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2024-03-31-accounts

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:55 DATASET 31 March 2024

Charity number: 1129851

PRI Fund Army Foundation College

Trustee's report and financial statements

for the year ended 31 March 2024

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:55 DATASET 31 March 2024 PRI Fund Army Foundation College

Contents

Page
Legal and administrative information 1
Trustee's report 2 - 3
Independent examiners' report 4
Statement of financial activities 5
Income and expenditure account 6
7
Statement of financial position 8
Notes to the financial statements 9 - 15

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:56 DATASET 31 March 2024

PRI Fund Army Foundation College

Legal and administrative information

Charity number 1129851
Business address Uniacke Barracks
Pennypot Lane
Killinghall
Harrogate
HG3 2SE
Trustees Lt Col S Farebrother Resigned 14 October 2022
Lt Col M Butler Appointed 14 October 2022
Senior Fund Manager Major T Wade
Accountants SMH Howard Matthews Ltd
Chartered Accountants
Queensgate House
23 North Park Road
Harrogate
HG1 5PD
Bankers The Royal Bank of Scotland
Holt's Farnborough Branch
Lawrie House
Victoria Road
Farnborough,
GU14 7NR

Page 1

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:56 DATASET 31 March 2024

PRI Fund Army Foundation College

Report of the trustee for the year ended 31 March 2024

The trustee presents his report and the financial statements of the PRI Fund Army Foundation College (Charity No 1129851) for the year ended 31 March 2024. The trustees who served during the year and up to the date of this report is set out on page 1.

Structure, governance and management

The charity has been governed by a constitution dated 1 September 2006 which was updated on 1 November 2015. Trustees are appointed as laid down in the constitution, and any training in regards to being a trustee is provided if needed. The Trustee is regularly provided with management information so that he can review the operations of the charity with the staff dealing with the day to day administration of the charity.

This fund provides public benefit by assisting service personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting sporting and adventure training activities. This assistance enables service personnel to face the challenges and danger associated with military service by developing and maintaining confidence, character, spirit, attitude and morale. As a result the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the British Army's capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests.

The trustees have paid due regard to the Charity Commision of England and Wales's guidance on public benefit when deciding what activities the charity should undertake.

The trustees have reviewed the major risks to the Charity and established systems and procedures to minimise these risks.

Objectives and activities

The object of the charity is to support all ranks of the Army Foundation College in Unit Cohesion, Expeditions, Sport and Welfare with the emphasis placed on Junior NCO's and below.

Achievements and performance

The charity is primarily set up to provide support to the Permanent Staff and Junior Soldiers of the Army Foundation College in Harrogate by helping to grant and administer funds for expeditions, functions, sporting activities and unit welfare issues.

The charity operates a shop for the use of the College which made a trading profit before shop running costs of £15,273 (2023 - £15,273). The sales income for the shop was reduced considerably over the previous two years due to the COVID pandemic. The profits are used to assist with the expedition costs.

Financial review

The trustee's reserves policy is to retain sufficient funds to ensure that the liabilities of the charity can be met and that there are sufficient funds available to cover expedition costs and to meet any unforeseen liabilities.

The trustee is satisfied with the results achieved by the charity. The shop income accounts for 42% (2023: 35%) of the total income, this was higher last year due to limited expeditions completed due to the COVID restrictions. The other main income areas are donations, CRL and funding for specific expeditions.

During the year the charity made no transfers between restricted and unrestricted funds.

Page 2

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:56 DATASET 31 March 2024

PRI Fund Army Foundation College

Report of the trustee for the year ended 31 March 2024

Statement of trustee's responsibilities

The trustee is responsible for preparing the Trustee's Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Law applicable to charities in England and Wales requires the trustee to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustee is required to:

The trustee is responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable him to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2015. He is also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the trustees

.................................

Lt Col M Butler Managing Trustee

.....................................

Page 3

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:56 DATASET 31 March 2024

PRI Fund Army Foundation College

Independent examiner's report to the trustee on the unaudited financial statements of PRI Fund Army Foundation College.

I report on the accounts of PRI Fund Army Foundation College for the year ended 31 March 2024 set out on pages 2 to 15.

Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102 Section 1A).

We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

Respective responsibilities of the trustee and independent examiner

As the charity's trustee you are responsible for the preparation of the accounts, you consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an independent examination is needed. The charity's gross income exceeded £25,000 and I am qualified to undertake the examination by being a qualified member of the ICAEW.

It is my responsibility to examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as the trustee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(i) which gives me reasonable cause to believe that in any material respect the requirements:

have not been met; or

...........................................................

SMH Howard Matthews Ltd Independent examiner Queensgate House, 23 North Park Road, Harrogate, North Yorkshire, HG1 5PD .....................................

Page 4

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:56 DATASET 31 March 2024

PRI Fund Army Foundation College

Statement of financial activities

For the year ended 31 March 2024

Unrestricted
Restricted
funds
funds
Notes
£
£
Incoming resources
Incoming resources from generating funds:
Voluntary income
2
44,875
9,449
Activities for generating funds
3
84,388
3,573
Investment income
4
5,532
-
Other incoming resources
5
-
36,286
Total incoming resources
134,795
49,308
Resources expended
Costs of generating funds:
Fundraising trading:
cost of goods sold and other costs
6
87,717
-
Charitable activities
7
70,063
61,399
Governance costs
9
6,593
-
Total resources expended
164,373
61,399
Net incoming/(outgoing) resources
before transfers
)
(29,578
)
(12,091
Net incoming/(outgoing) resources
for the year
)
(29,578
)
(12,091
Total funds brought forward
226,900
54,593
Total funds carried forward
197,322
42,502
Year
ended
31/03/24
Total
£
54,324
87,961
5,532
36,286
184,103
87,717
131,462
6,593
225,772
)
(41,669
)
(41,669
281,493
239,824
Year
ended
31/03/23
Total
£
62,109
98,049
2,150
58,016
220,324
73,639
132,908
7,266
213,813
6,511
6,511
274,983
281,494

The notes on pages 9 to 15 form an integral part of these financial statements.

Page 5

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:57 DATASET 31 March 2024

PRI Fund Army Foundation College

Income and expenditure account

For the year ended 31 March 2024

2024 2023
Notes £ £
Income 178,571 218,174
Operating expenditure (225,737 ) (213,809 )
Operating (deficit)/surplus (47,166 ) 4,365
Other income
Interest receivable and similar income 5,532 2,150
5,532 2,150
Interest payable and similar charges (35 ) (4 )
Retained (deficit)/surplus for the financial year (41,669 ) 6,511

The notes on pages 9 to 15 form an integral part of these financial statements.

Page 6

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:57 DATASET 31 March 2024 PRI Fund Army Foundation College

The notes on pages 9 to 15 form an integral part of these financial statements.

Page 7

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:57 DATASET 31 March 2024

PRI Fund Army Foundation College

Statement of financial position as at 31 March 2024

Notes
Fixed assets
Tangible assets
11
Current assets
Stocks
12
Debtors
13
Cash at bank and in hand
Creditors: amounts falling
due within one year
14
Net current assets
Net assets
Funds
15
Restricted income funds
17
Unrestricted income funds
16
Total funds
2024
£
£
3,874
22,569
18,992
200,372
241,933
)
(5,980
235,953
239,827
42,502
197,325
239,827
2023
£
£
-
23,268
11,879
256,522
291,669
)
(10,175
281,494
281,494
54,594
226,900
281,494
2023
£
£
-
23,268
11,879
256,522
291,669
)
(10,175
281,494
281,494
54,594
226,900
281,494
281,494
54,594
226,900
281,494

The financial statements were approved by the trustee on ..................................... and signed on its behalf by

................................. Lt Col M Butler Managing Trustee

The notes on pages 9 to 15 form an integral part of these financial statements.

Page 8

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:57 DATASET 31 March 2024

PRI Fund Army Foundation College

Notes to financial statements

for the year ended 31 March 2024

General Information

The charity is a registered charity in England and Wales, charity number 1129851. The charity registered address is Uniacke Barracks, Penny Pot Lane, Killinghall, Harrogate, North Yorkshire, HG3 2SE.

The charity is a public benefit entity.

1. Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1. Basis of accounting

The financial statements have been prepared on the historical cost basis.

Statement of Compliance

These financial statements have been prepared in compliance with FRS102 Section 1A, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland' (FRS 102 Section 1A), the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (Accounting and Reporting by Charities (FRS102)) and the Charities Act 2011.

1.2. Fund accounting

Unrestricted funds are general funds that are available for the use at the trustee's discretion in furtherance of the objectives of the charity.

Designated funds are unrestricted funds set aside at the discretion of the trustee for specific use.

Restricted funds are those donated for use in a particular area or for a specific purpose, the use of which is restricted to that area or purpose.

1.3. Incoming resources

All incoming resources are included gross of expenditure in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.

Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.

Income from the charity shop is included in the year in which it is receivable.

Income from investments is included in the year in which it is receivable.

