2024-10-31-accounts

Service Non Public Funds Final Accounts, , Managing Trustee’s Report, Internal Audit Board Report and Independent Examiner’s Report (SORP 2005 compliant) Regimental Accountant Scheme

Army Form N1514

(Rev 11/09)

[Unit ITCCatterick CO Vimy Barracks, Catterick Garrison, North Yorkshire, DL9 3PS Inrespectofthe |GurkhaCoy Sd En/Charrity

Charity Commission/Regulator registered number | 1129687

For the period from | 01-Nov-2023

31-Oct-2024

Managing Trustee(s) during the period:

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||||||||||| |---|---|---|---|---|---|---|---|---|---| |01|NOV 23|31|OCT 24|[Name||Lt|Col|B M|Salt|RIFLES| |PO| |[From ||—“—;™~sto|||—~—“C~~~‘“C—ss~s|Name||| |a|Sa| |[From ||t—~—“~;™~CSO||CCCC™~—“~‘;‘CSSC~dCWNammey:sdT| |Fund|Manager(s)|during|the|period:| |01|NOV 23|31|OCT 24|[Name__||Capt|Deepak|Gurung| |PO| |[From ||—~—“—;C—‘~s|S||—~—<“—~‘“sé~dName| |a a|CGC| |[From ||—~—“—~;~‘~sO||||SC|t—~“—~‘~dCNames PS| |Internal|Auditor(s)|during|the|period:| |es|01|NOV 23|[to| 31 OCT 24.||Name__||Ms S Bateson| |[From ||s—~—“—;™~Cso|||C™~—“—~s~s|Name||| |a|a|GG| |[From|||t™~—“—;™Cs|CY|~—“—‘—~Name ||

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Associate Auditor(s) during the period:

Associate Auditor Not needed as fund does not exceed annual turnover of £250,000.00

Regimental Accountant(s) during the period:

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01 NOV 23 |to| 31 OCT 24 |Name_| Mrs A Clark
a
(From | —“—;~sto |S —~<“~~‘—s~é~sName |
QC
to
[ From PO Name PO
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1

Statement of Financial Activities as at 31/10/2024

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|||||||||| |---|---|---|---|---|---|---|---|---| |Paxton+|Page|1|of|1| |Printed:|27/01/2025| |Infantry Training Centre|09 GURKHA COMPANY| |Unrestricted/||Restricted|Funds||Endowment|Total|Funds|||Previous|Period| |Designated/GPF|Funds|‘|Total|Funds| |Funds|.| |Incoming|Resources| |‘Voluntary Income|0.00|44,416.11|0.00|A|441611|11,493.05| |Activities|for|Generating Funds|0.00|0.00|0.00|0.00|0.00| |Investment Income|1616.52|'|0.00|0.00|1,016.52|375.40| |Income|Resources|from|Charitable| |Activities|A|9:294.23|161,352.96|,|0.00|200,647.19|109,282.98| |Other|Incoming|Resources|0.00|0.00|0.00|0.00|0.00||.| |Total Incoming|Resources|A10,310.75|||[,A95,769.07]|[V0.0]||__206,079.82_||121,151.43| |Resources|Expended|Cost|of| |Generating Funds| |Investment Management|Costs|0.00|0.00||.|0.00|0.00|0.00| |Costs of Generating|Funds|0.00|AS,465.51|0.00|18,465.51|18,792.10| |Charitable Activities|A6,688.91|'|383,780.10|0.00|190,469.01:|107,011.56| |Governance Costs|A|960.20|wy|N25|0.00|1,971.45|1,970.05| |Grants and Donations|a”|61.06.|100.48|0.00|1,161.54|1,031.55| |Other|Costs|403.96|0.00|0.00|2,403.96|3,091.71| |Total Resources Expended|11,114.13|203,357.34|214,471.47||131,896.97_||| |NetResources Incoming/Outgoing Before Transfers|_803.38|"1,588.27.|-8,391.65|-10,745.54| |Transfers| |Gross|transfers|between|funds| |(internal|transfers)| |Net Incoming|resources|before| |holding|gains|and|losses|-803.38|-7,588.27|-8,391.65|-10,745.54| |Holding|Gains/Losses| |Gains|on|revaluation|of the|;| |charity's|fixed|assets|0.00|0.00|0.00|0.00|0.00| |Unrealised|Gains/Losses|on| |investment|assets|0.00|0.00|0.00|0.00|0.00| |Net Movement in Funds|-803.38|-7,588.27||0.00:||-8,391.65|-10,745.54| |Reconciliation|of Funds| |Total funds|brought forward|8.58| |from previous year|9,215.19|-|49,643.39|58,85|58/| |Total funds|carried forward|8.411.811|42,055.12|70.00||50,466.93|

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Paxton+ Balance Sheet - October 2024 . _ Pagel of2
Printed: 31/10/2024
Infantry Training Centre 01 CENTRAL BANK |
.
October 2024
A ———————
End of last year Balance
Fixed Assets
0.00 Total Fixed Assets . 0.00
|
Current Assets
95,222.28 Current bank account . 194,165.03
282,589.95 TREASURY ACCOUNT “232,695.25
0.00 INTEREST 0.00
. 2,120.23 CASH 1,033.15
0.00 Debtors 0.00
, 379,932.46 Total Current Assets 427,893.43
379,932.46 Total Assets . 427,893.43
"Liabilities
)
0.00 Creditors
195,883.59 PRI ; 251,480.610.00 iv _f)
; . 28,798.81 OFFICER'S MESS— . 24,115.18 ww x,
58,744.68 SGT'S MESS , 78,311.00 “ f
;
0.00 CPLS MESS ITC ; 0.00 © L
36,897.88 CPLS MESS VIMY 24,615.23 /
10,207.15 CPLS MESS2 ITB 1,610.10” ff,
49,400.35 GURKHA COMPANY 37,761.31 ~ ff
0.000.00 ENGLISHARMY SCHOOL LANGUAGE OF CEREMONIAL WING . f 0.000.00
0.00 VAT control 0.00
0.00 VAT payable 0.00
(379,932.46) Total Liabilities ; (427,893.43)
. 0.00 Total Assets Minus Liabilities , 0.00
Total Funds . :
0.00 Total Restricted Funds 0.00
0.00 Total Endowment Funds 0.00 .
0.00 Total Designated Funds 0.00
0.00 Accumulated Trading & GPF 0.00
0.00 Total Funds . . : . 0.00
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Paxtont+

Balance Sheet - October 2024

Page 1 of 2 Printed: 31/10/2024

09 GURKHA COMPANY

Infantry Training Centre

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i	i
October 2024
ee
End oflastyear			Balance
		Fixed Assets
	4,849.30	CAPITALPROPERTY	3,232.86
	4,849.30	Total FixedAssets				3,232.86
		Current Assets
	39,119.48 10,280.87 0.00	Currentbankaccount TREASURYACCOUNT Debtors	27,480.448ee 10,280.87 0.00	ee y “		VriG i		iG
	6,968.62	STOCKONHAND	9,240.70
	56,368.97	Total CurrentAssets				47,002.01
	61,218.27	TotalAssets :				50,234.87	~
		Liabilities
	4,290.00	Creditors	1,503.61
	(194.64)	VAT control	0.00
	(1,735.67)	VAT payable	(1,735.67)
	(2,359.69)	Total Liabilities				232.06
~	§8,858.58	TotalAssets Minus Liabilities				50,466.93
			.
		Total Funds
\eee . 0.00		Total RestrictedFunds Total Endowment Funds	42,055.12 f 0.00						,
	0.00 41519	Total Designated Funds AccumulatedTrading &GPF	0.00 8,411.81 a
v4	nomenenmnne	587858.58	TotalFunds	.		ny SnA860		J	2

