2023-06-30-accounts - Officers' Mess Raf Shawbury

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services identifiedinthe			ThemainactivitiesoftheOfficers'Messin relationtothosepurposesforthepublicbenefit
accounts.			are: a.Theprovisionoffundingtoenhance,
			livingaccommodation. ,
			b.Theprovi8ionoffundingtowards. informalandformalfunctions
			throughouttheyear.
			c.Theprovisionofgrants'benefiting thewiderServiceCommunity.
Statementconfirming whetherthetrusteeshave hadregardtotheguidance .issuedbytheCharity Commissiononpublic benefit '	Para1.18		TheRoyalAirForceShawburyOfficers'Mess derivespublicbenefitasitassistsinproviding RoyalAirForcepersonnelwiththenecessary skillstocarryouttheRoyalAirForce contributiontothedefenceoftheUnited Kingdomanditsinterests.ServiceFundsare establishedforthebenefitofServicepersonnel topromotemilitaryefficiencywhichunderpins espritdecorpsandteamworking,and theyhelp toencouragepersonneltodevelopcharacter, spiritandattitudetofacechallengesanddanger associatedwithmilitaryservice.Asaresult,the Fundderivesabenefittothegeneralpublicin helpingtoprovidepersonnelwhoaremotivated, havehighmoraleandarewillingtoservethe needsoftheircountryandthatofitspublicatall
			times.
			TheabovestatementhasbeenagreedbyRAF AirCommandHOServiceFundsstaffandthe CharitiesCommission.Withassistanceissued fromAirCommandstaff,theTrusteehaspaid dueregardtotheguidanceissuedbythe CharitiesCommissiononpublicbenefit.
.
Additionalinformation(optional) Youmaychoosetoincludefurtherstatementswhererelevantabout: SORPreference • Policyongrantmaking • Para1.38 PriortotheendoftheFinancialYearthe Financial.Plan/Budgetisproposedtothe MembershipatanExtraordinary.General Meeting(EGM).ThePlandetailstheproposed budgetforthenewFinancialYearincluding grants,subsidiesandanycapitalexpenditure forratificationbytheMembership.Ifagreedat theEGM,Minutesarethendistributedtothe Trusteeforratificationandapproval.TheMess Committeemeetingstakeplaceeachmonthto discussfinancesandanyotherbusinessofthe
			Mess.
Policyonsocialinvestment includingprogramrelated		Para1.38	N/A
investment
Contributionmadeby volunteers		Para1.38	N/A
			N/A
Other

chievementsandPer	f	ormance
Summaryofthemain achievementsofthecharity, identifyingthedifferencethe charity'sworkhasmadeto thecircumstancesofits beneficiariesand. anywider benefitstosocietyasa whole.		SORPreference Para1.20	TheMessarrangedanumberofformaland informalfunctions/eventsovertheFinancial Year.ThisincludedService'Dining-In'or DinnerNightssuchasaBattleofBritain evening,DinnerNightsforMessMembersand spouses/partners,andbothaSummerBalland ChristmasDrawforthebenefitofMess Members,inordertomeettheaimofpromoting espritdecorpsandforthecollectivebenefitof theMembership.Someofthefunctions receivedsubsidiestotheoverallcost,with attendingMember6payingtheremainingcost ofthefunctionorevent.Anumberofguests wereinvitedtotheMessandthecostoftheir attendancewassubsidisedbyMessMembers
			attendingthefunction.
		'	Inparticular,theOfficers'Messhashosted9 functionsforthebenefitofitsMembers'witha totalof£27,000.00insubsidiestowardsthe costsofsomeofthefunctions.
			SupporttoOtherActivities:
			EachyeartheMessagreestograntsumsof moneytoeventsheldontheUnit,whichbenefit the.widerServicecommunity.Thisyearthe Officers'Messallocatedmoneytowards:
			i.TheChildren'sChristmasEvent, JuniorRanks'ChristmasEvent,Senior Citizens'ChristmasEvent,Families Day,Shawbury5sandtheAnnual
			Reception.
•			ii.ContributedtotheRoyalAirForce ShawburySportsFundtoassistinits programmetoenhancesporting facilitiesontheUnit.
			MessSubscriptions:
			Aspartofthefinancialplanningprocessthe MessCommitteeseekstheagreementofthe Membershipinsettingthelevelofsubscriptions intherelevantmembershipcategories.These subscriptionshelptosubsidisetheformal functions,meetoperatingandmaintenance costsaswellasenablingtheMesstofuhdits grantallocatingactivities.
	•		Subscriptionincomehasfluctuatedoverthe yearandwaslowerthananticipatedattheend oftheFinancialYear.
			TradingActivities:
			TheOfficers'-Messoperatesabarasaprimary purposetradingactivity.Thebarismanaged bytheContractorESS,andownershipofthe stockwashandedovertoESSinNov20, reducingtherisktotheTrusteeandtheMess

			Committee.ThelevelsofGrossProfit '
			Percentages/Mark-upscontinuetobesetby. theMessCommitteeandagreedattheEGM
			priortothestartoftheFinancialYear.
			Investments:
			Investmentincomeperformedmuchbetterthan
			expected,withincomeabovetargetby
			£1,045.32.
			FuturePlans:
			FuturePlansfortheOfficers'Messistoarrange
			asimilarspreadofformalandinformal functionsforFinancialYear23/24andtodeliver
			animprovedBBQoutdoorareaforthe
			Membership.
Additionalinformation(optional) Youmaychoosetoincludefurtherstatements Achievementsagainst objectivesset Para1.41			whererelevantabout: TheobjectivesaresetintheFinancialPlan, whichisapprovedbytheTrustee,andvotedin atanEGMpriortothestartoftheFinancial Year. CommitteeMeetingsareheldonamonthly basistoreviewtheperformanceoftheOfficers'
		e	MessagainsttheFinancialPlan.
			PlannedincomeovertheFinancialYearwas
		.	abovetarget,whichwasmainlyduetohigher thananticipatedinvestmentincome,bank
			interestandbarincome.
			Plannedexpenditurewasbelowtarget,withan underspendonmessimprovements,however duetothedelayofthepurchaseoffurniturefor theplannedimprovements£5,865.00hasbeen placedinadesignatedfund.Thepurchasewas
			completedinSep23. •
			ThemainincomestreamsfortheOfficers'Mess
			aresubscriptionsandbarprofit.
Performanceoffundraising activitiesagainstobjectives set	Para 1.41		Subscriptions: Subscriptionsweresetandagreedat£11.80 permonthforeachMessMember.Subscription income•fluctuatedovertheyearandwasbelow
			targetattheendoftheFinancialYearby
			£521.13.
			BarIncome: TheBarperformedreallywellovertheFinancial Yearwithanoverallincomeof£20,651.72,
			whichis£3,651.72abovetarget.
Investmentperformance againstobjectives	Para1.41		Asnotedabove,InvestmentIncomeperformed betterthanexpected,withanincomeoverthe yearof£2,145.32,comparedtoatargetincome of£1,100.00. • Unfortunately2023hassofarbeenavolatile yearforthemarketsduetothewarinthe Ukraineandrisinginflation.Thishashadan

	•	impactontheOfficers'MessInvestments, resultinginadecreaseinvalueoverthe FinancialYearof£1,508.47,butanoverall
		growthof£9,130.55sincepurchase.
		TheInvestmentswillbereviewedinthenew
		FinancialYear.
		N/A •
Other

