all the evidertce th*ti¥ould be require41 in audit and constqu¢ndy 00 opittioffj ii eivem A5 to whethtr the Accounts prestllt s.true fAir Attd the repibrt is limited to those D￿tter& J¢t ou¢ i the st8t¢m¢nt Inde Ill oonrtetlknty with Jby examiDatio￿ no mgtter oomè to my att¢ntiott: (l) v4hi¢b gives me rea%)n#ble to believe that Ill wy Materi￿ Te8Pttt the to keep A£towitkng re¢ord$ th ittordAnetV4ith Stttion 130 of tht 2011 Act, and to prepare Accounts whkb Aeeord i¥ith thÈ4¢¢O￿tinZ Tewrds and tompty with the 4etountirt% r¢quirements of tbe 2011 Aet hawe not been or 12) lo Whic￿ itt my opinio4 4l¢ention sknuld be drAwn itiorder kn euable * pnw¢r uDdeT8tandiTr¥ of the atrounts to be resthed. Sandr4 Hodgetts 42 Tbe Cree R•wl#thd$ Cajdt H¥nts P09 6AB IB4rtkny5 Bank-xevd) Dated: J3" M4rth 2024 lik￿- 25