2023-03-31-accounts - Wardroom Hms Excellent

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

WARDROOM MESS

HMS EXCELLENT

ANNUAL REPORT AND FINANCIAL STATEMENTS

For Period

1 April 2022 to 31 March 2023

Registered Charity No. 1129719

Trustee’s Annual Report and Comments

Wardroom Mess HMS EXCELLENT Charity Registered No: 1129719 Covering the Accounting Year: 1 April 2022 to 31 March 2023 Address: HMS EXCELLENT Whale Island Portsmouth PO2 8ER Governing Document: Constitution (Mess Rules) Object: Promotion of the Military Efficiency and Operational Effectiveness of the Armed Forces by the provision of mess facilities to Commissioned Officers serving in Whale Island. Trustee: Commander S J L Turnbull Royal Navy (until 2 October 22) Commander S Gale Royal Navy (from 3 October 22) Trustee selection method: Appointed as such by the Naval Secretary. Bankers: RBS Holts Independent Examiner: Marianne Butcher FMAAT 5 Nursery Road Havant Hants PO9 3BG Activities and Achievements: To have resources available for expenditure on improvements to the quality of life, and the engenderment of espirit de corps. In normal years the mess would put on a full social programme for its members. Generous subsidies would have been provided to functions from the profits made from the bar and other taxable activities. Financial Review: Mess finances were sound with bank, cash, and deposit assets of £188.5K easily covering liabilities of £25.7K. Overall, the fund had gained £25.9K. The mess fund held net assets of £225K. Investment Selection Policy: The Wardroom does not hold any investments. Financial Reserves Policy: The Trustee has considered the level of reserves to be retained, appropriate to the charity’s needs. This is considered to be £50K and is held in deposit and in available bank accounts. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily. Excess funds will be used for future refurbishment projects.

Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the reserves of £10K in a deposit account plus £100K in the current account it would provide sufficient resources in the event of adverse conditions. Quarterly independent examination of the accounts will mitigate the risk of any mismanagement by the mess committee. Public Benefit Statement: This fund provides public benefit by assisting Service personnel to perform their roles more effectively within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests.

I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities, the charity should undertake.

Declaration:

I declare, in my capacity of Charity Trustee, that I have approved the above report.

Signature Signed on Original Name Commander S Gale Royal Navy. Appointment Commanding Officer and Sole Managing Trustee Date 29 April 2023

Independent Examiner’s Report to the Trustee of the Wardroom HMS Excellent. (Charity Registration No 1129719)

I report on the accounts of the Charity for the year ended 31 March 2023 which are set out in pages 1 to 6 and accompanying notes.

Respective responsibilities of trustees and examiner

The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act.
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:

The accounting records were not kept in accordance with section 130 of the Charities Act; or
The accounts did not accord with the accounting records; or
The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed on Original

M L Butcher FMAAT 5 Nursery Road Havant Hants PO9 3BG

29 April 2023

HMS EXCELLENT WARDROOM MESS FUND

Registered Charity 1129719

BALANCE SHEET 31-Mar-23

Notes ASSETS Fixed Assets Mess Property 7 Current Assets Stocks at Cost: 7A Messbills and Function payments Misc debtors and prepayments 8 Cash Current Account Charity Deposit Account Total Current Assets LIABILITIES Creditors 9/9A Central Bank for other Funds: CFS Fund LLS Fund VAT Current Liabilities Net Current Assets Net Assets	8,238.16 £ 21,250.67 £ 6,686.63 £ 1,385.49 £ 177,117.78 £ 10,000.00 £ 224,678.73 £ 20,941.61 £ 5,740.66 £ - £ (987.31) £ 25,694.96 £	25,978.00 £ 26,532.00 £ 6,489.96 £ 32,620.46 £ 1,343.76 £ 4,368.88 £ 147,354.20 £ 10,000.00 £ 202,177.26 £ 20,264.20 £ 8,763.30 £ 577.58 £ 37.66 £ 29,642.74 £ 198,983.77 £ 172,534.52 £ 224,961.77 £ 199,066.52 £ 31-Mar-22	25,978.00 £ 26,532.00 £ 6,489.96 £ 32,620.46 £ 1,343.76 £ 4,368.88 £ 147,354.20 £ 10,000.00 £ 202,177.26 £ 20,264.20 £ 8,763.30 £ 577.58 £ 37.66 £ 29,642.74 £ 198,983.77 £ 172,534.52 £ 224,961.77 £ 199,066.52 £ 31-Mar-22
			199,066.52 £

Approved on 29 April 2023 Signed on Original

Commander S Gale Royal Navy Sole Managing Trustee

XWRMar23BSZ.xlsBALANCE SHEET

HMS EXCELLENT WARDROOM MESS FUND

STATEMENT OF FINANCIAL ACTIVITIES

For year to 31 Mar 23

Note Income Donations and Grants Charitable actvities Other Trading Activities Investment Income Total Income 3 Expenditure Charitable Activities Raising Funds Other Total Expenditure 4 Net incoming/(outgoing) resources Previous Year Corrections Net movement in Funds Total Funds Brought Forward Total Funds Carried Forward	- £ 200,239.35 £ 35,320.91 £ 208.93 £ 235,769.19 £ 178,774.25 £ 32,511.93 £ 667.41 £ 211,953.59 £ 23,815.60 £ 2,079.65 £ 23,815.60 £ 199,066.52 £ 224,961.77 £	Year to Mar 22 773.00 £ 105,875.76 £ 21,611.03 £ 4.24 £
		128,264.03 £
		85,923.05 £ 17,824.00 £ 81.45 £
		103,828.50 £
		24,435.53 £ - £ 24,435.53 £ 174,630.99 £
		199,066.52 £

XWRMar23BSZ.xlsSOFAsum

HMS EXCELLENT WARDROOM MESS FUND

Notes to the Accounts dated 31 March 2023

Note 1 - Accounting policies

a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice, UK Accounting Standards and the Charities Acts.

Income

a. Donations are included in the Statement of Financial Activities (SOFA) when the fund becomes entitled to the donation or grant and it is reasonably certain that it will be received.
b. Incoming resources from fund raising are reported gross in the SOFA
c. Intangible income is not included in the accounts.
d. The fund receives no unpaid volunteer help.
e. Interest is included in the accounts when receivable.

Expenditure and Liabilities

a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the fund to the expenditure.

Assets

a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £50. They are valued at cost or a reasonable value on receipt. The fund does not have a policy of revaluation. Depreciation is 50% initial then six monthly, straight line and over the estimated life of the item. Depreciation is not allocated to activity costs.

b. Stocks are valued at the lower of cost or market value.

Note 2 - Investments - There are none

Note 3 - Income

Note 3 - Income
Voluntary Income Donations& Grants Charitable Activities Mess Subs Associate Subscriptions Bar Sales Mess Functions Misc income Other Trading Activities Private Functions Private Function Surplus Shop Sales Investment Income Interest Total Income	- £ 773.00 £ 84,467.46 £ 69,039.76 £ 6,974.75 £ 6,157.50 £ 42,681.65 £ 21,667.01 £ 66,032.86 £ 8,686.09 £ 82.63 £ 325.40 £ 200,239.35 £ 105,875.76 £ 32,192.86 £ 16,868.45 £ 2,652.64 £ 3,741.88 £ 475.41 £ 1,000.70 £ 35,320.91 £ 21,611.03 £ 208.93 £ 4.24 £ 235,769.19 £ 128,264.03 £ Year to Mar 22 Year to Mar 23
		128,264.03 £

Note 4 - Expenditure

Charitable Activities Trading Cost of Bar sales & other costs Function Expenditure from Tickets Function Expenditure from Subsidies Additional VAT Cost Free Entry Functions Xmas Draw Subsidy Running Costs Performing Rights Dining Hall Extras Mess Guests Newspapers & Periodicals Coffee Refurbishments Repairs & Renewals TV and Audio Presentations/Leavers Gifts Welfare & Sports Christmas Decorations Insurances & Security Trophy Hire Internet Grant Misc Expenses Governance Costs Accounts and examination Support Costs Bank charges Card Machine Printing, Postage & Stationery Sage/Tills Depreciation Raising Funds Private Functions Shop Costs Other Costs Write off (Mess Bills/PAYD/Bistro) Total Expenditure	32,930.64 £ 66,032.86 £ 29,430.35 £ 1,548.87 £ - £ 2,644.16 £ 2,651.94 £ - £ 542.49 £ 1,361.30 £ 18,067.56 £ - £ 801.47 £ 333.92 £ 799.00 £ 1,000.00 £ 91.83 £ 2,090.78 £ 789.18 £ 500.00 £ - £ 334.06 £ 2,460.00 £ 2,961.96 £ 1,932.56 £ 241.92 £ 4,573.97 £ 4,653.43 £ 32,192.86 £ 319.07 £ Year to	Year to	17,784.58 £ 8,686.09 £ 5,599.30 £ - £ 96.36 £ 2,735.44 £ 1,400.00 £ 4.00 £ 348.82 £ 1,736.15 £ 13,670.89 £ 11,053.94 £ 698.23 £ 305.25 £ 1,316.11 £ 1,000.00 £ 720.76 £ 2,349.98 £ 305.50 £ 683.00 £ 500.00 £ 117.95 £ 2,410.00 £ 2,131.54 £ 1,613.45 £ 289.92 £ 3,562.80 £ 4,802.99 £ 178,774.25 £ 85,923.05 £ 16,868.45 £ 955.55 £ 32,511.93 £ 17,824.00 £ 667.41 £ 81.45 £ 211,953.59 £ 103,828.50 £ Mar 23 Year to Mar 22

Note 5 - Paid Employees

a. There were no paid employees.