Page 9

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:57 DATASET 31 March 2024 PRI Fund Army Foundation College

Notes to financial statements

for the year ended 31 March 2024

1.4. Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.

1.5. Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

Computer equipment

1.6. Stock

Stock is valued at the lower of cost and net realisable value.

2. Voluntary income

Unrestricted
Restricted
funds
funds
£
£
Donations
44,875
-
Donations towards exercises
-
9,449
44,875
9,449
Activities for generating funds
Unrestricted
Restricted
funds
funds
£
£
Shop income
78,221
-
Activities for generating funds
6,167
-
Company activities for generating funds
-
3,573
84,388
3,573
Year
ended
31/03/24
Total
£
44,875
9,449
54,324
Year
ended
31/03/24
Total
£
78,221
6,167
3,573
87,961
Year
ended
31/03/23
Total
£
33,591
28,518
62,109
Year
ended
31/03/23
Total
£
76,316
14,443
7,290
98,049

3. Activities for generating funds

Page 10

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:58 DATASET 31 March 2024

PRI Fund Army Foundation College

Notes to financial statements for the year ended 31 March 2024

4. Investment income

Unrestricted
funds
£
Bank interest receivable
5,532
5,532
Year
ended
31/03/24
Total
£
5,532
5,532
Year
ended
31/03/23
Total
£
2,150
2,150
5.
Other incoming resources
Restricted
funds
£
Exercise income
36,286
36,286
Year
ended
31/03/24
Total
£
36,286
36,286
Year
ended
31/03/23
Total
£
58,016
58,016
6.
Fundraising trading
Unrestricted
funds
£
Shop purchases and costs
87,717
87,717
Year
ended
31/03/24
Total
£
87,717
87,717
Year
ended
31/03/23
Total
£
73,639
73,639

7. Costs of charitable activities - by fund type

Unrestricted
Restricted
funds
funds
£
£
PRI Fund
69,375
61,399
Activity 7
688
-
70,063
61,399
Year
ended
31/03/24
Total
£
130,774
688
131,462
Year
ended
31/03/23
Total
£
132,908
-
132,908

Page 11

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:59 DATASET 31 March 2024

PRI Fund Army Foundation College

Notes to financial statements for the year ended 31 March 2024

8. Costs of charitable activities - by activity

Costs of charitable activities - by activity
Activities
undertaken
directly
£
PRI Fund
106,641
Activity 7
688
107,329
Grant
funding
activities
£
24,133
-
24,133
Year
ended
31/03/24
Total
£
130,774
688
131,462
Year
ended
31/03/23
Total
£
132,908
-
132,908

9. Governance costs

Governance costs
Unrestricted
funds
£
Insurance
781
Accountancy
5,015
Professional - Vat
762
Interest paid
35
6,593
Year
ended
31/03/24
Total
£
781
5,015
762
35
6,593
Year
ended
31/03/23
Total
£
1,083
5,678
501
4
7,266

Page 12

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:48:59 DATASET 31 March 2024

PRI Fund Army Foundation College

Notes to financial statements for the year ended 31 March 2024

10. Employees

Employment costs Year Year
ended ended
31/03/24 31/03/23
£ £
Wages and salaries 8,404 9,763
No employee received emoluments of more than £60,000 (2023 : None).
The average monthly numbers of employees during the year, calculated on the basis of full time equivalents, was as
follows:
Year Year
ended ended
31/03/24 31/03/23
Number Number
Shop staff 1 1

Operation of the fund was carried out by members of the Army who are paid by the Army Foundation College. These accounts do not include any costs for the services provided to the charity by these personnel. The wages costs charged in the the year represent the cost of the personnel operating the shop run by the charity at the College.

The trustee received no remuneration or reimbursed expenses in the year (31 March 2023: Nil).

Computer
11.
Tangible fixed assets
equipment
£
Cost
At 1 April 2023
1,262
Additions
4,562
At 31 March 2024
5,824
Depreciation
At 1 April 2023
1,262
Charge for the year
688
At 31 March 2024
1,950
Net book values
At 31 March 2024
3,874
Total
£
1,262
4,562
5,824
1,262
688
1,950
3,874

Page 13

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:49:00 DATASET 31 March 2024

PRI Fund Army Foundation College

Notes to financial statements for the year ended 31 March 2024

12.
Stocks
Stocks
13.
Debtors
Approved PRI Debtors
Other debtors and Prepayments
Approved PRI Debtors include £6,700 which is due > 1 year
14.
Creditors: amounts falling due
within one year
Trade creditors
Other taxes and social security
Accruals and deferred income
2024
£
22,569
2024
£
14,885
4,107
18,992
2024
£
1,770
460
3,750
5,980
2023
£
23,268

15. Analysis of net assets between funds

Fund balances at 31 March 2024 as represented by:

Total funds £ -

Unrestricted funds does not agree to the balance sheet Restricted funds does not agree to the balance sheet

Page 14

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:49:01 DATASET 31 March 2024

PRI Fund Army Foundation College

Notes to financial statements for the year ended 31 March 2024

16. Unrestricted funds At At
1 April Incoming Outgoing 31 March
2023 resources resources 2024
£ £ £ £
General funds 226,900 134,795 (164,370 ) 197,325

No transfers were made during this year between unrestricted to restricted funds (2022 - Nil).

Purposes of unrestricted funds

Unrestricted funds comprise those funds which the trustee is free to use in accordance with the charitable objects.

17. Restricted funds At At
1 April Incoming Outgoing 31 March
2023 resources resources 2024
£ £ £ £
Exercise Funds 54,593 49,308 )
(61,399
42,502

No transfers were made during this year between unrestricted and restricted funds (2022 - Nil).

Purposes of restricted funds

Exercise Funds

This fund represents monies received for specific exercises to be undertaken by trainees.

18. Related party transactions

When planning expeditions, Army personnel may approach other Army funds to assist with the financing of the activity concerned. During the year funds have been received from other Army fundholders. However, each activity will receive funding on its own merits and these donations and grants are given on an arm's length basis.

There are no related party transactions requiring disclosure.

Page 15

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:49:01 DATASET 31 March 2024 PRI Fund Army Foundation College

The following pages do not form part of the statutory accounts.

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:49:01 DATASET 31 March 2024

PRI Fund Army Foundation College

Detailed statement of financial activities

For the year ended 31 March 2024

Incoming resources
Incoming resources from generating funds:
Voluntary income
Donations
Donations towards exercises
Activities for generating funds
Shop income
Activities for generating funds
Company activities for generating funds
Investment income
Bank interest receivable
Total incoming resources from generating funds
Other incoming resources
Exercise income
Total incoming resources
Resources expended
Costs of generating funds:
Fundraising trading:
cost of goods sold and other costs
Shop purchases and costs
Shop costs - Opening stock
Shop Purchases
Shop costs - Closing stock
Shop wages
Shop costs - Payroll
Other Shop Costs
Total fundraising trading
cost of goods sold and other costs
Total costs of generating funds
Year
ended
31/03/24
£
£
44,875
9,449
54,324
78,221
6,167
3,573
87,961
5,532
5,532
147,817
36,286
36,286
184,103
23,268
77,411
)
(22,572
8,404
525
681
87,717
87,717
87,717
Year
ended
31/03/23
£
£
33,591
28,518
62,109
76,316
14,443
7,290
98,049
2,150
2,150
162,308
58,016
58,016
220,324
21,715
62,596
)
(23,268
9,763
450
2,383
73,639
73,639
73,639
Year
ended
31/03/23
£
£
33,591
28,518
62,109
76,316
14,443
7,290
98,049
2,150
2,150
162,308
58,016
58,016
220,324
21,715
62,596
)
(23,268
9,763
450
2,383
73,639
73,639
73,639
62,109
76,316
14,443
7,290
98,049
2,150
2,150
162,308
58,016
58,016
220,324
73,639
73,639
73,639

Page 17

DRAFT FINANCIAL STATEMENTS 7 August 2024 09:49:02 DATASET 31 March 2024

PRI Fund Army Foundation College

Detailed statement of financial activities

For the year ended 31 March 2024

Year Year Year
ended ended
31/03/24 31/03/23
£ £
Charitable activities
PRI Fund
Activities undertaken directly
Company activities - Costs 4,477 7,574
Charitable activities 48,800 46,573
Restricted exercise costs 53,364 51,968
106,641 106,115
Grant funding activities
Exercise costs 20,892 15,884
Grants & Donations 3,241 10,909
24,133 26,793
PRI Fund total expenditure 130,774 132,908
Activity 7
Activities undertaken directly
Activity7 - Direct - Depreciation & impairment 688 -
688 -
Activity 7 total expenditure 688 -
Total charitable activity expenditure 131,462 132,908
Governance costs
Activities undertaken directly
Insurance 778 1,083
Accountancy 5,015 5,678
Professional - Vat 762 501
Interest paid 35 4
6,589 7,266
Total governance costs 6,589 7,266
Net incoming/(outgoing) resources for the year (41,665 ) 6,511

Page 18