LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
ACCOUNTS
Year ended 31[st] March 2025
Charity Number 1129694
LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
| CONTENTS | PAGE |
|---|---|
| Legal and Administrative Information | 2 |
| Trustees annual report | 3 to 6 |
| 7 | |
| Statement of financial activities | 8 |
| Balance sheet | 9 |
| Notes to the Accounts | 10 to 15 |
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
Legal and administrative information
YEAR ENDED 31 MARCH 2025
Status
Lawrence Weston Out Of School Activities is a registered charity governed by its Constitution. Charity number: 1129694.
Trustees
Karlie Phillips Joint Chair Christopher Grahame Joint Chair Moraid Warren Treasurer Christine Walkett Trustee Annemarie Hoskins Trustee Hannah Lenik Trustee Lucy Greening Trustee
Registered Office
The Rock Community Centre Ridingleaze Lawrence Weston Bristol BS11 0QF
Independent Examiners
Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ
Bankers
National Westminster Bank PO Box 227 3 Parade High Street Shirehampton Bristol BS99 5AS
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
TRUSTEES REPORT
YEAR ENDED 31 MARCH 2025
The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2025.
The charity in accordance with the accounting policies set out in notes to the accounts and comply with the charity Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Structure, Governance and Management
Organisation
The Trustees are appointed or re-appointed annually at the AGM.
Public Benefit
The Trustees have complied with their duty under Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission and this is reflected in the objectives below.
The Charity is also registered with Ofsted and all staff and volunteers undertake full DBS checks and Paediatric First Aid training.
Summary of the objectives and main activities undertaken for the public benefit
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To provide afterschool facilities for the children of the area. The Charity runs two after school clubs, one based at The Rock Community Centre in Lawrence Weston and one based at Shirehampton Primary School.
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To provide holiday play scheme facilities for the children of the area, currently based at Shirehampton Primary School.
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To advance the education and training of the staff in the provision of such care, education and recreational facilities.
Summary of main achievements of the Charity during the year
A Look Back at the Year
plenty to be proud of.
The addition of new trustees was positive, to increase the range of knowledge and expertise to support the direction going forward.
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
TRUSTEES REPORT
YEAR ENDED 31 MARCH 2025
Events like the Summer Fayre were a real highlight, raising funds and building relationships. With staff -based fundraising and parent engagement sessions in the coming year.
Playschemes & Holiday Clubs
Our after school club and holiday clubs have continued to thrive. We delivered positive and popular programmes throughout the year, with children enjoying a wide range of activities and trips.
Holiday club saw the introduction of hot meals being provided, which has proved extremely popular with the children and families, with hundreds of meals being served. We also introduced dedicated playscheme packs to help planning run more smoothly, and trialled new ideas such as sensory areas, continuous provision and better equipment rotation. These changes came directly out of the summer review where we learned that younger children loved the activities, but older ones wanted more variety so involving them more in future planning will be key.
This gave the children the opportunities to play with the new toys and equipment which had been purchased through the external funding secured from grant applications.
Staffing & Training
Staffing has had its ups and downs we saw several bank and permanent staff leave, but we recruited new members successfully and continued to invest in qualifications. This included first-aid courses, mandatory training charts, and opportunities for Level 2 and Level 3 apprenticeships, with trustees agreeing to funding top-ups where needed.
There has been some changes in staff, however they have all worked together to support each other and ensure the children receive the best care and opportunities.
Molly the Operations Manager, went on maternity leave and this gave opportunities for a couple of existing staff to step up their responsibilities and take on new roles and they both did this in a very positive and enthusiastic way.
The online training programme has been a positive addition for both staff to participate in required training courses but also give them the opportunity to continue to develop themselves with the range of training available.
The system has also made the monitoring of staff training easier, with it all being online. Staff feedback was positive and showed growing confidence with the new systems and working together.
Finances & Funding
management and successful grant applications, including BYCA funding, Foyle Foundation contributions, and Holiday Hub (HAF) payments.
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
TRUSTEES REPORT
YEAR ENDED 31 MARCH 2025
The main sources of funding this year has been Nisbets Catering Company, which directly supports the Operations Manager role, this key position is vital to the day to day management of the club and staffing. Successful funding applications from Quartet Foundation, BAND and HAF has enabled holiday club to offer free spaces to those children most in need. This is a vital part of the services offered from the trust and something everyone is most proud of.
We also moved £30k into reserves mid-year to grow interest and strengthen our long-term position. Fees and ongoing costs were discussed throughout the year, with the emerging increase in National Insurance costs causing concerns going forward. However the trustees were positive in their approach to increase fees by a minimal level to help cover costs, whilst also remaining affordable.
We would like to thank those local organisations who continue to support us financially, their support plays a key role in enabling the ongoing delivery of high quality childcare opportunities to those local families who need it most.
Branding, Engagement & Communication
A big step forward this year was updating our branding, selecting a new logo, and modernising how we present ourselves. We refreshed the Facebook page with a clearer name. Moving forward, more regular updates are needed to share the exciting and interesting activities that take place.
We also began discussions about an improved website, with plans for clearer communication, improved booking pathways, and better digital security.
This work needs to continue into next year to ensure all files are kept in a secure place with access to those who require it and reduce reliance on individuals.
Venues & Wraparound Care
Venue discussions were a recurring theme. We explored alternatives to The Rock, the new Lawrence Weston Centre, and considered storage, safety and outdoor play needs. It was agreed that for now, staying put is the practical choice, although trustees remain open to future opportunities should they arise.
On wraparound care, we engaged with several local schools in light of government expectations, with some promising conversations though progress has been slow and depends heavily on responses from schools and funding routes.
This is an area for opportunity going forward, however communication from schools can be challenging.
Looking to the Future
Strengthening Staff Development
mandatory vs desirable, repayment terms, appraisal follow-up, and better monitoring through Breathe HR. A full training framework is planned for the year ahead.
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
TRUSTEES REPORT
YEAR ENDED 31 MARCH 2025
Holiday Club Improvements
Holiday clubs will continue to evolve, with:
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better trip timing and transport planning,
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clearer continuous provision,
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stronger inclusion for older children in activity design,
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more consistent outdoor play and equipment use.
Finances & Sustainability
Our focus next year includes:
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securing ongoing funding for the Operations Manager role
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exploring support for snacks via Fairshare or Ambition LW,
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reviewing fee structures annually but keeping afterschool club rates affordable.
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Increasing external funding to support the future changes with NI increases.
Digital & Communication Improvements
We will:
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continue the website development project
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utilise social media and post regular updates
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aim to relaunch the newsletter once digital systems are aligned,
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expand the use of Breathe HR for staff management,
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improve IT resilience and storage systems.
Venues & Capacity
Venue decisions will stay on the watchlist, especially as numbers at both Shirehampton and The Rock numbers grow We'll also continue nurturing relationships with schools to ensure we’re part of wraparound-care planning.
Final Thoughts
committed through ever-changing demands, and most importantly children across Lawrence Weston and Shirehampton have had safe, fun, enriching childcare.
Thank you to everyone who has given their time, energy and enthusiasm.
Approved by the trustees and signed on their behalf by:
Chairperson 1D Y-) ee Trustee 21/1/2026
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
YEAR ENDED 31 MARCH 2025
I report on the accounts of the Charity for the Year ended 31st March 2025 which are set out on pages 8-15.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination of[the][Trust’s][accounts][carried][out][under][section][145][of][the][2011] Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Joanne Trowbridge MAAT
Date ..............................................
Bristol Community Accountants CIC The Park Daventry Road, Knowle Bristol BS4 1DQ
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account)
YEAR ENDED 31 MARCH 2025
----- Start of picture text -----
Unrestricted Restricted Total Funds Total Funds
Funds Funds 2025 2024
£ £ £ £
Income and Endowments from:
Donations and legacies 3 8,031 48,491 56,522 33,910
Charitable activities 4 92,642 - 92,642 89,175
Investment income 5 772 - 772 600
Total Income 101,445 48,491 149,936 123,685
Expenditure On:
Charitable activities 7 75,712 54,481 130,193 117,204
Other 8 5,197 - 5,197 4,295
Total expenditure 80,909 54,481 135,390 121,499
Net income/(expenditure) 20,536 (5,990) 14,546 2,186
Total funds brought forward 53,572 21,945 75,517 73,331
Gross transfers between funds (4,416) 4,416 - -
Total funds Carried Forward 14 69,692 20,371 90,063 75,517
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The charity has no recognised gains or losses other than the results for the year as set out above.
All of the activities of the charity are classed as continuing
The notes on pages 10 to 15 form part of these financial statements
As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
BALANCE SHEET
YEAR ENDED 31 MARCH 2025
| Note Current assets Debtors 12 Cash at bank Cash in hand |
2025 £ 3,314 88,675 25 |
£ | 2024 £ - 77,366 25 |
|---|---|---|---|
| Creditors : Amounts falling due within one year 13 |
92,014 (1,951) |
77,391 (1,874) |
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| Net current assets or liabilities | 90,063 | 75,517 | |
| Total net assets or liabilities | 90,063 | 75,517 | |
| The Funds of the Charity Restricted funds 14 Unrestricted funds 14 Designated funds 14 |
20,371 39,692 30,000 |
21,945 23,572 30,000 |
|
| 90,063 | 75,517 |
on their behalf by: LapeSigned by: C7EDAOCSESS4CF... Karlie Phillips
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Moraid Warren
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The notes on pages 10 to 15 form part of these financial statements
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
1 Basis of Preparation
- a) These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective from 1 January 2019) - (Charities SORP(FRS 102)) and with the Charities Act 2011.
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b) The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
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c) The charity constitutes a public benefit entity as defined by FRS 102.
2 Accounting Policies
- a) Income from donations is included in income and endowments when these are receivable, except as follows:
i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.
ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-conditions have been met.
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b) Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered.
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c) Most expenditure is directly attributable to specific activities, and have been included in those cost categories. Support cost have been allocated 100% towards the charitable activities of the charity.
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d) Depreciation is calculated so as to write off the cost of an asset in equal instalments over their estimated useful economic lives as follows: Office Equipment - 4 Years Fixtures & Fittings - 4 Years
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e) Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.
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f) Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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g) The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
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h) The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
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i) The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the period.
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
Income and Endowments From:
3 Donations and Legacies
| Donations & Grants Donations and Legacies Donations & Grants 4 Charitable Activities Fees |
Unrestricted Funds £ 8,031 8,031 Unrestricted Funds £ 500 500 Unrestricted Funds £ 92,642 92,642 |
Restricted Funds £ 48,491 48,491 Restricted Funds £ 33,410 33,410 Restricted Funds £ - - |
Total Funds 2025 £ 56,522 56,522 Total Funds 2024 £ 33,910 33,910 Total Funds 2025 £ 92,642 92,642 |
Total Funds 2024 £ 33,910 33,910 Total Funds 2024 £ 89,175 89,175 |
|---|---|---|---|---|
Charitable Activities prior year - all unrestricted
5 Investment Income
| Bank Interest | Unrestricted Funds £ 772 772 |
Restricted Funds £ - - |
Total Funds 2025 £ 772 772 |
Total Funds 2024 £ 600 600 |
|---|---|---|---|---|
Investment Income prior year - all unrestricted
6 Government Grants
The charity receives government grants, defined as funding from Bristol City Council to fund charitable activities. The total value of such grants in the period ending 31 March 2025 was £28,891 (2024: £22,410). There are no unfulfilled conditions or contingencies attaching to these grants in the year ended 31 March 2025.