XWRMar23BSZ.xlsSOFAE

Note 6 - Trustees and Other Related Parties

a. No expenses or emoluments had been paid to the Sole Managing Trustee b. There were no amounts due to or from the Sole Managing Trustee

Note 7 - Tangible Fixed Assets - Property Account	Note 7 - Tangible Fixed Assets - Property Account	- Fixtures & Fittings
Property Valuation as at 31 Mar 22	£	26,532.00
Additions	£	4,099.43
Depreciation	£	(4,653.43)
Property Valuation at 31 Mar 23	£	25,978.00
Note 7A - Stocks
Bar Stock	£	7,406.97
Shop Stock	£	831.19
	£	7,406.97
Note 8 - Miscellaneous Debtors and Prepayments
HMS Nelson Wardroom	£	283.63
COIF - Charities Deposit Interest - Mar 23	£	33.00
Performing Rights	£	1,463.00
Chubb Prepaid	£	205.00
TV Licence prepaid	£	106.00
PCCW Global - Internet	£	100.00
Coffee Lease	£	519.00
Private Functions - Money Owed	£	3,977.00
	£	6,686.63
Note 9 - Trade Creditors
Bookers	£	(170.56)
ESS - Non Mess	£	(1,033.64)
Liquidline	£	604.68
	£	(599.52)
Note 9A - Miscellaneous Creditors
D94/D95 Accommodation Repayments	£	8,542.29
Bar Purchases - Greenking	£	572.51
BOC Gas	£	7.30
HMS Nelson Wardroom	£	1,714.44
ATC Fund	£	445.58
Armistice Day Fund	£	41.21
PAYD	£	4,990.17
Dry Cleaning	£	93.16
PRS/PPL (estimated)	£	2,174.39
Functions	£	28.00
PNIE	£	630.00
Additional VAT on Mess Functions	£	1,548.87
Card Charges	£	18.00
Coffee - Liquidline	£	735.21
	£	21,541.13

Note 10 - Endowment or Restricted Income Funds

There were none.

Note 11 - Other Information

a. The fund does not have any material commitments not provided for in the accounts
b. The fund has not given any guarantees to any third party that could be called on at the year end. c. The fund has not granted any loans.
d. The fund did not make any ex gratia payments during the year.

Declarations

a. The Trustee has not changed the year end date nor the length of the fund's financial year
b. All the fund's operations are continuing operations and there were no discontinued operations. c. No funds are in deficit.
d. The fund has no marketable intangible assets
e. There were no interfund loans outstanding at the balance sheet date.
f. None of the funds functional assets have been revalued during the year and the fund
does not have a policy of revaluation of these assets.
g. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet.

Bar Trading Account

Year to 31 March 2023

Sales Cost of Sales: Gross Profit Less: Spillage/Pipecleaning Bar Sundries Net Profit Gross Profit to Sales Gross Profit to Cost of All Sales (or average mark up)	785.93 £ 797.33 £ 26.6% 36.2%	42,681.65 £ 21,667.01 £ 31,347.38 £ 16,388.83 £ 11,334.27 £ 5,278.18 £ 496.07 £ 899.68 £ 1,583.26 £ 1,395.75 £ 9,751.01 £ *3,882.43* £ 24.4% 32.2% Year to 31 Mar 22

XWRMar23BSZ.xls TRADING

WARDROOM MESS

HMS EXCELLENT

ANNUAL REPORT AND FINANCIAL STATEMENTS

For Period

1 April 2022 to 31 March 2023

Registered Charity No. 1129719

Trustee’s Annual Report and Comments

I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities, the charity should undertake.

Declaration:

I declare, in my capacity of Charity Trustee, that I have approved the above report.

Signature Signed on Original Name Commander S Gale Royal Navy. Appointment Commanding Officer and Sole Managing Trustee Date 29 April 2023

Independent Examiner’s Report to the Trustee of the Wardroom HMS Excellent. (Charity Registration No 1129719)

I report on the accounts of the Charity for the year ended 31 March 2023 which are set out in pages 1 to 6 and accompanying notes.

Respective responsibilities of trustees and examiner

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act.
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent examiner’s report

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:

The accounting records were not kept in accordance with section 130 of the Charities Act; or
The accounts did not accord with the accounting records; or
The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed on Original

M L Butcher FMAAT 5 Nursery Road Havant Hants PO9 3BG

29 April 2023