2022-03-31-accounts - Lawrence Weston Out Of School Activities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

ACCOUNTS

Year ended 31[st] March 2022

Charity Number 1129694

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

CONTENTS	PAGE
Legal and Administrative Information	2
Trustees annual report	3 to 5
Independent Examiner’s Report	6
Statement of financial activities	7
Balance sheet	8
Notes to the Accounts	9 to 14

-1-

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

Legal and administrative information

YEAR ENDED 31 MARCH 2022

Status

Lawrence Weston Out Of School Activities is a registered charity governed by its Constitution. Charity number: 1129694.

Trustees

Karen Price Chair resigned as Chair 5 April 2022 Moraid Warren Chair appointed as Chair 5 April 2022 Christine Walkett Trustee Alexia Graveney Treasurer resigned 6 December 2021 Tanya Williams Trustee resigned 6 December 2021 Karlie Phillips Trustee appointed 25 March 2022 Hanna Chambers Trustee appointed 24 March 2022 Annemarie Emrys-Jones Trustees appointed 22 March 2022

resigned as Chair 5 April 2022 appointed as Chair 5 April 2022

Registered Office

The Rock Community Centre Ridingleaze Lawrence Weston Bristol BS11 0QF

Independent Examiners

Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ

Bankers

National Westminster Bank PO Box 227 3 Parade High Street Shirehampton Bristol BS99 5AS

- 2 -

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2022

The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2022.

The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Structure, Governance and Management

Organisation

The Trustees are appointed or re-appointed annually at the AGM.

Public Benefit

The Trustees have complied with their duty under Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission and this is reflected in the objectives below.

The Charity is also registered with Ofsted and all staff and volunteers undertake full DBS checks and also Paediatric First Aid training.

Summary of the objectives and main activities undertaken for the public benefit

To provide afterschool facilities for the children of the area. The Charity runs two after school clubs, one based at The Rock Community Centre in Lawrence Weston and one based at Shirehampton Primary School.
To provide holiday play scheme facilities for the children of the area, currently based at Shirehampton Primary School.
To advance the education and training of the staff in the provision of such care, education and recreational facilities.

Summary of main achievements of the Charity during the year

The Charity continues to provide high quality and affordable after school childcare between 3pm and 6pm weekdays during term time to meet the requirements of the local communities of Lawrence Weston and Shirehampton.

Also, a range of exciting and varied holiday play schemes are provided during the school holidays, running from 8.30 am to 5:30 pm on weekdays.

The post of Project Manager funded by the Nisbet Trust has led to improvements both physical and in quality of service promoting children’s active choice, improved resources, and equipment at both settings.

- 3 -

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2022

Throughout the year the settings have been working in line with Government guidelines in relation to Covid-19 re-opening in March 2021. Due to reduced use of settings some staff were part furloughed in line with the Government scheme until September 2021. During this year all guidance has been followed, including reducing social mixing and enhanced hygiene routines to reduce the risk of outbreaks. However, despite these restrictions the organisation has been able to become engaged and deliver services for Bristol City Council’s Holiday Hub programme. This is a new service for children on free school meals in need of stimulating play activities during the school holidays and we have initially run well-received projects in the Summer and Christmas.

The Charity has received great on-going support from voluntary and maintained sector organisations, the local authority, local business and community trusts and community supporters. It is important to note the difference the HMRC furlough scheme made to the charity’s survival. The Trustees would also like to thank all funders for their continued assistance. In 2021-2022 fee income has started to recover and the Charity aims to further develop to meet community need.

The Trustees would like to thank all the staff for their continued commitment to supporting children and their families during the past year. It has been a particularly stressful time for all staff, trustees and volunteers working in a constantly changing environment.

Reserves Policy and Risk Management

The charity is financially sound and, in line with the Charity Commissions ‘best practice’ guidelines, implemented in 2016 a Reserves Policy whereby a financial provision of £30,000 has been set aside in a ring-fenced bank account to cover, in the event of difficulties, all future statutory obligations, including three months’ salary/running costs. This is reviewed annually in March and revised, when required, to ensure that the charity continues to be covered against future contingencies and any fluctuations in receipts. Throughout the pandemic, the trustees prioritised regular reports of the reserves and overall financial position. In so doing, necessary steps – such as sourcing additional funding – were implemented to lessen risks.

Strong financial control continues with a dual authorisation payment process, use of electronic banking and an annual independent review.

All strategies are periodically reviewed to ensure that they still meet the needs of the Charity and that clear staff policies, including covering child safeguarding, are in place.

The Charity also continues to meet its statutory obligations to its staff:

National Living Wage - implemented for all staff.

Plans for the future

To secure funding to support the overall running of out of school services throughout the pandemic, as fee income has fallen and recovery will take time.
To secure funding to retain the Project Manager to further improve and develop the Clubs and staff through this time of change in order to meet the community’s future needs and to ensure the continued success of the Charity.

- 4 -

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2022

To adapt ways of working both in terms of service delivery and trustee governance to ensure pandemic secure standards are met.
To increase the number of Trustees in order to expand the levels of expertise, skills and knowledge available to the benefit of the Charity.
To build up a bank of staff and volunteers that can be utilised, when required, in order to ensure a high level of service is constantly maintained.

Trustees’ responsibilities in relation to the financial statements

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:

Select suitable accounting policies and then apply them consistently;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the governing document.

The trustees are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

……………………………………………. Date ………………………………………

Chairperson

…………………………………………….

Date ………………………………………

Trustee

- 5 -

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

YEAR ENDED 31 MARCH 2022

I report on the accounts of the Charity for the Year ended 31st March 2022 which are set out on pages 7-14.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

……………………………………………………. Bristol Community Accountants CIC The Park Joanne Trowbridge MAAT Daventry Road, Knowle Bristol Date .............................................. BS4 1DQ

- 6 -

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account)

YEAR ENDED 31 MARCH 2022

Unrestricted Funds £ 10,509 50,503 4	Restricted Funds £ 34,976 - -	Total Funds 2022 £ 45,485 50,503 4	Total Funds 2021 £ 58,548 19,282 14
61,016	34,976	95,992	77,844
60,017 2,186	30,174 -	90,191 2,186	76,196 1,694
62,203	30,174	92,377	77,890
(1,187) 33,637 4,259	4,802 22,026 (4,259)	3,615 55,663 -	(46) 55,709 -
36,709	22,569	59,278	55,663

The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing

The notes on pages 9 to 14 form part of these financial statements

As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

Details of the allocation of 2021 total funds between unrestricted and restricted are shown in note 16

- 7-

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

BALANCE SHEET

YEAR ENDED 31 MARCH 2022

2022 £ 1,000 59,694 134	£ 59,278	2021 £ - 58,521 339
60,828 (1,550)		58,860 (3,197)
22,569 6,709 30,000		55,663
	59,278	55,663
		22,026 3,637 30,000
	59,278	55,663

These financial statements were approved by the trustees on ……………………………. and are signed on their behalf by:

………………………………. Moraid Warren

……………………………….

Hanna Chambers

The notes on pages 9 to 14 form part of these financial statements

- 8 -

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

1 Basis of Preparation

a) These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective from 1 January 2019) - (Charities SORP(FRS 102)) and with the Charities Act 2011.

b) The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
c) The charity constitutes a public benefit entity as defined by FRS 102.

2 Accounting Policies

a) Income from donations is included in income and endowments when these are receivable, except as follows:

i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.

ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-conditions have been met.

b) Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered.
c) Most expenditure is directly attributable to specific activities, and have been included in those cost categories. Support cost have been allocated 100% towards the charitable activities of the charity.
d) Depreciation is calculated so as to write off the cost of an asset in equal instalments over their estimated useful economic lives as follows: Office Equipment - 4 Years
Fixtures & Fittings - 4 Years
e) Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.
f) Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
g) The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
h) The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
i) The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the period.

- 9 -

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

Income and Endowments From:

3 Donations and Legacies

	Unrestricted	Restricted	Total Funds	Total Funds
	Funds	Funds	2022	2021
	£	£	£	£
Donations & Grants	5,293	34,976	40,269	14,936
JRS & SSP grant	5,216	-	5,216	38,882
HMRC maternity funding	-	-	-	4,730
	10,509	34,976	45,485	58,548
Donations and Legacies	Unrestricted	Restricted	Total Funds
	Funds	Funds	2021
	£	£	£
Donations & Grants	6,000	8,936	14,936
JRS grant	38,882	-	38,882
HMRC maternity funding	4,730	-	4,730
	49,612	8,936	58,548

4 Charitable Activities

Charitable Activities
Fees	Unrestricted Funds £ 50,503	Restricted Funds £ -	Total Funds 2022 £ 50,503	Total Funds 2021 £ 19,282
	50,503	-	50,503	19,282

Charitable Activities prior year - all unrestricted

5 Investment Income

Investment Income
Bank Interest	Unrestricted Funds £ 4	Restricted Funds £ -	Total Funds 2022 £ 4	Total Funds 2021 £ 14
	4	-	4	14

Investment Income prior year - all unrestricted

6 Government Grants

The charity receives government grants, defined as funding from HMRC £5,216 and Bristol City Council £10,782 to fund charitable activities. The total value of such grants in the period ending 31 March 2022 was £15,998 (2021: £47,549). There are no unfulfilled conditions or contingencies attaching to these grants in the year ended 31 March 2022.

- 10 -

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

Expenditure on:

7 Charitable Activities

Charitable Activities
Salaries Transport Refreshments Equipment & Materials Postage/Stationery/Printing Ofsted Telephone & Internet Miscellaneous Bank Charges Building refurbishment Rent Training Payroll Charitable Activities prior year Salaries Transport Refreshments Equipment & Materials Postage/Stationery/Printing Ofsted Telephone & Internet Miscellaneous Bank Charges Building refurbishment Rent Training Payroll	Unrestricted Funds £ 57,356 42 242 295 341 440 224 45 71 - 500 - 461	Restricted Funds £ 19,670 830 503 1,284 136 - - 1,465 - 1,012 4,500 774 -	Total Funds 2022 £ 77,026 872 745 1,579 477 440 224 1,510 71 1,012 5,000 774 461	Total Funds 2021 £ 66,110 300 8 3,350 360 440 60 438 64 514 3,000 990 562
	60,017	30,174	90,191	76,196
	Unrestricted Funds £ 65,264 300 8 1,007 360 440 60 21 64 - 500 450 562	Restricted Funds £ 846 - - 2,343 - - - 417 - 514 2,500 540 -	Total Funds 2021 £ 66,110 300 8 3,350 360 440 60 438 64 514 3,000 990 562
	69,036	7,160	76,196

- 11 -

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

8 Other

Unrestricted Funds £ 743 1,052 208 183	Restricted Funds £ - - - -	Total Funds 2022 £ 743 1,052 208 183	Total Funds 2021 £ 707 987 - -
2,186	-	2,186	1,694
		2022 £ 743	2021 £ 707
		2022 £ 76,392 634	2021 £ 76,099 723
		77,026	76,822

No employee received emoluments of more than £60,000.

The average monthly head count was 13 staff (2021: 8 staff)

11 The charity trustees were not paid or received any other benefits from employment with the charity in the year (2021: £nil) neither were they reimbursed expenses during the year (2021: £nil). No charity trustee received payment for professional or other services supplied to the charity (2021: £nil).

The key management personnel of the charity are the board of trustees. The total benefits of key management personnel, during the year, total £Nil (2021: £Nil).

12 Debtors

Fees due	2022 £ 1,000	2021 £ -
	1,000	-

- 12 -

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

13 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Creditors Accruals: Holiday pay Independent Examination	2022 £ 514 293 743	2021 £ 2,490 707
	1,550	3,197

14 Analysis of charitable funds

At 01-Apr 2021 £ 7,001 3,333 2,325 5,431 - 3,936 - -	Incoming resources £ - 10,000 - - 14,162 9,315 999 500	Outgoing resources £ (4,550) (6,384) (2,325) (4,473) (4,500) (6,992) (450) (500)	Transfers £ - - - - - (4,259) - -	At 31-Mar 2022 £ 2,451 6,949 - 958 9,662 2,000 549 -
22,026	34,976	(30,174)	(4,259)	22,569
3,637 30,000	61,016 -	(62,203) -	4,259 -	6,709 30,000
55,663	95,992	(92,377)	-	59,278

Transfer between funds

Contribution from restricted funds towards core running costs

Purpose of restricted funds

Awards For All Nisbets Trust John James Foundation Co-op Local Community Fund Quartet Bristol City Council Ambition Lawrence Weston City of Bristol College

Staff training and development Project Manager Role Refurbish SOOSA storage and resources / Home play area Playscheme trips and activities Rent & running costs, resilience Fund for digital admin Additional restriction grant for running costs & Holiday Hubs Food/snacks Apprentice wage

Purpose of designated funds

Funds ring fenced to cover potential statutory liabilities such as redundancy costs and 3 months salary costs in the event of closure

- 13 -

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

15 Analysis of net assets between funds

Cash at Bank and In Hand Other Net Current Assets/Liabilities Total	General Funds £ 7,259 (550)	Designated Funds £ 30,000 -	Restricted Funds £ 22,569 -	Total Funds £ 59,828 (550)
	6,709	30,000	22,569	59,278

16 Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP

Unrestricted Funds £ 49,612 19,282 14	Restricted Funds £ 8,936 - -	Total Funds 2021 £ 58,548 19,282 14
68,908	8,936	77,844
69,036 1,694	7,160 -	76,196 1,694
70,730	7,160	77,890
(1,822) -	1,776 -	(46) -
(1,822) 35,459	1,776 20,250	(46) 55,709
33,637	22,026	55,663
		TRUE

- 14 -