inancialReview
Reviewofthecharity's financialpositionattheend oftheperiod	Para1.21	TheOfficers'MessendstheFinancialYearwith incomeof£113,821.52comparedto expenditureof£104,549.14.Thishasresulted inaprofit/surplusof£9,272.38comparedtoa targetprofit/surplusintheFinancialPlanof £516.80.Theunexpectedprofit/surplusisasa resultofhigherthananticipatedincomeand lowerthananticipatedexpenditure:
		Liquidityisexcellentwithnetfundsreadily realisableofcirca£79,000.00,someofwhichis depositedinaCharitiesOfficialInvestment Fund(COIF)DepositFundandhighinterest accounttogainmaximuminterest.
		TheOfficers'Messwasfoundedwith assistancefromaninitialgrantfromtheRAF
	.	CentralFund.TheContingent Liability/PermanentEndowmentistheinitial fundingoftheOfficers'Mess.IftheMesswas toclose,theRAFCentralFundwouldnormally expectthegranttobereturned.TheMess mustmaintaininvestmentsatavaluenoless thantheendowedgrantmonies,subjectto marketvaluelossesanddeflation.Income generatedfromtheinvestedfundsisrestricted tosupporttheappropriatecharitableactivitiesof theMess.AcomparisonoftheRAFShawbury Officers'Messinvestmentholdingstoits ContingentLiability/EndowedGrantshowsthat theyhavesufficientinvestmentstocoverthe valueof£35,325.00. .
		l
Statei'nentexplainingthe policyforholdingreserves statingwhytheyareheld	Para1.22 •	AttheendoftheFinancialYeartheOfficers' Messhadfreereservesofcirca£102,860.00. Thisincludes£3,165.50whichhasbeenplaced inadesignatedfund(detailedbelow)and £5,865.00fortheplannedpurchaseoffurniture.
		TheTrusteealsoagreedanOperating ReservesPolicyfortheFinancialYearto ensurefinancialviabilityoftheFundandits abilitytomeeton-goingcommitments. Reservesof£7,000.00havebeensetaside, whichisthevalueofapproximately2months' worthofrecurrentlycommittedexpenditure.
	,..	FreeReserveshavebeencalculatedasthose partsofincomewhicharefreelyavailableand donotincludethePermanentEndowment, RestrictedFunds,anypartofUnrestricted FundsnotavailableforspendingandAssets whichcouldonlyberealisedthroughdisposing.

		Ihaveincludedtheinvestments,astheycanbe realisedatshortnoticeifrequired,howeverthey maynotsellattheircurrentvalueonthe
		BalanceSheet.
		TheReserveshavebeenusedtogainthe maximumincomefortheFund,withcirca £53,200.00beingheldinEquityandFixed InvestmentsandmoniesheldinaCOIFDeposit
		FundandaHighInterestAccount.
		TheReservesoftheCharityarecontinually monitoredandreviewedwithinthecontextof thefundsrequiredtofulfilthecharitable
•		objectives.
		DesignatedFunds: InordertocomplywithCharityCommission requirements,aprofessionalvaluationistobe conductedevery5yearsofallcapitalproperty ownedbytheOfficers'Mess.Moneyisset asideinadesignatedfundeachyeartowards
		paymentoftheValuation.
		Duetothedelayofthepurchaseoffurniturefor theplan'nedimprovements,£5,865.00hasbeen placedinadesignatedfund.Thepurchasewas completedinSep23.
Amountofreservesheld Reasonsforholdingzero	Para1.22 Para1.22	Circa£102,860.00
reserves Detailsoffundmateriallyin	Para1.24	Therewerenofundsmateriallyindeficitduring theFinancialYear.
deficit Explanationofany uncertaintiesaboutthe	Para1.23	TherearenouncertaintiesabouttheCharity continuingasagoing concern.
charitycontinuingasagoing
concern
Additionalinformation(optional) Youmaychoosetoincludefurtherstatementswhererelevantabout: Thecharity'sprincipal - sourcesoffunds(including Principlefundingisfromsubscriptionsand investmentIncome,whilefurtherincomeis receivedfrombartrading.
anyfundraising)	Para1.47
Investmentpolicyand objectivesincludingany socialinvestmentpolicy adopted	Para1.46	Tomeettheover-ridingneedofregularon- goingspecifiedannualincome—increasingwith inflation,theRoyalAirForceOfficers'Mess InvestmentStrategy/Policyistohavea diversifiedportfolioacrossestablishedUK EquityandFixedinterestmarketswithabias towardsEquitiesthatoffergrowthandyield. Furthermore,moneyisheldinaCOIFDeposit Fund,gainingmaximuminterest,butensuring moniesarereadilyavailable.
		The2mainaimsofholdinginvestmentsareto covertheContingentLiability/Permanent Endowmentandalsotogenerateincometo helpcovertheexpensesoftheOfficers'Mess.
		Tocontinuetomeetthestrategicand operationalobjectivesoftheOfficers'Mess,the

Adescriptionoftheprincipal risksfacingthecharity	Para1.46	Trusteehasgivenconsiderationtothemajor riskstowhichtheCharityisexposed.Heis satisfiedthatsystemsandprocedureshave beenestablishedinordertomanagethese risks.Thisisdonethroughthemeansofa ServiceFundsInternalAuditBoard,convened atthestartofeachFinancialYear,tocarryout internalarithmeticalandmanagementauditof theCharity.Inaddition,theTrusteemaintainsa RiskRegisterdetailingthoseareaswhichmay giverisetoconcernpresentlyandintothe future.Riskshavebeenidentified,analysed andassessedaccordingtotheirimpactandthe likelihoodofoccurrence.Systemsimplemented tomitigatetheserisksarecontinuallyreviewed andtheRiskRegisterisreviewedonaregular basis.Themainrisks overtheyearwere:
		PotentialRisk
		Assetsincludingbothstockandpropertyare
		misappropriated
		Mitigation
		PMCtoensurePropertyChecksandcarriedout bytheHouseMembersasmandated.SFIABto checkduringquarterlyAudits.
		PotentialRisk
		OwnershipofstockbytheContractorwiththe riskofmanipulationoftheBarTradingAccounts
		andGPP.
		Mitigation
		BarTradingaccounttobescrutinizedbyOC AcctsFltandAuditedbytheAuditClerk.
		PotentialRisk
		TheWarintheUkraineandrisingInflationmay haveanimpactontheOfficers'Messwithafall incapitalvalueofinvestmentsandtheimpact
		onthefinances.
		Mitigation
		Theimpactofanyfallincapitalvalueof investmentswouldonlybecomeanissueifthe Officers'Messwererequiredtosellthem,which iscurrentlynotrequired.
		AttheendoftheFinancialYearthemainrisk
		was/is:
		PotentialRisk
		TrainingDeficiency:UntrainedPresident/ ChairmanoftheMessCommittees(PMC/CMC) orOfficersinChargeofFunds(OIC).
		Mitigation

tructure,Governance	andMa	na	gement
Descriptionofcharity's
trusts: ' Typeofgoverningdocument (trustdeed,royalcharter) Howisthecharity constituted?	Para1.25 Para1.25	•	Constitution. UnincorporatedAssociation.
(e.gunincorporated
association,CIO) Trusteeselectionmethods includingdetailsofany constitutionalprovisionse.g. election/topostornameof anypersonorbodyentitled toappointoneormore	Para1.25-		TheStationCommanderatRoyalAirForce Shawburyisappointedasex-officioofall ServiceFundsatRoyalAirForceShawbury. AppointmentofStationCommandersis controlledbytheRoyalAirForcePersonnel. Manningorganisation,currentlybasedat HeadquartersRoyalAirForceHighWycombe.
trustees

constitutionalprovisionse.g. election/topostornameof anypersonorbodyentitled toappointoneormore trustees	constitutionalprovisionse.g. election/topostornameof anypersonorbodyentitled toappointoneormore trustees	ServiceFundsatRoyalAirForceShawury. AppointmentofStationCommandersis controlledbytheRoyalAirForcePersonnel. Manningorganisation,currentlybasedat HeadquartersRoyalAirForceHighWycombe.
Additionalinformation(optional) Youmaychoosetoincludefurtherstatements Policiesandprocedures adoptedfortheinduction Para1.51		whererelevantabout: Trusteesareofferedinformaltrainingaspartof theirinductionatHeadquartersAirCommand byServiceFundsPolicy.Theyaregivenabrief explainingtheirrolesandresponsibilitiesand areissuedCC3.Trusteesarealsoadvisedto
andtrainingoftrustees		attendaTrusteeTrainingDay.
Thecharity'sorganisational structureandanywider Para1.51 networkwithwhichthe charityworks	.	TheTrusteedelegatestheday-to-day managementandcontroloftheOfficers'Mess togetherwiththeauthorityofthedisbursement ofloanstoamanagementcommitteechaired bythePresidentoftheMessCommittee,whois appointedbytheTrustee.Membersofthe committeeareappointedfromeachofthe functionalareasofthesectionsoftheS6tion.
		However,allmanagementdecisions, acquisitionsandexpenditurearesubjecttothe Trustees'approvalbysignatureintheelectronic
		minutes.

CHARITY COMMISSION FOR ETrKiN24DIJIOWALES 112M48 Annual a¢coun15 ffx the riod 01 Jul 1021 JO JwTr 2O2J Section A Statement of Financial Activities R•Btncs•d IncomSng mourcH INoi• 31 F01 F02 F03 F04 FOS 50.171 60.2 Sl.171 ,256 3.398 114823 Ruourt•A•xp•nd•dlPkts61 101.870 102.810 144.428 2681 2.681 105 551 28 fo1•1 $11 14•t In¢¢th•ll•AwMUf1> b•lor• 9,272 1,272 Extraordln•ry N•m• IMot• 71 Trnn¥l•rn b•ts•w lundB oth•rvKognl••d 941nl0mI. 7.714 7.764 16175 331.108 331 7t 347.983 J31,108 J03,$16 35.32$ 3, Mes5 Yea&)Jin9 2023 P4Di ¥9

Section B Balance Sheet RAF Shawbury Offlc•rs' Mess It30Jun 2023 R•strici•d Incorn• Total th15 rotsl last ai . g Unrnstlicl lund5 Fixed assets IntsngiblE a55ets Tangible 45$•18 •rilag• a$s•ts InYe$bMfits Foi F03 FOI FOS (Not• ISI INol• 141 (Not¢ 161 INot¢ ty) 191.553 tg1,553 198,399 17.9(1S 35.325 53.231 244,784 54.739 209.¥1 35.J2S 2$3.1 Currènt assets Stock D•btorn INol¢ Ill (Not• 191 INole 17.4} Cash It bank Ind In hand INol• 241 Totalcurntiu•ts Bl• 143 39.225 46,467 46.467 81.890 128 J57 11,090 128.J57 61.669 101037 Crodltors: l•llity n• (Noth 20 Ch 0¢ bank •nd In h•nd INol• 2Ql 31.703 31.703 9.572 2,567 1),495 J4.270 J4.270 23.067 JY•t¢urnl•ss•lWfftbllthl •12 94.087 303,5 338.171 331.10 Credltors.- Imotsnts iallSng •hr y••r (Note 201 Provl8lon8 loill•bllld 303,Y6 )5,325 338,871 331,IOB Funds ofthe Charlty Endowment funds (Note 271 R•$Iiict incom• l¥nd8 IN¢M•271 Dtsignated lunds Unrostrlcted fundj Re¥•lution 35.325 JS.J25 35,325 Bibj 5,865 297.6U1 S.869 297.611 295,783 Tol•llvnd¥ e21 J5.32S 331,871 331,10 $Trea by the trustees D of•pwov IOOt4S Group ¢•ptsln A Bar ¢xiC$, Me55 Ye¥rEnLlry 30kn Z023 P•p2(4SD

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the Managing RAF SHAWBURY OFFICERS’ MESS Trustee of On accounts for the year 30[th] June 2023 Charity no 1129848 ended (if any) Set out on pages CC17A & TAR I report to the Managing Trustee on my examination of the accounts of the above charity (“the Charity”). Responsibilities and As the charity's Managing Trustee, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent ~~The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to~~ examiner's statement ~~undertake the examination by being a Fellow member of the Association of Charity Independent Examiners.~~

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ( ~~other than that disclosed below *~~ ) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body	Original signed	10.10.2023

	HOWARD NEIL SANDERSON

	FCIE

Oct 2018

IER

(if any):

Address: ACCOUNTANCY COMPLIANCE SOLUTIONS (UK) LIMITED 1 ENDCLIFFE AVENUE, SCUNTHORPE, NORTH LINCOLNSHIRE, DN17 2RB

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER