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2020-12-31-accounts

Registered Charity 1129784

2020 Annual Report and Accounts

(unaudited)

St John the Evangelist, Hailey

Holy Trinity, Witney

St John the Baptist, Curbridge

St Mary the Virgin, Witney

Registered Charity 1129784

CONTENTS
Page No
1. Legal and Administrative Detail
1
2. Annual Report for the year ended 31st December 2020 3
3. Independent Examiner’s Report 8
4. Parish of Witney Consolidated Accounts for y/e 31 December 2020 9

Registered Charity 1129784

1. Legal and administrative details

The Parish of Witney

Full Parochial Name The Parish of Witney The churches of St John the Baptist, Curbridge; St John the Evangelist, Hailey; Holy Trinity, Witney; and St Mary the Virgin, Witney. Charity registration number 1129784 Church Office St Mary the Virgin, Church Green, Witney, OX28 4AW Tel: 01993 779492 E-mail: office@witneyparish.org.uk Bankers to the PCC Barclays Bank PLC, 30 Market Square, Witney, OX28 6BJ Independent examiner Whitley Stimpson Limited, 13-15 High Street, Witney, OX28 6HW

The churches of St John the Baptist, Curbridge; St John the Evangelist, Hailey; Holy Trinity, Witney; and St Mary the Virgin, Witney.

The following are schools and charities associated with the Parish of Witney and whose transactions are not included in these accounts:

Batt School Trust (excepted charity)

Hailey Church of England School Trust (excepted charity)

Collier and Goose Ham (Witney Ecclesiastical Charity, no. 238857)

Witney Ecumenical Youth Trust:

The Friends of St John the Baptist Church, Curbridge (Charity no. HMRC XT32258)

St Mary’s Church (Witney) Preservation Trust (Charity no. 284576)

The Friends of Hailey Church (Charity no. 293821)

The Rector is a trustee on induction and Church Wardens are ex-officio trustees

The Rector is an ex-officio trustee and the PCC appoints one ex-officio trustee

The Rector is an ex-officio trustee, the PCC nominates two trustees and the Rector and the two nominative trustees appoint two co-optative trustees

The PCC appoints two trustees who are normally officers of the PCC

The PCC appoints two trustees

The Rector is a trustee on induction or the priest in charge during an interregnum

The “Vicar of Hailey” is an ex-officio member of the committee.

Registered Charity 1129784

Membership of the Parish of Witney Parochial Church Council and Deputy Wardens As elected at the Annual Meeting on 20 September 2020:

Clergy The Rev’d Canon Toby Wright ¹ - Chairman The Rev’d Canon Dr Joanna Collicutt The Rev’d Joy Hance The Rev’d Ross Meikle The Rev’d Preb Mark Thomas The Rev’d Ness Whiffin ¹ The Rev’d Dr Hugh White ¹ The Rev’d Sally Wright Churchwardens Ms Kate Banks ¹ Mr Jeremy Lasman ¹ Deputy Churchwardens St Mary’s Dr Melody Helm (from 3 January 2021) Miss Claire Hermon Holy Trinity Mrs Dair Henderson ² Mrs Charlotte Tremain ¹ Hailey Dr Robin Carr ¹ ² (from 14 October 2020) Mrs Elspeth Lewis Curbridge Mr Ian Galletley Deanery Synod (elected) Mr James Elward Mrs Helen Meyrick Mr Chris Riley Mrs Linda Taft Hailey 2[nd] Representative Mrs Anne-Marie Fisher Holy Trinity 2[nd] Representative Mrs Sue Hodges ¹ Curbridge Representative Miss Christine Lever LLM Representative Mr Richard Young

Secretary (non-voting) Mrs Kate Lockwood

¹ member of the Standing Committee

² not a member of the PCC

The Clergy, Churchwardens and Deanery Synod members are all ex-officio members of the Council. Each church has places on the PCC for Deputy Wardens ex-officio but these places can be relinquished and another representative elected from the church.

Registered Charity 1129784

2. Annual Report for the year ended 31 December 2020

The Trustees are pleased to present their annual report and financial statements of The Parish of Witney Parochial Church Council (PCC) for the year ended 31 December 2020.

The Financial Statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and complies with the Charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland published on 2 October 2019 and effective from 1 January 2019.

2.1 Reference and Administration Details

The charity’s name is The Parochial Church Council of the Parish of Witney and also operates under the name of The Parish of Witney .

Charity Registration Number: 1129784

Principal Office: St Mary the Virgin, Church Green, Witney, OX28 4AW

2.2 Trustees

The Trustees and officers who served during the year and since the year end were as follows:

Registered Charity 1129784

2.3 Objectives and Activities

The main objectives of the charity are:

  1. promoting the whole mission of the church - pastoral, evangelistic, social and ecumenical. The PCC is responsible for cooperating with the Ministry Team to meet this objective;

  2. enabling as many people as possible to worship at our churches and to become part of our parish community. The PCC maintains an overview of activities throughout the parish and makes suggestions on how we can involve the many groups that live within our parish; and

  3. putting faith into practice in our services and worship through prayer and scripture, music and sacrament.

When planning our activities for the year, the incumbent and the PCC have considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. In particular, we aim to enable ordinary people to live out their faith as part of our parish community through:

In particular, our aims for 2020 were:

Registered Charity 1129784

2.4 Achievements and Performance

As a result of the Coronavirus pandemic, our churches have remained closed for much of 2020. This has required the Ministry Team to implement new ways of working, including the use of relevant technologies, in order to provide spiritual and practical support to the communities which we serve. During the year the Parish:

2.5 Financial Review

The total income for the year was £237,172 and total expenditure on charitable activities amounted to £246,649.

The core operating costs for the Parish were £219,868 while unrestricted income totaled £207,025 resulting in an operating deficit of £12,843 (2019 surplus £3,333). This deficit resulted from a number of essential one off maintenance projects in St Mary’s and the Parish Office. These projects were funded through the release of general reserves. The deficit excluding these costs would have been £667.

Our Parish Share was paid in full by the end of November. This has allowed the Parish to secure a discount of £3,406 to the 2021 amount payable. Thus, the amount payable to the Diocese in 2021 has reduced from £115,949 to

Registered Charity 1129784

£112,543. (The Diocese has frozen Parish Share allocations at 2020 levels in order to help minimize the impact of the Coronavirus pandemic on Parish funds).

2.6 Reserves Policy

The trustees have examined the charity’s requirements for reserves taking account of the main risks to the organisation. In 2018, the trustees reviewed these requirements and adopted a new Funds and Reserves Policy. This requires that the PCC maintain an average of £7,000 over the year, to meet unexpected changes in cashflow, while each DCC (Hailey, Holy Trinity and St Mary’s) maintain an average of £5,000, to cover minor maintenance issues. The policy assumes that unexpected major maintenance/repairs would be covered by emergency appeals to the respective congregations.

Therefore, in order to meet the agreed funding policy for the year ended 31 December 2020 the trustees consider that the amount required in reserves should be approximately £22,000. The level of general reserves as at 31 December 2020 amounted to £42,637 comfortably in excess of the figure required by our agreed policy.

During 2020, two new Restricted Funds were created. In addition to supporting the general funds of the Parish, the congregation has donated £12,165 into a hardship fund to support those most in need within the wider community. The Parish is aiming to recruit a full time Youth and Schools worker for the start of the 2021/22 academic year. This has been facilitated by a generous one off donation, part of which has been received in 2020. We are in the process of seeking match funding for this donation, with the aim of securing finance for this new role for up to 4 years.

2.7 Financial Risk Assessment

The major financial risks to the Charity are considered to be the following:

The Coronavirus pandemic has crystallised the second of the Financial Risks outlined above. At the instruction of central government, our churches remained closed for much of the year and large indoor gatherings were banned. As such, our income from Festivals and Events in 2020 reduced significantly. In addition, our income from Loose Plate collections (unplanned giving) declined substantially (the income shown in these accounts arose from services held prior to the first lockdown).

Registered Charity 1129784

As a result, the PCC launched an appeal in May to our congregation to seek to address this shortfall. The appeal raised £53,623 through the generosity of our congregations, and enabled the expected budget shortfall to be largely eliminated. The Parish finished the year having paid our Parish Share in full, with no other major liabilities outstanding.

The ongoing pandemic will result in a similar budget shortfall in 2021 and this the PCC has once again launched an appeal for support, initially from our congregations.

2.8 Structure, Governance and Management

The Parish of Witney Parochial Church Council (PCC) is registered as a charity with the Charity Commission. The Trustees of the parish are the PCC, which has the responsibility of co-operating with the incumbent, in promoting the whole work of the Church in the ecclesiastical parish. The PCC is governed by two pieces of Church of England legislation, called Measures. These are the Parochial Church Council (Powers) Measure 1956 and the Church Representation Rules (contained in Schedule 3 to the Synodical Government Measure 1969, as amended).

Overall responsibility for day to day management remains with the incumbent, working in close collaboration with the Ministry Team and the Standing Committee. The charity does not have paid employees with management responsibility.

The trustees approved the Parish Governance Policy in 2017. Date for review May 2022.

2.9 Appointment of Trustees

The trustees keep the composition of the PCC under review and will seek to co-opt additional members with appropriate skills and expertise should the need arise. Interested parties are given details of the background of the charity in order to make them aware of current activities. Licensed members of the Ministry team are ex officio trustees. Churchwardens are elected at the Annual Parishioners Church meeting. All other trustees are elected at the Annual Parochial Church meeting in accordance with the Parish Instrument.

Approved by the trustees on 19 April 2021 and signed on its behalf by

The Rev’d Canon Toby Wright, Rector St Mary the Virgin Church Green Witney OX28 4AW

Registered Charity 1129784

INDEPENDENT EXAMINER’S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF THE PARISH OF WITNEY

I report to the Parochial Church Council on the financial statements of The Parish of Witney for the year ended 31 December 2020, which are set out on pages 9 to 16.

Responsibilities and basis of report

As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

L Adkins BSc (Hons) BFP FCA Whitley Stimpson Limited Chartered Accountants

13-15 High Street Witney Oxon OX28 6HW

Registered Charity 1129784

Parish of Witney Consolidated Accounts Year Ending 31 December 2020

Statement of Financial Activites 31/12/2020 31/12/2019
General and Unrestricted Income
Donations and legacies
Income from charitable activities
Investments
Other income
Activities for generating funds
Total General and Unrestricted income		 189,733
4,107
3
3,734
9,448
207,025		 169,622
7,185
34
4,254
48,756
229,851
Restricted Income
Donations and legacies
Investments
Other income
Other trading activities
Total Restricted income		 23,503
1
1
6,642
30,147		 1,430
21
45
-
1,496
Total Endowment income 0 0
Total Income 237,172 231,347
General and Unrestricted expenditure
Expenditure on charitable activities
Raising funds
Total General and Unrestricted expenditure		 219,319
549
219,868		 226,838
6,346
233,184
Restricted expenditure
Expenditure on charitable activities
Other expenditure
Total Restricted expenditure		 25,946
835
26,781		 20,499
609
21,108
Total Endowment expenditure 0 0
Total Expenditure 246,649 254,292
Net Surplus/(Deficit) (9,477) (22,945)

Registered Charity 1129784

Funds Summary as at 31/12/2020 Opening Balance
31/12/2019		 Incoming Funds Outgoing Funds Transfers Closing Balance
31/12/2020
General Fund Unrestricted 61,684 207,026 219,868 0 48,841
Holy Trinity Restricted Funds
HT Appeals -40 0 0 0 -40
HT Choir Fund 17 0 0 0 17
HT Flower Fund
Total Holy Trinity Funds		 42
19		 0
0		 0
0		 0
0		 42
19
St John's Hailey Restricted Funds 1,286 0 0 0 1,286
St Mary's Appeal Funds
St Mary's Appeal 9,252 7,980 18,230 0 -997
St Mary's Reach for the Stars
Total St Mary's Appeal Funds		 5,468
14,720		 0
7,980		 0
18,230		 0
0		 5,468
4,471
St Mary's Other Restricted Funds
St Mary's Chair Appeal 322 0 0 0 322
St Mary's Choir and Music Fund 1,301 0 0 0 1,301
St Mary's Data Development Fund 1,459 0 0 0 1,459
St Mary's Flower Festival
Total St Mary's Other Restricted Fund		 -267

2,815		 0
0		 0
0		 0
0		 -267
2,815
PCC Restricted Funds
Youth Worker 0 10,000 0 0 10,000
HardshipFund 0 12,165 8,550 0 3,615
PCCRestricted Fund
Total PCC Restricted Funds		 210
210		 0
22,165		 0
8,550		 0
0		 210
13,825
Agency collections -3,102 0 0 0 -3,102
Totals 77,632 237,171 246,648 0 68,155

Registered Charity 1129784

Balance sheet as at 31 December 2020 31/12/2020 31/12/2019
Fixed assets
6430 Plant & Machinery 88 118
6432 Furniture Fixtures and Fittings
Totalfixed assets		 12,128
12,216		 13,475
13,593
Current assets
Total Cash at Bank and in Hand 74,316 81,243
Z05 Debtors and Prepayments
Total Current assets		 2,000
76,316		 2,000
83,243
Total Assets 88,532 96,836
Liabilities
6699 AgencyCollections 3,285 3,102
Z0400 200 Club Advances carried forward 424 424
Z0401 Grant for messyChurch carried forward 293 293
Z041 WeddingDeposits 2,375 1,385
ZO43 Accruals 14,000 14,000
Total Liabilities 20,377 19,204
Net Asset surplus 68,155 77,632
Reserves
Inyear Surplus/(Deficit) (9,477) (22,945)
Balance brought forward 77,632 100,577
Total Reserves 68,155 77,632
Represented by
Unrestricted Funds 42,637 55,480
Restricted Funds 25,518 22,152
Total 68,155 77,632

Approved by the Parochial Church Council on 19 April 2021 and signed on its behalf by:

Toby Wright

Jeremy Lasman

(PCC Chairman) (PCC Treasurer)

Registered Charity 1129784

NOTES TO THE ACCOUNTS for the year ended 31 December 2020

1. Accounting Policies

The principal accounting policies adopted, judgments and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

a) Basis of Preparation

The Financial Statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 2 October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following Accounting and Reporting by charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 2 October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 January 2019 which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

b) Public Benefit Entity

The Parish of Witney meets the definition of a public entity under FRS 102.

c) Going Concern

The Trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.

The trustees have considered the impact of the ongoing Coronavirus pandemic throughout 2020 and the beginning of 2021. At the instruction of central government, churches have been closed and large indoor gatherings have been banned. In light of this, budgets and forecasts have been prepared which will enable the trustees to manage the charity through this position.

d) Income Recognition Policies

Voluntary income and capital sources:

Registered Charity 1129784

Gains and losses on investments (not currently applicable):

e) Fund Accounting

The trustees are satisfied that the charity's assets are available and adequate to fulfil its obligations. It has been policy to invest surplus funds with the CBF Church of England Investment Fund, but in the current economic circumstances it is has been our practice to invest any surplus in the Business Reserve Account held with Barclays Bank.

f) Expenditure and Irrecoverable VAT

2. Fixed assets

Plant & Machinery
25% RB		 Fixtures and Fittings
10% RB		 Total
Cost
Brought Forward 5,679 29,520 35,199
Additions 0 0 0
Disposals 0 0 0
5,679 29,520 35,199
Depreciation
Brought Forward 5,561 16,045 21,606
For Year 2020 30 1,348 1,377
Cumulate total 5,591 17,393 22,983
Net Book Value 31/12/2020 89 12,128 12,216

Registered Charity 1129784

3. Legal Status of the Charity

The Parochial Church Council of The Parish of Witney is a registered charity and was formed under a Deed of Trust dated 21 May 2009.

4. Staff costs

During 2020 the Parish of Witney employed Michelle Bailey-Wells as Parish Administrator and Gift Aid Secretary, salary costs totaling £13,352. In addition, payments were made to organists, but they were not employed by the Parish.

Reimbursements totaling £3,925 (2019: £6,627) were paid to the clergy to cover their administrative and travelling expenses. The reduction in these costs over the previous year reflect the impact of the Coronavirus Pandemic. There were no other disclosable transactions in respect of the members of the Witney PCC or persons closely related to them or other related parties.

5. Debtors

Prepayments (Parish Share)
6. Creditors
Agency collections
200 Club advances
Messy Church grant
Wedding deposits
Other creditors and accruals		 2020
£2,000
£2,000
2020
£3,285
£424
£293
£2,375
£14,000
£20,377		 2019
£2,000
£2,000
2019
£3,102
£424
£293
£1,385
£14,000
£19,204

7. Connected Charities

The following charities are connected charities of the Parish of Witney:

The transactions of these charities are not included in these accounts.

