## **Wheldrake Out of School Club**
**(Charity Number: 1129639)**
**Trustees Annual Report & Financial Statements for the year ended**
**31st March 2023**
Charity Accounts Preparation & Independent Examination Service
## **Wheldrake Out of School Club**
**(Charity Number: 1129639)**
## **Contents**
|**Index**|**Page**|
|---|---|
|**Report of the Trustees**|**1**|
|**Independent Examiner's Report**|**3**|
|**Receipts & Payments Accounts**|**4**|
|**Statement of Assets and Liabilities**|**5**|
|**Notes to the Accounts**|**6**|
## **Trustees' Annual Report**
**From:** 1st April 2022
**To:** 31st March 2023
**Charity's full name** Wheldrake Out of School Club
**Registered Charity number** 1129639
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
WOoSC is registered with Ofsted for childcare and complies with all the national standards laid out by Ofsted. There are robust policies and procedures in place, including child protection policies and all staff and trustees have Disclosure and Barring checks prior to taking up employment. All trustees have the opportunity to attend training around their role and responsibilities.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
1) To provide the necessary facilities for the daily care and recreation of children out of school hours.
2) To advance the education and training of the staff in this provision. WOoSC operates wrap around care for children attending the local primary school and those at Year 7 at the local secondary school. The breakfast provision is provided at the primary school and the after school provision is provided in Wheldrake Village Hall.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
**Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
Key achievements have been the continued operation of the setting despite the challenges of high inflation and reduced demand as a result of increased home working. We have supported local organisations including Wheldrake Primary School with funding provided for the restoration of the play area.
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
Even though income has risen this year, expenditure has increased mainly due to work done on the outside play area. This has resulted in a loss and subsequent decrease of reserves., but they are still at a healthy level.
## **Statement explaining the policy for holding reserves stating why they are held**
Reseves are maintained at a suitable level to fulfil our legal obligations
## **Amount of reserves held**
£79,905
**Reasons for holding zero reserves**
No zero reserves
## **Funds materially in deficit**
No funds in deficit
1
## **Explanation of any uncertainties about the charity continuing as a going concern**
No uncertainties about the charity continuing as a going concern
## **Structure, governance and management**
## **Description of the charity's trusts**
**Governing Document:** Constitution **How the charity is constituted** Association **Trustee selection methods** Appointed by committee, elected or re-elected by members at the AGM.
## **Reference and administration details**
**Charity's full name** Wheldrake Out of School Club **Other names the charity is known by** WOoSC **Charity’s principal address** Wheldrake Village Hall Broad Highway, Wheldrake York
**Postcode** YO19 6BU
## **Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled to appoint trustee (if**
**any)**|
|---|---|---|---|
|Emma Bexon
Secretary
Jaqui Barnett
Neil Bartram
From August 17th 2022
Imogen Fairburn
Chair
Ben Gilligan
Treasurer
Barbra Carter||||
**Corporate trustees – names of the directors at the date the report was approved** None
## **Name of trustees holding title to property belonging to the charity**
|**Trustee name**|**Dates acted if not for wholeyear**|
|---|---|
|None||
|**Declaration**||
**The trustees declare that they have approved the Trustees Annual Report and Accounts**
**Signed on behalf of the charity's trustees**
**Signature**
## **Full Name**
**Position**
**Date**
2
## **Independent examiner’s report to the trustees of Wheldrake Out of School Club**
I report on the accounts of: **Wheldrake Out of School Club** for the year ended: **31st March 2023** which are set out on pages 4 to 6.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
16/01/20241 **Date:**
## **Karen Wood ACMA**
Outsource independent examination service The Hiscox Building Peaseholme Green York YO1 7PR
3
## **Wheldrake Out of School Club**
(Charity Number: 1129639)
|**Receipts & Payments Accounts for theyear ended:**
**31st March 2023**|**Receipts & Payments Accounts for theyear ended:**
**31st March 2023**|**Receipts & Payments Accounts for theyear ended:**
**31st March 2023**|**Receipts & Payments Accounts for theyear ended:**
**31st March 2023**|**Receipts & Payments Accounts for theyear ended:**
**31st March 2023**|
|---|---|---|---|---|
|**Total receipts**
**Receipts**
Fees
CYC funded places
JRS Government grant
**Payments**
Salaries
Staff training & other costs
Insurance, subscriptions & DBS
**Transfers between funds**
Donations
Refreshments
Rent
Play materials & equipment
Activities & outings
Telephone
**Total payments**
Furloughed staff payments
New outdoor play area
**Balance brought forward**
**Balance carried forward**
Independent examination fees
Other sundry costs
**Net of receipts/(payments)**
Printing, postage & stationery
Cleaning.repairs & renewals
Payroll fees
Bank charges|**Unrestricted**
**funds**
**£**
96,856
10,206
107,062
-
**107,062**
73,984
5,477
2,342
11,500
4,494
4,557
730
200
1,267
7,135
12,986
628
1,224
683
131
-
**127,338**
-
**127,338**
**(20,276)**
**-**
**100,181**
**79,905**|**Restricted**
**funds**
**£**
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
-
**-**
**-**
**-**
**-**
**-**|**2023**
**Total**
**funds**
**£**
96,856
10,206
107,062
-
**107,062**
73,984
5,477
2,342
11,500
4,494
4,557
730
200
1,267
7,135
12,986
628
1,224
683
131
-
**127,338**
-
**127,338**
**(20,276)**
**-**
**100,181**
**79,905**|**2022**
**Total**
**funds**
**£**
93,635
4,604|
|||||98,239|
|||||6,560|
|||||**104,799**|
|||||64,786
8,685
30
8,650
2,461
3,826
893
280
485
5,427
-
563
1,182
203
28
93|
|||||**97,592**|
|||||6,560|
|||||**104,152**|
|||||**647**
**-**
**99,534**|
|||||**100,181**|
4
## **Wheldrake Out of School Club**
(Charity Number: 1129639)
|**Statement of Assets and Liabilities at:**|**31st March 2023**|**31st March 2023**|
|---|---|---|
|||**2022**
**Total**
**funds**
**£**
100,181|
|||**100,181**|
|||**2022**
**Total**
**funds**
**£**
200|
5
## **Wheldrake Out of School Club**
(Charity Number: 1129639)
**Notes to the Accounts for the year ended:**
**31st March 2023**
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
## **Approval of Accounts for the year ended:**
## **31st March 2023**
The report and accounts were approved at a meeting of the Trustees held on:
08/01/2024
**Date**
## **Signed for and on behalf of the Trustees:**
## **Signature**
## **Name**
**Position (e.g. Chair etc)**
**Date**
**Signature**
**Name**
**Position (e.g. Chair etc)**
**Date**
6