Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **ACCOUNTS**
## **Year ended 31[st] March 2024**
**Charity Number 1129694**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2024**
|**CONTENTS**|**PAGE**|
|---|---|
|Legal and Administrative Information|**2**|
|Trustees annual report|**3 to 5**|
|Independent Examiner’s Report|**6**|
|Statement of financial activities|**7**|
|Balance sheet|**8**|
|Notes to the Accounts|**9 to 14**|
**-1-**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **Legal and administrative information**
## **YEAR ENDED 31 MARCH 2024**
## **Status**
Lawrence Weston Out Of School Activities is a registered charity governed by its Constitution. Charity number: 1129694.
## **Trustees**
Moraid Warren Chair appointed as Chair 5 April 2022 Christine Walkett Trustee appointed 22 January 2020 Karlie Phillips Trustee appointed 25 March 2022 Hanna Chambers Trustee resigned 12 March 2024 Annemarie Emrys-Jones Trustee appointed 22 March 2022 Hannah Lenik Trustee appointed 19 September 2023 Lucy Greening Trustee appointed 13 November 2023 Christopher Grahame Trustee appointed 16 October 2023
## **Registered Office**
The Rock Community Centre Ridingleaze Lawrence Weston Bristol BS11 0QF
## **Independent Examiners**
Jacob Trowbridge MAAT Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ
## **Bankers**
National Westminster Bank PO Box 227 3 Parade High Street Shirehampton Bristol BS99 5AS
**- 2 -**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **TRUSTEES REPORT**
## **YEAR ENDED 31 MARCH 2024**
The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2024.
The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
## **Structure, Governance and Management**
## **Organisation**
The Trustees are appointed or re-appointed annually at the AGM.
## **Public Benefit**
The Trustees have complied with their duty under Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission and this is reflected in the objectives below.
The Charity is also registered with Ofsted and all staff and volunteers undertake full DBS checks and Paediatric First Aid training.
## **Summary of the objectives and main activities undertaken for the public benefit**
- To provide afterschool facilities for the children of the area. The Charity runs two after school clubs, one based at The Rock Community Centre in Lawrence Weston and one based at Shirehampton Primary School.
- To provide holiday play scheme facilities for the children of the area, currently based at Shirehampton Primary School.
- To advance the education and training of the staff in the provision of such care, education and recreational facilities.
## **Summary of main achievements of the Charity during the year**
## **Chair’s Report**
2023-2024 was another excellent year for the club. It was a year of transformation as we welcomed our new Operations Manager, Molly Lockyer, and several new permanent staff members, Lucinda, Amy and Grace, whilst also seeing the departure of 3 of our longstanding employees.
Molly joined us in May 2023 and quickly set about updating methods/processes to optimise back-office efficiency, whilst also strengthening the skills, knowledge, and expertise of the Operations team through formal training. This ensured the club continued to offer high quality childcare.
**- 3 -**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **TRUSTEES REPORT**
## **YEAR ENDED 31 MARCH 2024**
The addition of new Trustees ensured the club was better supported and operating within the legal parameters of both the Charity Commission and Ofsted. We look to recruit more Trustees to further strengthen our commitment to improving and growing the club.
We fully appreciate the ongoing support we have received this year from both the public and private sector, without which we would not be in the stable financial position we find ourselves. We recognise that further grants and funding is required to ensure we remain viable.
Funding this year came primarily from Nisbet Catering Equipment, the Port of Bristol and Quartet. These grants were essential to our continued growth and our ability to serve the community. We were also fortunate to secure funding from Bristol City Council, which enabled us to offer young children places at our Playschemes during the school holidays, when we provided them with more than 900 meals. These proved really successful and we will continue to support these children in the coming year.
Using the Digital Improvement Grant we received in 2022 we continued with our plans to digitise our processes and achieve our goal to become paperless by the end of 2024. Having sourced an HR software programme in early 2023, we launched this in April of that year and can now accurately schedule shifts, manage leave, monitor absences as well as tracking performance. We can also securely store club policies and other sensitive data. The final step of our digitisation programme was achieved in February 2024 when we purchased an accounts package, to be rolled out in the new financial year, which will enable us to more accurately record income and expenditure, as well as simplify the tracking of grants and funding.
We would like to thank all our staff for their continued commitment to supporting children and their families during the year, demonstrating great flexibility during what was a period of significant change.
## **Looking to the Future**
This year the club has continued to thrive, with increased numbers of children attending both After School Club and Playschemes. Also a new energy was injected into the organisation, with the arrival of the new Operations Manager and some key staff changes, which has enabled us to flourish and cement our position as a vital resource within the local community.
Nonetheless we cannot afford to be complacent - we do recognise the challenges we face if we are to remain a viable entity. Essentially, we need to:
- secure sufficient additional funding to cover the basic operational requirements, eg rent and staff salaries.
- secure funding to retain the Operations Manager in the key role of the business.
- continue our recruitment of key staff (both permanent and bank) to ensure staff to child ratios are achieved in line with Ofsted’s guidance.
- continue to strengthen the Club’s management team with the recruitment of new Trustees.
- ensure the relationships we have built with families we have been supporting over the years
**- 4 -**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **TRUSTEES REPORT**
## **YEAR ENDED 31 MARCH 2024**
are maintained, whilst also recognising the needs of those who have recently joined us.
- ensure that, despite the big increase in numbers, all children continue to be treated equally and fairly.
Approved by the trustees and signed on their behalf by:
| ……………………………………………. Date ………………………………………[Moraid] DocuSigned[Warren] by: 21/1/2025 A15F87BAF3CB450... Chairperson 21/1/2025 ……………………………………………. Date ……………………………………… (271CD76A0110884EC... by: Trustee
**- 5 -**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES**
## **YEAR ENDED 31 MARCH 2024**
I report on the accounts of the Charity for the Year ended 31st March 2024 which are set out on pages 7-14.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jacob Trowln ……………………………………………………. [ea Trl dy. Jacob Trowbridge MAAT
21/1/2025 Date ..............................................
Bristol Community Accountants CIC The Park Daventry Road, Knowle Bristol BS4 1DQ
**- 6 -**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account)**
## **YEAR ENDED 31 MARCH 2024**
|**Income and Endowments from:**
Donations and legacies
**3**
Charitable activities
**4**
Investment income
**5**
**Total Income**
**Expenditure On:**
Charitable activities
**7**
Other
**8**
**Total expenditure**
**Net income/(expenditure)**
Total funds brought forward
**Total funds Carried Forward**
**14**|**Unrestricted**
**Funds**
**£**
500
89,175
600|**Restricted**
**Funds**
**£**
33,410
-
-|**Total Funds**
**2024**
**£**
33,910
89,175
600|**Total Funds**
**2023**
**£**
45,777
71,359
174|
|---|---|---|---|---|
||90,275|33,410|123,685|117,310|
||81,585
3,936|35,619
359|117,204
4,295|100,030
3,227|
||85,521|35,978|121,499|103,257|
||4,754
49,257|(2,568)
24,074|2,186
73,331|14,053
59,278|
||54,011|21,506|75,517|73,331|
The charity has no recognised gains or losses other than the results for the year as set out above.
All of the activities of the charity are classed as continuing
## **The notes on pages 9 to 14 form part of these financial statements**
As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.
**- 7-**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **BALANCE SHEET**
## **YEAR ENDED 31 MARCH 2024**
|||**2024**||**2023**|
|---|---|---|---|---|
||**Note**|**£**|**£**|**£**|
|**Current assets**|||||
|Cash at bank||77,366||76,079|
|Cash in hand||25||20|
|||77,391||76,099|
|**Creditors : Amounts falling**|||||
|**due within one year**|**13**|(1,874)||(2,768)|
|Net current assets or liabilities|||75,517|73,331|
|**Total net assets or liabilities**|||75,517|73,331|
|**The Funds of the Charity**|||||
|Restricted funds|**14**|21,945||24,074|
|Unrestricted funds|**14**|23,572||19,257|
|Designated funds|**14**|30,000||30,000|
||||75,517|73,331|
## 21/1/2025
These financial statements were approved by the trustees on ……………………………. and are signed on their behalf by:
21/1/2025
………………………………. A15F87BAF3CB450... ………………………………. Moraid Warren
**The notes on pages 9 to 14 form part of these financial statements**
**- 8 -**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2024**
## **1 Basis of Preparation**
- a) These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective from 1 January 2019) - (Charities SORP(FRS 102)) and with the Charities Act 2011.
- b) The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
- c) The charity constitutes a public benefit entity as defined by FRS 102.
## **2 Accounting Policies**
- a) Income from donations is included in income and endowments when these are receivable, except as follows:
i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.
ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-conditions have been met.
- b) Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered.
- c) Most expenditure is directly attributable to specific activities, and have been included in those cost categories. Support cost have been allocated 100% towards the charitable activities of the charity.
- d) Depreciation is calculated so as to write off the cost of an asset in equal instalments over their estimated useful economic lives as follows: Office Equipment - 4 Years
- Fixtures & Fittings - 4 Years
- e) Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.
- f) Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
- g) The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
- h) The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
- i) The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the period.
**- 9 -**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2024**
## **Income and Endowments From:**
## **3 Donations and Legacies**
||**Unrestricted**|**Restricted**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|
||**Funds**|**Funds**|**2024**|**2023**|
||**£**|**£**|**£**|**£**|
|Donations & Grants|500|33,410|33,910|45,777|
||500|33,410|33,910|45,777|
|_Donations and Legacies_|_Unrestricted_|_Restricted_|_Total Funds_||
||_Funds_|_Funds_|_2023_||
||_£_|_£_|_£_||
|_Donations & Grants_|_-_|_45,777_|_45,777_||
||_-_|_45,777_|_45,777_||
## **4 Charitable Activities**
|Fees|**Unrestricted**
**Funds**
**£**
89,175|**Restricted**
**Funds**
**£**
-|**Total Funds**
**2024**
**£**
89,175|**Total Funds**
**2023**
**£**
71,359|
|---|---|---|---|---|
||89,175|-|89,175|71,359|
_Charitable Activities prior year - all unrestricted_
## **5 Investment Income**
|**Investment Income**|||||
|---|---|---|---|---|
||**Unrestricted**|**Restricted**|**Total Funds**|**Total Funds**|
||**Funds**|**Funds**|**2024**|**2023**|
||**£**|**£**|**£**|**£**|
|Bank Interest|600|-|600|174|
||600|-|600|174|
_Investment Income prior year - all unrestricted_
## **6 Government Grants**
The charity receives government grants, defined as funding from Bristol City Council to fund charitable activities. The total value of such grants in the period ending 31 March 2024 was £22,410 (2023: £23,193). There are no unfulfilled conditions or contingencies attaching to these grants in the year ended 31 March 2024.
**- 10 -**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2024**
## **Expenditure on:**
## **7 Charitable Activities**
|**Charitable Activities**|||||
|---|---|---|---|---|
|Salaries
Transport and activities
Refreshments
Equipment & Materials
Postage/Stationery/Printing
Ofsted
Telephone & Internet
Miscellaneous
Bank Charges
Rent
Training
Recruitment
Payroll
_Charitable Activities prior year_
_Salaries_
_Transport_
_Refreshments_
_Equipment & Materials_
_Postage/Stationery/Printing_
_Ofsted_
_Telephone & Internet_
_Miscellaneous_
_Bank Charges_
_Rent_
_Training_
_Payroll_|**Unrestricted**
**Funds**
**£**
71,807
10
1,841
423
314
440
1,688
346
103
-
2,555
1,372
686|**Restricted**
**Funds**
**£**
22,079
4,495
1,572
2,465
6
-
-
2
-
5,000
-
-
-|**Total Funds**
**2024**
**£**
93,886
4,505
3,413
2,888
320
440
1,688
348
103
5,000
2,555
1,372
686|**Total Funds**
**2023**
**£**
83,633
1,337
853
6,100
465
440
688
1,116
96
4,521
54
-
727|
||81,585|35,619|117,204|100,030|
||_Unrestricted_
_Funds_
_£_
_51,649_
_-_
_8_
_261_
_465_
_440_
_688_
_469_
_96_
_1,694_
_-_
_727_|_Restricted_
_Funds_
_£_
_31,984_
_1,337_
_845_
_5,839_
_-_
_-_
_-_
_647_
_-_
_2,827_
_54_
_-_|_Total Funds_
_2023_
_£_
_83,633_
_1,337_
_853_
_6,100_
_465_
_440_
_688_
_1,116_
_96_
_4,521_
_54_
_727_||
||_56,497_|_43,533_|_100,030_||
**- 11 -**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2024**
## **8 Other**
|Independent Examination
Insurance
Professional Fees
Membership fees
_Other prior year - all unrestricted_
**9**
**Net incoming resources for the year**
**This is stated after charging:**
Independent Examiners Fee
**10**
**Staff costs and numbers**
The aggregate payroll costs were:
Wages and salaries
Pension|**Unrestricted**
**Funds**
**£**
899
1,701
637
699|**Restricted**
**Funds**
**£**
-
-
359
-|**Total Funds**
**2024**
**£**
899
1,701
996
699|**Total Funds**
**2023**
**£**
817
1,186
376
848|
|---|---|---|---|---|
||3,936|359|4,295|3,227|
||||**2024**
**£**
899|**2023**
**£**
817|
||||**2024**
**£**
93,193
693|**2023**
**£**
82,999
634|
||||93,886|83,633|
No employee received emoluments of more than £60,000.
The average monthly head count was 17 staff (2023: 18 staff)
- **11** The charity trustees were not paid or received any other benefits from employment with the charity in the year (2023: £nil) One trustees was reimbursed expenses during the year £2,710 (2023: £927). No charity trustee received payment for professional or other services supplied to the charity (2023: £nil).
The key management personnel of the charity are the board of trustees. The total benefits of key management personnel, during the year, total £Nil (2023: £Nil).
**- 12 -**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2024**
## **13 Creditors: amounts falling due within one year**
|Creditors
Accruals:
Holiday pay
Independent Examination|**2024**
**£**
-
975
899|**2023**
**£**
934
1,017
817|
|---|---|---|
||1,874|2,768|
## **14 Analysis of charitable funds**
|**Restricted funds**
Nisbets Trust
John James Foundation
Co-op Local Community Fund
Quartet
Bristol City Council
Ambition Lawrence Weston
**Unrestricted funds**
General funds
Designated funds
**Total funds**|**At**
**01-Apr**
**2023**
**£**
4,553
1,676
645
11,851
5,189
160|**Incoming**
**resources**
**£**
11,000
-
-
-
22,410
-|**Outgoing**
**resources**
**£**
(8,000)
(156)
(396)
(6,812)
(20,614)
-|**Transfers**
**£**
-
-
-
327
112
-|**At**
**31-Mar**
**2024**
**£**
7,553
1,520
249
5,366
7,097
160|
|---|---|---|---|---|---|
||24,074|33,410|(35,978)|439|21,945|
||19,257
30,000|90,275
-|(85,521)
-|(439)
-|23,572
30,000|
||73,331|123,685|(121,499)|-|75,517|
## **Transfer between funds**
Contribution from unrestricted funds towards project costs
**Purpose of restricted funds** Nisbets Trust
Project Manager Role
John James Foundation Play equipment renewal Co-op Local Community Fund Playscheme trips and activities Quartet Rent and resilience Fund for digital admin Bristol City Council Holiday Hub provision and kitchen equipment Ambition Lawrence Weston Big Local Fund for food/snacks City of Bristol College Apprentice payment BAND Access to childcare support
## **Purpose of designated funds**
Funds ring fenced to cover potential statutory liabilities such as redundancy costs and 3 months salary costs in the event of closure
**- 13 -**
Docusign Envelope ID: 42AA3C82-FF36-4F5D-ADC6-472DAA0395AE
## **LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2024**
## **15 Analysis of net assets between funds**
|Cash at Bank and In Hand
Other Net Current Assets/Liabilities
**Total**|**General**
**Funds**
**£**
25,446
(1,874)|**Designated**
**Funds**
**£**
30,000
-|**Restricted**
**Funds**
**£**
21,945
-|**Total**
**Funds**
**£**
77,391
(1,874)|
|---|---|---|---|---|
||23,572|30,000|21,945|75,517|
## **16 Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP**
|**Income and Endowments from:**
Donations and legacies
Charitable activities
Investment income
**Total**
**Expenditure On:**
Charitable activities
Other
**Total**
**Net incoming resources**
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|**Unrestricted**
**Funds**
**£**
-
71,359
174|**Restricted**
**Funds**
**£**
45,777
-
-|**Total Funds**
**2023**
**£**
45,777
71,359
174|
|---|---|---|---|
||71,533|45,777|117,310|
||56,497
2,488|43,533
739|100,030
3,227|
||58,985|44,272|103,257|
||12,548|1,505|14,053|
||12,548
36,709|1,505
22,569|14,053
59,278|
||49,257|24,074|73,331|
||||**TRUE**|
**- 14 -**