CHARtTY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st June 2022 to 318t May 2023 Charity name: Royal Air Force Cranwell College Hall OACTU Officers, Me5S Charity registration number: 1129825 Objectives and Activities SORP relorenco P8ra 1.17 Summary of the purposes of the charity as sel out in its governing documenl SeNice Funds objects are concerned with, 'The promotion of military efficiency of the Armed Forces of the Crown,. This object presents the Trustee with wide powers, enabling them to provide charitable assistance to all elemenls of the Royal Air Force Community., internal subsidy of mess activities and rant-making are the Royal Air Force ollege Cranwell, College Hall OACTU Officers, Mess {CHOOM) principal means of delivering this charitable assistance. The Royal Air Force College Cranwell CHOOM has three aims set by the Trustee: Encourage esprit de corps by enabling serving Mess members to mix together in both formal dining situations, and informal social activities so as to help keep service traditions alive and encourage the well-being of the Mess community. ii. Encouraging, supporting and facilitating the development of sport to raise standards and to promote the link to fitness, teamwork and personal development through sporting• activity and opportunities.
Supporting facilities and capital projects to enable the best possible provision for the Royal Air Force Cranwell community. Summary of the main activities in relation to those purposes for the public beneflt, in particular, the activities, projecls or services identified in the accounts. Para 1.17 and 1.19 This Fund derives public benefit as it assists in providing Royal Air Force personnel with the necessary skills to carry out the Royal Air Force contribution to the Defence of the United Kingdom and its interests. Service Funds are established for the bene*it of SeNice personnel to promote military eff icioncy which underpins esprit de corps and team working, and they help to encourage personnel to develop the character, spirit and attitude to face challenges and danger associated with military service. As a result the Fund derives a benefit to the general public in helping to provide personnel who are motivated, have high morale and are willing to serve the needs of their country and that of its public, at all times, The abov6 statement has been agreed by RAF Air Command HQ SeNice Funds Staff and the Charity Commission. With assistance issued from Air Command staff, the trustee has paid due regard to the guidance issued by the Charity Commission on PL¢blic benefit. Statem@nt confirming whelh6r the trustees have had regard to the guidance issued by the Gharlty Commission on public benefit PaM1.18 Addltional Informatlon (optional) You ma choose to include further statem8nls where relevant about.. SORP r8lerencè The Mess committee meets monthly to decide on the support given to requests for assistance. Requests tor assistance for activlties are decided based on the merits or the individual bids. Activities requesting assistance are asked to provide financial details of an .fund held Para 1.88 Policy on grant making
. Achievements and Performance SORP releren¢e The Mess arranged a number of formal and informal functions including SeNice 'Dining-In' or Dinner nights, Dinner nights for Mess Members and spouseslpartners, and Graduation balls for newly commissioned officers in the royal air force, in order to meet the aim of promoting espirit de Gorps. These activities received subsidies to the overall cost with members .attending paying the remaining cost of the function or event. Guests ol members paid the full economic cost for attending these functions, receiving no subsidies from Mess funds but a number of guests of the mess.were invited free of charge and the attendees to the function subsidies the cost of their attendance, Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits lo society as a whole. P8Ea 1.20 CHOOM hosted functions for the bene*it of its members with a tolal of £46,055 in subsidies towards the costs. The following grants were made for the collective benefit of all members and supporting the morale of Station personnel. Battle of Britain £800, Oktoberfest £200, Burns Night £400.00, Christmas Draw £2875. Financial Review Review of the charity's financial position at the end of the period Para 1.21 Is the fund a going concern? Yes Has it made unplanned surplus or loss? Statement explaining th8 policy for holding reserves stating why they are held Para 1.22 The Royal Air Force Cranwell College Hall OACTU Officers, Mess Funds needs a low level of reserve due to its role as a grant making charity and having few operational or staff commitments. Operating reserves are held to cover day to day running costs. The Fund holds a Contingent Liability thal was provided by the Royal Air Force, Central Fund.(RAFCF) as a start- lund, This ermanent endowment is
to maintain its value and be returned to the RAFCF should the Fund close or is requested back. Amount ol reserves held Reasons lor holding zero reserves Details of fund materially in deficil Explanation ol any uncertainlies about thè charity continuing as a going concern P&ra 1.22 See CC17A NIA Para 1.22 Para 1.24 NIA Para 1.23 At the date of approving the report and accounts, there are no uncertainlies about the charity's ability to continu8 as a going concern. Additional information (optional) You ma choose lo include further slalements where relevant about.. The principal funding is received from subscriptions from Mess members while further are received from bar trading. The charily's principal sources ol funds (including any fundraising) Para 1.47 Additional monies are occasionally pooled with contributions from the Royal Air Force College Cranwell WOS, & Sgts; Mess, other Offic@rs' Messes and Junior Ranks, Welfare Fund where joint projects are conducted. Investment policy and objoclives including any social inv8slment policy adopted The primary purpose of investing funds is to protect the fund's capital, which includes the contingent liability to the RAF Central Fund and to show growth broadly in line with the prevailing overall rate of inllation each year. Para 1.46 Structure, Governance and Management Description of charity's trusts.. Type of governing document Para 1.25 A Constitution. How is the charity conslitutèd? Para 1.25 Unincorporated Association. i.',%i)(-ialioii CIO) Truslee selection methods including details ol any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 The Stalion Commander at Royal Air Force College Cranwell is appointed as ex officio Trustee of all Service Funds at Royal Air Force College Cranwell. Appointment of Station Commander is controlled by the Royal Air Force Personnel Manning organisation, currently based at Headquarters Air Command, Royal Air Force Hi h W combe.
