## _**THE CENTRAL AMENITIES FUND**_ ## _**HMS HERON**_ **ANNUAL REPORT AND FINANCIAL STATEMENTS** **For Period** **1 May 2022 to 30 April 2023** **Registered Charity No. 1129715** ## **Trustees’ Annual Report and Comments** Central Amenities Fund HMS HERON |Charity Registered No:
|1129715| |---|---| |Covering the Accounting Year: 1 May 2022 to 30 April 2023|| |Address:|RNAS Yeovilton| ||Ilchester| ||Somerset BA22 8HT| |Governing Document:
|Constitution| |Object:|Promotion of the Military Efficiency and Operational| ||Effectiveness of the Armed Forces by the provision of| ||leisure activities and domestic facilities to Service personnel| ||and their families serving in the Royal Naval Air Station| ||Yeovilton. In addition, it provides central fund banking| ||facilities for a variety of Service and Approved funds.| |Trustee:|Commodore N R Griffin MBE Royal Navy| |Trustee selection method:|Appointed as such by the Naval Secretary.| |Bankers:|Barclays Bank| ||King George Street| ||Yeovil| |Independent Examiner:|P A NichollsMBE MAAT| ||5 Nursery Road| ||Havant| ||Hants PO9 3BG| |Activities and achievements:|To have resources available for expenditure on| ||improvements to the quality of life, and the engenderment of| ||espirit de corps. The fund struggled to meet some of its| ||objectives in the past year although the community centre,| ||narrow boat, motor home and garage facilities were well| ||used by the Service personnel and their families.| |Financial Review:|| Financial Reserves Policy: The Trustee has considered the level of reserves that is required, appropriate to the charity’s needs. This is set at £100K, although it is currently less than that figure. It is held within the Charity Deposit Account. It seeks to provide three months CAF running costs and to be able to replace the narrowboat. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by building up the free reserves it will provide sufficient resources in the event of adverse conditions. Independent examination of the accounts twice yearly will mitigate the risk of any mismanagement by the committee. Public Benefit Statement: This fund provides public benefit by assisting Service personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting leisure facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing their capability to undertake the roles demanded of them including the defence of the United Kingdom and its interests. I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake. Declaration: I declare, in my capacity of Charity Trustee, that I have approved the above report. Signature Name Commodore N R Griffin MBE Royal Navy Appointment Commanding Officer and sole Managing Trustee Date 31 May 2023 ## **Independent Examiner’s Report to the Trustee of the HMS Heron Central Amenities Fund.** I report on the accounts of the Charity for the year ended 30 April 2023 which are set out in pages 1 to 9 and accompanying notes. ## **Respective responsibilities of trustees and examiner** The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a licenced member of the Association of Accounting Technicians. ## It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect: - The accounting records were not kept in accordance with section 130 of the Charities Act; or - The accounts did not accord with the accounting records; or - The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG 31 May 2023 ## **HMS HERON CENTRAL AMENITIES FUND** ## **Registered Charity No 1129715** ## **BALANCE SHEET 30-Apr-23** |**Fixed Assets**
