2021-03-31-accounts - Lawrence Weston Out Of School Activities

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

ACCOUNTS

Year ended 31[st] March 2021

Charity Number 1129694

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

CONTENTS	PAGE
Legal and Administrative Information	2
Trustees annual report	3 to 5
Independent Examiner’s Report	6
Statement of financial activities	7
Balance sheet	8
Notes to the Accounts	9 to 14

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

Legal and administrative information

YEAR ENDED 31 MARCH 2021

Status

Lawrence Weston Out Of School Activities is a registered charity governed by its Constitution. Charity number: 1129694.

Trustees

Karen Price Chair Appointed 16.07.15 Christine Walkett Trustee Appointed 23.10.19 Alexia Graveney Treasurer Appointed 23.10.19 Tanya Williams Trustee Appointed 26.11.19

Registered Office

The Rock Community Centre Ridingleaze Lawrence Weston Bristol BS11 0QF

Independent Examiners

Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ

Bankers

National Westminster Bank PO Box 227 3 Parade High Street Shirehampton Bristol BS99 5AS

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2021

The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2021.

The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Structure, Governance and Management

Organisation

The Trustees are appointed or re-appointed annually at the AGM.

Public Benefit

The Trustees have complied with their duty under Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission and this is reflected in the objectives below.

The Charity is also registered with Ofsted and all staff and volunteers undertake full DBS checks and also Paediatric First Aid training.

Summary of the objectives and main activities undertaken for the public benefit

To provide afterschool facilities for the children of the area. The Charity runs two after school clubs, one based at The Rock Community Centre in Lawrence Weston and one based at Shirehampton Primary School.
To provide holiday play scheme facilities for the children of the area, currently based at Shirehampton Primary School.
To advance the education and training of the staff in the provision of such care, education and recreational facilities.

Summary of main achievements of the Charity during the year

The Charity continues to provide high quality and affordable after school childcare between 3pm and 6pm weekdays during term time in order to meet the requirements of the local communities of Lawrence Weston and Shirehampton.

Also, a range of exciting and varied holiday play schemes are provided during the school holidays, running from 8.30 am to 5:30 pm on weekdays.

The post of Project Manager funded by the Nisbet Trust has led to improvements both physical and in quality of service. Improvements have included improved storage facilities at Shirehampton so that children can actively choose resources, alongside improved children’s equipment, and resources

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2021

at both settings.

The Charity has continued to invest during the year in an increased range of educational equipment and activities in order to assist in the children’s learning and development along with improvements to the premises used to make the clubs as interesting and varied as possible for the children.

In 2020 the Charity was affected by the COVID-19 pandemic and temporarily suspended operations on the 20[th] March. Staff members were furloughed in line with the Government scheme. Afterschool clubs running to government guidance re-opened in September 2020 until December 2020. Lockdown forced services to close again in January 2021, re-opening on the 8[th] March 2021. Throughout this period holiday play schemes have remained closed due to restrictions on social mixing in line with government guidance. As the organisation usually works with children from at least 6 schools during the holidays, meeting the social mixing standards proved impossible. The charity aims to reinstate holiday play schemes as soon as possible. During this time period the rigorous measures implemented have ensured no outbreaks have been associated with the clubs.

The Trustees would like to thank all the staff for their continued commitment to supporting children and their families during the past year. It has been a particularly stressful time for all staff, trustees and volunteers working in a constantly changing environment. In addition the Trustees are particularly grateful to volunteers who drove the improvements to both venues during closedown periods.

The Charity has received great on-going support from voluntary and maintained sector organisations, local business trusts and community supporters. In particular it is important to note the difference the HMRC furlough scheme made to the charities survival. The Trustees would also like to thank all funders for their continued assistance. In 2021-2022 the Charity aims to recover and further develop to meet emerging needs in the community.

Reserves Policy and Risk Management

The charity is financially sound and, in line with the Charity Commissions ‘best practice’ guidelines, implemented in 2016 a Reserves Policy where by a financial provision has been set aside in a ringfenced bank account to cover, in the event of difficulties, all future statutory obligations, including three months’ salary/running costs. This is reviewed annually in March and revised, when required, to ensure that the charity continues to be covered against future contingencies and any fluctuations in receipts. Throughout the pandemic, the trustees prioritised regular reports of the reserves and overall financial position. In so doing, necessary steps – such as sourcing additional funding – were implemented to lessen risks.

Strong financial control continues with a dual authorisation payment process, use of electronic banking and an annual independent review.

All strategies are periodically reviewed to ensure that they still meet the needs of the Charity and that clear staff policies, including covering child safeguarding, are in place.

The Charity also continues to meet its statutory obligations to its staff:

National Living Wage - implemented for all staff.

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2021

Plans for the future

To secure funding to support the overall running of out of school services throughout the pandemic, as fee income has fallen and recovery will take time.
To secure funding to retain the Project Manager to further improve and develop the Clubs and staff through this time of change in order to meet the community’s future needs and to ensure the continued success of the Charity.
To adapt ways of working both in terms of service delivery and trustee governance to ensure pandemic secure standards are met.
To increase the number of Trustees in order to expand the levels of expertise, skills and knowledge available to the benefit of the Charity.
To build up a bank of staff and volunteers that can be utilised, when required, in order to ensure a high level of service is constantly maintained.

Trustees’ responsibilities in relation to the financial statements

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:

Select suitable accounting policies and then apply them consistently;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards and statements recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the governing document.

The trustees are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

……………………………………………. Chairperson

……………………………………………. Trustee

Date ………………………………………2021

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

YEAR ENDED 31 MARCH 2021

I report on the accounts of the Charity for the Year ended 31st March 2021 which are set out on pages 7-14.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

……………………………………………………. Bristol Community Accountants CIC The Park Joanne Trowbridge MAAT Daventry Road, Knowle Bristol Date ..............................................2021 BS4 1DQ

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account)

YEAR ENDED 31 MARCH 2021

Unrestricted Funds £ 49,612 19,282 14	Restricted Funds £ 8,936 - -	Total Funds 2021 £ 58,548 19,282 14	Total Funds 2020 £ 21,914 68,343 87
68,908	8,936	77,844	90,344
69,036 1,694	7,160 -	76,196 1,694	94,019 2,267
70,730	7,160	77,890	96,286
(1,822) 35,459 -	1,776 20,250 -	(46) 55,709 -	(5,942) 61,651 -
33,637	22,026	55,663	55,709

The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing

The notes on pages 9 to 14 form part of these financial statements

As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

Details of the allocation of 2020 total funds between unrestricted and restricted are shown in note 14

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

BALANCE SHEET

YEAR ENDED 31 MARCH 2021

2021 £ 58,521 339	£ 55,663	2020 £ 55,981 436
58,860 (3,197)		56,417 (708)
22,026 3,637 30,000		55,709
	55,663	55,709
		20,250 5,459 30,000
	55,663	55,709

These financial statements were approved by the trustees on ……………………………. and are signed on their behalf by:

……………………………….

………………………………. Trustee Treasurer

The notes on pages 9 to 14 form part of these financial statements

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

1 Basis of Preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value
a) unless otherwise stated in the relevant note(s) to these accounts.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective from 1 January 2015, as amended by Update Bulletin 2 published in October 2018, effective for accounting periods beginning on or after 1 January 2019 and with the Charities Act 2011.

b) The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
c) The charity constitutes a public benefit entity as defined by FRS 102.

2 Accounting Policies

a) Income from donations is included in income and endowments when these are receivable, except as follows:

i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.

ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-conditions have been met.

b) Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered.
c) Most expenditure is directly attributable to specific activities, and have been included in those cost categories. Support cost have been allocated 100% towards the charitable activities of the charity.
d) Depreciation is calculated so as to write off the cost of an asset in equal instalments over their estimated useful economic lives as follows: Office Equipment - 4 Years Fixtures & Fittings - 4 Years
e) Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.
f) Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
g) The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
h) The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
i) The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the period.

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

Income and Endowments From:

3 Donations and Legacies

Donations & Grants JRS grant HMRC maternity funding	Unrestricted Funds £ 6,000 38,882 4,730	Restricted Funds £ 8,936 - -	Total Funds 2021 £ 14,936 38,882 4,730	Total Funds 2020 £ 21,914 - -
	49,612	8,936	58,548	21,914

Donations and Legacies prior year - all restricted

4 Charitable Activities

Fees	Unrestricted Funds £ 19,282	Restricted Funds £ -	Total Funds 2021 £ 19,282	Total Funds 2020 £ 68,343
	19,282	-	19,282	68,343

Charitable Activities prior year - all unrestricted

5 Investment Income

	Unrestricted	Restricted	Total Funds	Total Funds
	Funds	Funds	2021	2020
	£	£	£	£
Bank Interest	14	-	14	87
	14	-	14	87

Investment Income prior year - all unrestricted

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

Expenditure on:

6 Charitable Activities

Charitable Activities
Salaries Outings & Activities Transport Refreshments Equipment & Materials Postage/Stationery/Printing Ofsted Telephone & Internet Miscellaneous Bank Charges Building refurbishment Rent Training Payroll Charitable Activities prior year Salaries Outings & Activities Transport Refreshments Equipment & Materials Postage/Stationery/Printing Ofsted Telephone & Internet Miscellaneous Bank Charges Building refurbishment Rent Payroll	Unrestricted Funds £ 65,264 - 300 8 1,007 360 440 60 21 64 - 500 450 562	Restricted Funds £ 846 - - - 2,343 - - - 417 - 514 2,500 540 -	Total Funds 2021 £ 66,110 - 300 8 3,350 360 440 60 438 64 514 3,000 990 562	Total Funds 2020 £ 76,822 315 4,100 971 626 229 440 110 1,565 63 3,295 5,000 - 483
	69,036	7,160	76,196	94,019
	Unrestricted Funds £ 60,032 110 2,464 971 626 229 440 110 807 63 1,020 5,000 483	Restricted Funds £ 16,790 205 1,636 - - - - - 758 - 2,275 - -	Total Funds 2020 £ 76,822 315 4,100 971 626 229 440 110 1,565 63 3,295 5,000 483
	72,355	21,664	94,019

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NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

7 Other

Independent Examination Insurance Professional Fees Membership fees Other prior year - all unrestricted	Unrestricted Funds £ 707 987 - -	Restricted Funds £ - - - -	Total Funds 2021 £ 707 987 - -	Total Funds 2020 £ 683 986 324 274
	1,694	-	1,694	2,267

8 Net incoming resources for the year

This is stated after charging: Independent Examiners Fee 9 Staff costs and numbers The aggregate payroll costs were: Wages and salaries Pension No employee received emoluments of more than £60,000.	2021 £ 707	2020 £ 683
	2021 £ 65,387 723	2020 £ 75,934 888
	66,110	76,822

The average monthly head count was 8 staff (2020: 8 staff)

10 The charity trustees were not paid or received any other benefits from employment with the charity in the year (2020: £nil) neither were they reimbursed expenses during the year (2020: £nil). No charity trustee received payment for professional or other services supplied to the charity (2020: £nil).

The key management personnel of the charity are the board of trustees. The total benefits of key management personnel, during the year, total £Nil (2020: £Nil).

11 Creditors: amounts falling due within one year

Salaries Creditors Accruals: Independent Examination	2021 £ - 2,490 707	2020 £ 25 - 683
	3,197	708

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

12 Analysis of charitable funds

Analysis of charitable funds
Restricted funds Awards For All Nisbets Trust John James Foundation Co-op Local Community Fund Quartet Bristol City Council Unrestricted funds General funds Designated funds Total funds Purpose of restricted funds Awards For All Nisbets Trust John James Foundation Co-op Local Community Fund Quartet Bristol City Council	At 01-Apr 2020 £ 9,050 3,333 1,744 6,123 - -	Incoming resources £ - - 2,500 - 2,500 3,936	Outgoing resources £ (2,049) - (1,919) (692) (2,500) -	Transfers £ - - - - - -	At 31-Mar 2021 £ 7,001 3,333 2,325 5,431 - 3,936
	20,250	8,936	(7,160)	-	22,026
	5,459 30,000	68,908 -	(70,730) -	- -	3,637 30,000
	55,709	77,844	(77,890)	-	55,663

Purpose of designated funds

Funds ring fenced to cover potential statutory liabilities and future running costs.

13 Analysis of net assets between funds

Cash at Bank and In Hand Other Net Current Assets/Liabilities Total	General Funds £ 5,834 (2,197)	Designated Funds £ 30,000 -	Restricted Funds £ 23,026 (1,000)	Total Funds £ 58,860 (3,197)
	3,637	30,000	22,026	55,663

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LAWRENCE WESTON OUT OF SCHOOL ACTIVITIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

14 Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP

Unrestricted Funds £ - 68,343 87	Restricted Funds £ 21,914 - -	Total Funds 2020 £ 21,914 68,343 87
68,430	21,914	90,344
72,355 2,267	21,664 -	94,019 2,267
74,622	21,664	96,286
(6,192) -	250 -	(5,942) -
(6,192) 41,651	250 20,000	(5,942) 61,651
35,459	20,250	55,709
		TRUE

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