Registered Charity 1129784

8. Income and expenditure analysis for the year ended 31st December 2020

Statement of Income and Expenditure 31/12/2020 31/12/2019
General and Unrestricted Income
0101 Gift aid - bank 86,142 82,793
0110 Gift aid - envelopes 1,560 9,621
0201 Otherplannedgiving 7,685 9,504
0301 Looseplate collections 2,430 13,557
0501 One-offgift aidgifts 167 1,124
0550 Donations appeals etc 56,004 14,065
0601 Tax recoverable ongift aid 32,362 25,637
0701 Legacies 1,000 10,000
0801 Recurring grants 350 350
08A1 Non-recurringone-offgrants 1,650 2,776
0901 Other fundsgenerated 160 195
0902 Income from refreshments 225 0
0910 Fundraisingevents own funds 4,696 37,944
0912 Fundraisingfor other charities 2,039 4,863
0915 Subscriptions income 200 club 1,511 2,631
0917 Income from sale ofgoods 797 1,493
1020 Bank and deposit account interest 3 34
1101 Fees for weddings and funerals 4,107 6,615
1105 Use of church organ 0 570
1240 Church lettings - fund raising 405 1,825
1310 Insurance claims 2,413 0
1315 Unallocated miscellaneous credits
Total General and Unrestricted income		 1,319
207,025		 4,254
229,851
Restricted Income
0101 Gift Aid - Bank 645
0550 Donations appeals etc 23,365 630
0601 Tax recoverable ongift aid 138 155
0910 Fundraisingevents own funds 6,642 0
1020 Bank and deposit account interest 1 21
1315 Unallocated miscellaneous credits
Total Restricted income		 1
30,147		 45
1,496
Total Endowment income 0 0
Total income 237,172 231,347

Registered Charity 1129784

**9. ** General and Unrestricted Expenditure 31/12/2020 31/12/2019
1730 Costs of fetes & other events 351 6,346
1732 Cost ofgoodspurchased for resale 198 414
1830 Giving- relief and development agencies 8,580 5,028
1850 Home mission 338 561
1852 Ministryfees + subscriptions 1,994 2,063
1870 Givingto secular charities 0 1,007
1910 Parish share 113,529 110,641
2001 Organists staff 6,255 7,155
2005 Other organists 200 616
2050 Salaryofparish administrator 13,352 12,912
2101 Clergyexpenses 3,925 6,267
2201 Parish training 100 0
2301 Church running- insurance 16,481 16,131
2305 Office costs 4,500 6,732
2310 Parish telephone 4,399 2,453
2320 Organ/ piano tuning 370 964
2330 Church maintenance 5,011 7,967
2331 Cleaning 2,363 3,479
2340 Upkeepof services 4,534 6,063
2342 Upkeepof services flowers 250 0
2350 Upkeepof churchyard 2,200 2,953
2360 Administration 505 5,977
2362 Software 2,497 85
2365 Cateringcosts 0 64
2420 Church running- water & waste disposal 979 488
2440 Church running- heatingand lighting 7,950 12,620
2441 Church runningexpenses - other 3,378 7,532
2450 Depreciation charge 1,377 1,537
2601 Governance costs examination/audit fee 2,076 0
2701 Church major repairs - structure 12,176 0
2852 Architects and other Professional 0 5,129
Total General and Unrestricted expenditure 219,868 233,184
Restricted Expenditure
1730 Cost of fetes and other events 0 609
1830 Giving- relief and development agencies 8,550 0
2342 Upkeepof services flowers 0 402
2360 Administration 61 104
2701 Church major repairs - structure 17,335 17,576
2852 Architects & otherprofessional fees 835 0
6699 Agencycollections 0 2,417
Total Restricted expenditure 26,781 21,108
Total Endowment expenditure 0 0
Total expenditure 246,649 254,292
Summary Surplus/Deficit 31/12/2020 31/12/2019
General and Unrestricted (12,843) (3,333)
Restricted 3,366 (19,612)
Total (9,477) (22,945)