Notes
Property
7
**Current Assets**
Stocks
8
Debtors & Prepayments
9/9A
Charities Deposit Account
Bank Accounts
Cash & Floats
**Current Liabilities**
Trade Creditors
10
Tall Trees Creditors
10A
Central Bank for:
Service Funds
11
Dispersing Funds
11A
Dormant Funds
11B
Approved Funds
11C
Net Current Assets
**Long Term Liability**
Nuffield Trust (Holiday Home)
10B
**Total Net Assets**|15,078.18
£
10,782.48
£
231,439.67
£
88,669.15
£
5,063.91
£
351,033.39
£
26,196.45
£
1,564.04
£
92,795.91
£
23,770.82
£
46,802.22
£
84,236.92
£
275,366.36
£|141,655.00
£
_151,044.00_
_£_
_14,680.00_
_£_
_8,730.72_
_£_
_227,482.32_
_£_
_44,653.87_
_£_
_2,838.40_
_£_
_492,688.39_
_£_
_298,385.31_
_£_
_29,171.55_
_£_
_3,940.16_
_£_
_102,867.36_
_£_
_37,954.75_
_£_
_247.32_
_£_
_56,228.47_
_£_
_230,409.61_
_£_
75,667.03
£
_67,975.70_
_£_
27,384.00
£
_30,128.00_
_£_
**189,938.03**
**£**
**_188,891.70_**
**_£_**
_30-Apr-22_|141,655.00
£
_151,044.00_
_£_
_14,680.00_
_£_
_8,730.72_
_£_
_227,482.32_
_£_
_44,653.87_
_£_
_2,838.40_
_£_
_492,688.39_
_£_
_298,385.31_
_£_
_29,171.55_
_£_
_3,940.16_
_£_
_102,867.36_
_£_
_37,954.75_
_£_
_247.32_
_£_
_56,228.47_
_£_
_230,409.61_
_£_
75,667.03
£
_67,975.70_
_£_
27,384.00
£
_30,128.00_
_£_
**189,938.03**
**£**
**_188,891.70_**
**_£_**
_30-Apr-22_| |---|---|---|---| ||||**_188,891.70_**
**_£_**| Approved on 31 May 2023 Signed on Original Commodore N R Griffin MBE Royal Navy Sole Managing Trustee 1 YEOCAFApr23BSZ.xlsBALANCE SHEET YE0CAF￿23￿Z￿1SEALANC￿s￿E ## **HMS HERON CENTRAL AMENITIES FUND** ## **STATEMENT OF FINANCIAL ACTIVITIES** |**Income**
Notes
Donations & Grants
Charitable Activities
Other Trading Activities
Investment Income
Total Income
3
**Expenditure**
Charitable Activities
Other
Total Expenditure
4
Net Income
Less Previous Year Excess Income Correction
Net Movement in Funds
Total Funds brought forward 1 May 22
Net Movement of Funds
Total Funds carried forward 30 Apr 23|2021-22
11,689.69
£
258,591.82
£
11,579.01
£
5,509.09
£
287,369.61
£
286,323.28
£
-
£
286,323.28
£
1,046.33
£
-
£
1,046.33
£
188,891.70
£
1,046.33
£
189,938.03
£|_2020-21_
_41,999.79_
_£_
_238,874.41_
_£_
_9,472.00_
_£_
_284.78_
_£_| |---|---|---| |||_290,630.98_
_£_| |||_265,699.37_
_£_
_-_
_£_| |||_265,699.37_
_£_| |||_24,931.61_
_£_
_(8,255.00)_
_£_| |||_16,676.61_
_£_| |||_163,960.09_
_£_
_2,532.29_
_£_| |||_180,636.70_
_£_| 2 YEOCAFApr23BSZ.xlsSOFA SUM ## **HMS HERON CENTRAL AMENITIES FUND** ## **Notes to the Accounts dated 30 April 2023** ## **Note 1 - Accounting policies** a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice, UK Accounting Standards and the Charities Acts. ## Incoming resources a. Donations are included in the Statement of Financial Activities (SOFA) when the CAF becomes entitled to the donation or grant and it is reasonably certain that it will be received. - b. Incoming resources from fund raising are reported gross in the SOFA - c. Intangible income is not included in the accounts. - d. The CAF receives no unpaid volunteer help. - e. Investment income is included in the accounts when receivable. ## Expenditure and liabilities a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the CAF to the expenditure. b. Administration costs are incurred by the CAF Manager and her assistant. These costs are not apportioned as their tasks are wide ranging in support of leisure and amenities and include the maintenance of the Central Bank facility for other funds. ## Assets a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £250. They are valued at cost or a reasonable value on receipt. The CAF does not have a policy of revaluation. Depreciation is straight line and over the estimated life of the item. b. Investments on a recognised stock exchange are valued at market value at the date of the Balance Sheet or at best estimate of market value. - c. Stocks are valued at the lower of cost or market value. ## **Note 2 - Investments** There are none 3 |**Note 3 - Income**
_Voluntary Income_
Gosling Garage Grants
Gosling General Grant
Donations
Classic Motor Cars Runway Donation
Somerset Mil Masons Donation
STFAC Closing Down Grant
Crealy Donations
RNRMC Grant - JR Xmas Lunch
_Charitable Activities_
Tall Trees (see Note 15)
Garage (See Note 14)
Narrowboat
Holiday Home
Holiday Home - Reduce NT Liability
Caravan Parking
Sports Income/LeMills
Family Rooms
Barber's Rent
Misc Income
_Fund Raising_
Recreational Passes
Dog Passes
Sub Fund Contributions
_Investment Income_
Interest
Total Income
**Note 4 - Expenditure**
_Charitable Activities_
Operating Costs
Tall Trees (See Note 15)
Narrowboat
Narrowboat Depreciation
Holiday Home
Holiday Home - Depreciation
Garage (See Note 14)
Sports Expenditure
Civ Insurance - Gym
Les Mills Annual Subscription
Insurance
Barber DIO
Vending Depreciation
Grants
JR Xmas Lunch
TV Licences
Gifts
Governance Costs
Independent Examination Fees
Support Costs
Office Salaries
Pensions
Office Administration
Bank Charges
Fuel
Minor Depreciation
Total Expenditure|-
£
_32,500.00_
_£_
-
£
_2,500.00_
_£_
1,499.77
£
_-_
_£_
5,000.00
£
_-_
_£_
3,000.00
£
_-_
_£_
-
£
_3,971.60_
_£_
645.00
£
_3,028.19_
_£_
1,544.92
£
_-_
_£_
11,689.69
£
_41,999.79_
_£_
78,978.56
£
_71,550.68_
_£_
116,484.79
£
_108,068.34_
_£_
30,988.47
£
_30,598.77_
_£_
16,178.14
£
_17,044.06_
_£_
2,744.80
£
_2,744.00_
_£_
5,593.93
£
_4,520.69_
_£_
1,362.17
£
_216.46_
_£_
3,499.31
£
_1,439.76_
_£_
2,691.65
£
_2,691.65_
_£_
70.00
£
_-_
_£_
258,591.82
£
_238,874.41_
_£_
8,770.00
£
_8,230.00_
_£_
1,060.00
£
_-_
_£_
1,749.01
£
_1,242.00_
_£_
11,579.01
£
_9,472.00_
_£_
5,509.09
£
_284.78_
_£_
287,369.61
£
_290,630.98_
_£_
74,296.88
£
_67,485.36_
_£_
18,551.35
£
_16,441.43_
_£_
5,516.00
£
_5,516.00_
_£_
5,757.46
£
_8,925.19_
_£_
2,920.00
£
_2,935.99_
_£_
130,326.45
£
_113,990.61_
_£_
1,152.09
£
_1,252.14_
_£_
1,567.12
£
_1,541.76_
_£_
3,000.00
£
_3,600.00_
_£_
788.38
£
_819.55_
_£_
1,695.87
£
_2,281.85_
_£_
125.00
£
_597.00_
_£_
60.00
£
_-_
_£_
1,544.92
£
_-_
_£_
477.00
£
_318.00_
_£_
100.00
£
_145.83_
_£_
2,195.00
£
_2,155.00_
_£_
31,812.53
£
_31,996.91_
_£_
1,836.00
£
_1,836.00_
_£_
1,850.08
£
_2,393.79_
_£_
6.70
£
_27.21_
_£_
180.45
£
_50.00_
_£_
564.00
£
_1,389.75_
_£_
286,323.28
£
_265,699.37_
_£_
286,323.28
£
_265,699.37_
_£_
_Previous Year_
Year to April 2023|-
£
_32,500.00_
_£_
-
£
_2,500.00_
_£_
1,499.77
£
_-_
_£_
5,000.00
£
_-_
_£_
3,000.00
£
_-_
_£_
-
£
_3,971.60_
_£_
645.00
£
_3,028.19_
_£_
1,544.92
£
_-_
_£_
11,689.69
£
_41,999.79_
_£_
78,978.56
£
_71,550.68_
_£_
116,484.79
£
_108,068.34_
_£_
30,988.47
£
_30,598.77_
_£_
16,178.14
£
_17,044.06_
_£_
2,744.80
£
_2,744.00_
_£_
5,593.93
£
_4,520.69_
_£_
1,362.17
£
_216.46_
_£_
3,499.31
£
_1,439.76_
_£_
2,691.65
£
_2,691.65_
_£_
70.00
£
_-_
_£_
258,591.82
£
_238,874.41_
_£_
8,770.00
£
_8,230.00_
_£_
1,060.00
£
_-_
_£_
1,749.01
£
_1,242.00_
_£_
11,579.01
£
_9,472.00_
_£_
5,509.09
£
_284.78_
_£_
287,369.61
£
_290,630.98_
_£_
74,296.88
£
_67,485.36_
_£_
18,551.35
£
_16,441.43_
_£_
5,516.00
£
_5,516.00_
_£_
5,757.46
£
_8,925.19_
_£_
2,920.00
£
_2,935.99_
_£_
130,326.45
£
_113,990.61_
_£_
1,152.09
£
_1,252.14_
_£_
1,567.12
£
_1,541.76_
_£_
3,000.00
£
_3,600.00_
_£_
788.38
£
_819.55_
_£_
1,695.87
£
_2,281.85_
_£_
125.00
£
_597.00_
_£_
60.00
£
_-_
_£_
1,544.92
£
_-_
_£_
477.00
£
_318.00_
_£_
100.00
£
_145.83_
_£_
2,195.00
£
_2,155.00_
_£_
31,812.53
£
_31,996.91_
_£_
1,836.00
£
_1,836.00_
_£_
1,850.08
£
_2,393.79_
_£_
6.70
£
_27.21_
_£_
180.45
£
_50.00_
_£_
564.00
£
_1,389.75_
_£_
286,323.28
£
_265,699.37_
_£_
286,323.28
£
_265,699.37_
_£_
_Previous Year_
Year to April 2023| |---|---|---| ||78,978.56
£
116,484.79
£
30,988.47
£
16,178.14
£
2,744.80
£
5,593.93
£
1,362.17
£
3,499.31
£
2,691.65
£
70.00
£|| ||8,770.00
£
1,060.00
£
1,749.01
£|| ||74,296.88
£
18,551.35
£
5,516.00
£
5,757.46
£
2,920.00
£
130,326.45
£
1,152.09
£
1,567.12
£
3,000.00
£
788.38
£
1,695.87
£
125.00
£
60.00
£
1,544.92
£
477.00
£
100.00
£
2,195.00
£
31,812.53
£
1,836.00
£
1,850.08
£
6.70
£
180.45
£
564.00
£|| |||_290,630.98_
_£_| |||_265,699.37_
_£_| |||| |||_265,699.37_
_£_| Total Expenditure 4 ## **Note 5 - Paid Employees** a. Wages/Salaries: £ 100,757 _Previous Year (£114462)_ Employers National Insurance: £ 21,732 _Previous Year (£4788)_ Pensions £ 8,257 _Previous Year (£6015)_ b. There were 8 employees None earned more than £50,000 pa ## **Note 6 - Trustees and Other Related Parties** - a. No expenses or emoluments have been paid to the Sole Managing Trustee b. There are no amounts due to or from the Sole Managing Trustee - c. The sole Managing Trustee is also the sole Managing Trustee of the Wardroom HMS Heron and the WO, SR & SNCO Mess HMS Heron. d. The Sole Managing Trustee is also the trustee of the charitable Service funds that use the CAF as their Central Bank (Note 11). ## **Note 7 - Fixed Assets - Fixtures, Fittings and Equipment** |Birds
Tall
Narrowboat
Garage
Quarry
Trees
Value at 1 May 22
32,538
£
47,334
£
38,000
£
1,726
£
Additions
-
£
4,247
£
-
£
-
£
Less Depreciation
(5,516)
£
(4,511)
£
-
£
(340)
£
Value at 30 Apr 23
27,022
£
47,070
£
38,000
£
1,386
£
**Note 8 - Stocks**
Garage
10,614.65
£
Tall Trees Bar Stock
4,463.53
£
15,078.18
£
**Note 9 - Miscellaneous Debtors (Payable in less than one year)**
Interest - Apr 22
1,550.24
£
Tall Trees TV Licence
53.00
£
Tall Trees Bar Sales in Hand
1,161.00
£
2,764.24
£
**Note 9A- Prepayments**
Insurance- Garage
782.00
£
Insurance - Narrowboat
486.00
£
Narrowboat Mooring Fees
3,157.00
£
Narrowboat Licence
788.09
£
YMC Course May
412.50
£
Cornish Charm Insurance
199.00
£
Cornish Charm Site Fees
2,193.65
£
8,018.24
£
**Note 10 - Creditors (payable in less than one year)**
Unidentified Bank Credits
4,554.54
£
RNRMC - JR Xmas Lunch 23
1,455.08
£
Prebooked Narrowboat
5,958.39
£
Prebooked Cornish Charm
1,858.34
£
Cornish Charm Cleaning
229.16
£
College - Apprentice
750.00
£
PNIE Examination
930.00
£
Garage
4,051.70
£
Berry's Coaches
10.57
£
HMRC - VAT
4,593.28
£
HMRC - PAYE
1,805.39
£
26,196.45
£
5|Tall
Trees|Vending|Other|Holiday
Home
Total
31,000
£
151,044
£
-
£
4,247
£
(2,920)
£
(13,636)
£
28,080
£
141,655
£| |---|---|---|---|---| ||1,726
£
-
£
(340)
£|125
£
-
£
(125)
£|321
£
-
£
(224)
£|| ||1,386
£|-
£|97
£|| |||||| |**Note 10A - Tall Trees Creditors**
Bar Stocktake
Bar Purchases
Bar TV
PRS (Estimated)
PNIE Examination
**Note 10B - Long Term Creditor**
RNRMC (Nuffield Trust) - Interest in Holiday Home
**Note 11 - Service Funds held by CAF as Central Bank**
815 NAS Officers' Fund
815 NAS Welfare Fund
815 NAS SR Fund
825 NAS Welfare Fund
825 NAS Officers Fund
825 NAS Wings Parade
845 NAS Welfare Fund
845 NAS Officers Fund
846 NAS Officers Fund
846 NAS SR Fund
846 NAS Welfare Fund
846 NAS Wings Parade
847 NAS Officers Fund
847 NAS Welfare Fund
Junglie Cocktail Party
Black Cats Display Team
CHF Families Day
CHF Officers Fund
CHF Sports Fund
CHF Welfare Fund
Exercise Rotary Cluster
846 Dinner
HMS Heron Field Gun
Yeovilton Gaming Club
Yeovilton Golf Society
Sporting Gun Club
Station Families Day
Volunteer Band
FAA Grass Roots
Heron Grass Roots
NAC Sub Aqua Club
RN Motor Cycle Club
RN Model Aircraft Association
RNRM Sub Aqua
Plumbers Members
Plumbers Union Social|110.00
£
880.13
£
118.91
£
275.00
£
180.00
£| |---|---| ||1,564.04
£| ||27,384.00
£
3,030.37
£
3,299.17
£
70.81
£
4,373.25
£
2,089.64
£
1,776.35
£
640.08
£
1,240.37
£
901.96
£
618.88
£
1,589.30
£
486.83
£
1,018.69
£
957.76
£
3,089.19
£
11,333.73
£
1,567.88
£
1,648.87
£
1,273.47
£
1,248.44
£
1,227.34
£
5.81
£
6,643.90
£
265.60
£
5,274.40
£
2,440.70
£
8,861.30
£
5,208.89
£
291.64
£
83.78
£
2,604.98
£
854.67
£
4,307.01
£
8,249.55
£
3,721.30
£
500.00
£| ||92,795.91
£| 6 |**Note 11A - Dispersing Funds held by CAF as Central Bank**|**Note 11A - Dispersing Funds held by CAF as Central Bank**|**Note 11A - Dispersing Funds held by CAF as Central Bank**| |---|---|---| |Air Engineering & SE NVQ Rewards|£|19,971.48
| |RNSAC - GNVQ AWARDS|£|1,235.80
| |Charity Grants|£|1,296.57
| |JR Accommodation Keys|£|335.03
| |Key Fobs|£|931.94
| ||£|23,770.82
| ## **Note 11B - Dormant Funds held by CAF as Central Bank** |Heron Sailing Club
Heron Gliding Club|849.76
£
45,952.46
£| |---|---| ||46,802.22
£| ## **Note 11C - Approved Funds Using the CAF as Central Bank** |RNR Air Branch - Officers
RNR Air Branch - Warrant Officers
Boxing
Breaking the Silence
Chaplaincy Outreach
Cinema
Coarse Angling Club
Covid Food
Dog Passes
Exercise White Dagger
Flag & Captain's
Flight Safety
HMS Pegasus
HOD's Go Karting
JRs' Funds
JR Committee
JR Refurb Fund
Junglie Dinner
Narrowboat Deposits
Korean Hospitality
Guernsey Golf
Childrens Swimming Club
Poskitt
Puxton & CrealyTickets
REME at DE&S
RFA Tideforce
RM Aircrewmen Dinner Fund
RN Commando Dinner
RN Netball
RNRM Welfare Contingency Fund
RNRM Wyndam
Sanctuary Coffee
Sanctuary Bacon Rolls
Sanctuary Building Improvements
WMF Cocktail Party
Yeovilteenies PTA
845 Xmas Fund
846 Patagonia
TT Little Acorns
TT Reserve (Closed Groups)
TT Youth Club
TT Youth Forum
TT Great Oaks|10,586.80
£
11,576.84
£
2,578.25
£
1,273.68
£
284.49
£
583.65
£
3,804.59
£
300.63
£
3,083.39
£
200.00
£
5,372.69
£
309.50
£
1,260.84
£
8.49
£
592.26
£
965.03
£
10,638.45
£
8,965.75
£
1,000.00
£
288.85
£
74.01
£
3,539.27
£
220.00
£
433.07
£
726.93
£
1,000.00
£
334.36
£
480.00
£
410.76
£
2,143.87
£
3,358.70
£
168.11
£
309.72
£
507.99
£
1,500.00
£
656.51
£
4.00
£
2,811.78
£
742.06
£
3.75
£
763.59
£
223.00
£
151.26
£| |---|---| ||84,236.92
£| **Note 12 - Endowment or Restricted Income Funds** 7 None held ## **Note 13 - Other Information** - a. The CAF does not have any material commitments not provided for in the accounts - b. The CAF has not given any guarantees to any third party that could be called on at the year end. - c. The CAF has not granted any loans. - d. The CAF did not make any ex gratia payments during the year. ## **Declarations** - a. The Trustee has not changed the year end date nor the length of the CAF's financial year b. The CAF has no designated funds. - c. All the CAF's operations are continuing operations and no operations were discontinued during the year. - d. The CAF has no intangible assets (other than office and community centre space provided by the Ministry of Defence) - e. There were no interfund loans outstanding at the balance sheet date. - f. None of the CAF's functional assets have been revalued during the year and the CAF does not have a policy of revaluation of these assets. - g. The CAF has no material fixed assets which have not been capitalised and included in the Balance Sheet. ## **Note 14 - Yeovilton Motor Centre Trading Account for Year to 30 Apr 23** |Total Sales
Cost of Sales
Gross Profit
Less:
Wages
Additional MOT Labour
Furlough Grant
Insurance
Garage depreciation
Net profit or (loss)
_Gross Profit/Sales_
_Net Profit or (loss)/Sales_|66,509.25
£
-
£
-
£
2,478.10
£
4,511.00
£
51%
-12%|116,484.79
£
_44,531.21_
_£_
(56,828.10)
£
_(32,509.44)_
_£_
59,656.69
£
_12,021.77_
_£_
_44,316.30_
_£_
_287.00_
_£_
_(13,252.84)_
_£_
_2,317.93_
_£_
_1,716.00_
_£_
(73,498.35)
£
_(35,384.39)_
_£_
**(13,841.66)**
**£**
**_(23,362.62)_**
**_£_**
_27%_
_-52%_
_Previous Year_| |---|---|---| 8 **Note 15 - Tall Trees - 12 months to 30 Apr 23 (includes bar trading - Note 15A)** |Income
Grants
Bar Sales
Gaming Machines
Pool Table
Juke Box
Room Hire
Events
Miscellaneous
Expenditure
Bar Expenses
Events
Grant Funded Events
Repairs & Renewals
Insurance
Performing Rights
TV
Grants
Office and Miscellaneous
Less Examination
Less Depreciation
Net Gain|600.00
£
71,076.43
£
390.62
£
368.00
£
511.85
£
5,736.71
£
147.95
£
147.00
£
66,026.57
£
295.38
£
-
£
509.97
£
1,157.78
£
726.63
£
2,980.45
£
571.94
£
2,028.16
£|_Previous Year_
_800.00_
_£_
_63,898.63_
_£_
_282.70_
_£_
_350.00_
_£_
_199.60_
_£_
_5,308.00_
_£_
_-_
_£_
_711.75_
_£_
78,978.56
£
_71,550.68_
_£_
_60,119.00_
_£_
_2,124.36_
_£_
_572.42_
_£_
_321.64_
_£_
_1,302.49_
_£_
_1,400.00_
_£_
_159.00_
_£_
_-_
_£_
_1,486.45_
_£_
74,296.88
£
_67,485.36_
_£_
355.00
£
_345.00_
_£_
340.00
£
_284.90_
_£_
**3,986.68**
**£**
**_3,435.42_**
**_£_**| |---|---|---| ## **Note 15A - Tall Trees Bar Trading Account - 12 months to 30 Apr 23** |Total Sales
Cost of Sales
Gross profit
Less: Bar Trading Costs
Wages & Employers NI
Furlough Grants
Stock Muster
Pipecleaning
Wastage/Out of Date
Free/Comp Drinks
Bar Sundries
Net Bar Trading Profit
_Gross Profit/Sales_
_Gross Profit/Cost of Sales_
_(or average mark up)_
_Net Profit/Sales_|71,076.43
£
_63,898.63_
_£_
(33,852.36)
£
_(30,960.66)_
_£_
37,224.07
£
_32,937.97_
_£_
29,309.24
£
41.2%
_27,582.90_
_£_
_41.6%_
-
£
_(1,021.02)_
_£_
440.00
£
_410.00_
_£_
1,052.05
£
1.5%
_881.47_
_£_
_1.4%_
494.42
£
0.7%
_485.71_
_£_
_0.8%_
34.42
£
_213.35_
_£_
844.08
£
_605.93_
_£_
(32,174.21)
£
(29,158.34)
£
**5,049.86**
**£**
**3,779.63**
**£**
52%
52%
110%
_106%_
7%
_6%_
_Previous Year_| |---|---| 9 ## PN INDEPENDENT EXAMINATIONS 5 Nursery Road Havant Hants PO9 3BG 07801 064450 The Commodore Royal Naval Air Station Yeovilton 15 May 23 ## **THE CENTRAL AMENITIES FUND – EXAMINATION AND ACCOUNTS FOR THE YEAR ENDING 30 APR 23** 1. The annual examination of the Central Amenities Fund (CAF) for the year that ended on 30 Apr 23 has been completed satisfactorily. There is a separate report on the other Service funds which use the CAF as a bank. Two copies of the accounts are enclosed, one for the pack and the other to be returned to the CAF Manager after approval. 2. A draft Trustee’s Annual Report (TAR) is also enclosed. Once approved by the Commodore, and any changes inserted, a PDF version of the annual accounts and the TAR must be uploaded to the Charity Commission website. The on-line Annual Return should also be completed at the same time. 3. Accounts The accounts were well presented for examination with comprehensive documentation readily available. The CAF Manager had done well to keep up to date without any help. It had been a very busy time for Mrs Hawkins with extra hours worked on occasions to get the accounts completed. 4. Musters There were no independent musters of ~~fund~~ cash, property, or stock. On the other hand, the quarterly professional musters of the Tall Trees bar stock had taken place. 5. Savings Accounts The CAF had two Charity Deposit accounts with a total value of £231.4K. Of this total, £200.8K was the money held for the Service and Approved funds that use the CAF as a bank. There was also £46.8K held for two sub funds that were dormant. 6. Property The property register had been updated by PNIE. The main items were valued as below (after depreciation where applicable). The total value held was £141.7K. - Birds Quarry £38K (non-depreciating). - Narrow Boat £27K. - Cornish Charm Lodge £28.1K. - Garage Equipment £47.1K. - Tall Trees Property £1.4K. ## - Yeovilton Motor Centre (Accounts Note 8) 7. The garage continued to make a loss. By this year end it was a loss of £13.8K, although better when compared to last year ‘s loss of £23.4K. The second half loss matched that of the first half ‘s £6.9K. 8. Sales had increased by £79.9K to £116.5K leading to a gross profit of £59.6K. However, this became a net loss because of the wage bill of £66.5K (in Apr 22 it was £44.3K). The wage bill should reduce as a full-time employee left in Mar 23 and an apprentice was taken on in Feb 23. Any wage savings will not become apparent until the next year. There appeared to be no government apprentice funding or incentives available to the CAF. In addition, the apprentice is not available when on day release twice a week to college. 9. Although the CAF cannot continue to subsidise the garage with the rate of losses it is incurring, it is hoped that the reduction of the wage bill will allow the garage to at least break even in the coming year 10. Narrow Boat The narrow boat made a profit of £12.4K compared to £14.2K last year. In addition, there was an annual depreciation charge of £5.5K 11. Cornish Charm Holiday Lodge The lodge made a healthy profit of £10.4K if depreciation of £2.9K is ignored. If the lodge is sold, then £27.4K will need to be returned to the Nuffield Trust (RNRMC) which largely funded the purchase of the lodge. 12. Barber The barber’s shop rent paid to the CAF totalled £2.7K, but £1.7K was paid to the DIO leaving a small net income of £1K for the CAF. 13. Other items of note: - Two donations totalling £8K were received. (Classic Motor Cars Runway Drive £5K and Somerset Mils Masons £3K). - Recreational Passes income was £8.8K. - Dog Passes income totalled £1.1K. - The CAF charged an annual admin fee of £12 to all the Service Funds for producing their accounts. This totalled £1.7K. - Caravan parking generated £5.6K income. - The donations and income received totalled £49K and covered the running costs of £43.9K excluding minor depreciation of £7.1K. 14. Tall Trees Community Centre Bar sales had increased to £71.1K leading to a £5K bar net profit. However, after other non-bar incomes and expenditure, the centre provided a profit of £4.2K for the CAF. (Note 15 & 15A of the CAF accounts). ## Summary 15. The CAF had made a small gain of £1K mostly as a result of the unexpected £8K donations, which partially offset the garage losses of £13.8K. 16. The CAF was worth £189.9K but £156.7K of this was represented by property and stock. The bank and deposit accounts held £320.1K covering the liabilities of £274.5K leaving £45.6K of freely available bank assets. M L Butcher PN Independent Examinations Information: CAF Manager