Additional information (optlonal) You ma choose to include further statements where relevant about: The Trustee delegates the day to day management ayd control of College Hall Oflicers, Mess together with the authority for the disbursement of grants to a management committee chaired by the President of the Mess Committee who is appointed by the Trustee. Members of the committee are appointed from each of the functional areas or sections on the unit. However, all management decisions, acquisitions and expenditure are subject to the Trustees, approval. Policies and procedures adopted lor the induction and training ol trust6es Para 1.$1 Committee meetings take place each month. The budget for the next financial year is set in May by the committee for approval by the mess members at a General Meeting. The Annual General Meeting ratifies the annual accounts of the Mess, Minutes are taken at each Committee and General meeting and circulated electronically to reach the Trustee within 10 working days of the meeting for her approval. As Trustee of all Servlce Funds at Roya5 Air Force College Cranwell, the Station Commander also has responsibility for other separately run Service Fund registered charities, including York House Officers, Mess, Daedalus Officers, Mess, WOS, & Sgts, Mess and a number of other sport/society/welfare funds termed 'banked funds,, which are excepted charities. The Trust has considered the major risks to which the charity is exposed and satisfied herself that systems or procedures are established in order to manage these risks. This is done through the means of a SeNice Funds nternal Audit Board, convened at the start of each financial year, to carry out an internal arithmetical and management audit of the charity. In addition, the Trustee maintains and reviews a risk register detailing those areas which may give rise to concem resentl and into the future.
Reference and Administrative details Charity name Royal Air Force Cranwell College Hall OACTU Officers, Mess CHOOM 1129825 College Hall Off icers, Mess - Service Funds Royal Air Force College Cranwell Sleaford Lincolnshire NG34 8HB Other name the charity uses Registered charity number Charity's principal address Names of the ¢harlty Irustees who manage the charity Date6 acted 11 not for whole ear Trustèè n8mg Olllco (It any) Nhme of p¢r¥on (or body) ¢ntltl¢ to oint truBte8 Ifan Appointment of Station Commander is controlled by the Royal Air force Manning organisation at HQ Air Command, Dr. J Campbell Stn Commander From January 2021 To 26 January 2023 From January 2023 To date T Jessup Stn Commander Cor orate trustees- names of the directors at the dale the re Dlro¢tor name ortwasa roved Name of trustees holding tille to property belonglng to lh8 charity Trustee neme Dat¢8 a¢ied It not for whole •ar Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charity on whose behalf th8 assets are held and how this lalls within the custodian charity's objects None Details ol arrangements for safe custody and segregation of such assets from the charity's own assels Nono
Additional information (optional) Names and addresses ol advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The truslees declare that they have approved the tru8lee8' report above. Signed on behalf of the charity's trustees Slgnature(8) Full name(s) Position (eg Secretary, Chair, etc) Grp Capt Tina Jessup RAF College Cranwell Station Commander Date
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Managing RAF CRANWELL COLLEGE HALL OFFICERS’ MESS Trustee On accounts for the year 31[st] May 2023 Charity no 1129825 ended (if any) Set out on pages CC17a & TAR
I report to the Managing Trustee on my examination of the accounts of the above charity (“the Charity”) for the year stated.
Responsibilities and As the Charity's Managing Trustee, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a Fellow member of the Association of Charity Independent Examiners.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ~~(other than that disclosed below)~~ which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body |
Original signed | 30.04.2024 |
|---|---|---|
| Howard Neil Sanderson | ||
| FCIE |
1
Oct 2018
IER
(if any):
Address: Accountancy Compliance Solutions (UK) Limited, 1 Endcliffe Avenue, Scunthorpe, North Lincolnshire, DN17 2RB
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER