Sorvlco {Charitable) Funds Final Accoun Managing Trustèg's Report. Internal Audit Board Report and Independent ExamIn3 Report (SORP 2005 c(xnplianl) R•glmenlal Accountant Scheme Amiy Fonn N1514 (Rev 11109) UntL' Infanty Training Centre Catteri( Address: Vimy Barracks. Catterick Garrison, North Yorkshire DL9 3PS Warranl Otricers arKJ Sergeants M8SS Charity CommissionlRegulator registered number. For the period from: 01 November 2024 In respect of the: FundlCh8Aty 1129688 31 October 2025 Managlng Trusleels) during the pwiod: From 01 Novèmber 2024 to 31 Octob•r 2025 Namo Lt Col PJ Mo an From Name From to Narn• Fund Managw(s) durfng the porfod: From 01 Nov•nknr 2025 20 M 2025 Nam• A Reld From 21Ma 2025 31 October 2025 Name S Philli From to Nam• Internal Audlt¢x(s) durfng th• p•riod: From 01 November 2024 31 octob 2025 Name Ms S Batsson From to Name Namo A8soclate Auditor(s) durlng the p•riod: Associate Auditor Associaté Audltor Associate Auditor Regimental Accountant(s) during the pwiod: From 01 November 2024 to 31 October 2025 Nam• Mrs A Clarf( From Name From to
Sl•temt of TwiAthl A¢thhies as it3111W2025 Pixtoa+ hEel ori Printrd: 3111012025 04 SGT'S MESS IAfant Trnlnl Centre Utwe5tridaU Reoml EThJowDwIi Totsl Futmts Previous Per#)d rotsl Funds Funds In¢fjMlui Ileswrttj Volunw lucome iyities for Gffierning Funds 7JO 1.103.11 1,678A7 3,950m o.oj o. O.Cp) o.NJ J,957.50 3,103,81 1,678.87 4.952 4J9).56 2,070.29 A¢ii¥iiies tln¢omi 25J38.87 o. o. o.TrJ 73.&Jl.17 o. 4105 67977.16 0.0 99.01 RNourtes Tr¢s EApellthd C•sl of Funds InvestmcN Costs of G(Nall Funds riIAble Aaivilies o.(rfJ 20.39 5.750. 347.41 o. O.IMI 30220.91 o.co U65. o.( o. D.rp) o.c o. o. 0.00 20Jg 35,971.51 347.41 3.151.50 1,641.42 131U o.crfj 24.rA 37,513.07 34109 26.615 65 8.445 J4 tts Donion5 Cost$ olal Rt50UTttS EI dtd Net IMMiinlOMtyoiog esoDr¢d Befo TlS[tIl r•nsttrs gJ81.42 5.91 ISNITJ 19.167.19 34J09.82 4WA2 TQ$5 Irdn5ftn bdw inluMI trwfets) el li¢omlAg reswrces behr¢ oldln ind k4 Idini G11nlI¢S on ofthe o.( o. o.c o. 1114LfJ 19J67m 34J09m 6,4A82 o. o. o.ryj o.NJ nr¢a]is¢d GIr&Lo on o.NJ 19167.19 O.Lb) 09.82 o. et MovemtDI Its Fnods e¢oftdl&ilkn of Fmnds olal brontht fornrd rom previo yur 4111 fulds urrkd fcr•ird 15 173 21191.71 4&497Jl 70J89.59 67 99AI
P4thn+ Balxnee She¢t. Otthber2025 Page l of3 Prloted: 3111012025 14 SGT'S MISS lofantry TraixlDg Cenlre Odobv2025 End of la Fixed A$5ds 180150 CAPITAL PROPERTY 1,721.04 2.802.50 Totsl Fixed Ass 1,721.04 CunEnt Asxts 52,959.58 Cumi bknk a¢count 25.351.42 TsuRy Accoumr l.P)9.89 D¢bior5 0.00 STrKK ON HAND 80.110.89 Totsl Curnt Asq¢ts 77J48ffj9 25.351.42 1,I(J? ,?00 11 I4326 103,743.37 81913J9 Total Assds 105,464.41 Li]11ti¢l 12,496,50 Credi¢Ns 27.30 VAT rontrol O.IKI VAT payablc 865.rKJ o. 0.00 (11523.80) Toi81 Lithililies (865.W) 7Q389.59 Total Assets Minus Liabilili 104599.41 T(#1 F¥nds 48,497.81 Tothl Restric Fw¥J5 O.fy) TolAI Endowmenl F 0.1 Totsl Dcsiyth Funds 21.891.78 Acwn*L4ted Trndin8 & GPF 67,664.90 0.00 36,93451 70J8959 Toial P 104,5W.41
xiow Bl•¢¢ Sh¢ti. (Xxotr 2•1S 2oC3 Prirbtrd: JIJIf102$ SGTS MFSS FuMd$ Amly5iS R¢wi¢4 15,293.61 ENTFJiTAINMENT 6.y.&$ WSENfATKIN .1.711 Y4 1 tTB ENTS 7.7*6.U 2 rrLI Etru5 J7 HQ BN E¥$ 8J20.02 FiJNcnoNS 4173 82 LIVERS IN FUND 30S.32 SNOWIIALL IwJ.81 W05FUND- HQ IJN 428.49 WO3 FVNO. I ITB 8611 WOsFUND-2n' 20&.72 COFFEE 11th95fj7 7A3.QO 1754.92 7Jll.47 691.36 25230.02 4052.93 517.32 143.¥1 48.4.81 074.90 O Tr) Ti•dinÉ O.ts) Prim•ry PYrtA>5ctr1P 2730 IS,OI5A3 4J38.16 TYThg & GPP 17J32.92 l•ilwK¢ 5I¢¥q 15.ts12.73 21.8917JJ 2J.891.71 ApxMLl¥r41 Thdirv4 & GPF 39547 7D,319,59 G101 IQ4.5VJ.41
Pyr 3 orJ Prfnied: 3111th20Z5 oi srT% MESS lmhjtry TT41AIAq Crntr* of I
Genèral Pu Fundlunrostrlctsd Furmls anal ExpenditurelLosses Cuent Resources Ex eIed Perfod INVESTMENT MANAGEM NT sis as aL........ In¢omelGains Resources VOLUNTARY INCOME A1 Current Period Previous Period TS NEIqATING FUNDS A7 IVITIES FOR GENERATING FUNDS CHARITABLE ACTIVITIES A8 INVESTMENT INCOME A3 IN RE OURCES FROM CHARITABLE ACT VITI GOVERNAN A9 E COSTS GFIANTS AND DONATIONS A10 OTHER INCOMING RESOURCES OTHER COSTS A11 INTERNAL TRANSFERS 6 INTERNAL TRANSFE A12 GAIN ON REVALUATION FIXED ASSETS UNREALISED L ON INVESTMENTS A14 A13 UNREALISED GAIN ON INVESTMENTS A14 Total Income Excess of Expendiiure Grand Totals Total Expenditure Excess of Income Grand Totals S This will include all transfers includin8 tht fithds. 6 This will include all transfeT5 ilUding those from dtyignatal fillMI&
Unrestricted Tradlng Account analysis as at.......................--. (date) (note Paxton Plus automats'cally cornplètes this) ExpenditurelLosses Resources CHARITABLE ACTIVITIES Trading purchases including trade expenses less write offlmess uestslcost sales. Opening Stock- Ctosing Stock Current Period Income/Gains Incomin Résowces INCOME RESOURCES FROM CHARITABLE ACTIVITIES Trading sales less price sales Current Period P8ric¥J PreVuS Period Addlsubtract to Trading wrchases as above Adjust8d trading purchases to be used at SOFA cell A8
NotOS to lh• Acnts (Paras 2 to 12 are lo bo wnpletsd by all lunds whlch have a gross Income of £100K or ovor and thosa funds alraady rngistered wlth the Charlty Regulator, all other funds aro to ¢ompl•te Parns 6 and 7 and the declarations at Para 12): l Accountin Policies Princi Accountln ntion. The finanaal statements are prepared under the historiG81 cost convention as modified by the indusion of investrnents at market value and in accordance with applicable accounting Standards. In preparing the financial statements the charity follows bast practice as set out in the Statement of Recommended Pra1 'Accountin9 and Reporting by Charities, (SORP) 2005 lfv*WW.¢har Commissn. ov.uktinvesti ationsl 05docs.as Resou 8. Income is recognised in pericAJ in which the charity Is entiued to rerEipl. and the amount be measured with reasonable certainty. Grants from other agencies incI1n9 donations and other Incoffle from activities are in furtherance of the tharity's oblects ar are part of the general funds of the charity. A restricted fund is only recognised where thls is an agreed and explicit condition of the grant or donor. ible Income. Due to the dose collaborative relationship and the mann8r in which the charity's activities compliment those of the Amiy. intangible incL+me, reflected in tine and use of premises is not quantifiable or measurable and 80 is not recognlsed in the account5. Resources Ex ende location of Costs. Expenditure is included when incurred or exceptionally where a cA)mmitrnent is made which requires an accrual when payment is to be made in the subsequent accounting perkjd. &'milarly. where PrePaents are made in recognition of commttrnents falling due in a subsequent accountlng period, the appropriate credit is entered In the accounts and reversed the fdk)wing year. Grants payable are indJed in the SOFA when approved by th8 Managing Trustee. Expend iture is recognised in the period in whid) it is in curred. The majority of rnsts are diredly attributable to spe¢lflc activities. Irrecoverable VAT is charyJed to the activity for vthith il was inclfftd. vemance Costs. Govemance costs are th8 costs of professional advice, holding trustee meetings or committee meétings associated with dectsion making, any fee for audit or independent examination and any fee incurred in th8 Kwaration. staluiory filing. printing or copying of the annual report and accounts. itslisati nandDe reciation of Tan ible Fixed Assets. All assets having a pwchase value of more than £500 are capitalised. The cost of tsngible fixed assets are written off by 8qual annual Instslments over their expected useful fNes using the folk)wing rnethods of depreciation: Fumiture. fixtures and equipment StraTrght Lin8 over a Feriod of 2- 10 y8ars. Motor vehicles Straight Line ov8r a perlod of 2 - 10 years. Assets with a lrfe of rnore than one year bul with a purthase value of below £500 are included wthin inventory but the cost is written off in the year it is incurred and Is not depreciated over the useful lrfe of the asset. Where the asset is depreciated over a perioj of more than 10 years, detsils of the item and period are to be wovided following Ihe notes on pag8 14. Fixed Asset Investrnents. Fixed asset investm8nts are included at market value at the balance sheet date. Any gain or Ios5 on revaluation is shown in the Statement of Financial Activities (SOFA). Stocks. Purchased stocks are valued at the lower cost or net realisable value making due allowance for any obsolete or slow-moving items. Funds Accountin . Funds hekl by the ar8:
(1) General P nrestricted IDesi na Funds. Thes8 are funds that rAn be used in accordance with the charitabfe objects at discretion of the Managing Trustee. Designated funds are unrestricted funds which have btsn allocatedleamiarked for a particular purposé by the Managing Trustae and are to be declared in the Managing Trustees comments in accordance with Para 12 to Ihese notes stating what they are intended to be used for and when. (2) End¢)wment Funds. Endowment funds are those investments and other gifts accepted by the uniL th8 capital sum or Fyopety being held in perpetuty and the income onty ting available for charitable use. (3) Restricted Funds. These are furKls that can only be used for particular restricted purposes within the obj'ects of thè dlarity. Restrictions arlse wh8n specified by the donor or vthen furbjs are raised for particular reslricted purposes. Furth8r explanation of the nature and purpose of each fund is to be included in the notes to the accwnts. Herita e Assets. In th8 course of th8 unit's history. the ()arity may have acquired gifts. memorabilia, regalia. silverware. antiques and other htstori¢al artefacts in the course of distinguished military service in servic* of the Crown. The value of these pieces is in large part derived from their close association with Regimental history which precludes the use of conventTronal valuation techniques being applied. Whilst the obiects of the charity do not specifically include preservation and conseNation. ts pieces represent an essential elem8nt of celébrating the unit's history and foster esprit-de-¢orps. Consequenty the Managing Trustee considers the charity to hold heritage asséts both for fiJn¢tional use and as an element of national history on behalf of the nation. Heritsge assets acquired prior to 1 AFf 06 are ttwefore not capitslised on the balance sheet but a description of those assets is disclosed as part of the notes to the acoounts. Heritage assets acquired after 1 Apr 06 where the purchase price is known and whith exed £5C(I.00 are included in the balance sheet at acquisition value but are not deKYaciat8d. Other Costs. Other costs are those costs not inryjrred in the undertaking of charitable activty in furtherance of the objeds of the charrty. i.e. the provision of facilities. recreational programmes or activities in furtheran of military efficiency. They are also CA)sts incurred in the making of grants and donations. in the costs of generating funds, i.e. the costs incurred in trading or fundraising undertaken by the charity. or in WVeMan costs.
Grants Made. (rf total wants are over 5% of the chanty's totsl expendlture). The d)arlty made the followirvJ grantdOnatIons. Grants to institutions Name of instltutions Purwse Tolal number of rants Ivgn Totsl amount of NIA Total grants to inslitutions 0.00 Grants to Individuals Purpose Total number of rants Nen Total amount of rants 0.00 Total 0.00 Related Pa Transactions & Rwnuneration and Whilst the charity has a dose vK)rking relationship with the Amiy. there are no transactK)ns vKth the Army which require disclosure under SORP 2005. The onty transactions made by the Charity in favour of the unit are wholly attributable to the charitable actNities of furthering military efficiency. The Managing Twstee is an offi¢gr or equivalent and fulfils the role as Inbe in accordancg with the applicable la and regulations. No expenses have been paid to the trustee. In the eVt that expenses have been paid to the trustee th8se are discknsed under the Managing Trustee's comments. isofca ital Pro Fixtures. ffttings & equipment Motc vehicles Tolal Balanc8 blf Purchases Sales & WIOS reciation Balance clf 2802.50 0.00 0.00 1081.46 1721.04 0.00 0.00 0.00 0.00 2802.50 1081.46 1721.04 io
Total Value of Investments b Cat Ca value market value atb innin Add additions to investrn8nts at cost investments Less dis sals at ca value investments sold Addl{deduct) net gainl(loss> on revaluation (gairvloss at erKI of accounlin riodlaudit in value market value at end of Value £ 0.00 0.00 urchased 0.00 ar 0.00 Breakdown of Market Values al Year End GPFI Unrestricted Value £ Restricted ErKlowment Total value Value £ 0.00 Income durin ar Value £ Value £ Investment properties Value £ Investments listed on a recognisad stock exchan Investments held in unrt trusts or other collective investrnent schemes Investsnents in subsidiary or connected undertakings and com anies Securities not listed on a recognised Stock Exchan Cash held as part of the inveslment rtfolio Other investrnents 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 List of Débtors Debtor Mess Bills Passed b Contrador Date of Debt 31110124 Amount 90-da 1043.26 Total ' There are no amounts falling due after more than one year (delete as appropriate). List of Creditors 1043.26 Credilor t Cl8anin Lost Ke Date of Credit Amount 31110125 31110125 800.00 65.00 Total ' There are no amounts falling due after more than one year {delete as appropriate). Paid Em ees 885.00 Gross wa es erfs National Insurance Pension Contributions This ear£ Last ear£ 0.00 0.00 0.00
Totsl staff costs 0.00 Give the number of employees weré eroaged in each of the followi This funds activttss: Last Oar 0.00 0.00 0.00 0.00 Costs of enerati Charitsble activities Other 0.00 0.00 0.00 Totsl No individual employee received a salary of over £60000.00 Governance Costs This ar£ La ear£ Audit or inde rKlent èxamination fee 10. ReslrictedlEnd0wm Funds Give details of the movem8nts of the individual funds summarised in the restricted and endowment column of the Statements of Financial Actwities (SOFA). Fund N*n• Fund Bal WF In¢an9 Resourc•• Outgo]ng Galns and Fund Bal CIF Entertainments Presentation 1 ITB Entertainments 2 ITB Entertainments HQ Bn Entertainments Functions Livers in fund Snowball HQ Bn WO'S Fund 1 ITB WO'S Fund 2 ITB WO'S Fund Tea & Coffee Total 15293.61 6383.89 3781.92 7796.73 828.37 8320.02 4873.82 305.32 190.81 428.49 86.11 208.72 48497.81 14242.50 4050.00 1367.50 3035.00 1932.50 16950.00 4473.00 1201.00 283.00 118.00 108.00 4252.50 52013.00 10840.44 2750.89 2394.50 3450.26 2069.51 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 463.19 18695.67 7683.00 2754.92 7381.47 691.36 25230.02 4052.93 517.32 143.81 83.30 84.11 346.99 67664.90 5293.89 989.00 793.19 0.00 110.IXI 4114.23 32845.91 0.00 0.00 463.19 0.00 0.00 0.00 463.19 0.00 463.19 12
A brief explanation as to the nature and purpose of ts tharity's Reslrickny Funds is to be provided. Nam• of Rostricted Fund Entgrtainm8nts of fund Presentations Prowde entertainment for Mess Members 1 ITB FuTrJ Provide a ift to all Mess Members on de rture from unit 2 ITB Fund Cater for indNidual Bn social and team buildin events HQ BN Fund Cater for iTrSividual Bn social and team buildin events Functions Cater for individual Bn social and team buildin events radual Livers In accumulate funds towards ma'or functions Snowball Provide additional facilities and entertainments for livin HQ Bn WO'S Fund A social based lotte for mess members 1 ITB WO'S Fund Provide additional facilities and entertainments for HQ Bn WO'S 2 ITB WO'S Fund Provide addrtional facilities and entertainments for 1 ITB WO'S Tea & Coffee Provide additional facilities and entertainments for 1 ITB WO'S Provide Tea Coffee & condiments frx mess membeTS in members 11. Herita 8 Assets. Herttage assets that are owned by the charity but purchasedlacquired prior to 1 Apr 06 are not included in the charity's capital property value (seé note 1.j). A rudescription of these assets is below: 12. Declaration All of the charity's commitrnents are provided for n the accounts. No guarantees have been given to third parlies. The charity has not received any loans that are tstand1Thj at ts year-8nd and secured on assets. The chaiity has rnt granted any loans to 1rtU110nS or companies conn8Cted with the chartty. The charity did not make any ex*ratia panents during the year. Sufficient resources are held in an appropriate form to enable eath fund to be applied in accordance with the restrictions imposed. The financial activities, assets arKI liabilities of all the tharity's ncheS or sedions have been induded. The trustees have riot charyJed year erKI date or lerw) of the charity's financial year. The charity has no designated funds (rf there are designated funds the reason for desKJnation and when each designated fund bs intended to b8 used by is to be stated in Ihe Managing Twstee report). All the ¢hartty's operatK)ns are c4)ntinuing operatK)ns and there were no operations diSntinUed or acquired during the year. No funds (unStricted. designated, restricted or erKlovfflRnt) are in deficit at the balance sheet date. The charity has intarvJible assets. 13
There were no Inter-fund loans outstandirwJ at the balance sheet dats. None of the charity's functional fixed assets have been re-valued durlrvJ the year and the charty does not have a policy of revaluation of these assets. The charity has no subsidiary companie3. The chanty has no material fixed assets which have not been captalised arKI incIled in the balance sheet, No intemal transfern have occuffed <)ut of reStrIcend*Ment fvnds. In the event that a transfer has taken pla, full details of the reason for the transfer are disdosed in the Managing Trustee's comments. All investments held are investrn8nl assets in the UK unless otherwtse stated. Noto: Where any of the declarations are not correct. are to be crossed out and detsils provided in the Managing Trustees comments. 14
Additional comments: New working capital sufficient for the furKI's needs. l a¢knowl8dge that there is a need for SFeadslets lo be wd to ensure the function remains wlthin budget and these are being used. Mess debtors have reduced this year and there is a robust plan in placè to chase ag8d debtors. I will liaise with Aramark to confimi their bitling prO(S for the rolling carpet charges and key charges as these are rolling charges. Insurance costs are currenlty sufficient This will be reviewed by the FM in the next financial year as a review of everything held arKI valued is to be carried (L I have no furth8r comments. Signature". Name: Ca t S Philli Appointment Fund Manager (Regimental Accountant Scheme) l Account Holder (Audit Board Schemè) 15
Managlng Trustee's Annual Report and Comm•nts: Infantry Training Centr8. Cattwid( Wimy Barracks. Catterick Garrison. North Yorkshire. DL9 3PS In Respect of the: Warrant Officers & Sergeants M8SS Charity name and Charity CommissiorblRegulalor regislered number. Description of the charity's trusts Unit: Address: 1129688 This should include: Details. including date if known of the tharity's goveming document (e.g. trusl deed. wll. constitution etc); and A brief exp1ar[tin of the ¢harity's objects. Where applicable. you may choose to give details of any speafic investrnent powers of the charity. MOD Constitution Document datad 0710612016 and fornlIy adopted at a Mess Committee Meeting. Govarning Document (e.g. Trust Dead. Constitution) Objects of the Charity The promotion of efficiency of the Armed FOrS of the Crown by the provision and support of facilities and actNities for the efficiency and well- bein of seNice 50nnel. Explain briefly how trustees are elected or appointed arKI delails of any irKluction and trustee training attended. Trustee selection method In a¢ccKdance with Queen's Regulations for the Arniy 1975, Chapter 5. the Commanding Officer HQ Bn is deSnated as Managing Trustee for this Service (Charitable) Fund. Other Trustees RSM ITC Trustee induction and training The Managing Trustee. Lt Col P J Morgan, has attended the Commanding Officer Desbgnate Course {CODC} on 02 Jun 23. The FurKI Manag8r Capt S Phillips completed his online evleamlng on 21 Jun 25. this being within 1 month of assuming appointment in accordance with seTric8 Fund Regulations para 0128b. 16
Explain about what the charity is trying to do and how it is goiThJ about it. You are only required to prOve brief summary of th8 main activities and achrevements of the charity during the year in relation to its objeGts. Summary ofrnain activities in relation to the Charity's objects The funds objects are based on the need to maintsin th8 moral component of Fighting Power and Unli cohesion through the development and maintenanc6 of Regimental ethos. The maintenance of a broader Regimental ethos is fundamental lo the way officers and soldiers are rècruited, retsin6d, and developed. It is achieved through a combination of R8gimental dinner nights. seasonal fijnction, and lUndS to achieve cohesion and to reinforce Regimental bond, and in wrdiasing rtems to mark important Reglmentsl dates and events and improved the lived experience of our workforce. Summary of main achievements of the Charity during the year In Ilne with its obj'ectives. th8 fund has supported a number of social and sporting events this year Summer Ball Christrnas Ball WO'S Team BuildirKJ n Dinner Ntghts Provide a brief review of th8 financial position of th& d*rity. This shoukl indude the nCipal types of income. Financial Review Th8 Funds finances remain healthy and there has not been an undue accumulation of funds duriry this audit perK)d. The primary soum of income is derived from membership subscriptions from mess members. The Managlng Trustee should give in their report a description of the ft)Ilowing polici8s: For the selection of investments for the drity. For detemiinirvj the level of income reserves held. stating and explainiNJ the level of reserves held. whe grants are made by the charity, the selection of individuals and institutions who are lo receive grants out of the assets of the charity. Financial resenies policy My direction to the FM is to ensure that there is sufficient inwme to meet expenditure. and this includes forecasting large expenditure and raising income acCordinY 1am comfortable with the lotal worth of th8 fund to rise in line with infiation. and any exc8ss of Income over Expendrture shoukl not exceed 3% without further explanation. I have set the financial reseNe limit to £5k', before any expenditure is committed that will result on the fUj dippirKJ below this threshohj it will uire rror Investments selection policy and pefftimiance of those investments. NIA Provide the nam8 of all trusteeslthe ManagiNJ TrLtstee(s) during the report year. Managing Trustee's nameltrustees, names Lt Col P J Morgan W01 (RSM) C O'Brien. W01 (RSM) B YourKJ 17
Serious Incidents None Public Benefrt statement This furKI wovides public benefft by assisting Servi personnel to mor8 effectively perfomi their roles within the Amied Fcfces of the Crown. It does this by providing spcKts events. adventure training. and welfare activities. This assistsnce enables Servi personnel to fa the challenges and danger associated military servi¢8 by developing and maintaining teamwork. skills., fftness" confidence, tharacter, spirit and altitude., and morale. As a result, the fijnd promotes the efficiency of the Armed Forces of the Crown by enhancing the British Anny's capability to undertake the roles demanded of it including the defen of Ihe United Kingdom and lis interests. I confim that I have paid due regard to th8 Charity Comrnission of England and Wales's guidance on public beneffit when de¢ing what activiii8s the charity should undertake. 18
Additional comments (indude any declarations whith were rK)t correct (Pg 12113)).. A w811-run fund that is vital to the rnore of the EstablishmenL Having reviewed the GPF Income over Expendriure amount for thts audit period. l am content that th8 Current level of subscriptions are suffi¢ienl to maintsin fund in a healthy stste. Therefore at the next Mess Meeting, it is my recommendation that the mernbers vote for the level of subscrtptions to remain as they but to be revrewed at18ast every 6 months. Creditors should be deared morrthly: FM is lo chase Aramark for bills accordingly. Noting the Carpet cleaning is a recurriThJ issue that could take two years to clear for an individual. The FM should continuo to pSue the I0tstandIng debts. If urwverabl8 a proposal is to be put to ' the Mess member5 to vote for writewoff adion. Net WcKking Capital is cOrldered to be al light levd. I have no further o%nmentS. Signature: Name: Lt Col PJ Mo an Date.. Appointrnent COHQBnlT 19
Internal Auditor'slAudlt Board Report -Irw8 have exarnlned the books of accounl and records from which the final accounts were prepared and have obtsined all the information and explanalv)ns that were necessary for the purpos8 of 'mylw intemal aLKJit. "IM8 rtify that eThJ of period d)e¢ks have been conducted in accordarK With SeNice Fund8 Regulations. Subject to the obserrfations given belw l satisfEd that proper books of account have been kept and that the firk21 accounts give a true and fair view of the results of transactions over the period and of the stste of the Fund's affairs as al the date of Ihe balance sheet. Subject also to 'myl8uF observations "l amlwwe satisfied Ihat cash and bank balan$ a1 stocks on hand have been properfy checked at prescribed interval8 and that adequate insurance exists. "IP•le have stamped and signed the original books of a)nI and the original records114 have ¢heed. Al vouchers relating to this a¢nI perd have been cancelled. Previous obs8ptiOnS "haVe1ka been aGlioned (list those observallons outstsnding). 'IlW8Ve made the followin9 observations whilst carying out th8 intemal audit: Exe¢utlve Summary Th8 total fund value has increased by 48.60% {£104.599.41- £70,389.59 = £34.209.92) and within th8 MTS financial reserved policy. The liquidity sits at 1.50 (£102,700.111 (£865.00 + £67.664.90)) this means there 15 sufficient liquid assets for the Fund to meet its liabilitles. Based on the material reviewed. I corKaude that the govemanrA and control of processes are satisfactory. Financial Ov•rvlew Fund Income. The gross incoming resources has exceeded £100.OOD.00 in this financial year. The fund is registered Yth the charity commission howevér previous recornmendations were to de-register. but due to the fluctuation of the fund on or arourKI £100.000.00, this will be monitored and Ich)k8d at next year as a comparison. Llquldlty. The liquidity sits at 1.50. meaning the fund has suffici8nt IU assets to meet its 10. 11. Flxed A88ets. During th8 reporting wiod the fixed assets of th8 Sgts Mess have decreased by 38.58% (£1081.46). This decrease is discussed at paragraph 4 to thè Notes of the Accounts, an& can be attributed to: Straight line de1)retion of £1081.46. 12. Current Ass•ts. During Iha reporting perw)d the current assets of the fund have increased by 29.50% {£23.632.48). This is attributed to several factcws: An increase in current account mainty from subscriptions. bar profit (Aramarf( ran bar paying % profit to Mess) and high interest Trèasury AcLt annual intere. Inveslments. Nil. 13. 14. Unrestricted Funds. GPF income exceeded expenditure by 50.40% Ihis year (£30,329.05 - £15.286.32 = £15,042.73), income is generated from sul)scriptions and bar profits from Aramark. 20
15. Restricted Funds. Detsiled infom)atrJn is available in the Restricted Funds analysis contained in the FurKI Retum Summary wrthin the financ4al bundle. One point to note is: The Functions restricted furKI has signifKanty increased in value from last year. however, a large proporti¢)n of this is being used for the WO'S and Sgts Mess Xmas Ball 25 so will reduce. 16. Debtors. Debt represents 1.02% of Current Assets. amountiro to £1043.26. Debtors should be cleared as soon as possible. after 3 months they are classed as Debtors and need to be chased by the FM. It is noted that this has de(¥eased from the last financial years aco)unts. The FM has been advised to Chase the debtors. however overall. the debt is assessed as low risk arKI has decreased. There is a debt of £132.40 for Ssgt Hanlon who has now been discharged. This should be chased by the FM as a priority. 17. Cr•ditors. The FurKI has creditors amounting to £865.00. This is broken down as follows.. Carpet cleaning is a rolling credit that will remain for the duration of an indivrdual's assoqnment. charged on arrival rf they have a dog. Carpets then deaned on departure and billed to Regtl Acd On deaned. Keys remain outstsnding, the FM has been advised to liaise with Mess Manager to detennine thèir process for ordgrtng replarn8nt of lost keys arKI subsequent billing to the Regd ACCL Control Moasuros 18. During the reporting period the continuous audlt has eslablished that the vouchers audited demonstrated that the FM and comrnittee were correctty observing the operating praCtiS detailed withing the Constitution and the Charter. P8riodic property thecks have been CA)mplele throughout the year. and the FM is content with the valuations. 20. The Fund Manager is satisfied that ts current insurarKX levels are appropriate. Signature: Name". MsSBa Dale: 21TB 21
CorndlS02 SPS- Ind•pend•nt Examlnorfs R•port on the Accounts. and Commènts eclive Res nsibililles of Trustees and Examiner The Charity's Trustee5 are responsible for the preparation of the a)unts. Th8 Charity's Trustees consid8r that an audit is not required for this year (under section 43(2> of th8 Chariti8s Act 1993 (the Act) and that an independent examination is needed. It is my respowbilty to: Examine the ac(x)unts (under section 43(3Xa) of ts Act). Follow the procedures lakl down in the General DireGtK)ns given by the Charity Commissioners {under section 43(7)(b) of the Act). State whether partlcular malters have )me to my attention. ndent Examinerfs Sla asls of Inde My examination was carried out in acc<)rdance wtth Gerwal Direclions glven by the Charity Commissioners. An examination includes 8 of the accountir¥J records kept by the charity and a comparison of the accounts wesented wth those records. It also Includes consideration of any unusual items or disdosures in the accounts and seeking explanations from the trustees corKemirKJ any such matters. The procedLres underteken do not txovide all the evid8nce that would be required in an audit. and onsequ ntFy I do not express an audlt opinion on th8 accounts. ent r's S tament In connectbon with my examinatlon. no matter has come to my attention (other than that di5¢1osed overleaf): lthich gives me reasonable cause to believe that in any material réspect the requirements: {1) To keep accounting records in aC(than wtlh section 41 of the 1993 Act: To prepare accounts which accxyd with the anting rewrds and comply wtth the acwunting requirements of the A. {2) have not been met. To which, in my opinion. attent $Uld be dravm in order to enable 8 proper understsndlng of the accounts to b8 reached. . Delete as applicable.
Titie of Trading Account Peri*ntsge Profit Current Previous 25
PERCENTAGE PROFrr CALCULATOR (Internal use only- not required by the diarity regulator) OLD co TOFGO DS Enter tho FIRST LINE total figurn from thè LEFT-HAND page of tho AB 397. Enter the total amount of EXPENSES charg•d. (2) DEDUCT figure {2) from figure (1). Enter the total amount of gcKKls DISPOSED OF AT COST (Mtss guts. Writs offs etc) Ent8r the value of th• CLOSING STOCK At COST PRICE. (3) (4) ADD flgure {3) to flgwe {4). OSTOFG DS SOLD INCOME FROM SALE Enter the FINAL total from the RIGHT-HAND page of th• AB 397 (5) Enter figuro B from abovo 16) DEDUCT figure (6) from figurn (5). PROF Enter In¢om• from Salo8- FIGURE D 17) Enter Cost of Goods Sold- FIGURE C DEDUCT figure (81 frthn figur• (7). PERCENTAGE PROFif Is THEREFORE: EX100 (To Iwo docimal plac08) CROSS CHECK: FIGURE E (GROSS PROFIT) DEDUCT EXPENSES CHARGED = AB397 PROFIT (NET PROFIT) Tradlng Account dotails: 24
ComdlS02 SPS- Indwndenl Examln•rfs Repwt on the Accoun and Commgnts Disdosure Se¢tlon (Only to be completed rf the examiner needs lo highlight material problemsldlscrepancies) Give here brief details of any items that the examiner wths to disc105e: ComdlS02 SPS Commen % fvJk AS4/J h-.5 r,"" sp SO-. I-J Indepèndent Examinerfs Sw3na Name: Date: AppointmenL' S02H North Bde 23