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Balance Sheet - October 2024

Page 2 of 2 Printed: 31/10/2024 09 GURKHA COMPANY

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Infantry Training Centre

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ee
End of last year Balance
Funds Analysis
Designated Funds ‘
0.00 0.00
Restricted Funds :
1,229.78 PERM STAFF FUND 2,368.50
438.92 HQBG FUND 249.16
0.00 RI24 FUND 38,862.31
47,521.54 RI23 FUND 0.00
453.15 RGR TRUST 575.15
49,643.39 42,055.12
Endowment Funds
0.00 | 0.00 °
Trading and General Purpose Funds
(4,668.39) Trading surplus 2,042.99
0.00 Non Primary Purpose trading surplus. 0.00
(3,755.86) General Purpose Fund surplus (2,846.37)
(8,424.25) Trading & GPF surplus (803.38)
17,639.44 Balance at last balance sheet : a 9,215.19
9,215.19 Accumulated Trading & GPF , : ”8,411.81
58,858.58 Grand total a 50,466.93
Signature ofA/C Holder/Fund Manager
Date 2 Feb 25
Signature of Managing Trustee
_
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Paxton+

Income and Expenditure - Detailed - October 2024

Page 1 of 11 Printed: 31/10/2024 09 GURKHA COMPANY

Infantry Training Centre

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||||||| |---|---|---|---|---|---| |enntt|:| |October|2024|.| |e|e|ntt| |Turnover|this month|Turnover|year|to|date| |GPF Analysis| |Income| |,| |Voluntary|Income| |)| |G001|PRESENTATION|0.00|0.00| |G002|GRANTS|0.00|0.00| |0.00|0.00| |Activities|for Generating|Funds| |G050|NON PRIMARY PURPOSE TRAD|0.00|0.00| |0.00|0.00| |Investment|Income| |G125|BANK INTEREST|1,016.52|1,016.52| |G140|SPORTS INCOME|0.00|0.00| |1,016.52|1,016.52|“| |f| |Income|Resources|from|Charitable|Activiti| |Trading Income|0.00|8,060.95| |G150|SUBSCRIPTION|0.00|70.78| |G151|LAUNDRY INCOME|- RECRUITS|0.00|0.00| |G152|FUNCTIONS|INCOME|0.00|1,030.00| |G153|RETURN OF UNUSED GRANTS/|0.00|132.50| |G154|WELFARE INCOME|—|0.00|0.00| |G155|PRIMARY PURPOSE TRADING|fF|0.00|0.00| |G180|YEAR BOOK|0.00|0.00| |G185|DESHERA CARDS|0.00|0.00| |G200|DASHAIN INCOME|0.00|0.00| |0.00|9,294.23|vA| |Other Income|vA| |Non Primary|Purpose|Trading Income|0.00|0.00| |G300|DONATIONS|©|0.00|0.00| |G312|PROPERTY|0.00|:|0.00| |G315|TEMPLE|0.00|0.00| |0.00|0.00| |Internal|Transfers|In| |G400|TRANSFER IN|0.00|0.00| |0.00|.|0.00| |:| |.|Gains|on|Revaluation|of Fixed Assets| |;|0.00|0.00| |,|Unrealised|Gains|on|Investment Assets| |0.00|0.00| |GPF Total Income|1,016.52|pe 10.75|

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Income and Expenditure - Detailed - October 2024

Infantry Training Centre

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|||||||| |---|---|---|---|---|---|---| |-| |Turnover|this|month|Turnover|year to|date| |.|Expenditure| |Investment|Management|Costs| |G505|EXCHANGE RATE CHANGES|0.00|0.00| |0.00|0.00| |;| |Costs|of Generating|Funds| |G520|EQUIPMENT HIRE|0.00|0.00| |0.00|0.00| |Charitable|Activities| |Trading costs|177.00|6,017.96| |G600|PRIMARY PURPOSE TRADE LO:|0.00|0.00| |G604|TEMPLE|0.00|0.00| |G605|TPT COSTS|0.00|0.00| |G606|CLEANING ITEMS|0.00|0.00| |G612|TEAM ACTIVITIES|0.00|45.00| |G620|NON VALUE PROPERTY|0.00|'|55.49| |G635|IMPROVEMENTS|0.00|0.00| |G636|MESSING|0.00|61.64| |G665|SPORTS|0.00|0.00| |G686|ENGRAVING|0.00|60.96|~| |G694|SILVER|0.00|.|0.00| |G695|PROPERTY REPAIRS|0.00|.|0.00| |G700|NEWSPAPERS|0.00|15.00| |G715|DASHAIN EXPENDITURE|0.00|432.86| |G716|RADUTY|0.00|0.00| |G730|INFRASTRUCTURE ENHANCED|0.00|0.00| |G749|PRIZES|0.00|177.00|0.00|6,688.91|J| |Governance Costs|a| |G750|ACCOUNTANY FEES|0.00|.|1,560.00| |G751|INSURANCE|0.00|392.85| |G753.|STATIONARY|0.00|0.00|:| |G755|POSTAGE|0.00|7435|/| |0.00|1,960.20| |:|f| |Grants|and|Donations| |G770|FLOWERS|0.00|61.06| |G775|WRVS WELFARE GRANT|0.00|0.00| |G777|WREATHS|0.00|0.00| |G780|DONATIONS|0.00|0.00| |G790|PRESENTATIONS|0.00|0.00|JS| |0.00|61.06| |Other Costs|LY| |Non Primary Trading|Costs|0.00|0.00| |G800|MESS GUESTS|0.00|319.40| |G802|TELEPHONE & INTERNET|0.00|0.00|

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|||||||| |---|---|---|---|---|---|---| |ee|re| |Turnover|this month|Turnover|year|to|date| |G804|OFCOM LICENCE|0.00|0.00| |G805|PROPERTY DEPRECIATION|1,616.44|1,616.44| |G806|PRS LICENCE|0.00|0.00| |G807|WRITE|OFF|- BAR|0.00|58.24| |G808|WRITE|OFF|-|SHOP|0.00|250.88| |G809|WRITE|OFF|0.00|0.00| |G810|SATELLITE TV|0.00|0.00| |G811|TV|LICENCE|0.00|159.00| |.|:|1,616.44|2403.96|¥| |Internal|Transfers|Out|,| |G900|TRANSFER OUT|0.00|0.00| |G901|TRANSFER OUT|0.00|0.00| |0.00|0.00| |Unrealised|Losses|on|Investments| |0.00|0.00| |GPF Total Expenditure|1,793.44|VV|11,114.13|J| |GPF Income Over Expenditure|utente-776.92|cece-803.38 anne|pene Kae|

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||||||| |---|---|---|---|---|---| |———eeeEeE—T—=—>—E—T—>~—e—eEe——K—e>E—————————————————| |Turnover|this|month|Turnoveryear to|date|~| |Trading Account Analysis| |Trading|Expenditure| |T001|OPENING TRADING|STOCK|0.00|6,968.62| |T002T003|TRADINGCLOSING|PURCHASES/RETUR}TRADING|STOCKS|177.000.00|coe9,2| |T004|WRITE OFFS|0.00|-216.44| |T005|MESS|GUESTS|.|0.00|0.00| |T006|DISPOSAL AT COST|0.00|-92.68| |T007|TRADING|EXPENSES|0.00|137.86| |Trading|Income| |T008|TRADING|SALES|0.00|8,060.95| |Income|Over Expenditure|-177.00|2,042.99| |Non Primary|Purpose|Trading Analysis|;|.| |Trading Expenditure| |Trading|Income| |Income Over Expenditure|0.00|0.00|

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Income and Expenditure - Detailed - October 2024

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||||||||| |---|---|---|---|---|---|---|---| |———————————————————————| |Turnover|this|month|:|Turnover|year|to|date| |Restricted|Funds Analysis| |Income|.|.|;| |Voluntary|Income|,| |R101|PERM STAFF FUND|0.00|0.00| |R104|HQ BG FUND|0.00|3,816.11| |R105|RI24 FUND|‘|0.00|0.00| |R106|RI23|FUND|0.00|0.00| |R107|RGR TRUST|0.00|600.00| |Activities|for|Generating Funds|,|0.00|4.41641|vA| |R101|PERM|STAFF FUND|0.00|0.00| |R104|HQ BG FUND|0.00|.|0.00| |R105|RI24 FUND|0.00|0.00| |R106|RI23|FUND|0.00|0.00| |R107|RGR TRUST|0.00|0.00| |0.00|0.00| |Investment|Income| |R101|PERM|STAFF FUND|0.00|;|0.00| |R104|HQ BG FUND|0.00|0.00| |R105|R124 FUND|0.00|0.00| |R106|RI23|FUND|0.00|7|0.00| |R107|RGR TRUST|0.00|.|0.00| |0.00|0.00| |Income|Resources|from|Charitable|Activiti| |R101|PERM|STAFF FUND|0.00|5,157.09| |R104|HQ BG FUND|0.00|0.00| |R105|RI24|FUND|,|0.00|.|186,195.87|.| |R106|RI23|FUND|0.00|0.00| |R107|RGR TRUST|0.00|0.00| |‘| |Other|Incoming|Resources|0.00|194352.96|J| |R101|PERM|STAFF FUND|0.00|0.00| |R104|HQ BG FUND|0.00|0.00| |R105|RI24 FUND|0.00|0.00| |R106|RI23|FUND|0.00|0.00| |R107|RGR TRUST|0.00|0.00| |0.00|0.00| |Total Income excluding transfers|0.00|Pen|y|

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Income and Expenditure - Detailed - October 2024

Infantry Training Centre

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|||||||| |---|---|---|---|---|---|---| |Turnover|this|month|Turnover|year|to|date| |Expenditure| |Investment|Management|Costs| |R101|PERM|STAFF FUND|0.00|0.00| |R104|HQ BG FUND|0.00|0.00| |R105|RI24|FUND|0.00|0.00| |R106|RI23|FUND|0.00|0.00| |R107|RGR TRUST|0.00|0.00| |.|0.00|0.00| |Costs|of Generating|Funds| |R101|PERM|STAFF FUND|0.00|0.00|—| |R104|HQ BG FUND|0.00|.|.|0.00| |R105|RI24 FUND|0.00|14,292.88| |R106|RI23|FUND|0.00|4,172.63| |R107|RGR TRUST|0.00|0.00| |0.00|18,465.51|/| |Charitable Activities|YL| |R101|PERM|STAFF FUND|553.57|3,389.88| |R104|HQ BG FUND|746.11|3,450.87| |R105|RI24 FUND|48,133.71|133,217.58| |R106|RI23|FUND|.|0.00|42,743.77| |R107|RGR TRUST|0.00|978.00| |49,433.39|46,780.10|/| |Governance|Costs|oe| |.| |R101|PERM|STAFF FUND|0.00|0.00|:| |R104|HQ BG FUND|0.00|0.00| |R105|RI24 FUND|0.00|:|0.00| |R106|RI23|FUND|0.00|11.25| |R107|RGR TRUST|0.00|0.00|0.00|11.25|J| |Grants and Donations|:|~~| |R101|PERM|STAFF FUND|50.99|628.49| |R104|HQ BG FUND|0.00|55.00|,| |R105|RI24 FUND|75.00|374.99| |R106|RI23|FUND|0.00|42.00.| |R107|RGR TRUST|0.00|0.00| |125.99|1100.48 /| |Other|Costs| |R101|PERM|STAFF FUND|0.00|0.00|-| |R104|HQ BG FUND|0.00|0.00| |R105|RI24 FUND|0.00|0.00| |R106|RI23|FUND|0.00|0.00| |R107|RGR TRUST|0.00|0.00| |0.00|0.00| |Total Expenditure excluding transfers|49,559.38|203,357.34 J;| |Internal|Transfers| |.|R101|PERM STAFF FUND|0.00|0.00| |R104|HQ BG FUND|0.00|500.00|

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Income and Expenditure - Detailed - October 2024

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Infantry Training Centre

Paxtont+ Income and Expenditure - DetailedDetailed - October 20242024 Page 7 of 1111 Printed: 31/10/2024 Infantry TrainingTraining Centre 09 GURKHA COMPANYGURKHA COMPANYCOMPANY	Paxtont+ Income and Expenditure - DetailedDetailed - October 20242024 Page 7 of 1111 Printed: 31/10/2024 Infantry TrainingTraining Centre 09 GURKHA COMPANYGURKHA COMPANYCOMPANY	Paxtont+ Income and Expenditure - DetailedDetailed - October 20242024 Page 7 of 1111 Printed: 31/10/2024 Infantry TrainingTraining Centre 09 GURKHA COMPANYGURKHA COMPANYCOMPANY
——ooeeeeeEeE—T—TTTET—=—>=—=E&e—>——~>>>jq&&&&&z—=~—;_;&;&&xExE==
	Turnover this month	Turnover year to date
R105 RI24 FUND	-551.89	-551.89
R106 RI23 FUND	551.89	551.89
R107 RGRTRUST	0.00	-500.00
.	0.00	0.00
RestrictedfundsIncome OverExpenditure .	~49,559.38 eeereseennnutnnee	74.568.31yi ve‘iom

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|||||||| |---|---|---|---|---|---|---| |————OO————OO—™—=E—qNeTe>=—wNN—T—[—[—|——————~———e—————————| |Turnover|this|month|Turnover|year|to|date| |Designated|Funds|Analysis| |_| |Income|;| |Voluntary|Income| |0.00|0.00| |Activities|for|Generating|Funds| |0.00|0.00| |Investment|Income| |0.00|0.00| |Income|Resources|from|Charitable|Activiti| |0.00|0.00| |Other|Incoming|Resources| |0.00|0.00| |Total Income excluding transfers|,|*|9,00|0.00|

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Paxton+

Income and Expenditure - Detailed - October 2024

Page 9 of 11 Printed: 31/10/2024 09 GURKHA COMPANY

Infantry Training Centre

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||||||| |---|---|---|---|---|---| |——————————————OO———————7—| |Turnover|this|month|Turnoveryear|to|date| |Expenditure| |Investment|Management|Costs| |.|0.00|0.00| |Costs|of Generating Funds|.| |0.00|0.00| |Charitable|Activities| |0.00|0.00| |Governance|Costs|‘| |0.00|0.00| |Grants|and|Donations| |.|0.00|0.00| |Other|Costs| |0.00|0.00| |Total Expenditure|excluding transfers|0.00|0.00| |)|,| |Internal|Transfers|;| |0.00|0.00| |Designated|funds|Income Over Expenditur:|0.00|0.00|

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|||||| |---|---|---|---|---| |nen|nen|ee|nrereeegenatnneeenenenenneeseenressibitaanenrs=ssasananyeseinssnssassenerersititilsansarensssASSrscasresrroSsSsSastsssTerrerereshnSTr| |Turnover|this|month|Turnover year to|date| |Endowment Funds Analysis| |Income| |Voluntary|Income| |0.00|0.00| |Activities|for|Generating|Funds| |0.00|0.00| |Investment|Income|;| |0.00|0.00| |Income|Resources|from|Charitable|Activiti| |)|.|0.00|0.00| |Other|Incoming|Resources| |0.00|.|0.00| |Total Income|excluding|transfers|0.00|0.00|

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Income and Expenditure - Detailed - October 2024

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|||||||| |---|---|---|---|---|---|---| |Turnover|this|month|Turnover|year|to|date| |Expenditure| |Investment|Management|Costs| |,|0.00|0.00| |Costs|of Generating|Funds| |0.00|0.00| |,| |Charitable|Activities| |~|0.00|,|0.00| |Governance|Costs| |0.00|0.00| |Grants|and|Donations| |0.00|0.00| |Other|Costs| |0.00|.|0.00| |Total|Expenditure|excluding|transfers|0.00|0.00| |Internal|Transfers| |0.00|0.00| |Endowment funds Income|Over Expenditu|"|0.00|0.00|

----- End of picture text -----

Paxton+ a

Income & Expenditure - October 2024

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Infantry Training Centre

	Paxton+ Income && Expenditure - October 20242024 Page 1 of 1 a Printed: 31/10/2024 Infantry TrainingTraining Centre 09 GURKHA COMPANYGURKHA COMPANYCOMPANY	Paxton+ Income && Expenditure - October 20242024 Page 1 of 1 a Printed: 31/10/2024 Infantry TrainingTraining Centre 09 GURKHA COMPANYGURKHA COMPANYCOMPANY	Paxton+ Income && Expenditure - October 20242024 Page 1 of 1 a Printed: 31/10/2024 Infantry TrainingTraining Centre 09 GURKHA COMPANYGURKHA COMPANYCOMPANY	Paxton+ Income && Expenditure - October 20242024 Page 1 of 1 a Printed: 31/10/2024 Infantry TrainingTraining Centre 09 GURKHA COMPANYGURKHA COMPANYCOMPANY	Paxton+ Income && Expenditure - October 20242024 Page 1 of 1 a Printed: 31/10/2024 Infantry TrainingTraining Centre 09 GURKHA COMPANYGURKHA COMPANYCOMPANY	Paxton+ Income && Expenditure - October 20242024 Page 1 of 1 a Printed: 31/10/2024 Infantry TrainingTraining Centre 09 GURKHA COMPANYGURKHA COMPANYCOMPANY	Paxton+ Income && Expenditure - October 20242024 Page 1 of 1 a Printed: 31/10/2024 Infantry TrainingTraining Centre 09 GURKHA COMPANYGURKHA COMPANYCOMPANY
	an
	October 2024 eA nUUNRINInN
				Turnover this month	Turnover	year to date
	COST OF GOODS SOLD
	OPENINGTRADING STOCK			0.00	6,968.62
	TRADING PURCHASES/RETURNS			0.00	8,461.30
	(A)			0.00		15,429.92
	Value ofgoods disposed at cost	WRITEOFFS. MESS GUESTS			0.00 0.00	216.44 0.00
	DISPOSALATCOST			0.00	92.68
	Value ofclosing stock at cost			-177.00	9,240.70
	(B)			-177.00		9,549.82
	COSTOFGOODSSOLD (A-B)=(C)		.	177.00	,	5,880.10
‘	INCOMEFROM SALES
	TRADING SALES			0.00	8,060.95
	INCOMEFROM SALES	(D)		0.00		8,060.95
	SURPLUS
	Income from sales (Total from D)
	Deduct cost ofgoods sold (Total	from C)
	SURPLUS	(E)		-177.00		2,180.85
	Gross profit istherefore:			-100.00%			37.09%
					.
	E x 100	%
	Cc
					.
	TRADING EXPENSES			0.00			137.86
	NET SURPLUS (F)		.	-177.00			2,042.99
	TotalPercentage istherefore:			-100.00%		7	34.74%
	F x 100	%				°
						Poe

Page 1 of 2 Printed: 31/10/2024

Paxtont+

Infantry Training Centre

)

Debtors List By Effective Date

a

09 GURKHA COMPANY

MessMember _ BAR		_	CRLimit NONE		Total 0.00		10/24 0.00	09/24 0.00			08/24 0.00			07/24 0.00	06/24 0.00		05/24+ 0.00		Unallocated 0.00
HM CUSTOMS&EXCISE			NONE		0.00		0.00	0.00			0.00			0.00	0.00	-	0.00		0.00
STRATHCARRONS			NONE		0.00		0.00	0.00			0.00			0.00	0.00		0.00		0.00
RECRUITSRDCHQS			NONE		0.00		0.00	0.00			0.00			0.00	0.00		0.00		0.00
DASHERA			NONE		0.00.		0.00	0.00			0.00			0.00	0.00		0.00		0.00
LCPLLONGSTAFF			NONE		0.00		0.00	0.00		.	0.00			0.00	0.00		0.00		0.00
MANIKSUBBASGT			NONE		0.00		0.00	0.00			0.00			0.00	0.00		0.00		0.00
GETYOUINPACKS-	RI24		NONE		0.00		0.00	0.00			0.00			0.00	0.00		0.00		0.00
RA DUTY			NONE		0.00		0.00	0.00			0.00			0.00	0.00		0.00		0.00
ELECTRICALGOODS/CAMERAS			NONE		0.00		0.00	0.00			0.00			0.00	0.00		0.00		0.00
TRES -RECRUITS			NONE		0.00	—	0.00	0.00			0.00		.	0.00	0.00		0.00			0.00
GURKHACOMPANY			NONE		0.00		0.00	0.00			0.00			0.00	0.00		0.00		0.00
YEARBOOK			NONE		0.00		0.00	0.00			0.00			0.00	0.00		0.00		0.00
BOOKER			NONE		0.00		0.00	0.00			0.00			0.00	0.00		0.00		0.00	;
CADIES			NONE		0.00		0.00	0.00	)		0.00	—		0.00	0.00		0.00		0.00
Rid -LIONKING			NONE		0.00		0.00	0.00			0.00			0.00	0.00		0.00		0.00
EX DORSOKADAMTRIP	TRIP		NONE		0.00		0.00	0.00			0.00			0.00	0.00		0.00		0.00
601
CKO Oo	VS<P	CeEStc2?@S		Vo	Se		ctesxo	2CLsms			aA,

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Paxton+

Infantry Training Centre

Debtors List By Effective Date

Page 2 of 2 Printed: 31/10/2024 09 GURKHA COMPANY

Infantry Training CentreTraining CentreCentre					.						09 GURKHA COMPANY	09 GURKHA COMPANYGURKHA COMPANY	09 GURKHA COMPANYGURKHA COMPANYCOMPANY	09 GURKHA COMPANYGURKHA COMPANYCOMPANY
															.
MessMember GREYSMONUMENT ,	CRLimit NONE		Total 0.00		10/24 0.00		09/24 0.00	08/24 0.00		07/24 0.00	06/24 0.00		05/24+ 0.00	Unallocated 0.00
602 WENSLEYDALEAGRICULTURALSH	NONE		0.00		0.00		0.00	0.00	,	0.00	0.00		0.00	0.00
603 , MESSGUESTS	NONE		0.00		0.00 :		0.00	0.00		0.00	0.00		0.00	0.00
9000 BARPRIZES	NONE		0.00		0.00		0.00	0.00		0.00	0.00		0.00	0.00
9001 WRITEOFFs	NONE	:	0.00		0.00	;	0.00	0.00		0.00	0.00		0.00	0.00
9002 PRESENTATIONPLAQUES	NONE		0.00		0.00		0.00	0.00		0.00	0.00		0.00	0.00
9003 TEAMACTIVITIES	NONE		0.00		0.00		0.00	0.00		0.00	0.00	,	0.00	0.00
9004
				-	Totals

ero

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Paxtont+ Creditors List By Effective Date Printed: Page31/10/20241 of 1 Infantry Training Centre 09 GURKHA COMPANY a AllEffectivesupplierdate namesup to 31/10/2024 , : Supplier CR Limit Total 10/24 09/24 08/24 07/24 06/24 05/24+ Unallocated : ; me DRAYCOTT & KIRK NONE 1,500.00 0.00 1,500.00 0.00 0.00 0.00 0.00 0.00 112 ROYAL NAAFI ; NONE 3.61 0.00 0.00 0.00 0.00 0.00 3.61 0.00 104 o Ge Cleeve Totals Omeane 01,0 0 0 0s ; 1,503.61 0.00 1,500.00 0.00 0.00 0.00 3.61 0.00 an os Wee TH POL. BES OD) KO CsCialLaee BsOlIoz Se EEO! ce _ ; : : Oe Cte Ge per 8S CHCceO £250,000 ©. PAD Gect ;

;

Notes to the Accounts (Paras 2 to 12 are to be completed by all funds which have a gross income of £100K or over and those funds already registered with the Charity Regulator, all other funds are to ‘complete Paras 6 and 7 and the declarations at Para 12):

1. Principal Accounting Policies

a. Accounting Convention. The financial statements are prepared under the historical cost convention as modified by the inclusion of investments at market value and in accordance with applicable accounting standards. In preparing the financial statements the charity follows best . practice as set out in the Statement of Recommended Practice ‘Accounting and Reporting by Charities’ (SORP) 2005 (http:/Awww.charitycommission.gov.uk/investigations/sorp/sorp0S5docs.asp)

• b, Incoming Resources. Income is recognised in the period in which the charity is entitled to receipt, and the amount can be measured with reasonable certainty. Grants from other agencies , including donations and other income from activities are in furtherance of the charity’s objects and are part of the general funds of the charity. A restricted fund is only recognised where this is an agreed and explicit condition of the grant or donor.

Cc. Intangible Income. Due to the close collaborative relationship and the manner in which the charity’s activities compliment those of the Army, intangible income, reflected in time and use of premises is not quantifiable or measurable and so is not recognised in the accounts. d. Resources Expended and Basis of Allocation of Costs. Expenditure is included when incurred or exceptionally where a commitment is made which requires an accrual when payment is to be made in the subsequent accounting period. Similarly, where prepayments are made in recognition of commitments falling due in a subsequent accounting period, the appropriate credit is entered in the accounts and reversed the following year. Grants payable are included in the SOFA _when approved by the Managing Trustee. Expenditure is recognised in the period in which it is incurred. The majority of costs are directly attributable to specific activities. Irrecoverable VAT is charged to the activity for which it was incurred.

e. Governance Costs. Governance costs are the costs of professional advice, holding trustee meetings or committee meetings associated with decision making, any fee for audit or independent examination and any fee incurred in the preparation, statutory filing, printing, or copying of the annual report and accounts.

f. Capitalisation and Depreciation of Tangible Fixed Assets. All assets having a purchase value of more than £500 are capitalised. The cost of tangible fixed assets are written off by equal annual instalments over their expected useful lives using the following methods of depreciation:

Furniture, fixtures and equipments - Straight Line over a period of 2 — 10 years. Motor vehicles - Straight Line over a period of 2 — 10 years.

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,
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Assets with a life of more than one year but with a purchase value of below £500 are included within the inventory but the cost is written off in the year it is incurred and is not depreciated over the useful life of the asset. Where the asset is depreciated over a period of more than 10 years, details of the item and period are to be provided following the notes on page 14.

g. Fixed Asset Investments. Fixed asset investments are included at market value at the balance sheet date. Any gain or loss on revaluation is shown in the Statement of Financial Activities (SOFA).

h. Stocks. Purchased stocks are valued at the lower cost or net realisable value making due allowance for any obsolete or slow-moving items.

i. Funds Accounting. Funds held by the charity are:

, 6

,

(1) General Purpose/Unrestricted /Designated Funds. These are funds that can be used in accordance with the charitable objects at the discretion of the Managing Trustee. Designated funds are unrestricted funds which have been allocated/earmarked for a particular purpose by the Managing Trustee and are to be declared in the Managing Trustees comments in accordance with Para 12 to these notes stating what they are intended to be used for and when.

__

(2) Endowment Funds. Endowment funds are those investments and other gifts accepted by the unit, the capital sum or property being held in perpetuity and the income only being available for charitable use.

(3) Restricted Funds. These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is to be included in the notes to the accounts.

,

. je Heritage Assets. In the course of the unit’s history, the charity may have acquired gifts, memorabilia, regalia, silverware, antiques, and other historical artefacts in the course of distinguished military service in service of the Crown. The value of these pieces is in large part derived from their close association with Regimental history which precludes the use of conventional valuation techniques being applied. Whilst the objects of the charity do not specifically include ; preservation and conservation, the pieces represent an essential element of celebrating the unit’s history and foster esprit-de-corps. Consequently, the Managing Trustee considers the charity to hold heritage assets both for functional use and as an element of national history on behalf of the nation. Heritage assets acquired prior to 1 Apr 06 are therefore not capitalised on the balance sheet but a description of those assets is disclosed as part of the notes to the accounts. Heritage assets acquired after 1 Apr 06 where the purchase price is known, and which exceed £500.00 are included in the balance sheet at acquisition value but are not depreciated.

k. Other Costs. Other costs are those costs not incurred in the undertaking of charitable activity in furtherance of the objects of the charity, i.e., the provision of facilities, recreational programmes, or activities in furtherance of military efficiency. They are also costs incurred in the making of grants and donations, in the costs of generating funds, i.e., the costs incurred in trading or fundraising undertaken by the charity, or in governance costs.

7

;

1. Grants Made. (if total grants are over 5% of the charity’s total expenditure).

a

_

The charity made the following grants/donations:

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----- Start of picture text -----
Grants to institutions
Name of institutions Purpose Total number of Total amount of
grants given grants paid
a a
OG
institutions
Grants to individuals
, Purpose Total number of Total amount of
grants given grants paid
NAD
a
a
Total [OOO
3. Related Party Transactions & Remuneration and Expenses
----- End of picture text -----

Whilst the charity has a close working relationship with the Army, there are no transactions with the Army which require disclosure under SORP 2005. The only transactions made by the charity in favour of the unit are wholly attributable to the charitable activities of furthering military efficiency. The Managing Trustee is an officer or equivalent and fulfils the role as trustee in accordance with the applicable laws and regulations. No expenses have been paid to the trustee. In the event that expenses have been paid to the trustee these are disclosed under the Managing Trustee’s comments.

4. Analysis of Capital Property

}

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----- Start of picture text -----
Fixtures, Motor Total
fittings & vehicles
equipment
£ £ £
Balance b/f 4,849.30 |0.00 — | 4,849.30
[0.00 [0.00[0.00
Sales&W/Os [0.00 [0.00 [0.00
Balance c/f 3,232.861,616.44 |0.[ 0 0.00|| 3,232.861,616.44
----- End of picture text -----

8

1. Total Value of Investments by Category

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----- Start of picture text -----
Carrying value (market value) at beginning of year [0.00 =——<“‘i—s—sS—C——:COSY
Add additions to investments at cost (investments purchased (0.00,=—s—“‘—SSCS—S
Less disposals at carrying value (investments sold [0.00 sis
Add/(deduct) net gain/(loss) on revaluation (gain/loss at end of
accounting period/audit
Carrying value (market value) at end of year [0.00=——(‘—;C@™Y
----- End of picture text -----*

Breakdown of Market Values at

|Year End||GPF/|Restricted||Endowment|Total|Income|Income| |---|---|---|---|---|---|---|---| |||Unrestricted|||value|during|year| |||||||Value|£| |Investments listed on a recognised|||||||| |stock exchange|||||||| |Investments held in unit trusts or other|||||||| |collective investment schemes|:||||||| |Investments in subsidiary or|||||||| |connected undertakings and|||||||| |companies|||||||| |Securities not listed on a recognised|||||||| |Stock Exchange|||||||| |Cash held as part ofthe investment|||||||| |portfolio|||||||| |}|Total|o.00||[o.oo|0.00|0.00|0.00|| |6.
ListofDebtors||||||||

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Date of Debt
IN
Total [0.00
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• There are no amounts falling due after more than one year (delete as appropriate).

• List of Creditors

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.
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Date of Credit
Draycott & Kirk 1500.00
Royal Naffi
Total | 1503.61
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• There are no amounts falling due after more than one year (delete as appropriate).

9

|

;

1. Paid Employees [Grosswagespaid ii‘! (OOOO Employer’s National Insurance paid [0.00=—r—<“<i—‘“‘zCCCC“(SC Pension Contributions paid fo.00(0.00. Total staffcosts|0.00 [0.00 Give the number of employees who were engaged in each of the following activities: Costs of generating funds 0.000.00 Charitable activities [ooo = {0.00 [Other —sSC(‘CSSSC*d OOO Total|0.00 0.00, No individual employee received a salary of over £60000.00 9. Governance Costs Audit or independent examination fee 1,500.00 1,440.00 10. Restricted/Endowment Funds

Give details of the movements of the individual funds summarised in the restricted and endowment column of the Statements of Financial Activities (SOFA).

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----- Start of picture text -----
|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Fund|Name|Fund|Bal|Incoming|Outgoing|“Transfers|| Gains and|||Fund|Bal| |B/F|Resources|||Resources|Losses|C/F| |for|period|for|period| |Perm|Staff Fund|1,229.78|-|| 5,157.09|4018.37.|[0.0||0|.00||2,368.50| |HQ BG|Fund|438.92|3,816.11|3,505.87.||0.00|||-500.00|249.16| |R123|47,521.54|[0.00—*(| 46,969.65|[0.00||-551.89||0.00i| |RI24|10.00|‘||186,195.87|||147,885.45||551.89|[0.00||38,862.31| |RGR Trust|453.15|.|| 600.00|978.00|500.00|10.00«| 575.15| |TotalFunds Restricted|49,643.39|| 195,769.07|| 203,357.34|| 1,051.89|| -1,051.89|2055-12|

----- End of picture text -----

INet transfers out and net losses are to be entered as negative figures.

10

,

A brief explanation as to the nature and purpose of the charity’s Restricted Funds is to be provided.

Name of Restricted	Purpose offund
Fund
Permanent Staff	To provide for the welfare ofthe Permanent Staff.
Families Fund	To provide for the welfare of the Families.
HQBG	Grants given from HQBG for the welfare ofGurkha
RI24	To provide for the welfare of recruits within Gurkha Co
RI23	To provide for the welfare of recruits withinGurkha Co
RGRTrust	SpecificRGRTrustallocationsforspecificeventsforRGRpersonnel

1. Heritage Assets. . Heritage assets that are owned by the charity but purchased/acquired prior to 1 Apr 06 are not included in the charity's capital property value (see note 1,j). A list/description of these assets is below:

12. Declarations

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_
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All of the charity’s commitments are provided for in the accounts.

No guarantees have been given to third parties.

The charity has not received any loans that are outstanding at the year-end and secured on assets. The charity has not granted any loans to institutions or companies connected with the charity.

The charity did not make any ex-gratia payments during the year.

Sufficient resources are held in an appropriate form to enable each fund to be applied in accordance with the restrictions imposed.

The financial activities, assets and liabilities of all the charity’s branches or sections have been included.

The trustees have not changed the year end date or the length of the charity’s financial year.

The charity has no designated funds (if there are designated funds the reason for designation and when each designated fund is intended to be used by is to be stated in the Managing Trustee report).

All the charity’s operations are continuing operations and there were no operations discontinued or acquired during the year.

No funds (unrestricted, designated, restricted or endowment) are in deficit at the balance sheet date.

The charity has no intangible assets.

There were no inter-fund loans outstanding at the balance sheet date.

None of the charity’s functional fixed assets have been re-valued during the year and the charity does not have a policy of revaluation of these assets.

11

The charity has no subsidiary companies.

The charity has no material fixed assets which have not been capitalised and included in the balance sheet.

No internal transfers have occurred out of restricted/endowment funds. In the event that a transfer has taken place, full details of the reason for the transfer are disclosed in the Managing Trustee’s comments.

All investments held are investment assets in the UK unless otherwise stated.

Note: Where any of the declarations are not correct, they are to be crossed out and details provided in the Managing Trustees comments. . .

12

.

Additional comments:

.

| am aware that RI24 fund needs to be closed to a zero balance and| will chase outstanding bills to ensure this is done by the end of February 2025.

| am aware that income to the fund needs to be generated to make the fund fluid and remain viable.

| am also aware of the MT’s comments to freeze all spending from GPF until the liquidity state is improved.

Insurance costs will be reviewed prior to renewal, with a view to reduce costs, as stock and fixed assets are decreasing.

| appreciate there is work to do to improve the finances within the fund and feel they have been lost in misinterpretation of the worth of the fund.

| have no further comments.

Signature Name

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4 Ko b en
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Capt D Gurung

Date: 2 Fe> 21S .

Fund Manager (Regimental Accountant Scheme) / Account Holder (Audit Board Scheme)

Managing Trustee’s Annual Report and Comments:

Unit: Infantry Training Centre, Catterick

Address: Vimy Barracks, Catterick Garrison, North Yorkshire, DL9 3PS In Respect of the: Gurkha Company Fund/Charity Charity name and Charity Commission/Regulator registered number: 1129687

.

|

Description of the charity's trusts

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----- Start of picture text -----
|
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This should include:

a.” Details, including date if known of the charity’s governing document (e.g. trust deed, will, constitution etc); and

b. A brief explanation of the ‘charity’s objects.

Where applicable, you may choose to give details of any specific investment powers of the charity.

Where applicable, you may choose to give details of anyany specific investment powers of thethe charity.	Where applicable, you may choose to give details of anyany specific investment powers of thethe charity.
Governing Document	Gurkha Coy Constitution Document lastupdated 07/07/2016 and formally (e.g. Trust Deed, adopted. .
Constitution
Objects ofthe Charity	The promotion of efficiency oftheArmed Forces ofthe Crown bythe provision and support offacilities and activities forthe efficiency and well-
	being of service personnel.
Explain briefly how	trustees are elected or appointed and details ofany induction and trustee training
attended.	,

attended.		,
Trustee	selection		In accordance with Queens’ Regulations forthe Army 1975, Chapter 5, the
method			Commanding Officer 2ITB is designated as Managing Trustee for this Service
			(Charitable) Fund. .
			OtherTrustees are the Commanding Officers ofHQ Bn, 1ITB and theSQM of
			HQ Bn.
Trustee	induction	and
training			Designate Course (CODC) on 23/09/2022.
			The Fund Manager Capt D Gurung, completed his online FM e-Learning on
			26/11/2023, this being within 1 month ofassuming appointment in
			accordancewithServiceFundRegulationspara0128b.

14

Explain about what the charity is trying to do and how it is going about it. You are only required to provide a brief summary of the main activities and achievements of the charity during the year in relation to its objects. ;

objects.		;
Summary of main		The Funds objects are based on the need to maintain the moral component
activities in relation to			of Fighting Power and Unit cohesion through the development and
the Charity’s objects		maintenance of Regimental ethos. The maintenance ofa broader Regimental
		ethos is fundamental to theway officers and soldiers are recruited, retained,	»
		and developed. It is achieved through a combination of Regimental dinner
		nights, seasonal functions, and lunches to achieve cohesion and reinforce
		Regimental bonds, and in purchasing items to mark important Regimental
		dates and events and improved the lived experience ofourworkforce.
Summary ofmain		In line with its objectives, the fund has supported a number ofsocial and
achievements ofthe		sporting events this year:
Charity during the
year		PS Team Building
		Dawali
		Dashain
		Recruit Cultural Evening
Provide	Provide a brief review ofthe financial position ofthe charity. This should include the principal types of
income.	income.	.
Financial Review		The Funds finances are not in a good position, liquidity being below 1.0 which
		means the fund cannot meat its’ liabilities should the RF’s wish to seek to
		spend their accumulated wealth, as a result all spending from GPF is to
		cease with immediate effect, until liquidity is above 1.0.
.		The primary source ofincome is derived from membership subscriptions and
		shop profits, subscriptions need to be increased forthe fund to remain viable.
The Managing Trustee		should give in their report a description ofthe following policies:
	a. For the selection of investments for the charity.
	b. For determining the level ofincome reserves held, stating and explaining the level of
	reserves held.
	Cc. Where grants are made by the charity, the selection of individuals and institutions who are		are
	receive grants out ofthe assets ofthe charity.
Financial reserves		My direction to the FM is to ensure that there is sufficient income to meet
policy		expenditure, and this includes forecasting large expenditure and raising
		income accordingly.	am comfortable with the total worth ofthe fund to rise in
		line with inflation, and any excess of Income over Expenditure should not
		exceed 3% without further explanation.	have set the financial reserve limit to
		£5k; before any expenditure is committed that will result on the fund dipping !
		below this threshold it will require my prior approval.
Investments selection			N/A .
policy	and
performance ofthose
investments.

Provide a brief review of the financial position of the charity. This should include the principal types of income. .

The Managing Trustee should give in their report a description of the following policies:

a. For the selection of investments for the charity. b. For determining the level of income reserves held, stating and explaining the level of reserves held. Cc. Where grants are made by the charity, the selection of individuals and institutions who are to receive grants out of the assets of the charity.

15

Provide the name of all trustees/the Managing Trustee(s) during the report year.

Provide the namethe namename of allall	trustees/the Managing Trustee(s)Trustee(s) during the report year. —
Managing Trustee’s	Lt Col B Salt - MT
name/trustees’ names
naeBenefit atemen	Thisfund provides public benefitbyassistingservicepersonnel toperform their roles more effectively within theArmed Forces ofthe Crown. It does this
	_
	activities. This assistance enables service personnel to face the challenges
	and danger associated with military service by developing and maintaining
	teamwork; skills; fitness; confidence, character, spiritand attitude; and morale. As a result, the fund promotes the efficiency ofthe Armed Forces of
	the Crown byenhancing the British Army’s capability to undertake the roles demanded of it including the defence ofthe United Kingdom and its interests.
	Having reviewed the GPF Income over Expenditure amount for this audit
	period, it is clear that subscriptions, which is the primary source ofincome
	needs to be increased to meet the fund demands. Therefore, the FM.is to
	discuss options with OC Gurkha Coy on otherways to generate income and
	increase PS subscriptions to the fund.
	and Wales’s guidance on public benefitwhen deciding what activities, the
	charityshouldundertake.

16

Additional comments (include any declarations which were not correct (page 12/13):

A fund that is vital to the morale of the Establishment, management needs to be closely monitored to ensure the fund remains viable.

A few accounting issues that need to be addressed, and spending from GPF is to cease with immediate effect until liquidity reaches 1.0.

OC Gurkha Coy is to provide advice and support to the current FM regarding raising income for the fund, by increasing PS subscriptions to ensure the account is brough back to a health, manageable, financial position.

SO2 SPS is asked to approve to approve special dispensation to used credits to account for Recruit Intake transactions, so that the worth of the fund is not over exaggerated.

The FM is to confirm what bills, if any, remain for RI24 so that the account can be zeroed with any refund due to the recruits actioned as a priority. | ,

| have no further comments.

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Date: Ole CS
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Signature o=—
Name Lt Col B Salt
Appointment CO 2ITB
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/ 17

Internal Auditor’s/Audit Board Report

1. IMWe-have examined the books of account and records from which the final accounts were prepared and have obtained all the information and explanations that were necessary for the purpose of my/our internal audit.

2. *IAWe certify that end of period checks have been conducted in accordance with Service Funds Regulations.

3. Subject to the observations given below | am/we are® satisfied that proper books of account have been kept and that the final accounts give a true and fair view of the results of transactions over the period and of the state of the Fund’s affairs as at the date of the balance sheet. Subject also to my/our observations *I am/we are satisfied that cash and bank balances and stocks on hand have been properly checked at prescribed intervals and that adequate insurance exists.

4. *IMVle have stamped and signed the original books of account and the original records I/we have checked. All vouchers relating to this account period have been cancelled.

5. Previous observations *have/have-net been actioned (list those observations outstanding).

6. *We have made the following observations whilst carrying out the internal audit.

Executive Summary

1. The total fund value has decreased by 14.28% (£58,858.58 - £50,466.93 = £8,391.65) and within the MT’s financial reserved policy. Most notably the liquidity sits at 0.87. (£37,761.31 / (£1,503.61 + £42,055.12)) this means there is insufficient liquid assets for the Fundto meet its liabilities. The transfer from the GPF to the Creditors for external auditor which is not needed has very slightly contributed to this but only by 0.03, so liquidity still stands at 0.9. Liquidity should be at 1.0 as a minimum.

2. The fund is over inflated by booking as income the money charged to the recruits for items they need to pay for throughout training. Because all recruits need the items it is easier for the fund to order the goods in bulk and pay one bill, however by booking as income to RF’s the exaggerates the worth of the fund. In essence we are acting as a banking facility to facilitate bulk purchases to ensure uniformity and transparency for all recruits, that is neither income nor expenditure. By raising a list of creditors and placing the money direct into each creditors pending receipt of a bill the actual value of the fund will be transparent. This alone will save on external auditor bill of £1500 per annum, as the fund turnover without RI Fund is minimal. .

3. Based on the material reviewed, | conclude that the governance and control of processes need to be tightened up and further income to be generated for the fund to be viable.

Financial Review

,

1. Fund Income. The gross incoming resources has not exceeded £100,000.00.

2. Liquidity. The Gurkha Fund has closed with Liabilities (Restricted Funds (RF’s) plus Creditors) outweighing the Current Bank Account (cash), resulting in a liquidity of 0.87. This means the Fund cannot meet its liabilities should the Restricted Funds seek to spend their accumulated wealth. As such, no spending from the GPF should occur until such time as the Current Account value exceeds Restricted Funds. At present the fund is not liquid, the Fund Manager may wish to review subs, or look to sell/liquidate some of its Fixed Assets to generate more income.

. 18

1. Fixed Assets. During the reporting period the fixed assets of Gurkha Coy Fund have decrease by 33.3% (£1616.44). This decrease is discussed at paragraph 4 to the Notes of the Accounts, and can be attributed to:

a. Straight line depreciation of £1616.44.

1. Current Assets. During the reporting period the current assets of the fund have decreased by 16.62% (£9366.96). This is attributed to several factors:

a. A decrease in current bank account (cash)

1. Investments. Nil.

2. Unrestricted Funds. Unrestricted funds expenditure exceeded income generated by profit from subscriptions and sales. It is assessed subscriptions need to be increased, as profit _ from shop sales already exceed the annual percentage agreed which sits between 10% and 20%, as described in para. 10, no spending on GPF can occur until liquidity reaches 1.0.

3. Restricted Funds. Detailed information is available in the Restricted Funds analysis contained in the Fund Return Summary within the financial bundle. However, the following funds are worthy of mention:

a. Recruit Funds should only be used to process payment from recruits for charitable activities (messing and function contributions).

b. Recruits are currently charged a total fee at the beginning of training to pay for goods and serviced acquired centrally for them, example, starter packs from PRI, polo shirts, blazers etc. This said, we are using Gurkha Coy Fund as a banking facility, to hold the money for goods in a pot pending receipt of a bill, therefore a list of creditors should be raised with the exact amount of money allocated to each of the companies, by paying the total amount into RF RI24/ RI25 etc it is over inflating the worth of the fund, it is not income. The RA is advised to create a list of creditors as per the recruit fund summary and place the money into each serial pending receipt of the bill, less ‘a.’ above. c. RI24 Fund closed with a balance if £38862.31, howeverthe recruits do not leave until November, the fund should be at a nil balance prior to departure and any unused funds’) - (balance) paid back to the recruits equally. Although the balance has reduced since the end of the audit period it has not been cleared to a zero balance; in Nov the balance was £13804.15, in December £8032.91 and in January £4199.61, the FM is to confirm what bills if any are due to be paid from this fund, and any balance is to be returned to the recruits as a priority.

1. Debtors. Nil.

2. Creditors. The Fund has creditors amounting to £1503.61. Creditors should be cleared within 30 days.

3. a. Accountancy Fees amounting to £1500.00 was for a pending bill to an external auditor that is not needed and therefore has since been returned to the GPF.

4. b. | The remaining creditor is aged (before May24) and the FM needs to liaise with the RA to clear this as a priority.

19

• Cc. SO2 SPS is asked to approve special dispensation to used credits to account for Recruit Intake transactions, as the fund acts as a transactional banking facility to ensure all recruits have the same kit and equipment. If approved these creditors will be cleared as soon as an invoice is received in, but clearing on a monthly basis will be impossible as some orders are not received until months after training commences. »

Trading Account.

1. Bar stock has been drawn to a close, with just shop stock remaining. Profit from stock has far exceeded the MT agreed annual percentage of profit, and as such has seen the end of audit period close with 34.74% profit. Remaining shop stock prices are to be reviewed to ensure the profit does not exceed to MT’s agreed rate of 10 — 20% in the current audit period. : |

Control Measures.

1. During the reporting period the continuous audit has established that the vouchers audited demonstrated that the FM and committee were correctly observing the operating practices detailed withing the Constitution and the Charter.

2. A full check of the property owned by the fund was completed, and the FM is content with the valuations.

3. The FM is content that the insurance levels are appropriate, however these will be reviewed once an external valuer is brought in to value all assets held within all funds within the Establishment, with a view to reduce annual interest paid.

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.
Date: C2(EA 257
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Signature ———s7
Name OO 3 Ba7eso—
. Appointment Z_AAE
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,

20

Comd/SO2 SPS — Independent Examiner’s Report on the Accounts, and Comments

Respective Responsibilities of Trustees and Examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act.1993 (the Act) and that an independent examination is needed.

it is my responsibility to:

a. Examine the accounts (under section 43(3)(a) of the Act).

b. Follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the Act).

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Cc. State whether particular matters have come to my attention.

Basis of Independent Examiner’s Statement

_ My examinationwas carried outinaccordance withGeneralDirections given by theCharity == Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the accounts.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention (other than that disclosed overleaf*):

a. Which gives me reasonable cause to believe that in any material respect the requirements:

• (1) To keep accounting records in accordance with section 41 of the 1993 Act:

(2) To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act:

have not been met.

b. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

• Delete as applicable.

_

|

21

Comd/SO2 SPS - Independent Examiner’s Report on the Accounts, and Comments

Disclosure Section (Only to be completed if the examiner needs to highlight material problems/discrepancies)

Give here brief details of any items that the examiner wishes to disclose

• Comd/SO2 SPS Comments ~ | choegneicl, INS NOs FAAICLAG,.

• • Stock| erofic is above G2 |O-2OV. Gv ' an €o Be inpiumenk &O ensy gods Moats immectiokeh & SP

• _ Liquiduky Scake ¢ “ 16 ramains nage,

• |~ Note comment[in] PAT[ ¥][a][concn.] , - Fuad wncort idk noneexceed Es0OK.focrsieans inoueYeo" Graniackons, howwsaua ensure AGE - Se Aperovd Go WS cradikors for Gere: ' aA ac&vels-

• , Lic ky. seakes are ran Bo ensore FA is\ ane ahd doag.

• • Vay chorough VA comments. | .

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| .
. ee
Independent Examiner’s Signbay
: Appointment _ S02 S@S Ha Woe.
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Date: {\ la fes

22

.

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PERCENTAGE PROFIT CALCULATOR
(Internal use only — not required by the charity regulator)
COST OF GOODS SOLD
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Enter the FIRST LINE total figure from the (1)
LEFT-HAND page of the AB 397.
Enter the total amount of EXPENSES charged. (2)
DEDUCT figure (2) from figure (1). | [| | A
: Enter the total amount of goods DISPOSED (3)
OF AT COST (Mess guests, Write offs etc)
|
Enter the value of the CLOSING STOCK (4)
At COST PRICE.
.
ADD figure (3) to figure (4). [ | ] B
COST OF GOODS SOLD (A -B) | [| | Cc
INCOME FROM SALES:
}
Enter the FINAL total from the
RIGHT-HAND page of the AB 397 , (5)
Enter figure B from above (6)
DEDUCT figure (6) from figure (5). [ [| ] D
PROFIT:
Enter Income from Sales —- FIGURE D (7)
Enter Cost of Goods Sold - FIGURE C (8)
DEDUCT figure (8) from figure (7). | [| 4 E
PERCENTAGE PROFIT IS THEREFORE: E X 100 = %
Cc (To two decimal places)
CROSS CHECK: FIGURE E (GROSS PROFIT) DEDUCT EXPENSES CHARGED = AB397 PROFIT
(NET PROFIT)
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23

|

Trading Account details:

.

|.|| Title ofTrading| |---|---| ||ee
ee
ee
ee
ee
ee|

;

24