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
Expenditure on:
7 Charitable Activities
| Salaries Transport and activities Refreshments Equipment & Materials Postage/Stationery/Printing Ofsted Telephone & Internet Miscellaneous Bank Charges Rent Training Recruitment Payroll Charitable Activities prior year Salaries Transport and activities Refreshments Equipment & Materials Postage/Stationery/Printing Ofsted Telephone & Internet Miscellaneous Bank Charges Training Recruitment Payroll |
Unrestricted Funds £ 70,966 587 291 12 286 440 1,688 548 104 - 563 15 212 75,712 Unrestricted Funds £ 71,807 10 1,841 423 314 440 1,688 346 103 2,555 1,372 686 81,585 |
Restricted Funds £ 37,484 6,021 4,811 1,360 92 - 80 133 - 4,500 - - - 54,481 Restricted Funds £ 22,079 4,495 1,572 2,465 6 - - 2 - - - - 35,619 |
Total Funds 2025 £ 108,450 6,608 5,102 1,372 378 440 1,768 681 104 4,500 563 15 212 130,193 Total Funds 2024 £ 93,886 4,505 3,413 2,888 320 440 1,688 348 103 2,555 1,372 686 117,204 |
Total Funds 2024 £ 93,886 4,505 3,413 2,888 320 440 1,688 348 103 5,000 2,555 1,372 686 117,204 |
|---|---|---|---|---|
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
8 Other
| Independent Examination Insurance Professional Fees Membership fees Other prior year - all unrestricted 9 Net incoming resources for the year This is stated after charging: Independent Examiners Fee 10 Staff costs and numbers The aggregate payroll costs were: Wages and salaries Social security costs Less: Employment allowance SMP reclaim Pension |
Unrestricted Funds £ 989 1,025 448 2,735 5,197 |
Restricted Funds £ - - - - - |
Total Funds 2025 £ 989 1,025 448 2,735 5,197 2025 £ 989 2025 £ 111,293 3,539 (3,539) (3,932) 1,089 108,450 |
Total Funds 2024 £ 899 1,701 996 699 4,295 2024 £ 899 2024 £ 93,193 2,351 (2,351) - 693 93,886 |
|---|---|---|---|---|
No employee received emoluments of more than £60,000.
The average monthly head count was 21 staff (2024: 17 staff)
11 Trustee reimbursement
The charity trustees were not paid or received any other benefits from employment with the charity in the year (2024: £nil) One trustees was reimbursed expenses during the year £411 (2024: £2,710). No charity trustee received payment for professional or other services supplied to the charity (2024: £nil).
The key management personnel of the charity are the board of trustees. The total benefits of key management personnel, during the year, total £Nil (2024: £Nil).
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
| 12 13 14 |
Debtors SMP Reclaim held with HMRC Creditors: amounts falling due within one year Accruals: Holiday pay Independent Examination Analysis of charitable funds Restricted funds Nisbets Trust John James Foundation Co-op Local Community Fund Quartet Bristol City Council Ambition Lawrence Weston Unrestricted funds General funds Designated funds Total funds |
At 01-Apr 2024 £ 7,553 1,520 249 5,366 7,097 160 21,945 23,572 30,000 75,517 |
Incoming resources £ 11,000 - - 8,600 28,891 - 48,491 101,445 - 149,936 |
2025 £ 3,314 3,314 2025 £ 962 989 1,951 Outgoing resources £ (14,000) (226) (249) (12,894) (26,952) (160) (54,481) (80,909) - (135,390) |
2024 £ - - 2024 £ 975 899 1,874 Transfers £ - - - 4,529 (113) - 4,416 (4,416) - - |
At 31-Mar 2025 £ 4,553 1,294 - 5,601 8,923 - 20,371 39,692 30,000 90,063 |
|---|---|---|---|---|---|---|
Transfer between funds
Contribution from unrestricted funds towards project costs
Purpose of restricted funds
Nisbets Trust John James Foundation Co-op Local Community Fund Quartet Bristol City Council Ambition Lawrence Weston
Operations Manager Role Play equipment renewal Playscheme trips and activities Rent and resilience Fund for digital admin Holiday Hub provision and kitchen equipment Big Local Fund for food/snacks
Purpose of designated funds
Funds ring fenced to cover potential statutory liabilities such as redundancy costs and 3 months salary costs in the event of closure
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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
15 Analysis of net assets between funds
| Cash at Bank and In Hand Other Net Current Assets/Liabilities Total |
General Funds £ 41,643 1,363 43,006 |
Designated Funds £ 30,000 - 30,000 |
Restricted Funds £ 20,371 - 20,371 |
Total Funds £ 92,014 1,363 93,377 |
|---|---|---|---|---|
16 Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP
| Income and Endowments from: Donations and legacies Charitable activities Investment income Total Expenditure On: Charitable activities Other Total Net incoming resources Net movement in funds Total funds brought forward Total funds carried forward |
Unrestricted Funds £ 500 89,175 600 90,275 81,585 3,936 85,521 4,754 4,754 49,257 54,011 |
Restricted Funds £ 33,410 33,410 35,619 359 35,978 (2,568) (2,568) 24,074 21,506 |
Total Funds 2024 £ 33,910 89,175 600 123,685 117,204 4,295 121,499 2,186 2,186 73,331 75,517 TRUE |
|---|---|---|---|
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