Wheldrake Out of School Club
(Charity Number: 1129639)
Trustees Annual Report & Financial Statements for the year ended
31st March 2025
Charity Accounts Preparation & Independent Examination Service
Wheldrake Out of School Club
(Charity Number: 1129639)
Contents
| Index | Page |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiner's Report | 3 |
| Receipts & Payments Accounts | 4 |
| Statement of Assets and Liabilities | 5 |
| Notes to the Accounts | 6 |
Trustees' Annual Report
From: 1st April 2024
To: 31st March 2025
Charity's full name Wheldrake Out of School Club
Registered Charity number 1129639
Objectives and activities
Summary of the purposes of the charity set out in its governing document
WOoSC is registered with Ofsted for childcare and complies with all the national standards laid out by Ofsted. There are robust policies and procedures in place, including child protection policies and all staff and trustees have Disclosure and Barring checks prior to taking up employment. All trustees have the opportunity to attend training around their role and responsibilities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
1) To provide the necessary facilities for the daily care and recreation of children out of school hours.
2) To advance the education and training of the staff in this provision. WOoSC operates wrap around care for children attending the local primary school and those at Year 7 at the local secondary school. The breakfast provision is provided at the primary school and the after school provision is provided in Wheldrake Village Hall.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
We have continued to provide quality, safe and fun childcare. Pre school have moved to the same premises so we are able to offer more spaces for eyfs children. We have purchased suitable equipment for this age group and ensured staff have the relevant legislative training. We continue to provide support for Send children providing one to one support in some circumstances. We continue to support the school in fund raising activities and we support our children in attending local activities, for example Messy Church, Tennis and dance. Our numbers are steady and we have the support of the committee in all aspects of running the club
Financial review
Review of the charity’s financial position at the end of the period
A large surplus has been made this year as CYC funded places have increased . There have also been savings on staff costs, rent and activities. This has increased reserves again after a loss in the previous year.
Statement explaining the policy for holding reserves stating why they are held
Reseves are maintained at a suitable level to fulfil our legal obligations
Amount of reserves held
£82,631
Reasons for holding zero reserves No zero reserves
Funds materially in deficit
1
No funds in deficit
Explanation of any uncertainties about the charity continuing as a going concern
No uncertainties about the charity continuing as a going concern
Structure, governance and management
Description of the charity's trusts
Governing Document: Constitution How the charity is constituted Association Trustee selection methods Appointed by committee, elected or re-elected by members at the AGM.
Reference and administration details
Charity's full name Wheldrake Out of School Club Other names the charity is known by WOoSC Charity’s principal address Wheldrake Village Hall Broad Highway, Wheldrake York
Postcode YO19 6BU
Names of the trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Nicola Stewart Secretary Neil Bartram Imogen Fairburn Chair Ben Gilligan Treasurer Barbra Carter |
Corporate trustees – names of the directors at the date the report was approved None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear |
|---|---|
| None | |
| Declaration |
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature
Barbra Carter Full Name Position Trustee member Date 22/01/2026
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~~LT~~ Independent examiner’s report to the trustees of Wheldrake Out of School Club
I report on the accounts of: Wheldrake Out of School Club
for the year ended: 31st March 2025
which are set out on pages 4 to 6.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
22/01/2026 ~~ee~~ Date:
Karen Wood ACMA
Outsource independent examination service 2 Galligap Lane Osbaldwick York YO10 3NR
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Wheldrake Out of School Club
(Charity Number: 1129639)
| Receipts & Payments Accounts for theyear ended: 31st March 2025 |
Receipts & Payments Accounts for theyear ended: 31st March 2025 |
Receipts & Payments Accounts for theyear ended: 31st March 2025 |
Receipts & Payments Accounts for theyear ended: 31st March 2025 |
Receipts & Payments Accounts for theyear ended: 31st March 2025 |
|---|---|---|---|---|
| Total receipts Receipts Fees CYC funded places Payments Salaries Staff training & other costs Insurance, subscriptions & DBS Transfers between funds Donations to Whelfest Refreshments Rent Play materials & equipment Activities & outings Telephone Total payments Balance brought forward Balance carried forward IE and accountancy fees Net of receipts/(payments) Printing, postage & stationery Cleaning.repairs & renewals Payroll fees Bank charges CIO conversion professional fees |
Unrestricted funds £ 98,317 11,637 109,954 69,014 2,102 509 12,534 1,260 3,703 982 550 1,196 1,575 4,063 388 543 115 116 98,650 11,304 - 71,327 82,631 |
Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - |
2025 Total funds £ 98,317 11,637 109,954 69,014 2,102 509 12,534 1,260 3,703 982 550 1,196 1,575 4,063 388 543 115 116 98,650 11,304 - 71,327 82,631 |
2024 Total funds £ 100,875 5,665 |
| 106,540 | ||||
| 77,351 4,677 1,922 14,148 530 4,400 667 700 1,172 - 6,606 616 2,121 79 129 |
||||
| 115,118 | ||||
| (8,578) - 79,905 |
||||
| 71,327 |
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Wheldrake Out of School Club
(Charity Number: 1129639)
| Statement of Assets and Liabilities at: | Statement of Assets and Liabilities at: | 31st March 2025 | 31st March 2025 | 31st March 2025 |
|---|---|---|---|---|
| Current bank account Liabilities Independent Examination fee Other accountancy fees Assets Cash at bank and in hand |
Unrestricted funds £ 82,631 82,631 Unrestricted funds £ 250 550 800 |
Restricted funds £ - - Restricted funds £ - - |
2025 Total funds £ 82,631 82,631 2025 Total funds £ 250 550 800 |
2024 Total funds £ 71,327 |
| 71,327 | ||||
| 2024 Total funds £ 250 550 |
||||
| 800 |
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Wheldrake Out of School Club
(Charity Number: 1129639)
Notes to the Accounts for the year ended:
31st March 2025
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
Approval of Accounts for the year ended: 31st March 2025
The report and accounts were approved at a meeting of the Trustees held on:
Date
Signed for and on behalf of the Trustees:
Signature
Signature
Barbra Cartyer Name Trustee member
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Name
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Position (e.g. Chair etc) 22/01/2026 Date
Position (e.g. Chair etc)
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Date
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