## _**WARDROOM MESS**_
## _**HMS EXCELLENT**_
## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
## **For Period**
**1 April 2021 to 31 March 2022**
**Registered Charity No. 1129719**
## **Trustee’s Annual Report and Comments**
||Wardroom Mess HMS EXCELLENT|
|---|---|
|Charity Registered No:|1129719|
|Covering the Accounting Year: 1 April 2021 to 31 March 2022||
|Address:|HMS EXCELLENT|
||Whale Island|
||Portsmouth PO2 8ER|
|Governing Document:|Constitution (Mess Rules)|
|Object:|Promotion of the Military Efficiency and Operational|
||Effectiveness of the Armed Forces by the provision of|
||mess facilities to Commissioned Officers serving in|
||Whale Island.|
|Trustee:|Commander S J L Turnbull Royal Navy|
|Trustee selection method:|Appointed as such by the Naval Secretary.|
|Bankers:|RBS Holts|
|Independent Examiner:|Peter NichollsMBE MAAT|
||5 Nursery Road|
||Havant|
||Hants PO9 3BG|
|Activities and Achievements: To have resources available for expenditure on improvements||
||to the quality of life, and the engenderment of espirit de corps.|
||In normal years the mess would put on a full social programme|
||for its members. Generous subsidies would have been provided|
||to functions from the profits made from the bar and other|
||taxable activities|
|Financial Review:|The Wardroom fund increased by £24.4K over the year largely|
||because military mess subscription income exceeded running|
||and support costs by £18K. (These costs included the Magazine|
||Bar refurbishment,) In addition subscription income of £6.2K|
||from associate members was not required for function subsidies.|
||The Wardroom was worth £199K of which £33K was|
||represented by property and stock. Bank and deposit balances|
||totalled £157.4K which easily covered liabilities of £30K. The|
||committee intends to use its accumulated reserves to fund a|
||rolling programme of refurbishments and improvements in the|
||coming years.|
Investment Selection Policy: The Wardroom does not hold any investments.
Financial Reserves Policy: The Trustee has considered the level of reserves to be retained, appropriate to the charity’s needs. This is considered to be £50K and is held in deposit and in available bank accounts. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily. Excess funds will be used for future refurbishment projects.
Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Quarterly independent examination of the accounts will mitigate the risk of any mismanagement by the mess committee.
Public Benefit Statement: This fund provides public benefit by assisting Service personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests.
I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake.
Declaration:
I declare, in my capacity of Charity Trustee, that I have approved the above report.
Signature Signed on Original
Name Commander S J L Turnbull Royal Navy.
Appointment Commanding Officer and sole Managing Trustee
Date ................... 29 April 2022
## **Independent Examiner’s Report to the Trustee of the Wardroom HMS Excellent.**
I report on the accounts of the Charity for the year ended 31 March 2022 which are set out in pages 1 to 6 and accompanying notes.
## **Respective responsibilities of trustees and examiner**
The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
- The accounting records were not kept in accordance with section 130 of the Charities Act; or
- The accounts did not accord with the accounting records; or
- The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Signed on Original
P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
29 April 2022
## **HMS EXCELLENT WARDROOM MESS FUND**
## **Registered Charity 1129719**
## **BALANCE SHEET**
**31-Mar-22**
_Notes_
## ASSETS
|_Notes_
ASSETS||||
|---|---|---|---|
|Fixed Assets
Mess Property
_7_
Current Assets
Stocks at Cost:
_7A_
Messbills and Function payments
Misc debtors and prepayments
_8_
Cash
Current Account
Charity Deposit Account
Total Current Assets
LIABILITIES
Creditors
_9/9A_
Central Bank for other Funds:
CFS Fund
LLS Fund
VAT
Current Liabilities
Net Current Assets
Net Assets
Provision:
Magazine Bar Refurbishment
Net Assets less provision|6,489.96
£
32,620.46
£
1,343.76
£
4,368.88
£
147,354.20
£
10,000.00
£
202,177.26
£
20,264.20
£
8,763.30
£
577.58
£
37.66
£
29,642.74
£|26,532.00
£
_25,348.00_
_£_
_6,560.73_
_£_
_11,566.66_
_£_
_726.10_
_£_
_3,567.42_
_£_
_138,050.28_
_£_
_10,000.00_
_£_
_170,471.19_
_£_
_18,292.16_
_£_
_2,137.78_
_£_
_491.78_
_£_
_266.48_
_£_
_21,188.20_
_£_
172,534.52
£
_149,282.99_
_£_
199,066.52
£
_174,630.99_
_£_
-
£
_13,711.94_
_£_
**199,066.52**
**£**
_160,919.05_
_£_
_31-Mar-21_||
||||_174,630.99_
_£_|
||||_13,711.94_
_£_|
||||_160,919.05_
_£_|
## Signed on Original
Approved on 29 April 2022 Commander S J L Turnbull Royal Navy
Sole Managing Trustee
1
XWRMar22BSZBALANCE SHEET
## **HMS EXCELLENT WARDROOM MESS FUND**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **For year to 31 Mar 22**
|_Note_
**Income**
Donations and Grants
Charitable actvities
Other Trading Activities
Investment Income
Total Income
_3_
**Expenditure**
Charitable Activities
Raising Funds
Other
Total Expenditure
_4_
Net incoming/(outgoing) resources
Less Previous Year Corrections
Net movement in Funds
Total Funds Brought Forward
Total Funds Carried Forward|773.00
£
105,875.76
£
21,611.03
£
4.24
£
128,264.03
£
85,923.05
£
17,824.00
£
81.45
£
103,828.50
£
24,435.53
£
-
£
24,435.53
£
174,630.99
£
**199,066.52**
**£**|_Year to Mar 21_
_2,575.00_
_£_
_67,079.73_
_£_
_784.98_
_£_
_11.88_
_£_|
|---|---|---|
|||_70,451.59_
_£_|
|||_44,061.46_
_£_
_731.62_
_£_
_285.16_
_£_|
|||_45,078.24_
_£_|
|||_25,373.35_
_£_
_(344.00)_
_£_
_25,029.35_
_£_
_149,601.64_
_£_|
|||_174,630.99_
_£_|
2
XWRMar22BSZSOFAsum
## **HMS EXCELLENT WARDROOM MESS FUND**
## **Notes to the Accounts dated 31 March 2022**
## **Note 1 - Accounting policies**
The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice 2019 and the provisions of the Charities Act 2011. Significant policies adopted are:
## Incoming resources
- a. Donations are included in the Statement of Financial Activities (SOFA) when the fund becomes entitled to the donation or grant and it is reasonably certain that it will be received.
- b. Incoming resources from fund raising are reported gross in the SOFA
- c. Intangible income is not included in the accounts.
- d. The fund receives no unpaid volunteer help.
- e. Interest is included in the accounts when receivable.
## Expenditure and liabilities
a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the fund to the expenditure.
## Assets
a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £50. They are valued at cost or a reasonable value on receipt. The fund does not have a policy of revaluation. Depreciation is 50% initial then six monthly, straight line and over the estimated life of the item. Depreciation is not allocated to activity costs.
- b. Stocks are valued at the lower of cost or market value.
## **Note 2 - Investments - There are none**
## **Note 3 - Income**
|_Voluntary Income_
Donations& Grants
_Charitable Activities_
Mess Subs
Associate Subscriptions
Bar Sales
Mess Functions
Coffee
Misc income
_Other Trading Activities_
Private Functions
Private Function Surplus
Shop Sales
_Investment Income_
Interest
Total Income|773.00
£
_2,575.00_
_£_
69,039.76
£
_55,484.50_
_£_
6,157.50
£
_4,462.50_
_£_
21,667.01
£
_6,941.73_
_£_
8,686.09
£
_-_
_£_
-
£
_176.00_
_£_
325.40
£
_15.00_
_£_
105,875.76
£
_67,079.73_
_£_
16,868.45
£
_-_
_£_
3,741.88
£
_-_
_£_
1,000.70
£
_784.98_
_£_
21,611.03
£
_784.98_
_£_
4.24
£
_11.88_
_£_
128,264.03
£
_70,451.59_
_£_
_Year to Mar 21_
Year to Mar 22|
|---|---|
3
## **Note 4 - Expenditure**
|_Charitable Activities_
Trading
Cost of Bar sales & other costs
Function Expenditure from Tickets
Function Expenditure from Subsidies
Free Entry Functions
Xmas Draw Subsidy
Running Costs
Performing Rights
Dining Hall Extras
Mess Guests
Newspapers & Periodicals
Coffee
Refurbishments
Repairs & Renewals
TV and Audio
Presentations/Leavers Gifts
Welfare & Sports
Christmas Decorations
Insurances & Security
Trophy Hire
Internet
Grant
Misc Expenses
Governance Costs
Accounts and examination
Support Costs
Bank charges
Card Machine
Printing, Postage & Stationery
Sage/Tills
Depreciation
_Raising Funds_
Private Functions
Shop Costs
_Other Costs_
Write off (Mess Bills/PAYD/Bistro)
Total Expenditure|17,784.58
£
8,686.09
£
5,599.30
£
96.36
£
2,735.44
£
1,400.00
£
4.00
£
348.82
£
1,736.15
£
13,670.89
£
11,053.94
£
698.23
£
305.25
£
1,316.11
£
1,000.00
£
720.76
£
2,349.98
£
305.50
£
683.00
£
500.00
£
117.95
£
2,410.00
£
2,131.54
£
1,613.45
£
289.92
£
3,562.80
£
4,802.99
£
16,868.45
£
955.55
£
Year to|Year to|_6,215.50_
_£_
_-_
_£_
_-_
_£_
_17.66_
_£_
_2,797.78_
_£_
_1,304.00_
_£_
_55.99_
_£_
_602.88_
_£_
_649.85_
_£_
_11,528.83_
_£_
_400.00_
_£_
_723.58_
_£_
_416.26_
_£_
_791.11_
_£_
_1,000.00_
_£_
_599.98_
_£_
_2,342.48_
_£_
_555.00_
_£_
_417.00_
_£_
_-_
_£_
_-_
_£_
_2,290.00_
_£_
_1,511.64_
_£_
_1,510.07_
_£_
_234.57_
_£_
_3,352.28_
_£_
_4,745.00_
_£_
85,923.05
£
_44,061.46_
_£_
_-_
_£_
_731.62_
_£_
17,824.00
£
_731.62_
_£_
81.45
£
_285.16_
_£_
103,828.50
£
_45,078.24_
_£_
Mar 22
_Year to Mar 21_|
|---|---|---|---|
**Note 5 - Paid Employees**
a. There were no paid employees.
4
XWRMar22BSZSOFAE
## **Note 6 -Trustees and Other Related Parties**
- a. No expenses or emoluments had been paid to the sole Managing Trustee b. There were no amounts due to or from the sole Managing Trustee
|**Note 7 - Tangible Fixed Assets - Property Account**|**Note 7 - Tangible Fixed Assets - Property Account**|**- Fixtures & Fittings**|
|---|---|---|
|Property Valuation as at 31 Mar 21|£|25,348.00
|
|Additions|£|5,986.99
|
|Depreciation|£|(4,802.99)|
|Property Valuation at 31 Mar 22|£|26,532.00|
|**Note 7A - Stocks**|||
|Bar Stock|£|5,339.70
|
|Shop Stock|£|1,150.26|
||£|6,489.96|
|**Note 8 - Miscellaneous Debtors and Prepayments**|||
|HMS Nelson Wardroom|£|134.24
|
|Accounting Wifi Prepaid|£|100.00
|
|Sage Prepaid|£|565.00
|
|Chubb Prepaid|£|227.00
|
|TV Licence prepaid|£|106.00
|
|Bookers Refund|£|151.53
|
|Amazon Refund|£|59.99|
||£|1,343.76|
|**Note 9 - Trade Creditors**|||
|ESS - Mess|£|633.68
|
|ESS - PAYD|£|4,989.98
|
|ESS -Private Functions|£|1,270.99
|
|Greene King|£|1,091.61
|
|Metzendorff|£|888.59
|
|Liquidline|£|574.33
|
|Bookers|£|28.98|
||£|9,478.16|
|**Note 9A - Miscellaneous Creditors**|||
|D94/D95 Accommodation Repayments|£|5,909.55
|
|BOC Gas|£|24.15
|
|Christmas Draw|£|199.00
|
|ATC Fund|£|1,750.58
|
|Armistice Day Fund|£|41.21
|
|PAYD|£|107.58
|
|Dry Cleaning|£|201.97
|
|PRS/PPL (estimated)|£|1,600.00
|
|Newspapers|£|202.00
|
|Xmas Lunch Refund|£|39.00
|
|PNIE|£|610.00
|
|Card Charges|£|90.00
|
|Bank Charges|£|11.00|
||£|10,786.04|
## **Note 10 - Endowment or Restricted Income Funds**
There were none.
5
## **Note 11 - Other Information**
- a. The fund does not have any material commitments not provided for in the accounts
- b. The fund has not given any guarantees to any third party that could be called on at the year end. c. The fund has not granted any loans.
- d. The fund did not make any ex gratia payments during the year.
## **Declarations**
- a. The Trustee has not changed the year end date nor the length of the fund's financial year
- b. All the fund's operations are continuing operations and there were no discontinued operations. c. No funds are in deficit.
- d. The fund has no marketable intangible assets
- e. There were no interfund loans outstanding at the balance sheet date.
- f. None of the funds functional assets have been revalued during the year and the fund
- does not have a policy of revaluation of these assets.
- g. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet.
## **Bar Trading Account**
## **Year to 31 March 2022**
|Sales
Cost of Sales:
Gross Profit
Less: Spillage/Pipecleaning
Covid write off
Bar Sundries
Net Profit
Gross Profit to Sales
Gross Profit to Cost of All Sales
(or average mark up)|496.07
£
_3.0%_
-
£
899.68
£
24.4%
32.2%|21,667.01
£
_6,941.73_
_£_
16,388.83
£
_5,442.46_
_£_
5,278.18
£
_1,499.27_
_£_
_98.67_
_£_
_1.8%_
_350.00_
_£_
_324.37_
_£_
1,395.75
£
_773.04_
_£_
**3,882.43**
**£**
**_726.23_**
**_£_**
_21.6%_
_27.5%_
_Year to 31 Mar 21_|
|---|---|---|
6
XWRMar22BSZ TRADING
## **Independent Examiner’s Report to the Trustee of the Wardroom HMS Excellent.**
I report on the accounts of the Charity for the year ended 31 March 2022 which are set out in pages 1 to 6 and accompanying notes.
## **Respective responsibilities of trustees and examiner**
The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
- The accounting records were not kept in accordance with section 130 of the Charities Act; or
- The accounts did not accord with the accounting records; or
- The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
29 May 2022